GeM Bidding 5723897

Bid Number/बोली मांक ( बड सं या) :
GEM/2023/B/4325844
Dated/ दनांक : 16-12-2023
Bid Document/ बड द तावेज़
Bid Details/ बड ववरण
Bid End Date/Time/ बड बंद होने क तार ख/समय 26-12-2023 19:00:00
Bid Opening Date/Time/ बड खुलने क तार ख/समय 26-12-2023 19:30:00
Bid Offer Validity (From End Date)/ बड पेशकश

60 (Days)
वैधता (बंद होने क तार ख से)
Ministry/State Name/मं ालय/रा य का नाम Ministry Of Defence
Department Name/ वभाग का नाम Department Of Military Affairs
Organisation Name/संगठन का नाम Indian Army
Office Name/कायालय का नाम ***********
Total Quantity/कुल मा ा 343
Chair dining FD 279 , Chair Easy FD-229 , Chair wooden

bottom FD 285 , Hot case large FD 364 , Safe Meat and Milk
FD 47 M , Table 600 x 600 mm x 760mm FD 293 , Table 900
x 600 x 760mm with drawer FD 283 , Table cook house FD
377 , Table Dining 6 Pers FD 273 , Bath mat PVC FD E6 MAP
07 , Board Notice FD 1 M , Book Case open Large Glazed FD
TP , Chair Dining with Long Back FD 357 , Chair Easy with
cushion FD 358 , Display Board 8 feet x 4 feet FD TP , Hat
Stand with mirror Large FD 362 , Hot Case Small FD 363 ,
Item Category/मद केटे गर Magazine Rack Medium FD 365 , Mirror looking 9 quarter inch
x 7 one eighth inch x 5 point 5 mm FD TP , Peg Set of three
FD 80 M , Safe Meat and Milk Small FD 47 M , Side board FD
241 , Sofa Set 5 seater with cushion FD 281 , Stool dressing
cushioned FD 374 , Table Bed side FD E6 MAP 15 R , Table
card with 4 Chair per Table FD 352 , Table Centre FD 393 ,
Table Centre 2 Tier FD 1097 , Table Dining 8 Person FD 376 ,
Table Dressing Gents FD 230 , Table Dressing Ladies with
Mirror FD 376 , Table Pantry FD 380 , Table Peg FD 384 ,
Table Writing FD 275 , Teapoy FD 382
BOQ Title/बीओ यू शीषक FURNITURE ITEMS
Minimum Average Annual Turnover of the

bidder (For 3 Years)/ बडर का यूनतम औसत वा षक 45 Lakh (s)
टनओवर (3 वष का)
OEM Average Turnover (Last 3 Years)/मूल

45 Lakh (s)
उपकरण िनमाता का औसत टनओवर (गत 3 वष का)
Years of Past Experience Required for

same/similar service/उ ह ं/समान सेवाओं के िलए 3 Year (s)
अपे त वगत अनुभव के वष
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Bid Details/ बड ववरण
MSE Exemption for Years Of

Experience/अनुभव के वष से एमएसई छूट/ and Yes
Turnover/टनओवर के िलए एमएसई को छूट ा है
Startup Exemption for Years Of

Experience/अनुभव के वष से टाटअप छूट/ and Yes
Turnover/ टनओवर के िलए टाटअप को छूट ा है
Experience Criteria,Past Performance,Bidder

Turnover,Certificate (Requested in ATC),OEM Authorization
Certificate,OEM Annual Turnover,Compliance of BoQ
Document required from seller/ व े ता से मांगे specification and supporting document
गए द तावेज़ *In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer
Past Performance/ वगत दशन 50 %
Bid to RA enabled/ बड से रवस नीलामी स य कया Yes
RA Qualification Rule H1-Highest Priced Bid Elimination
Type of Bid/ बड का कार Two Packet Bid
Primary product category Chair dining FD 279
Time allowed for Technical Clarifications

during technical evaluation/तकनीक मू यांकन के 2 Days
दौरान तकनीक प ीकरण हे तु अनुमत समय
Inspection Required (By Empanelled

Inspection Authority / Agencies pre- No
registered with GeM)
Estimated Bid Value/अनुमािनत बड मू य 1127927
Evaluation Method/मू यांकन प ित Total value wise evaluation
EMD Detail/ईएमड ववरण
Advisory Bank/एडवाईजर बक State Bank of India
EMD Amount/ईएमड रािश 22000
ePBG Detail/ईपीबीजी ववरण
Advisory Bank/एडवाइजर बक State Bank of India
ePBG Percentage(%)/ईपीबीजी ितशत (%) 3.00
Duration of ePBG required (Months)/ईपीबीजी क

12
अपे त अविध (मह ने).
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(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy./जेम
क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है । एमएसई केटे गर के
अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के दायरे से बाहर रखा गया
है ।
(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन जमानत
रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।
Beneficiary/लाभाथ :
SBSO
Hq 136 Works Engineers, Department of Military Affairs, Indian Army, Ministry of Defence
(Sanjib Bakshi)
Splitting/ वभाजन
Bid splitting not applied/बोली वभाजन लागू नह ं कया गया.
MII Purchase Preference/एमआईआई खर द वर यता
MII Purchase Preference/एमआईआई खर द वर यता Yes
MSE Purchase Preference/एमएसई खर द वर यता
MSE Purchase Preference/एमएसई खर द वर यता Yes
1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria" subject to meeting of quality
and technical specifications. If the bidder is OEM of the offered products, it would be exempted from the "OEM
Average Turnover" criteria also subject to meeting of quality and technical specifications. In case any bidder is
seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility for
exemption must be uploaded for evaluation by the buyer.
2. If the bidder is a Startup, the bidder shall be exempted from the requirement of "Bidder Turnover" criteria and
"Experience Criteria" subject to their meeting of quality and technical specifications. If the bidder is OEM of the
offered products, it would be exempted from the "OEM Average Turnover" criteria also subject to meeting of quality
and technical specifications. In case any bidder is seeking exemption from Turnover / Experience Criteria, the
supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer.
3. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March
of the previous financial year, should be as indicated above in the bid document. Documentary evidence in the form
of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost
Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of
constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the completed
financial years after the date of constitution shall be taken into account for this criteria.
4. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU / Public Listed Company for number of Financial years as indicated above in
the bid document before the bid opening date. Copies of relevant contracts to be submitted along with bid in
support of having supplied some quantity during each of the Financial year. In case of bunch bids, the category of
primary product having highest value should meet this criterion.
5. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during
the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate
from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be
uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average
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turnover in respect of the completed financial years after the date of constitution shall be taken into account for
this criteria.
6. Preference to Make In India products (For bids < 200 Crore):Preference shall be given to Class 1 local supplier as
defined in public procurement (Preference to Make in India), Order 2017 as amended from time to time and its
subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The minimum local
content to qualify as a Class 1 local supplier is denoted in the bid document. If the bidder wants to avail the
Purchase preference, the bidder must upload a certificate from the OEM regarding the percentage of the local
content and the details of locations at which the local value addition is made along with their bid, failing which no
purchase preference shall be granted. In case the bid value is more than Rs 10 Crore, the declaration relating to
percentage of local content shall be certified by the statutory auditor or cost auditor, if the OEM is a company and
by a practicing cost accountant or a chartered accountant for OEMs other than companies as per the Public
Procurement (preference to Make-in -India) order 2017 dated 04.06.2020. Only Class-I and Class-II Local suppliers
as per MII order dated 4.6.2020 will be eligible to bid. Non - Local suppliers as per MII order dated 04.06.2020 are
not eligible to participate. However, eligible micro and small enterprises will be allowed to participate .The buyers
are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023. OM_No.1_4_2021_PPD_dated_18.05.2023 for
compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012 and
Public Procurement (Preference to Make in India) Order, 2017.
7. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered
product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for
Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered
Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the
offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% (Selected
by Buyer)of margin of purchase preference /price band defined in relevant policy, such Seller shall be given
opportunity to match L-1 price and contract will be awarded for 25%(selected by Buyer) percentage of total
QUANTITY.The buyers are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023
OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for
Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2017.
8. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and for
determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc. This has
no relevance or bearing on the price to be quoted by the bidders and is also not going to have any impact on bid
participation. Also this is not going to be used as a criteria in determining reasonableness of quoted prices which
would be determined by the buyer based on its own assessment of reasonableness and based on competitive
prices received in Bid / RA process.
9. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or
similar Category Products for 50% of bid quantity, in at least one of the last three Financial years before the bid
opening date to any Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant contracts
(proving supply of cumulative order quantity in any one financial year) to be submitted along with bid in support of
quantity supplied in the relevant Financial year. In case of bunch bids, the category related to primary product
having highest bid value should meet this criterion.
10. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting
bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However, H-1 will
also be allowed to participate in RA in following cases:
i. If number of technically qualified bidders are only 2 or 3.

ii. If Buyer has chosen to split the bid amongst N sellers, and H1 bid is coming within N.
iii. In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1.
iv. If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1
v. If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1
Chair Dining FD 279

(Minimum 50% and 20% Local Content required for qualifying as Class 1 and Class 2 Local Supplier
respectively/ मशः ण
े ी 1 और ण
े ी 2 के थानीय आपूितकता के प म अहता ा करने के िलए आव यक)
Technical Specifications/तकनीक विश याँ
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Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer/परे षती/ रपो टग अिधकार and/ तथा Quantity/मा ा
Consignee
S.No./ . Reporting/Officer/ Delivery Days/ डलीवर के
परे षती/ रपो टग Address/पता Quantity/मा ा
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 114 180
Chair Easy FD-229

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 48 180
Chair Wooden Bottom FD 285
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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 13 180
Hot Case Large FD 364

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 3 180
Safe Meat And Milk FD 47 M

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 3 180
Table 600 X 600 Mm X 760mm FD 293

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 12 180
Table 900 X 600 X 760mm With Drawer FD 283

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 30 180
Table Cook House FD 377

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 3 180
Table Dining 6 Pers FD 273

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 19 180
Bath Mat PVC FD E6 MAP 07

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 3 180
Board Notice FD 1 M
Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
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Book Case Open Large Glazed FD TP
Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Chair Dining With Long Back FD 357

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 20 180
Chair Easy With Cushion FD 358

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 13 180
Display Board 8 Feet X 4 Feet FD TP

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 3 180
Hat Stand With Mirror Large FD 362

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Hot Case Small FD 363

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Magazine Rack Medium FD 365

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Mirror Looking 9 Quarter Inch X 7 One Eighth Inch X 5 Point 5 Mm FD TP

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 12 180
Peg Set Of Three FD 80 M

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
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Safe Meat And Milk Small FD 47 M
Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Side Board FD 241

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Sofa Set 5 Seater With Cushion FD 281

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Stool Dressing Cushioned FD 374

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 2 180
Table Bed Side FD E6 MAP 15 R

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 4 180
Table Card With 4 Chair Per Table FD 352

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Table Centre FD 393

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 2 180
Table Centre 2 Tier FD 1097

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 3 180
Table Cook House FD 377

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
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Table Dining 8 Person FD 376
Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 3 180
Table Dressing Gents FD 230

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 5 180
Table Dressing Ladies With Mirror FD 376

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Table Pantry FD 380

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 1 180
Table Peg FD 384

Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 9 180
Table Writing FD 275

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Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 3 180
Teapoy FD 382
Consignee
सं. दन
अिधकार
1 *********** ***********EAST DISTRICT 3 180
Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत
1. Generic
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Bidder financial standing: The bidder should not be under liquidation, court receivership or similar
proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.
2. Generic
Bidder shall submit the following documents along with their bid for Vendor Code Creation:
a. Copy of PAN Card.
b. Copy of GSTIN.
c. Copy of Cancelled Cheque.
d. Copy of EFT Mandate duly certified by Bank.
3. Generic
Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly,
manufactured and supplied same or similar Category Products to any Central / State Govt Organization /
PSU / Public Listed Company for 3 years before the bid opening date. Copies of relevant contracts to be
submitted along with bid in support of having supplied some quantity during each of the year. In case of
bunch bids, the primary product having highest value should meet this criterion.
4. Generic
Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid,

Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation,
address, e-mail Id and Phone No. required to be furnished along with the bid
5. Generic
While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the
screenshot of GST portal confirming payment of GST.
6. Scope of Supply
Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning
of Goods
7. Turnover
Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three
years, ending on 31st March of the previous financial year, should be as indicated in the bid document.
Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate
from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall
be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old,
the average turnover in respect of the completed financial years after the date of constitution shall be taken
into account for this criteria.
8. Turnover
OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in
the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods
or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the
relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is
less than 3 year old, the average turnover in respect of the completed financial years after the date of
constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY
RELATED TO primary product having highest bid value should meet this criterion.
9. Service & Support
Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each
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Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty).
If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish
one within 30 days of award of contract. Payment shall be released only after submission of documentary
evidence of having Functional Service Centre.
Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free
Telephone No. for Service Support.
Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers
for Service Support.
12. Certificates
Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.
13. Certificates
ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.
14. Certificates
Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab
& the Results of the Lab will be the Sole Criteria for Acceptance of the Item.
15. Certificates
The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test
certificate, approval certificates and other certificates as prescribed in the Product Specification given in the
bid document.
16. Forms of EMD and PBG
Bidders can also submit the EMD with Account Payee Demand Draft in favour of
HQ 136 Works Engineers

payable at
Sukna
.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to
the Buyer within 5 days of Bid End date / Bid Opening date.
17. Forms of EMD and PBG
Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also
(besides PBG which is allowed as per GeM GTC). DD should be made in favour of
GE Gangtok
payable at
Gangtok Military Station
. After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to
ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.
18. Buyer Added Bid Specific ATC
Buyer Added text based ATC clauses
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BID DOCUMENT
(Special Conditions of Contract)
Name of Work: Spl repairs for renewal of furniture i

tems against surveyed off furniture under GE Gang
tok
JOB No. : GTK/SR(FUR)/17 DIV/2023-24/01
ANNEXURE-1
BID SUBMISSION FORM

(to be printed on Bidder's letterhead, signed, stamped, scanned and submitted
online through GeM Portal)
Date:
LETTER OF BID
To
HQ 136 Works Engrs
PIN-914136
C/o 99 APO
Ref: Invitation for Bid document No. dated
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents, including Addenda issued in
accordance with Instructions to Bidders.
(b) We undertake to provide the Supply services to your office in conformity with the Bidding Document.
(c) Our bid shall be valid for a period of 60 days from the date fixed for the bid submission deadline in ac
cordance with the Bidding Documents and it shall remain binding upon us and may be accepted at a
ny time before the expiration of that period.
(d) If our bid is accepted, we commit to submit a performance security in accordance with the Bidding D
ocuments.
(e) We also declare that Government of India or any other Government body has not declared us ineligib
le or black listed us on charges of engaging in corrupt, fraudulent, collusive or coercive practices or
any other failure/lapses of serious nature.
(f) We undertake, to enter into agreement as per the terms and conditions of the bidding document and
bear all expenses including charges for stamps etc and agreement will be binding onus.
(g) We also accept all the terms and conditions of this bidding document and undertake to abide by the
m, including the condition that you are not bound to accept highest ranked bid / lowest bid or
any other bid that you may receive.
Yours sincerely,
Authorised Signatory
(Authorised person shall attached a copy of Authorisation for signing on behalf of Bidding company)
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Full Name and Designation
(To be printed on Bidder’s letter head)
ANNEXURE-2
INSTRUCTIONS TO THE BIDDERS
1. GENERAL INSTRUCTIONS:-
Office of the HQ 136 Works Engineers, hereinafter referred to as the ‘Client’ invite
s e-bids (ONLINE BIDS) UNDER TWO BID SYSTEM (TECHNICAL AND FINANCIAL) TH
ROUGH.
Government e-Marketplace (GeM) from reputed firms dealing with Ministries/Govt.
departments for providing Furniture items for its office.
While all efforts have been made to avoid errors in the drafting of the bid docume
nt, the Bidder is advised to check the same carefully. No claim on account of any e
rrors detected in the bid documents shall be entertained.
The Bidder should download the Bid document (Scope of Work and Special conditi
on of Contract) through GeM Portal and upload it again at the time of submis
sion of the bid with signature and stamp is in token of the Bidder having acq
uainted himself/themselves and accepted the entire Bid document (Scope of Wor
k and Special condition of Contract) including various conditions of contract.
The bidder shall attach the copy of the authorization letter / power of Attorney as
proof of authorization for signing on behalf of the Bidder.
All Bidders are hereby explicitly informed that conditional offers or offers with
deviations from the conditions of Contract, the bids not meeting the minimum eli
gibility criteria, Technical Bids, not accompanied with bank guarantee of requisite
amount/format, or any other requirements, stipulated in the bid documents are lia
28 / 64
ble to be rejected.
The parties to the Bid shall be the ‘Bidders’ (to whom the work has been awarded)
and by the office of the HQ 136 Works Engineers (Accepting officer).
For all purposes of the contract including arbitration there under, the address of th
e bidder mentioned in the bid shall be final unless the bidder notifies a change of
address by a separate letter sent by registered post with acknowledgement due t
o the Office of the HQ 136 Works Engineers. The bidder shall be solely responsible
for the consequences of any omission or error to notify change of address in the af
oresaid manner.
The requirements of furniture items as mentioned in the bid document is tentative
and may increase or decrease at the sole discretion of the competent authority of
the Client. Accordingly, the contract cost is also liable to increase /decrease.
2. MINIMUM ELIGIBILITYCRITERIA:-
The following shall be the minimum eligibility criteria for selection of bidders technically.
(a) For MES Enlisted Suppliers/ Contractors:-
All bidder/seller/bidder must be enlisted with E-in-C’s Br/CE Command/C

E Zone/ CWE of MES in the appropriate cat (Furniture items) for supply/ Job
Works/consultancy works for which necessary enlistment paper needs t
o be uploaded for scrutiny of the buyer.
Bidder enlisted with E-in-C’s Br/CE Command/CE Zone/ CWE of MES will upload following documents fo
r checking eligibility in addition to other requisite documents: -
(i) Enlistment letter
(ii) Scanned copy of application for the bid
(iii) Scanned copy of GST certificate.
(iv) Scanned copy of PAN.
(b) For Un-Enlisted Supplier in MES:-
The bidders should fulfill all pre-qualification criterion for enlistment as suppliers in any
State or Central Govt departments or Public Sector Units in accordance with authorities
viz. GOI, MoD letter No A/03109/E3P&C/SO/1/321/DO I D(WI) dated 07 Apr 1984 and its
Corrigendum No. A/03109/ESP-1(P&C)/1507/DO-I/ D(W-I) dated 20 Oct 1987 Rule 150 of
GFR-2017 or Ministry of Defence Publication JSG: 015: 03:2007. Bidders not enlisted wi
th MES will be required to upload following necessary documents to prove their eligibili
ty for bidding:-
(i) Pdf format of application on letter head.
Pdf format of enlistment letter in any State / Central Govt department / PSUs along with its
enclosures, if any. The process of enlistment as Supplier shall have been carried out in accordan
ce with Rule 150 of General Financial Regulations- 2017, according to which the curren
cy of registration automatically stands cancelled within 03 years OR suppliers who got regist
ered as suppliers in accordance with guide lines enumerated by Joint Services Guide on Assess
ment and registration of suppliers for Defence (JSG: 015: 03:2007) published by the Directo
29 / 64
rate of Standardization, Department of Defence Production, Ministry of Defence in various categ
ories of engineer store or non-engineer store. The registered Bidders / Vendors / C&F (Carryi
ng and Forwarding agents) / Secondary vendors / Tertiary Vendors etc registered with othe
r than authorities / sources as mentioned above and their registration system doesn’t expire w
ithin 03 years from the date of registration, are NOT ELIGIBLE to participate for bidding.
(iii) Pdf format of GSTIN Registration Certificate for verification of Category of regis
tration as mentioned in GSTIN w.r.t enlistment / registration letter with the department.
(iv) Pdf formats of Partnership Deed and Power of Attorney in case of Partnership firm
(v) Pdf format copy of GST Return not later than 03 months of this tender
Notification.
Clearance:- The Bidder should also have clearance from GST and Income Tax Department. Relev
ant proof in support shall be submitted.
Experience:- The Bidder should have at least three years' experience for providing supply of furniture ite
ms in Ministries / Departments under Government of India and Bidders should have satisfactorily remarks
in any report issued by Competent Authority.
Turnover:- The average Annual Turnover for three consecutive years ending upto 30 Jun 2023 shall not b
e less 50 Lakh.
Documents supporting the Minimum Eligibility Criteria:-
(i) In proof of having fully adhered to the minimum eligibility criteri

a at 2(a), duly attested copy shall only be acceptable.
(ii) In proof of having fully adhered to minimum eligibility criteria at
3.1, attested copy of ITR and GST/Service Tax Return for the last three financial
years shall only be acceptable.
(iii) In proof of having fully adhered to minimum eligibility criteria at 3.3 atteste
d copy of the audited balance sheets (audited by Chartered Accountant) for the co
mpleted three financial year shall only be acceptable.
BANK GUARANTEE: -
The bids shall be accompanied by and Bank Guarantee @3% of the value of work in the form of Bank G
uarantee of State Bank of India as per bid document of GeM. The validity of the Bank Guarantee must b
e upto 12 (month) months starting from the date of submission of the bids till defect liability period i.e.
6 month from the date of completion. The Bank Guarantee shall be in favour of HQ 136 Wks Engr.
The Bidder should scan a copy of the Bank Guarantee and upload it online through GeM Portal. The orig
inal copy of the Bank Guarantee should be sent to HQ 136 Wks Engr on or before the time of cl
osing of the uploading of the Bids. The original of the Bank Guarantee can be sent by Speed Pos
t or Registered Post. It can also be handed over in person. In the event of non-receipt of the
Bank Guarantee before the closing of the uploading of the Bids, the bid shall not be opened.
Any bidder not submitted the bid Security/Bank Guarantee shall liable to be rejected unless they submi
t the declaration on the letter head of the firm as per under:-
DECLARATION
*I/We----------------------------- (Name of firm) is hereby declared that *my/our firm is exempted from
Bid Security/Bank Guarantee by the Govt. Further *I/We declared that if *I/We withdraw/ modified
*my/our bid within the bid validity period, *my/our firm will be suspended for participating in fut
ure bidding for 06 (Six) months from the date of issue of the letter by Buyer.
Note: - *Strike out which is not applicable.
No request for transfer of any previous deposit of bank guarantee or adjustment against any pendin
g bill held by the Department in respect of any previous work shall be entertained.
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Bidders shall not be permitted to withdraw their offer or modify the terms and conditions thereof. I
n case the bidder fails to observe and comply with the stipulations made herein or backs
out after quoting the rates, the aforesaid bid security shall be forfeited to the Government.
No claim shall lie against the Government / Department in respect of erosion in the
value or interest on the amount of bank guarantee or security deposit.
The bid security (bank guarantee) may be forfeited:
(i) If the bidder withdraws his bid during the period of bid va
lidity specified by the bidder in the bid form; or
(ii) In case of successful bidder, if the bidder
(a) Fails to sign the contract in accordance with the terms of the bid do
cument
(b) Fails to furnish required performance security in accordance
with the terms of bid document within the time frame specified by t
he Client.
(c) Fails or refuses to honor his own quoted prices for t
he services or part thereof.
(d) In such case, the bidder is also liable to be debarred from future ten
dering.
(e) No interest shall be paid on the earnest money deposit.
3. VALIDITY OF BIDS:-
Bids shall remain valid and open for acceptance for a period of 60 days from the l
ast date of submission of Bids.
The Client may request for extension of Bid validity for another period upto 30 day
s, without any modifications and without giving any reasons thereof.
4. PREPARATION AND SUBMISSION OF E-BIDS IN GeM PORTAL:-
The bid document, along with terms and conditions, has been uploaded on GeM P
ortal. The bidders can log on to the website and see the bid document. The Bidder
s shall be required to submit Technical and Financial Bids through GeM Portal elec
tronically using valid GeM ID. More information useful for submitting online bids o
n the GeM Portal may be obtained.
The bidders who are desirous of participating in GeM shall submit their Bids in two
bid system i.e. Technical Bids and Financial Bids through GeM Portal.
The bidders should upload the scanned copies of all relevant certificates, docume
nts etc. including bank guarantee as per the requirements contained in Clause
6 of Annexure 2 of the Bid Document in support of their Technical bids. The
bidder should sign on all statements, documents etc. uploaded by him, owning res
ponsibility for their correctness/authenticity.
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The Bidder should upload the financial bids as per the instructions contained in th
e Bid Document on GeM Portal.
The bids shall be summarily rejected, if the bid is submitted other than through on
line (GeM Portal) or original bank guarantee, affidavits are not submitted by the Bi
dders within stipulated date / time as mentioned in bid document.
The important dates are mentioned in Bid document.
6. TECHNICAL BID:-
The Bidder shall be required to follow the procedure as specified above and submi
t the Technical Bid online through GeM Portal. The following documents shall com
prise Technical Bid:-
a. Annexure-1:- The Bidder shall be required to print "Bid Submission Form' as p
er Annexure-1 on entity's letterhead, sign, scan and upload it online with th
e Bid in GeM Portal.
b. Annexure-7:- The Bidder shall be required to submit a notarized affidavi
t on non judicial stamp paper of Rs.10/- as per Annexure-7 to the effect
of acceptance of the terms and conditions of the Bid Document. The
Bidder shall ensure that copy of the Affidavit is scanned and uploaded
in GeM Portal and hard copy of the same is sent alongwith bank guar
antee and other documents as per the timelines defined in the Bid Docu
ment.
c. Annexure 8:- The Bidder shall be required to submit a notarized affidavit on non judicial st
amp paper of Rs.10/- as per Annexure-8 to the effect that none of the relatives of the Bidder
are employees of Client and that the bidder has not been convicted of an offence under the
Prevention of Corruption Act, 1988 and the bidder has not been convicted under the Indi
an Penal Code or any other law for the time being in force, for causing any loss of
life or property or causing a threat to public health as part of execution of a public
procurement contract. The Bidder shall ensure that copy of the Affidavit is scanned and u
ploaded in GeM Portal and hard copy of the same is sent alongwith bank guarantee and oth
er documents as per the timelines defined in the Bid Document.
Annexure 6: Technical Bid Form:- The Bidder shall be required to sign, scan and upload the
Technical Bid Form as per Annexure 6 in GeM Portal.
c. BANK GUARANTEE:- A scanned copy of bank guarantee should be uploaded

through GeM Portal as per clause 3 of the bid document. The Bidder sha
ll ensure that original of the bank guarantee is also submitted in the offi
ce as per the instructions of Clause 2.1 of Annexure-2.
d. Documents in support of Minimum Eligibility Criteria:- The Bidder s

hall be required to upload each of the documents online through GeM
Portal as mentioned in Clause 2.1 of Annexure-2 of the Bid Document in
support of their fulfillment of minimum eligibility criteria.
7. CLARIFICATION ON TECHNICAL BID EVALUATION:-
The technical bids shall be evaluated based on the available documents submitted
by the bidder. To assist in the examination, evaluation, and comparison of the bids
, and qualification of the bidders, the Client may, at its discretion, ask any bidder f
or a clarification of its bid. Any clarification submitted by a bidder that is not in res
ponse to a request by the Client shall not be considered. The Client’s request for cl
32 / 64
arification and the response shall be in writing in conventional manner.
If a bidder does not provide clarifications of its bid by the date and time set in the
Client’s request for clarification, its bid may be rejected.
Client also reserves right to seek confirmation/clarification from the issuing agenc
y, on the supporting documents submitted by the bidder as per clause 2.1.
8. TECHNICAL BID EVALUATION:-
The Client shall follow segregated bid evaluation system where the technical bid a
nd financial bid shall be evaluated separately.
The technical bid evaluation shall be done based on the following criteria:
(i) That the Bidder has signed scanned and uploaded copy of the 'Bi
d Submission Form' as per Annexure-1 in the prescribed format in Ge
M Portal.
(ii) That the Bidder has signed scanned and uploaded the Technic
al Bid Form as per Annexure 6 in the prescribed format in GeM Portal
.
(iii) That the Bidder has scanned and uploaded a copy of notarized Affidavit as
per Annexure 7 in the prescribed format in GeM Portal.
(iv) That the Bidder has scanned and uploaded a copy of notarized Affidavit as p
er Annexure 8 in the prescribed format in GeM Portal.
9. FINANCIAL BID OPENING PROCEDURE:-
The Financial Bids of all the technically qualified Bidders, whose bids are accepted
in conformity with the required specifications, shall be opened on the appointed d
ate and time.
Mere becoming the lowest bidder, prior to financial bid scrutiny will not give any ri
ght to the Lowest bidder to claim that he is successful in the bidding process.
10. RIGHT OF ACCEPTANCE:-
The Office of the HQ 136 WKS ENGRS Reserves all rights to reject any bid including of
those bidders who fail to comply with the instructions without assigning any reaso
n whatsoever and does not bind itself to accept the lowest or any specific bids.
The decision of the Competent Authority of the Office of the HQ 136 WKS ENGRS in thi
s regard shall be final and binding.
Any failure on the part of the bidder to observe the prescribed procedure and any
attempt to canvass for the work shall render the bidder‘s bids liable for rejection.
33 / 64
The competent authority of the office of the HQ 136 WKS ENGRS reserves the right to
award any or part or full contract to any successful agency (ies) at its discretion a
nd this will be binding on the bidders.
In case of failure to comply with the provisions of the terms and conditions of the c
ontract by the agency (ies) that has/have been awarded the contract, the compete
nt authority of the Office of the HQ 136 WKS ENGRS reserves the right to award the co
ntract to the next higher bidder or any other outside agency and the difference of
price shall be recovered from the defaulter agency who has been awarded the initi
al contract and this will be binding on the bidders.
The office of the HQ 136 WKS ENGRS may terminate the Contract if it is found that the
Bidder is black listed/debarred on previous occasions by any of the Government D
epartments / Institutions
/ Local Bodies / Municipalities/Public Sector Undertaking etc. Without issuance of
any notice.
11. NOTIFICATION OF AWARD BY ISSUANCE OF ‘LETTER OF ACCEPTANCE’:-
After determining the successful Lowest Bidder(s), Client shall issue a Letter of Acc
eptance (LoA), induplicate to the concerned bidder who will return one copy to C
lient duly acknowledged, accepted and signed by the authorized signatory, within
Three (3) days of receipt of the same by him through the fastest means of commu
nication
The issuance of the Letter of Acceptance to the bidder shall constitute an integral
part and it will be a binding to the contract.
The time taken between the date of issue of LoA and Notice to Proceed shall not p
revent the bidder for mobilization.
12. RETURNING OF BANK GUARANTEE (BID SECURITY AMOUNT):-
The bank guarantee of the unsuccessful bidders in the technical Bid evaluation sta
ge shall be returned along with their unopened financial bids within seven (07) da
ys after opening of the eligible financial Bids.
The bank guarantee of the unsuccessful bidders in the financial bid evaluation sta
ge shall be returned within seven (07) days, on award of contract to the Successfu
l bidder.
The bank guarantee of all the bidders shall be returned along with their un opene
d financial bids, in case of cancellation of bid after the opening of Bids and
prior to opening of financial bids.
Note :- No interest shall be payable on the bank guarantee returned to unsuccessful bidders.
ANNEXURE-3
GENERAL CONDITIONS OF CONTRACT (GCC)
1. DEFINITIO
NS:- General
In this Contract including the Schedules the following words and expressions
shall (unless the context requires otherwise) have the meaning assigned to
them in this Schedule.
34 / 64
“Agreement” The word “Agreement” and “Contract” h
as been used interchangeably.
Party The word “party” means the Successful Bidder to wh

om the work of providing furniture item has been award
ed and the Client “Office of the GE Gangtok.
Letter of shall mean the intent of the Client to engage the successful bidder
Acceptance for providing furniture item in its premises.
Notice to Shall mean the date on issuance of work order by the concerned G
E at Proceed which the furniture item are to commence and to compl
ete in Client’s Premises
‘Confidential shall mean all information that is not generally known

and which is Information’ obtained /received during the tenure of th
e contract and relates
Directly to the business/assets of Client including the in
formation having the commercial value.
“Termination Shall mean the date specified in the notice of Termi

nation given by Date” either Party to the other Party, from
which the Contract shall stand
terminated.
Termination Shall mean the notice of Termination given by eith

er Party to the Notice other Party
Bidder Shall mean the successful bidder to whom the wor

k of providing furniture item in Client’ premises has b
een awarded.
CONFIDENTIALITY:-
The Bidder shall take all precautions not to disclose, divulge and / or disseminate t
o any third party any confidential information, proprietary information on the Clien
t’s business or security arrangements (including but not limited to the Assignment
Instructions, Schedules and other subsequent Agreements) and/or business of the
Client. The obligation is not limited to any scope and the Bidder shall be held resp
onsible in case of breach of the confidentiality of Client’s information.
If the Bidder receives enquiries from Press / News / Media/ Radio / Television or othe
r bodies
/ persons, the same shall be referred by the Bidder to Client immediately on recei
pt of such queries.
3. BIDDER’S LIABILITY:-
35 / 64
The Bidder shall completely indemnify and hold harmless the Client and its emplo
yees against any liability, claims, losses or damages sustained by it or them by r
eason of any breach of contract, wrongful act or negligence by the Bidder or any
of its employees engaged in the provision of the furniture items to the Client.
The Bidder shall not be liable in any way whatsoever and the Client hereby expres
sly waives any right to, any loss, injury, damage, cost or expense of whatsoever n
ature directly or indirectly:
caused by, resulting from or in connection with any Act of Terrorism or any Biologi
cal or Chemical Contamination or any Nuclear Risks; consisting of, caused by, resu
lting from or in connection with any loss, damage, destruction, distortion, erasure
, corruption or alteration of Electronic Data from any cause whatsoever (i
ncluding but not limited to Computer Virus) unless such loss, damage, destructi
on, distortion, erasure, corruption or alteration of Electronic Data was due to the n
egligence or default of the Bidder or any of its employees engaged in the provisio
n of furniture items to the Client.
The Bidder shall not Sub-Contract or Sub-let, transfer or assign the contract or any
other part thereof. In the event of the bidder contravening this condition, Clien
t shall be entitled to place the contract elsewhere on the bidders risk and cost
and the bidder shall be liable for any loss or damage, which the Client may sustai
n in consequence or arising out of such replacing of the contract.
After expiry of the initial period of the Contract and if the Contract is renewed by t
he Client, the Bidder shall claim increase in the Contract cost only on account of i
ncrease in the minimum wages, as and when increased by the Government.
In addition to the Contract payments, the Client shall pay for any additional servic
es required by the Client, which are not specified in the bid document.
All payments shall be made by NEFT only, after deducting TDS, as per the rules of
the Government and as applicable from time to time.
Client shall be entitled to deduct in accordance with Applicable Law, Income Tax o
r withholding tax or other deductions (as the case may be), from any payments m
ade to the Bidder, and the amount so deducted shall be deemed to be a payment
made to the Bidder. Client shall provide a certificate certifying the deduction so m
ade.
No payment shall be made in advance nor any loan from any bank or financial inst
itution recommended on the basis of the order of award of work.
Client shall not be liable for any payment of any administrative charges incurred b
y the bidder on account of disbursal of insurance claim/ EPF/ ESIC etc. towards its
employees.
4. FORCE MAJEURE - OBLIGATIONS OF THEPARTIES:-
“Force Majeure” shall mean any event beyond the control of Client or of the Bid
der, as the case may be, and which is unavoidable notwithstanding the reasonabl
e care of the party affected, and which could not have been prevented by exercise
of reasonable skill and care and good industry practices and shall include, witho
ut limitation, the following:
(i) War, hostilities, invasion, act of foreign enemy and civil war;
(ii) Rebellion, revolution, insurrection, mutiny, conspiracy, riot,
civil commotion and terrorist acts;
36 / 64
(iii) Strike, sabotage, unlawful lockout, epidemics, quarantine and pla
gue;
(iv) Earthquake, fire, flood or cyclone, or other natural disaster.
As soon as reasonably practicable but not more than 48 (forty-eight) hours followi
ng the date of commencement of any event of Force Majeure, an Affected Pa
rty shall notify the other Party of the event of Force Majeure setting out, inter alia,
the following in reasonable detail: the date of commencement of the event of For
ce Majeure; the nature and extent of the event of Force Majeure; the estimated Fo
rce Majeure Period, reasonable proof of the nature of such delay or failure and its
anticipated effect upon the time for performance and the nature of and the extent
to which, performance of any of its obligations under the Contract is affected by th
e Force Majeure, the measures which the Affected Party has taken or proposes to t
ake to alleviate/mitigate the impact of the Force Majeure and to resume performa
nce of such of its obligations affected thereby, any other relevant information con
cerning the Force Majeure and /or the rights and obligations of the Parties under t
he Contract.
5. TERMINATION:-
This Contract may be terminated forthwith by either party by giving writt

en notice to the other if:
The other party is in material breach of its obligations under this Agreement and /
or, in the case of such breaches capable of being remedied, fails to remedy that br
each within thirty days of receiving notice of such breach; or
The Contract may be terminated forthwith by the Client by giving written notice to t
he Bidder:-
In case of breach of any of terms and conditions of the Contract by the Bidder, the
Competent Authority of the Client shall have the right to cancel the Contract witho
ut assigning any reason thereof, and nothing will be payable by the Client and in t
hat event and the security deposit in the form of performance Bank Guarantee sha
ll be forfeited and enchased.
if the Bidder does not provide furniture items satisfactorily as per the requirements o
f the Client or / and as per the Schedule of Requirements the Bidder goes bankrupt
and becomes insolvent.
5. DISCLAIMER;-
The relatives / near relatives of employees of the Client are prohibited fro
m participation in this bid. The near relatives for this purpose are defined as:-
(a) Members of a Hindu Undivided Family.
(b) Their husband or wife.
(c) The one is related to the other in the manner as father, mother, son(s), so
n’s wife (daughter- in-law), daughter(s) & daughter’s husband (son-in-law), bro
ther(s) & brother’s wife, sister(s) and sister’s husband(brother-in-law)
37 / 64
ANNEXURE-6
TECHNICAL BID FOR
M
1. Name of the firm.......................................................................................................
2. Name of the authorised person submitting the Bid Shri/Smt/Ms.............................................
3. Designation of the authorized person submitting the Bid....................................................
Name, Designation, address and Mobile Number of alternate person.....................................
..............................................................................................................................
Address of the firm
...........................................................................................................................
............................................................................................................................
6. Tel no. with STD code (O)...............................(Fax)..............................(R)..............................
7. Mobile No. of the person submitting the Bid.........................................................................
8. E-mail of the person submitting the Bid..............................................................................
9. Organization's email ID................................................................................................
10. Website Address.........................................................................................................
11. Registration & incorporation particulars of the firm:
Private Limited
38 / 64
Public Limited
iii) Any other – Please specify............................
12. Name of Director(s)........................................................................................................
13.Email ID of Director(s)...................................................................................................
14.Mobile Number of Director(s)..........................................................................................
15. Bidder’s bank, its address and current account number ......................................................
16. Permanent Income Tax number, Income Tax circle ........................................................
17. GST No. ........................................................................................... ........................
18. EPF Registration No. ...................................................................................................
19. ESIC Registration No. .............................................................................. ......................
Particulars of bank guarantee:-
i) Bank Guarantee No.....................................................................
ii) Date...........................................................................................................
iii) Name of Bank...............................................................................................
iv) Address of Bank.............................................................................................
v) Validity of bank guarantee..........................................................................................
List of completed similar nature of work i.e. furniture items during the last three financial years in Central Gov
ernment / State Government/PSUs
39 / 64
Description of Actual Value of Name of Start Date Finish Date Document
Work / order work / order Government evidence
executed executed Department/ upload
Organization / (Yes/No)
Details of Uploaded Documents
1. Bank Guarantee Yes/No

2. Copy of PAN Yes/No
3. Copy of GST Yes/No
4. Copies of Last three years Balance Sheet Yes/No
5. Copies of ITR for the last three years Yes/No
6. Experience Certificates and Work orders Yes/No
7. Last three years audit completion certificate issued by concerned office. Yes/No
8. Copy of details showing value of works competition in last five years base Yes/No
d on Forms-26 AS.
9. Certificate regarding no recovery outstanding in any Govt Department. Yes/No
10. Certificate bidders offer is liable to be rejected if they don’t upload any of Yes/No
the certificates documents sought in the bid documents. ATC of corrigend
um if any.
11. ISO:9001:- The bidders or the OEM of the offered products must have ISO Yes/No
9001 Certification.
12. Compliance of BOQ specification and supporting documents Yes/No
13. Annexure-1 Yes/No
40 / 64
ANNEXURE-7 U
NDERTAKING
(Notarized Affidavit to be executed on non judicial stamp paper of Rs.10/-).
A copy of Affidavit same should be scanned and uploaded in the GeM Portal and hard co
py should be delivered alongwith other documents as per the time lines of the Bid Docu
ment.
1. I, the undersigned certify that I have gone through all the terms and cond
itions mentioned in the bid document No..............................dated.................
.............and undertake to comply with them unconditionally.
2. That the rates quoted by me are valid and binding upon me for the entire perio
d of contract and it is certified that the rates quoted are the lowest rates as quote
d in any other institution in India.
3. That I/We give the rights to the competent authority of the office of the
HQ CESZ to forfeit the bank guarantee submitted by me/us in case of breach
of conditions of Contract and take action for blacklisting my/our agency.
4. That I/We also give rights to the competent authority of the office of the
HQ CESZ to forfeit the bank guarantee and blacklist our agency in case our agenc
y fail to accept the work order and/or execute the contract agreement, or in cases
of negligence in executing the contract, or in case of breach of contract.
5. That I/We also give rights to the competent authority of the office of the
HQ CESZ to forfeit the bank guarantee and initiate action against our agency for b
lacklisting in case our agency fail to submit the performance bank guarantee in a
ccordance with the terms and conditions of the bid document / contract agreem
ent / Letter of Acceptance.
6. That I/We also declare that Government of India or any other Government bo
dy has not declared us ineligible or black listed or debarred us on charges o
f engaging in corrupt, fraudulent, collusive or coercive practices or any
failure/lapses of any nature.
7. That I hereby undertake to provide the items as per the directions given in th
e bid document/contract agreement.
Place:
Date:
Dated Signature of Bidder alongwith Stamp........................................................
Name of the Bidder...........................................................................................
ANNEXURE-8
(Notarized Affidavit to be executed on non judicial stamp paper of Rs.10/-).
A copy of Affidavit same should be scanned and uploaded in the GeM Portal and hard cop
y should be delivered alongwith other documents as per the time lines of the Bid Docum
ent.
41 / 64
(i) That I, the undersigned that my firm has not been convicted of a
n offence under the Prevention of Corruption Act,1988.
(ii) That my firm has not been convicted under the Indian Penal Code or
any other law for the time being in force, for causing any loss of life or property or
causing a threat to public health as part of execution of a public procurement c
ontract.
(iii) That I hereby certify that none of my relative(s) as defined in the bid docu
ment is/are employed in HQ CESZ as per details given in bid document. In case at
any stage, it is found that the information given by me is false/incorrect, HQ CESZ
shall have the absolute right for termination of the Contract as deemed fit/without
any prior intimation tome.
Place:
Date:
Dated Signature of Bidder alongwith Stamp........................................................
Name of the Bidder...........................................................................................
42 / 64
ADDITIONAL TERMS AND CONDITION
NAME OF WORK: Spl
repairs for renewal of furniture items against
surveyed off furniture under GE Gangtok.
JOB No. : GTK/SR (FUR)/17 DIV/2023-24/01
1. SCOPE OF WORK: This GeM contract comprises supply of furniture items all as indicated in Schedul
e ‘A’/BOQ and Special Condition & Key Specification.
2. All furniture items shall be delivered at the furniture yard of BSO Furniture Yard GE Gangtok or any ot
her locations inside the Garrison Engineer Gangtok as approved by GE.
3. The quantities shown in Schedule ‘A’ / BOQ shall not be varied.
4. Descriptions of furniture items given in Schedule ‘A’ / BOQ are in brief. These are deemed to be ampli
fied and read in conjunction with special conditions, key specifications and the drawings contained in
Standard furniture designs duly amended upto date as issued by E-in-C’s branch, Army HQ, New Delh
i. The rates quoted by the seller shall be deemed to be based on this aspect.
5. PERIOD OF COMPLETION
The entire work under this contract listed in Schedule ‘A’/BOQ and all as specified shall be completed
within the period of 180 Days from the date of commencement of work mentioned in GeM Contract
6. The rate quoted against item of Schedule ‘A’/BOQ is inclusive of labour, materials, equipment, plant a
nd transport etc, all taxes GST on works contract, labour welfare cess as applicable and the like whic
h are to be borne by the and shall be required for manufacture of articles of furniture items and deliv
ery, loading, unloading and stacking thereof at the Furniture Yard of BSO GE Gangtok.
7. (a) The seller shall submit Original purchase vouchers of materials incorporated in the works and
it shall be verified and defaced by Engineer-in-Charge/(BSO) and also ensure that make and brand of
materials must be indicated in purchase vouchers before acceptance of any materials.
(b) In respect of branded furniture’s covered under Sch ‘A’ / BOQ seller shall submit original bills
/ Challan given by main manufacturer only. It shall be verified and defaced by Engineer in Charge (B
SO) before acceptance of any material.
8. All sizes given for various items in Schedule ‘A’/BOQ or drawings are in millimetres unless otherwise s
pecified and sequence of measurement shall be as shown in drawings.
9. DEFECTS LIABILTY PERIOD:- The defects liability period of the items as given in scope of the work
shall be 180 days from the date of completion of the work. Any defects being noticed in the furniture
articles shall be rectified/replaced, as the case may be, by the seller upto the satisfaction of the consi
gnee/buyer without any cost to the consignee/buyer. The seller is deemed to accept for rectification/r
eplacement of the defects during defects liability period. bank guarantee shall not returned/refunded
to the seller before completion of defects liability period.
10. UNIT RATES:-
(a) It is an expressed condition of this contract that the unit rates quoted by
seller shall be deemed to cover the provision of all materials and labour and all p
rocess, operations & minor constructional details for full, entire and final complet
ion of all furniture items in accordance with the provisions of the contract. Govt
will not entertain any claim whatsoever on account of inaccuracies/misunderstan
dings if any in the aforesaid rates.
(b) The unit rates quoted by the seller shall be deemed to include all minor c
onstructional details which are not specifically mentioned in Schedule ‘A’/BOQ, s
pecifications, drawings or in any other documents forming part of the contract, b
43 / 64
ut are essential for execution of the work in a workman like manner, sound const
ruction and established engineering practice. The details of such items of minor
constructional details not mentioned shall be furnished by the AGE/Engineer-in-C
harge (BSO) during execution of the work. In case of difference of opinion betwe
en the seller and the AGE as to whether or not certain items of work are covered
under minor constructional details which are deemed to have been included in s
eller’s quoted rates, the decision of the Accepting officer shall be final, conclusiv
e and binding.
11.STANDARD FURNITURE DESIGNS:-
The seller is deemed to be in possession of the printed book of standard furnitur

e designs duly amended upto date as issued by E-in-C’s Branch, Army HQ, and N
ew Delhi. The drawings contained in Standard furniture designs are not attached
with the contract documents.
12. PREMISES FOR INSPECTION AND PLACE OF DELIVERY OF FURNITU

RE ITEMS: - The seller shall indicate the name and address of the premises for inspecti
on of the furniture items in the space provided in tender page. All furniture items shall
be delivered at furniture yard of BSO Garrison Engineer Gangtok.
13. GST/ OTHER DUTY/ TAXES:- (a) The rates quoted by the bidd
er shall inclusive of all taxes, levies including GST, labour welfare tax e
tc. as prevailing on the bid submission end date of tender.
(b) The seller quoted rates shall be deemed to be inclusive of all taxes/ cess viz GST, duties, r
oyalties, octroi and other Levis payable under respective states as applicable on the date of receip
ts of tender. It may be noted that any tender imposing any condition in this regard or any other ac
count shall be treated as condition all tender and the same shall be liable to be rejected.
14. The entire work will submit one sample of approval of each item of th
e furniture’s as catered in sch ‘A’/BOQ within one month of the date of
commencement of work.
15. The administration of work for the subject work shall be done by GE G
angtok.
16. Teak Wood to be incorporated in the work shall be procured by the co
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ntractor and got approved from GE before in corporation in manufacturi
ng of furniture articles. Contractor shall also produce purchase voucher
and certificate of Seasoning of Teak Wood. Further it shall be ensured t
hat only approved Teak wood shall be used in work.
17. Furniture Drawings:- The Drawings forming part of tender are deemed to be in the possession of te
nderer. Hence the same are not being uploaded. However these drawings may be seen by the tende
rers in the office of HQ 136 Wks Engrs before quoting the tender during office working hours. Further
it is clarified that no claim, whatsoever may be, on this account, shall be entertained at any stage.
18. (a) All the furniture articles shall be delivered at MES Store Yard of GE Gangtok.
(b) The rates quoted by the seller shall also be deemed to include all transport and other inciden
tal charges viz loading, unloading, GST, excise duty, service tax, labour welfare cess and value adde
d tax/ sales tax levied by central/state Government/Local bodies, octroi and all other taxes etc. and n
o claim on this account whatsoever shall be entertained. The seller shall be deemed to have taken s
uch contingencies into account before quoting their rates.
(c) After supply of furniture items by the seller, the GE will order a Board of Officers to check and
verify the supplied furniture article (including Sample Furniture Articles) in terms of contract provisio
ns before accepting the furniture articles. However, this shall not absolve the responsibility of the sel
ler to supply the furniture articles and acceptance of the Furniture Articles by the GE & the concerne
d executives strictly as per the provisions contained in the tender documents.
19. SAMPLES OF MATERIALS:-
19.1 On placement of the GeM order to commence manufacture of furniture, the suc
cessful seller shall produce, within 15 days samples of all the materials required to be i
ncorporated in the work, to the AGE for his approval and shall deposit the approved sa
mples with the GE which shall become the property the Government without any extra
charge to Govt.
19.2 The buyer shall ensure that the work is carried out strictly with the materials co
nforming to the samples approved by the GE. The GE shall intimate in writing to the co
ntractor within reasonable time about his approval of the samples produced by the con
tractor.
20. SAMPLE OF FURNITURE ARTICLE:-
20.1 On approval of the samples of materials, the contractor shall immediatel

y manufacture one samples of each item of furniture of Sch ‘A’ (for which work o
rders have been placed) and shall deliver the same at the Store Yard of the GE f
or the approval of GE within the shortage possible period not exceeding 30 days
of the respective supply order from the GE. Samples shall be prepared strictly in
accordance with the drawings and specifications and shall be delivered unpolish
ed/unpainted for approval by Engineer-in-charge/GE. The unpolished/unpainted s
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ample items of furniture shall be polished/painted by the bidder/contractor imme
diately after approval and the sample items shall be accounted by the consignee
as per applicable practice of the department. All articles supplied under work or
der(s) shall be identical with the approved sample article of each item of Sch ‘A’.
20.2 Approved samples of furniture shall be branded with contract number &
year. In addition to this, the words “Approved Samples shall also be branded on
the Aluminum label fixed on these samples. These samples shall be sealed & sig
ned jointly by the GE and the seller and preserved with the GE till completion of
all article.
20.3 Approved samples of furniture article shall be accounted against supplie

s and payment will be made for the same after delivery of complete furniture art
icles.
21. APPROVAL OF WORKS BY STAGES;- The articles of furniture being manufactured under this GeM
contract order shall be subjected to examination and approval of the GE/Engineer-in-Charge at the following
stages: -
(a) When the timber scantling/boarding/planking are out and ready for assembling i.e., before fram
ing.
(b) When the articles are assembled and manufactured complete but before application of finishin
g treatment.
(c) When the articles are finished complete in all respects.
NOTES:- Not withstanding the fact that various articles of furniture have been inspected and passed it shall
be the responsibility of the seller that the furniture finally supplied strictly conforms to the specifications and
drawings approved.
22. LABELS ON ARTICLES;- The seller shall provide an aluminum label of size 1½ inch ¾ inch of adequ
ate gauge on each articles of furniture indicating thereon the name of the firm, the contract number and
year of supply at places where shown on drawings, wherever the situation are not shown the position of the s
ame shall be as directed by the Engineer-in-Charge. The cost of such labels shall be deemed to be included i
n the quoted rate against the respective items of Schedule ‘A’.
23. SELLER’S REPRESENTATIVES, AGENTS, SERVANTS & WORKMAN;- Seller shall employ only Ind
ian Nationals as his representatives, Agents, Servants and workman and verify their antecedents and loyalty
before employing them on the works. He shall ensure that person of doubtful antecedents and nationality is,
in any way not associated with the work, if require, the seller shall furnish full particulars to this effect to the
Accepting officer at the time of quoting of his tender. The GE shall have full power and without giving any re
asons to order the seller immediately to cease to employ in connection with this contract any representative,
agents, servants, workman or employees whose continued employment in his opinion is undesirable. The sel
ler shall not be allowed any compensation on this account.
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24. DETAILS OF QUANTITIES:- Details of quantities given on various drawings are for guidance only. T
he unit rate quoted by the bidder shall be deemed to include for supply of the respective items as per drawin
g and contract conditions. No claim/adjustment whatsoever shall be allowed due to any error/inaccuracy in t
he quantities.
GENERAL SPECIFICATIONS
1. GENERAL;- The following specifications are given to amplify the Key specifications& general practice of
furniture making. Where at a variance, the key specifications given here in after shall take precedence.
2. MATERIAL;-
2.1 All materials to be incorporated in the work shall be new and of the best quality and shall conform
to the samples kept in the office of Garrison Engineer.
2.2 The contractor shall provide all stores and materials required for the work.
2.3 The materials supplied by the contractor shall be best of respective kinds and shall be ISI marked/
conform to relevant IS wherever applicable.
2.4 It is the contractor’s responsibility to procure all stores and materials required for the work. No ass
istance of any kind whatsoever shall be given by the department in this connection.
3. TIMBER;-
3.1 Species of the Timber shall be as specified in key specifications and in case t
he same is not specified in the key specifications, the same shall be as per the drawing
s. Timber shall be well-seasoned Indian Teak Wood (Tectona Grandis) Ist class hard wo
od with moisture content less than 8% permissible as per IS:28 1973. Contractor shall
arrange testing of species of the wood at lab as approved by the GE and shall also hav
e well calibrated digital manufacture meter on ground.
3.2 All timber shall be of approved quality, fully seasoned, uniform in texture,
free from shakes, knot, dots, cracks, loose or decayed knot bore holes, soft sports and
other defects or blemishes, knot upto ¾” dia may be accepted if they are not likely to
become loose or dead.
3.3 Timber surfaces to receive mixture of bees wax and linseed oil/vanish/Fren
ch polish/paint shall be made smooth by sand papering.
3.4 Boards, planks and scantlings shall be in one piece unless otherwise show
n on drawings or as specified in specifications. However, where width of plank exceeds
25 Cm, jointing will be permitted by making the planks with equal width of panels each
shall not be less than 15 Cm/half of the total width.
3.5 Boards, planks and scantling shall be straight, square and planed true and
smooth to the dimensions shown on the drawings.
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3.6 Matched joints for widening panels of 20 mm thick and less shall be rebated and for panels over 20
mm thick shall be tongued and grooved.
4. CANE;- Superior quality plastic slats (strip) 2 mm wide for general canning and not less than 3 mm wid
e for the periphery of canning work shall be used. The thickness of the cane shall not be less than 0.40 mm t
hick.
5. SCREWS;- Screws (Steel, Aluminum and Brass) shall be of approved Make and to the required length an
d gauge. Brass screws shall be used for fixing brass fittings and aluminum screws for fixing aluminum fittings
. Screws to secure and fix wooden members shall be counter sunk particularly those in external surface whic
h are to be well set before applying the finishing treatment.
6. PLYWOOD;- Plywood shall comply with IS: 303-1960, specification for plywood ge
neral purpose (Revised) and shall be of grade BWR and type AA.
7. OIL;- An approved quality double boiled linseed oil shall be used in oiling where spe
cified.
8. PLASTIC LAMINATED SHEET;- Plastic laminated sheet shall be decorative of appr

oved design/colour 1.0 mm thick from approved manufacturer and conforming to IS: 2
046/95.
9. PARTICLE BOARD;- Unless specified otherwise particle board shall conformed

to the requirement of IS-3087. Adhesive used for bonding of particle board shall be BW
R type phenyol formaldehyde synthetic resin adhesive. The particle board shall be ex
terior grade with solid core, flat pressed single layer type. Decorative particle board sh
all be conforming to the requirement of IS-3097. This shall have decorative choice ven
eers on one or both faces as specified or directed.
9A. PRE-LAMINATED PARTICLE BOARD:- Unless specified otherwise melamine f

aced pre-laminated particle boards shall conform to the requirements of IS12823. Thes
e shall be type I quality, exterior grade. Adhesive used for bonding of particles shall be
BWR type phenol-formal dehyde synthetic resin adhesive the pre-laminated particles b
oard shall be ISI marked on the edge.
10. MEDIUM DENSITY FIBRE BOARD:- MDF board where shown on the drawing o
r as specified to be provided as per Key Specification shall conform top IS : 14587 Gde-
I (Exterior). Grade of board shall be exterior grade phenol-formaldehyde synthetic resin
bonded designate EGSB
10.1. Where plywood, particle board, block board, MDF board of the thickness s
pecified or indicated on the drawings are not manufactured or are not available,
then the next higher thickness as manufactured as may be available shall be us
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ed, without any extra cost to the Govt, Particle board, MDF board, plywood wher
ever required shall be in one piece.
11. MIRROR:-
11. 1 Unless otherwise shown on drawings, mirror shall be polished sheet glass
of 5.5 mm thick.
11.2 Clips shall be chromium plated brass and shall be suitable for fixing the
mirror.
12. IRON MONGERY & BRASS /ALUMINIUM FITTINGS;-
12.1 All the fittings such as hinges, Hasps and staples shall be of brass (Coppe
r oxidized) or of Aluminum Anodised as given in specifications of each individual i
tems indicated herein after or otherwise as indicated in the drawings or in the or
General Specifications. All the brass fittings shall be copper oxidized. The screw
s used shall match the fittings.
12.2 The brass fittings shall be of make M/S. Jayant Metal works or other equiv
alent as approved by the GE.
12.3 Aluminum fittings shall be of Make M/S. Alan Aluminum Works or other e
quivalent as approved by the GE.
13. KEY HOLES;- Brass, copper oxidized key holes thimble shall be fixed wherever
required.
14. GENERALLY;- The work shall be executed in the most sound and substantial
manner. Every part shall be true and well fitted and shall conform to the highest stand
ard of workmanship of cabinetmaker. All surfaces of timber shall be wrought and sand
prepared sheet unless otherwise shown/specified. Woodwork shall be framed. The wo
rk “Framed” covered all known joints such as mortise and tenon, dove tailed and stub j
oints such as tenon etc. The joints shall be glued before putting them together and pin
ned with double points made of bamboo unless otherwise described.
15. TOLERANCE;- The sizes given for various members of articles in the drawings
are finished sizes. However, in case of wooden wrought surfaces, a tolerance of
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1.5 mm is permitted for each wrought surface.
16. KNOBS AND HANDLES;- Wooden knobs and handles are to be fixed with ¼”
dia bolts and nuts head housed in knobs and plugged from inside. Chromium pla
te knobs shall be fixed as directed by Engineer-in-Charge.
17. DRAWERS;- Fronts of drawers shall be dovetails jointed to sides. The work sh
all be butt jointed to sides and screwed. The bottom shall be housed inside and
front.
18. SETTING OUT DIMENSIONS;- The contractor shall set out work exactly and f
ully to the dimensions as shown on drawings and (without prejudice other rights
of Govt.) shall rectify at his own cost any error in this respect of arising there fro
m. The piece of a furniture as a whole shall hold full dimensions as shown on dr
awings, No tolerance shall be allowed in the overall.
19. STEEL AND IRON WORK:-
19.1 All steel required for the work shall be contractor supply.
19.2 RAW MATERIAL:- CRCA (Cold Rolled & Cold Enameled) mild steel.
19.3 WELDING:- MIG, Carbon Dioxide and Argon.
19.4 GAUGE:- All steel members shall be of 16 gauge unless otherwise spec
ified or indicated in the drgs.
20. PVC SHEETS;- Unless otherwise specified or indicated in the drgs, PVC s
heets required shall be of thickness not less than 1 mm and shall be of approved
colour. These shall be fixed in position as directed by Engineer-in-Charge.
21. STEEL TUBES/CONDUIT PIPE;-
21.1 M S conduit pipe shall conform to IS-3499 and shall be 16 gauge wall thic
kness unless otherwise specified or indicated on drg, The conduit shall be mild st
eel enameled black. The dia of conduit specified or mentioned on the drg shall
be the external dia meter.
21.2 If the specified size of the conduit pipes or tubes is not manufactured or n
ot available, the contractor may use the next higher size without any extra cost t
o the Govt.
50 / 64
22. CANING;- Refer Nos E-in-C’s drawing No FD/204 (Sheet No 1/1) each hole in ti
mber for caning shall have four strand consisting of two cat right angle to the sid
es of double diagonal. The distance of holes for cane work, unless otherwise sho
wn on drawing shall not exceed 15 mm from centre to centre of holes. The peri
meter of the cane work shall be finished with not less than 1/8” (3 mm) wide pla
stic cane heading on top, which is exposed to view. Drg showing caning where at
difference to the above specification. The ‘NOTE’ on the drawings regarding pro
vide additional strands shall apply to seats only.
23. FINISH;-
23.1 PREPARATORY WORK;-
23.1.1 GENERAL;- All surfaces whether steel or wood shall be sand papered. T
he surface of furniture shall receive setting & stopping before finishing with polis
h.
23.1.2 KNOTTING;- Patent knotting to consists of two coats of varnish made by

dissolving shellac in methylated spirit of wine.
23.1.3 STOPPING:- Beammountage made as follows:-
(a) Common shellacs one cup full.
(b) Powdered resin one teaspoon full.
(c) A piece of Bees wax about half the size of walnut.
(d) Powdered lemon chromic or other coloring matters to match teak o

ne teaspoon full.
23.1.4 All the above ingredients to be heated in iron pot until they melt and stirr
ed with a stick or rod till mixed properly. It can be used either in sticks and appli
ed with the aid of hot iron or it can be used in melted state, with a hot spoon. W
hen quite hard, clean with a sharp chisel and plane and finish with glass paper.
23.2 FRENCH POLISH;-
23.2.1 PREPARATION OF SURFACES:- Remove plane marks with sand paper

No 2. Fill and stop pore holes with paste filler preparation by mixing plaster of Pa
51 / 64
ris of panes and water to creamy consistency and adding raw sienna in quantity r
equired to obtain the desired colour of the bars. When the surface dries up wipe
off super bolus filler and set aside for 2 hour for the surface to harden. Rub surfa
ce with sand paper NO 2/2 until it is thoroughly smooth and cleaned.
23.3 POLISHING;-
23.3.1 Preparing a solution of Methylated sprit. Shellac crystal shall be washed

in luke warm, water to remove dirt etc and dried before use. Shake the mixture u
ntil the ingredients are completely dissolved. Take a wad of cotton wool and part
ially saturate it with a mixture thus prepared. Enclose the wad in piece of linen cl
oth and apply to the surfaces along side at the grain with light even pressure. If
the wad shows any sign of sticking it should be lightly dipped in mustard oil conti
nue rubbing until a thickly coated semi glass surface is attained.
23.3.2 Starised for about 2 hours to permit surfaces to harden. Rub surfaces wit
h sand paper No. 1 to remove any raised grain. Repeat polish to surfaces as befo
re. When a clear grained smooth surfaces is obtained, it should be allowed to ha
rden for about one hour.
23.3.3 Rub surface again with No. “O” sand paper discharge as before and app
ly to the surface in circular motion until the whole surface is covered over. Chang
e the wax with methylated spirit and apply with straight strokes in direction of th
e grains until the required gloss to the approval of the Engineer-in-Charge is obta
ined.
23.3.4 French polish shall be applied to articles in various surfaces as specified

against each individual item indicated in Key Specifications hereinafter.
23.4 VARNISH;- Varnish shall be as per the following specifications: -
Clean the surface of all the foreign matter. Rub down with fine sand paper and d
ust off. Stop holes, crevices, etc with putty. Size the surface with a thin clean glu
e size applied hot when dry rub down smooth with sand paper. Stain to the requi
red tint. Apply one coat of under counting and flatting varnish allows time to har
den and flat down. Apply second coat of under finishing varnish just as it comes f
rom the, taking care to brush it out evenly and avoiding laying it on to, thickly, la
ying gong clean sweeps of the brush without going over the work too often. Trim
edges prevent runs and hobs. Clean and well worn brush. The work should be fre
e from loose hair and brush marks.
23.5 BEES WAX POLISHING:-
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23.5.1 Clean surface and sand paper smooth, 3 ½ lbs of bees wax shall be slowl
y heated over a fire and when melted mix with one gallon on turpentine oil. Polis
hing shall be more brisk and prolonged till the surfaces is glossy and polished to
the approval of Engineer-in-Charge.
23.6 OILING:- The oil shall be prepared by mixing and heating 1 lb of bees wa
s with 4 pints of boiled linseed oil until the wax melts. After the mixture has cool
ed 2/3 pints of turpentine shall be added in and well stirred. This mixture shall t
hen be applied to the woodwork in two coats and well rubbed with cotton wade u
ntil glossy finish is achieved and surfaces are uniformly smooth. The bees wax s
hall be clear and of superior quality.
23.7 PAINTING TO IRON AND STEEL WORKS;- All steel members shall be
pre treated powder coated or spray painting all as specified in Key Specification
here in after.
24 EXPOSED SURFACES;- Exposed surfaces wherein referred in this tender docu
ments
shall mean surfaces directly exposed to view in the normal position of furniture.
However inside surfaces or shutters of ward rob, cupboard, locker, etc shall also
be treated as exposed surface and given the treatment as specified for exposed
surfaces.
25 LOCK:- Unless otherwise specified in Key Specification or indicated in the drgs, t

his shall be of brass, four levers and with 2 keys.
SCOPE OF WORKS
SCHEDULE 'A' BOQ (WOODEN FURNITURE)
53 / 64
Ser N Name of Items Drg No A/U Quantity
o
01 Almirah mess utensils wooden FD-93(M) Nos 02
02 Bin linen multipurpose FD/E6/MAP/09 Nos 02
03 Board Notice 900x600mm FD-1042 Nos 04
04 Book case wooden FD-237 Nos 08
05 Chair dining FD-279 Nos 45
06 Chair writing FD-280 Nos 14
07 Chair easy FD-229 Nos 10
08 Chair easy cushion FD-358 Nos 33
09 Cushion of Sofa Set (01 Seater) with -

Tapestry Cloth Cover Set 20
10 Hat stand with mirror FD -233 Nos 06
11 Pag Set of six FD-80 (M) Nos 26
12 Safe meat & Milk Small FD-369 Nos 03
13 Sofa set 4 Seater with cushion FD-281 Nos 03
14 Sofa Set 5 Seater with cushion FD-281 Nos 03
15 Table 2'x2' (600x600mm) FD-293 Nos 04
16 Table 3'x2' with Drawer FD-283 Nos 10
17 Table 3'x2' without Drawer FD-284 Nos 15
18 Table Centre FD-274 Nos 10
19 Table dressing Gents with Mirror FD-379 Nos 10
20 Teapoy FD-382 Nos 25
54 / 64
KEY SPECIFICATIONS :SCHEDULE 'A' (WOODEN FURNITURE)
Note : - These Key Specifications shall take precedence over General Specifications and specifications given in d
rawings where these are at variance:-
Ser No Description Key Specifications
1 2 3
01
Almirah mess utencils All as shown on drawing, Overall size shall be 1065mm long, 435 wide & 167
wooden (Drawing No. F 0mm high. All wood shall be of first class hard wood teak (MP). Legs shall be
D-93(M) 50mm square at top and 40mm square at bottom and shall be 100mm high,
19mm into 40mm teak wood stiffners shall be provided between legs joining l
egs in short span and long span. Bottom half shall have cup board covered wi
th 19mm thick pre-laminated particle board teak veneer on one side and havi
ng two shutters hint with sides with 50mm long butt hinges. Top of cup board
shall be of 19mm thick prelaminated particle board teak veneer on one side a
nd other side plan. Cup board shall have two 19mm thick teak wood shelves r
esting on 19mm into 12mm teak wood bearers fixed on sides equally spaced
to make into three compartments. Bottom of cupboard shall have 19mm thick
wooden plank. Sides of cupboard shall be made of 19mm thick teak wood pla
nks. Back of almirah shall be provided with 10mm thick plywood commercial
top of almirah mess utensils shall be of 19mm thick teak wood plank 200mm
wide and 1065mm long. Top shelf shall have teak wood plank with plastic lam
inated sheet 1.5mm thick. A partition plank of 19mm thick teak wood shall be
provided in vertical postion 405mm from left between bottom of top shelf and
top of cupboard. A small shelf of 405mm shall be provided on the left side div
iding the protion into equal half and shall have 12mm thick teak wood plank c
overed with 1.5mm thick plastic laminated sheet. Front of shelves and front o
f top of almirah shall be covered with 12mmx40mm teak wood lacia upto enti
re length of shelf and top of almirah. Bottom cupboard shutters shall be provi
ded with two numbers aluminum handles of 100mm long and two ball spring
catches as shown on drawing. All wood and plywood surfaces exposed to view
when placed in position shall be French polished. Inside cupboard shall be giv
en two coats of white enamel paint over a coat of primer as directed by GE. R
est all as per drg and as per sample approved by BSO/GE
02
Bin linen multipurpose The overall size of the bin linen multipurpose is 1200mm long x 450mm wide
(Drawing No. FD/E6/MA x 750mm high. The sides, partitions, shelves, drawers of the bin linen shall be
P/09 made up of 18mm thick prelaminated particle board exterior grade. The back
of the bin linen shall be of 12mm thick commercial plywood. The three equal
shutters shall be provided with magnetic catchers. All fittings and fixtures sha
ll be done as per drg. The base shall be provided at an height of 75mm from
ground and shall be of hardwood sheesham with four nos of 25x25mm stiffen
ers placed at equidistant positions. Rest all as per drg and as per sample appr
oved by BSO/GE
55 / 64
03 Board Notice 900x600 Overall size shall be 900mm long 75mm deep and 600mm high. 25mm x 75
mm (Drawing No. FD-1 mm Teak wood frame with 6mm Thick MDF edging all-round shall be provide
042 d as shown on drawing, 19mm thick soft wood board shall be fixed in side the
frame over which best quality green baize cloth shall be fixed as shown on dr
awing.On front side 22mm x 10mm aluminum channel shall be provided in si
de of particle board frame to house 4mm thick glass shutter. Rest all as per d
rg. All wooden expose surfaces shall be french polished two coats after prep
aration of surfaces. All Dimensions, shape and size shall be followed as per d
rg. All joints, fixing shall be done in accordance with standard specifications.
Rest all as per drg and as per sample approved
by BSO /GE
04
Book case wooden (Dr Overall size shall be 1200mm long. 300mm wide and 760mm high. All wood s
awing No. FD-237 hall be of first class hard wood teak (MP). The legs shall be made to shape ou
t of 45mmx 45mm teak wood. The legs shall be 100mm high. The two long ra
ils of 40mmx25mm in section and 1200mm long shall be provided for support
of body of book case. The two long rails shall be joined with 40mmx25mm sh
ort rail at 150mm from each end joining the long rails. 19mm thick particle bo
ard commercial shall be provided at bottom, top, sides shelves and vertical p
artitions. The back shall be of 6mm thick ply wood commercial. The top, shelv
es, bottom and vertical partitions shall have 1.5mm plastic laminated sheet fi
xed over the particle board. The vertical partition shall have plastic laminated
sheet on both sides. The shelves shall have plastic laminated sheet on top onl
y. The top and bottom of book case shall have plastic laminated sheet on top
only. The under side of top, shelves and bottom shall be painted with two coa
ts of white paint over a coat of primer after preparation of surfaces. The sides
shall have plastic laminated sheet on both sides. The front edges of sides, she
lves, vertical partition and top shall be covered with 3mm thick teak wood ed
ging. All wood and plywood surfaces exposed to view when placed in position
shall be French polished with high gloss finish. The places where plastic lamin
ated sheet exists shal remain untreated. Rest all as per drg and as per sampl
e approved by BSO /GE
05
Chair dining (a) Chair dining shall be made to the shape, size and design as shown on drg
(Drawing No. FD-279 & as specified in particular specification and shall be manufactured in accord
ance with relevant IS.
(b) Timber: All wood work shall be of kiln seasoned Ist class hard wood (Tea
k) throughout.
(c) Canning : Canning shall be done with 2 mm wide and 0.4 mm thick plasti
c cane half round superior quality closely woven in Godrej pattern. Width of c
ane for border and strengthening band shall be 3.5mm.
(d) Rubber Toes : Rubber toe shall be hard and of best quality as approved
by GE and shall be provided under each leg and fixed with 25mm long steel s
crews of suitable size.
(e) Finishes : All wooden surfaces exposed to view (except under sides of fra
me and bottom of legs) shall be French polished.
(f) All other items / fittings shall be as shown on drawing and provided as per
relevant IS and trade engineering norms / pattern.
56 / 64
06 Chair writing (Drawing (a) Chair dining shall be made to the shape, size and design as shown on drg
No. & as specified in particular specification and shall be manufactured in accord
FD-280
k) throughout.
07 Chair easy (Drawing N (a) Chair dining shall be made to the shape, size and design as shown on drg
o. FD-229 & as specified in particular specification and shall be manufactured in accord
k) throughout.
08 Chair easy cushion (Dr All as shown on drawing. All wood shall be of first class hard wood teak (MP).
awing No. Front legs shall be 70mmx25mm in section 520mm high. Fear legs shall be of
70mmx25mm in section slanting 185mm horizontally in the height of 490mm
FD-358 . Front and rear rails shall be provided below the seat joining front legs and re
ar legs. Front legs shall be 510mm apart and rear legs shall be 480mm apart.
The top of front legs shall have wooden arms rest of 65mmx25mm in section
and 810mm long made to shape as shown on drawing. The legs shall be joine
d by side rails of 70mmx25mm in section teak wood. The bottom frame of se
at shall be of 55mmx20mm in section over which 3mm thick plywood comme
rcial shall be fixed 75mm thick foam cushion of 32density with upholster with
leatheriest. Rexene of approved shade and texture as directed by Engineer-in
-Charge. The side frame of back rest shall be of 70mmx25mm in section joine
d with seat and rear legs as shown on drawing and fixed back support of 55m
mx20mm in section fixed horizontally between side frames of back rest. 3mm
thick plywood commercial shall be fixed over the wooden frame of back rest
over which 50mm thick 32 density foam upholstered with leatheriest Rexene
of approved shape and texture and quality as shown on drawing and as direct
ed by Engineer-in-Charge. Cushion foam upholstered with leatheriest Rexene
shall be provided over the wooden arms as shown on drawing and as directed
by Engineer-in-Charge. All wood surfaces exposed to view when placed in pos
ition shall be french polished with lacquer finish. Hard rubber/PVC shoes of 25
mm dia and 25mm high shall be proved to the bottom of large with screw. Re
st all as per drg.and as per sample approved by BSO/GE
57 / 64
09 Cushion of Sofa Set (0 Cushion for seat and back shall be 100mm thick cool foam or any other superi
1 Seater) with Tapestr or quality foam of 40 density as approved by Engineer-in-charge. Cushion sha
y Cloth Cover ll be covered with approved Best quality tapestry cloth stitched with chain/zi
p for cushion cover and colour of cushion as directed & approved by Enginee
r-in-charge.and as per sample approved by BSO /GE.
10 Hat stand with mirror Overall size shall be 1000mm long, 710mm high. All wood shall be first class
hard wood teak. in section teak wood frame shall be provided horizontally to
(Drawing No. FD-233 p and bottom rails and vertically sides. 50mm x 20mm in section vertical inte
rmediate stiffener shall be provided at 288mm from right hand side. Two hori
zontal wooden battens of 50mm x 20mm in section, one at 160mm from top r
ail and other at 200mm from bottom rail shall be provided in the right hand si
de of vertical intermediate stiffener joining vertical stiffeners with lef hand sid
e for providing support for the fixing of pegs. Another wooden batten 50mm x
20mm in section shall be provided in horizontal direction on right hand side o
f vertical intermediate stiffener 430mm from bottom of top rail. 4mm thick te
ak plywood 1000mm x 710mm shall be provided to front of frame and 4mm t
hick commercial plywood of 1000 mm x 710mm shall be provided to the back
of frame. 6mm x 35mm in section teak wood edging shall be provided all rou
nd the stand frame, 5mm thick Atul/Modiguard/Goldenfish mirror of size 300
mm x 440mm shall be provided with teakwood beading made to shape as sh
own on drawing out of 10mm x 12mm in section teakwood. Brass pegs of size
120mm x 75mm overall shall be fixed with brass screws as directed by Engin
eer-in-charge. Two key plates shall be provided of mild steel sheet, 3mm thic
k, made to shape to as shown on drawing. All wood and teak ply surfaces exp
osed to view when placed in position shall be French polished with high gloss
y finish. All steel surfaces shall be painted with two coats of black over a coat
of primer after preparation of surfaces. Rest as shown on drawing.
11 Peg set of six Drawing All as shown on drawing. Overall size shall be 910mm long. 75mm high and 7
No. 5mm deep. Wood shall be of teak wood (MP) of size 910mm long, 75mm high
and 19mm thick. Brass pegs six numbers shall be fixed on the wooden plank
FD-80(M) with brass screws. End pegs shall be fixed at 80mm from wooden ends. The i
ntermediate pegs shall be at 150mm center to center. All wood surfaces expo
sed to view when placed in position shall be french polished with high gloss fi
nish after preparation of surfaces as directed by GE. The base of metal pegs s
hall be of oval shape 30mm wide 30mm high and 3mm thick. Pegs hook shall
be 80mm high. Top end of hook shall be 60mm from the base. Bottom end of
the hook shall be at 25mm from bottom and 35mm from base Key plate shall
be of 25mm x 40mm and 3mm thick of mild steel made to shape as shown on
drawing. All steel and iron surfaces exposed to view when placed in position s
hall two coats of enamel paint over a coat of primer after preparation of surfa
ces. Painting shall be done with spray machine. Rest all as per drg and as per
sample approved by BSO /GE
12 Safe Meat & Milk Small The over all size shall be 900x 540x 840 mm. Timber shall be 1st class HW te
(Drawing No FD-369 ak . Top shall be 25 mm thick polished marble stone slab. The Back/bottom of
the safe meat and milk shall be of 18mm thick prelaminated MDF board. The
sides and front shutters frame shall be made of 50mmx19mm wooden rails .T
wo wooden rails of size 19mmx75mm shall also be fixed over the back and si
des below the top as shown in drg.The horizontal partition inside the safe shal
l be made of 50x19mm battens fixed over two side 19x12mm bearer and two
centre stiffeners of size 19x75mm.The sides and front shutters shall be provi
ded with wire mesh 20 gauge fixed from inside with beading. The edges of M
DF board shall be covered with teak wood beading. The base shall be made o
f teak wood with size of legs at top as 45mmx45mm and at bottom 30mmx30
mm and 100mm high. The rails of base shall be of size 40mmx19mm.Two kn
obs 35mm dia shall be fixed on shutters and one hassp and staple 75mm shal
l be fixed on shutter with screws. All wooden surfaces shall be finished with t
wo of synthetic enamel white paint over a coat of wooden primer after prepa
ration of surfaces. Rest all as per drg.and as per sample approved
by BSO /GE
58 / 64
13 Sofa set 4 seater with c (a) All dimension and details shall be as shown in drg.
ushion (1+1+1+1)
(b) Timber works shall be with Ist class HW Indian Teak wood (Tectona Grandi
Drawing No. s) well seasoned free from sap wood, knots and cracks etc.
FD-281 (c) 100mm 32 density foam cushion shall be used for seat and back of approv
ed make.
(d) Tapestry cloth shall be of best quality and colour as approved by GE.
(e) Hard rubber ring shall be screwed to legs.
(f) All exposed wood and wood based surfaces like plywood etc (except lamin
ated surfaces) shall be polished with high glossy French polish at least twice t
o achieve the desired finish.
(g) All other items / fittings shall be as shown on drawing and provided as per
14 Sofa set 5 seater with c (a) All dimension and details shall be as shown in drg.
ushion (3+1+1) Drawi
ng No. FD-281 (b) Timber works shall be with Ist class HW Indian Teak wood (Tectona Grandi
s) well seasoned free from sap wood, knots and cracks etc.
(c) 100mm 32 density foam cushion shall be used for seat and back of approv
ed make.
(d) Tapestry cloth shall be of best quality and colour as approved by GE.
(e) Hard rubber ring shall be screwed to legs.
(f) All exposed wood and wood based surfaces like plywood etc (except lamin
ated surfaces) shall be polished with high glossy French polish at least twice t
o achieve the desired finish.
(g) All other items / fittings shall be as shown on drawing and provided as per
15 Table 2'x2' (600x600m All as shown on drawing. Overall size shall be 600mm long, 600mm wide and
m) (Drawing- FD-293) 760mm high. All wood shall be of first class hard wood teak (MP). Legs shall b
e four in numbers. Legs shall be of 35mm x 55mm in section and 740mm hig
h. Top of table shall be joined together in short and long sides with 25mm x 5
0mm in section wooden rails. The top of table shall be of 19mm thick particle
board over which 1.5mm thick plastic laminated sheet shall be fized as direct
ed by Engineer-in-Charge. 4mm thick teak wood edging shall be fixed al-arou
nd the edges of top of table 5mmx5mm insection groove shall be provided in
the bisible portion of top of legs. Irrespactive of what is shown on drawing 25
mm x 3mm and 200mm long bert to right angle shape flat iron shall be provi
ded on the inner side of four corners of the table Eight numbers 20mmx3mm
flat iron 200mm long bent to right angle shape shall be fixed at all joints of le
gs and top rails irrespective what is shown on drawing. All wood surfaces exp
osed to view when placed in position shall be french polished with high gloss
finish. All steel surfaces exposed to view when placed in position shall be pain
ted with two coats of paint over a coat of primer with tint as directed by Engi
neer-in-Charge. Hard rubber/PVC shoes 25mm dia and 25mm high shall be sc
rewed to bottom of all legs. Rest all as per drg.and as per sample approved b
y BSO /GE
59 / 64
16 Table 3'x2' with Drawe All as shown on drawing. Overall size shall be 900mm long, 600mm wide and
r (Drawing No. FD-283) 760mm high. All wood shall be of first class hard wood teak (MP). Legs shall b
e 60mm x 30mm in section throughout and 741mm high, four in numbers, joi
ned togather in front back and sides with top rails of 20mm x 110mm in secti
on provided flush with top of legs. The left hand side protion, viewing from fro
nt shall have drawers of 300mm wide, 25mm x 40mm in section teak wood st
iffener on one side and 20mm x 30mm in section teak wood fillet on other sid
e of drawer shall be provided as shown on drawing. Track rails, 25mm x 25m
m in section on one side and 30mm x 25mm in section other side of drawers
having rebate for guide rails as 12mm x 12mm in section shall be provided all
as shown on drawing. The sides and back of drawer shall be of 12mm thick a
nd 110mm high teak wood planks. The front of drawer shall be of 20mm x 11
0mm in section teak wood plank. The bottom of drawer shall be of 6mm thick
commercial plywood, two bottom rails, one on each short side, shall be provi
ded of 20mm x 60mm in section teak wood joining legs in shot sides. 5mm x
5mm in section groove shall be provided at the top of legs to the protion visib
le to view when placed in position. The top shall be of 18mm thick particle bo
ard commercial over which1.5mm thick plastic laminated sheet shall be fixed
4mm thick teak wood edging shall be provided al-around the top of table. The
top of table shall be flush with legs and there shall be no projection on any si
des. All wood surfaces exposed to view when palced in position shall be frenc
h polished with high gloss finish. Rest all as per drg.and as per sample approv
ed by BSO /GE
17 Table 3'x2' without Dra All as shown on drawing. Overall size shall be 900mm long, 600mm wide and
wer (Drawing No. FD-2 760mm high. All wood shall be of first class hard wood teak (MP). Legs shall b
84) e 60mm x 30mm in section throughout and 741mm high, four in numbers, joi
ned together in front back and sides with top rails of 20mm x 60mm in sectio
n provided flush with top of legs. All bottom, 100mm high from bottom, side
wooden lower rails of 20mm x 60mm in section shall be provided in short sid
es joining legs in short sides, 5mm x 5mm in section groove shall be provided
in legs at top of legs in portion visible to view when placed in position. The to
p shall be of 18mm thick particle board commercial over which 1.5mm thick
plastic laminated sheet shall be fixed with fevicol irrespective of what is show
n on drawing, 4mm thick teak wood edging shall be provided al-around the e
dges of top of table. The top of table shall be flush with legs and there shall b
e projection on any sides. All wood surfaces exposed to view when placed in p
osition shall be french poslished with high gloss finish. Hard rubber/PVC shoe
s of 25mm dia and 25mm high shall be screwed to bottom of all legs. Rest all
as per drg.and as per sample approved by BSO/GE.
60 / 64
18 Table centre (Drawing All as shown on drawing. Overall size shall be 900mm long, 450mm wide and
No. FD-274) 400mm high. All wood shall be of first class hard wood teak (MP). Legs shall b
e made of 60mm x 30mm in section teak wood 356mm high. Hard rubber/PV
C shoes shall be fixed to the bottom of legs with steel screws, thick particle b
oard commercial with 1.5mm thick plastic laminated sheet fixed over it shall
be provided as top of the table, 5mm x 5mm in section groove shall be provid
ed in the visible protion of top of legs. Legs shall be joined together in short a
nd long sides with top rails of 20mm thick and 50mm high. Top of table shall
be fixed of legs and top rails with 50mm long screws, four in number, from bel
ow the each top long rails, 50mm wide and 20mm thick stiffner 430mm long
shall be fixedin the center of top rails joining to long rails with dove tail joint s
ide rails 50mm x 20mm in section, at 100mm from bottom of legs, shall be pr
ovided joining legs in short sides, 4mm thick teak wood edging shall be provi
ded at the al-around edges of top of table. Irrespective of what is shown on dr
awing a bottom tier shall be fixed on the top of bottom side rails with 50mm l
ong screws. The bottom tier shall be of 18mm thick particle board having 1.5
mm thick plastic laminated sheet fixed over it, 4mm thick teak wood edging s
hall be provided al-around the edges of bottom tier. All wood surfaces expose
d to view when placed in position shall be french polished with high gloss
finish (lacquer finish). Rest all as per drg.and as per sample approved by BSO
/GE
19 Table dressing Gents w Overall size shall be 900mm long, 300mm wide and 150mm high at bottom
ith Mirror (Drawing No with support of mirror as 1115mm high. The frame of mirror shall be overall s
FD-379) ize of 410mm wide and 790mm high, fixed at 150mm from top of lower base.
The entire box shall be made of 12mm thick prelaminated MDF board except
back and bottom which shall be of 12mm thick plywood .The sides of the dra
wers shall be made of 12mm thick commercial ply with bottom of 6 mm ply a
nd front of 12mm thick prelaminated MDF board.The mirror of 380mmx760m
m shall be provided with its wooden frame made of 25mmx35mm teak wood
battens.The bach shall be of 6mm thick plywood.5.5mm thick mirror distortio
n free shall be provided on 6mm thick plywood backing..3mm thick flat iron k
ey plates of MS.Two knobs of aluminium anodized dark brown in shade shall b
e provided to both the drawers. 25mmx25mm in section shall be provided at
top of mirror and painted with black paint. All wood surfaces shall be french p
olished with high gloss finish. Rest all as per drg.and as per sample approved
by BSO /GE
20 Teapoy (Drawing No. F All as shown on drawing. Over all size shall be 600mm long,450mm wide 540
D-382 mm high. The legs shall be 60mm x 30 mm in section and 497mm high and s
hall be teak wood, 5mm x5mm in diction groove shall be provided at the visib
le porion of top of legs. Top rails of teak wood of 20 mm x 50mm in section an
d 510mm long shall be provided between rails of teak wood of 20mm x 50m
m in section and 420mm long shall be provided betwen legs, width wise at 1
00mm above the bottom of the legs. 25mm thick and 25mm dia hard rubber/
PVC/ring shall be fixed ot the bottom of all legs fixed with 30mm long screws.
Top of tables shall be of 18mm thick commercial pre-laminated particle board
. 4mm thick teak wood edging shall be provided allround the edges of top tab
le. All wood surfaces exposed to view when placed in position shall be french
polished with high gloss finish. Rest all as per drg.and as per sample approve
d by BSO /GE
Note:- 1. The Standard Furniture drawing forming part of the tender shall not be issued to the tenderer.
Drawings can be seen in the office of the CWE 136 WE/ GE Gangtok (during office hour before quoting the rat
es).
2. Tenders received will be deemed to be considered to have quoted based required drawing irrespectiv
e of whether these are seen or not by the tenderer.
61 / 64
LIST OF PRODUCTS/MATERIALS AND THEIR MAKES/MANUFACTURE
Materials to be incorporated in the Work shall be any one of the following MAKE as approved by the G
E/AGE(I) in writing before incorporated in the Work. These shall strictly comply with latest appropriate Indian
Standard Specification or where IS Specification is not available these shall comply with the latest BS Specific
ation
Ser N Description of material/product Makes/Manufacturer

o
1. Veneered Plain Particle Board / Pre-laminated (i) Greenply Industries Ltd.(Ply & Board Division) (ii)Kitp
Particle Board ly (iii)Anchor (iv)Bhutan Board (v)Novapan
(vi)Associate Décor
2. Plywood / Pre-laminated Plywood / Marine Ply (i) Greenply Industries Ltd (Ply & Board Division) (ii)Kitp
wood / Veneered Decorative Plywood / Struct ly (iii)Century (iv)National Plywood Indus Pvt Ltd. (v) Ar
ural Plywood / Fire Retardant Ply wood chid Ply
3 PLASTIC CANE M/s Plastic packing limited, Chowpati Chamber, Sandhu

rst bridge, Bambay-7, M/s Khira Steel Work Pvt Ltd., Bo
mbay, M/s vijaysarathi BM Sons., Hyderabad, M/s Mahar
astra Plastic Cane Industry, Bombay, Shah & Shah, Gar
ware.
4 PLASTIC LAMINATED SHEET DECOLAM, SUNGLASS, SUNMICA
5. SYNTHETIC FOAM Sleepwell/ Duro Foam/ M/S Godrej Boyce Mfg. Co. Ltd
6. Synthetic Enamel / Acrylic Paint, Primer ASIAN PAINT (APCOLITE), BERGER PAINTS (LUXOL), SH
ALIMAR PAINTS (SUPERLAC), JOHNSON & NICHOLOSON
PAINT (BOROLAC)
7. FRENCH POLISH ASIAN PAINT, BERGER PAINTS, JOTUN INDIA PVT LTD, J
OHNSON AND NICHOLSON PAINT
8. NYLON NEWAR AJAY BRAND OR EQUIVALENT
9. GI PIPE & FITTINGS (i)Tata (ii)Jindal Steel (iii)Prakash (iv) Surya Roshni Ltd.
10. MIRROR (i)Prayag (ii)Zirco (iii)Saint Gobain (iv)Cera (v)Modiguar

d
11. LOCKS HARRISON/ LINK/ GODREJ
12. RECEPTACLE PVC (i) Brite, (ii) Cello, (iii) Supreme, (iv) Nilkamal,
NOTE: To ensure genuineness of material the contractor will order only on manufacture or authorise
d dealer and the Engineer-in-Charge will receive material after verifying the delivery challan of the supplier a
62 / 64
nd after satisfying the genuineness of material and subject to warranty on performance/ serviceability as me
ntioned in letter of ‘Approval of Product’.
ADDITIONAL TERSM AND CONDITIONS
ENLISTED SUPPLIERS / CONTRACOTR
(a) Enlistment letter with E-in-C’s Br/CE Command/CE Zone / CWE.

(b) Scanned copy of application for the bid.
(c) Partnership Deed and power of attorney in case of partnership form. GST
return not later than 03 Months of this tender Notification.
(d) Experience Certificate 03 years and work orders for providing supply of fur
niture items in ministries / Departments under government of india and bidders s
hould have satisfactory remarks in any report issued by competent Authority.
(e) ITR/ GST Return 03 Years relevant proof in support shall be submitted.
(f) Annual turnover & Audited Balance sheet 03 years (audited by chartered
Accounted).
(g) Audit completion certificate issued by the concerned office.
(h) Copy of details showing value of works completion in the last 05 years ba
sed on form 26AS.
(j) Certificate regarding no recovery outstanding any govt Department.
(k) The average Annual Turnover for three consecutive years ending upto
30 Jun 2023 shal not be less 50 Lakhs.
(l) Compliance of BOQ specification and supporting documents.
(m) GSTR 3B Past 12 Months to be uploaded.
(n) That the bidder has signed scanned and uploaded the Technical Bid form a
s per Annexure 6 in the prescribed format in GeM Portal.
(o) That the bidder has scanned and uploaded a copy of notarized Affidavit as
(q) That the bidder has scanned and uploaded a copy of notarized Affidavit as
(r) Un-Enlisted Supplier in MES: - The bidders should fulfill all pre-qualification criterion for enlistm
ent as suppliers in any State or Central Govt departments or Public Sector Units in accordance with authoritie
s viz. GOI, MoD letter No A/03109/E3P&C/SO/1/321/DO I D(WI) dated 07 Apr 1984 and its Corrigendum No. A/
03109/ESP-1(P&C)/1507/DO-I/ D(W-I) dated 20 Oct 1987 Rule 150 of GFR-2017 or Ministry of Defence Public
ation JSG: 015: 03:2007. Bidders not enlisted with MES will be required to upload following necessary docum
ents to prove their eligibility for bidding
19. Buyer Added Bid Specific ATC
Buyer uploaded ATC document Click here to view the file .
63 / 64
Disclaimer/अ वीकरण
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in the
bidding process due to these ATCs and due to modification of technical specifications and / or terms and conditions
governing the bid. Any clause(s) incorporated by the Buyer regarding following shall be treated as null and void
and would not be considered as part of bid:-
1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any Category
item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process.
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the case
may be.
Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of this
bid, they can raise their representation against the same by using the Representation window provided in the bid
details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer is duty
bound to reply to all such representations and would not be allowed to open bids if he fails to reply to such
representations.
This Bid is also governed by the General Terms and Conditions/ यह बड सामा य शत के अंतगत भी शािसत है
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action in
accordance with the laws./जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द पर
ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा जब
वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी गलत
घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई का
आधार होगा।
---Thank You/ ध यवाद---
64 / 64

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GeM Bidding 5723897

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Bid Number/बोली मांक ( बड सं या) :

Bid Document/ बड द तावेज़

Bid Details/ बड ववरण

Bid End Date/Time/ बड बंद होने क तार ख/समय 26-12-2023 19:00:00

Bid Opening Date/Time/ बड खुलने क तार ख/समय 26-12-2023 19:30:00

Bid Offer Validity (From End Date)/ बड पेशकश

Ministry/State Name/मं ालय/रा य का नाम Ministry Of Defence

Department Name/ वभाग का नाम Department Of Military Affairs

Organisation Name/संगठन का नाम Indian Army

Office Name/कायालय का नाम ***********

Total Quantity/कुल मा ा 343

Chair dining FD 279 , Chair Easy FD-229 , Chair wooden

BOQ Title/बीओ यू शीषक FURNITURE ITEMS

Minimum Average Annual Turnover of the

OEM Average Turnover (Last 3 Years)/मूल

Years of Past Experience Required for

MSE Exemption for Years Of

Startup Exemption for Years Of

Experience Criteria,Past Performance,Bidder

Past Performance/ वगत दशन 50 %

Bid to RA enabled/ बड से रवस नीलामी स य कया Yes

RA Qualification Rule H1-Highest Priced Bid Elimination

Type of Bid/ बड का कार Two Packet Bid

Primary product category Chair dining FD 279

Time allowed for Technical Clarifications

Inspection Required (By Empanelled

Estimated Bid Value/अनुमािनत बड मू य 1127927

Evaluation Method/मू यांकन प ित Total value wise evaluation

EMD Detail/ईएमड ववरण

Advisory Bank/एडवाईजर बक State Bank of India

EMD Amount/ईएमड रािश 22000

ePBG Detail/ईपीबीजी ववरण

Advisory Bank/एडवाइजर बक State Bank of India

ePBG Percentage(%)/ईपीबीजी ितशत (%) 3.00

Duration of ePBG required (Months)/ईपीबीजी क

Bid splitting not applied/बोली वभाजन लागू नह ं कया गया.

MII Purchase Preference/एमआईआई खर द वर यता

MII Purchase Preference/एमआईआई खर द वर यता Yes

MSE Purchase Preference/एमएसई खर द वर यता

MSE Purchase Preference/एमएसई खर द वर यता Yes

i. If number of technically qualified bidders are only 2 or 3.

Chair Dining FD 279

Technical Specifications/तकनीक विश याँ

BOQ Detail Document View File

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार and/ तथा Quantity/मा ा

1 *********** ***********EAST DISTRICT 114 180

Chair Easy FD-229

Technical Specifications/तकनीक विश याँ

Specification Document View File

BOQ Detail Document View File

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार and/ तथा Quantity/मा ा

1 *********** ***********EAST DISTRICT 48 180

Chair Wooden Bottom FD 285

Technical Specifications/तकनीक विश याँ

Specification Document View File

BOQ Detail Document View File

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार and/ तथा Quantity/मा ा

1 *********** ***********EAST DISTRICT 13 180

Hot Case Large FD 364

1 * *EAST DISTRICT 114 180

1 * *EAST DISTRICT 48 180

1 * *EAST DISTRICT 13 180

1 * *EAST DISTRICT 3 180

1 * *EAST DISTRICT 3 180

1 * *EAST DISTRICT 12 180

1 * *EAST DISTRICT 30 180

1 * *EAST DISTRICT 3 180

1 * *EAST DISTRICT 19 180

1 * *EAST DISTRICT 3 180

1 * *EAST DISTRICT 1 180

1 * *EAST DISTRICT 1 180

1 * *EAST DISTRICT 20 180

1 * *EAST DISTRICT 13 180

1 * *EAST DISTRICT 3 180