MS WORD

• Introduced in – 1983

• create and edit documents, such as letters, reports, invoices, emails and
books.

 Filename , By Default = Document1

 Extension – upto 2003 - .DOC

- 2007 onwards - .DOCX

 Orientation , By Default – Portrait

 Zoom % - Min -10%

Max-500%

Default-100%

 Font Name , By Default 2003=Times New Roman

2007 onwards=Calibri (Body)

Font Size - Min=8

Max=72

Default=11

Menu Bar in Word

1. File Menu :

-Save
 - Save As

- Open

- close

- Recent

- New

- Print

2.Home :

 ClipBoard – is a type of temporary memory

 Cut

 Copy

 Pate

 Format painter

 FONT – ctrl+D (open font dialogue box)

 Font –change font face

 Font size

 Grow Font – Increase font size ------ ctrl+shift+> or ctrl+]

 Shrink Font – Decrease font size ctrl+shift+< or ctrl+[

 Change Case(Aa) – change selected text to

Sentence,lower,upper,capitalize each word, toggle case
 Shortcut = Shift + F3

 Clear all formatting – clear all formatting until up to plain text

 Bold

 Italics

 Underline

 Strikethrough – draw a line through the middle of the text

 Subscript – ctrl+ =

- create small letters below the text baseline

 SuperScript – ctrl+shift + +

- create a small letter above the line of text

 Text effect – apply visual effects to selected text such as shadow

,glow,outline or reflection

 Text Highlight colour – make text look like it was marked with a
highlighter pen

Font Colour – change the text colour

 Paragraph -

 Bullets – create a bulleted list

 Numbering –create a numbered list

 Multilevel list

 Increase Indent - ctrl+M

 Decrease Indent - ctrl+shift+M

Types of indent

-First line indent - the first line of a paragraph is indented more

than the other lines in the paragraph

- hanging Indent - sets off the first line of a paragraph by

positioning it at the margin, and then indenting each subsequent
line of the paragraph.

TAB key is used for indentation

1 space =0.5 inch

1 inch =72 points

.5 inch = 36 points

1TAB = 2 inch =4space

 Sort –arrange text/num/date in acending or decending order

- Type ---text,number,date

 Align text - left ,right,center,justify

 Line and paragraph spacing – changes the space between line of text

Ctrl+1 =I inch

Ctrl+2=2 inch

Ctrl+5=1.5 inch

 Shading – colour the background behind the text or paragraph

  Show/Hide - Display hidden formatting symbols like spaces, new
paragraphs, page breaks, and other bits of text and page
formatting. Ctrl+*

 Bottom Boarder – many boarder option present to draw boarder

 Styles
 Change style
 Edititng –
 Find – ctrl+F
 Replace – ctrl+H
 select

3.INSERT MENU

 Page
 Cover Page
 Blank Page – Insert a new page in cursor position
 Page Break – To start next page at current position
Ctrl + Enter –page break
Shift+enter – line break
Types – Soft Page Break
- Hard page Break
A "hard" page break, inserted by the user, breaks the
page at that location. "Soft" page breaks are created by
word processing programs based on the current page
length setting.
 Table
- insert or draw a table into the document
 Rows – unlimited and Columns - 63

 Illustrations
 Links
 Header& footer – header,footer,page number
 Text
 TextBox –Insert preformatted textbox
 Word Art – Insert decorative text in document
 DropCap - Create a large capital letter at the beginning of the
paragraph

Position =- None, Dropped, In margin

Lines to drop = 1 to 10

Default lines to drop = 3

 Signature Line –Insert a signature line that specifies the individual

who must sign
 Date&Time – Insert current date or time into the document
 - Insert Equation ,Symbol
Insert Equation = alt+=

4. Page Layout Menu

 Themes
 Page Setup
 Margins
 Size
  Columns – split text into two or more columns
 Page Orientation – portrait, Landscape
 Page BackGround
 WaterMark – Insert ghosted text behind the content on the page
alt+G+P+W
 Page Colour- Background colour change
alt+G+P+C
 Page Boarder – change boarder around the page
alt+G+P+B

 Paragraph - Indent and spacing

Spacing – change spacing between paragraph – Before and After
(0pt,6pt….)
 Arrange – arrange object in document

5.References Menu
 Table of contents - A table of content helps in navigating through a
Word document by providing associated page numbers and direct
links to various headings available on those pages.
Pages,heading and first page blank
Update Table – update the table of contents so that all entries refer
to the correct page number
 Footnotes
- Provide extra piece of information about matter
 Insert Footnote – Placed extra piece of information at the
bottom of the page –Alt+ctrl+F
  Insert Endnote – placed extra piece of information at the end of
document –Alt+Ctrl+D
Delete by remove the number
Display footnote place cursor in the number
 Citations & Bibliography
Citations are individual references to source material you've
quoted in your document. A Bibliography is a list of citations and
sources used in your document
 Captions
 Insert Caption – add a caption to a picture
 Index
 Table of Authorities

6. Mailings
7.Review
 Proofing-
 Spelling and Grammer(F7)
 Research
 Thesaurus – suggest other words with a similar meaning to the word you
have selected
 Word count – find number of words ,characters, paragraph and lines in
document
 Language
 Comments
 Tracking
 Compare – compare multiple versions of a document
 8. View

 Document views – print layout, full screen reading,web

layout,outline,draft
 Show
 Zoom
 Window
 Macros - A macro is an automated input sequence that imitates
keystrokes or mouse actions