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Material Determination in SAP

Material determination in SAP allows an old product to be automatically replaced by a new product based on predefined criteria, such as launch dates. It is used when engineering changes require substituting one product for another. Condition records define the substitution criteria and strategies. The system can then automatically replace the product, provide a list of substitutes, or replace without an availability check. Material determination occurs during sales order entry and can control whether the original and substitute materials are both displayed.

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José Robles
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175 views13 pages

Material Determination in SAP

Material determination in SAP allows an old product to be automatically replaced by a new product based on predefined criteria, such as launch dates. It is used when engineering changes require substituting one product for another. Condition records define the substitution criteria and strategies. The system can then automatically replace the product, provide a list of substitutes, or replace without an availability check. Material determination occurs during sales order entry and can control whether the original and substitute materials are both displayed.

Uploaded by

José Robles
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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1

MATERIAL
DETERMINATION
IN SAP

Phone/Whatsapp: +1 (515) 309-7846 (USA)


Email: [email protected]
Website: www.zarantech.com
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Material Determination
SAP Sales and distribution When a product is under engineering change
or there is a bug and you have another product, which is acceptable as
replacement, then material determination can be used to set this scenario.
Old product can be replaced by new product as per the launch date of the
product. Material determination is also called as “Product selection”.
It uses condition technique for material. Material determination procedure is
based on the sales document type. With condition technique, criteria can
be defined and condition records can be maintained. Standard material
determination procedure for order type OR is A00001. Standard material
determination condition type is A001.
With standard setup, condition record for swap materials is maintained for
“material entered”. It means in standard SAP, material determination is
triggered when material is entered in the sales order. Additional criteria can
be added by customizing condition type A001. Material condition records
are maintained in the main transaction menu in master data.
Swapping can be based on certain business conditions. These are called
as Substitution reasons. For each substitution reason, you can define
substitution strategy. SAP System will automatically replace product as per
material determination record after carrying out availability check or can
give list of substitute products for users to check and select or replace
material without availability check.
It can also control whether both substituted and substitute material can be
displayed in the sales order or only substitute material is to be displayed in
the sales order. It controls printing of substituted or substitute material on
output types like order confirmations. In delivery, no material determination
is carried out for items copied from the order. Material determination in a
delivery is carried out for new items if material determination has been
activated for the corresponding sales document type.

Master data of Material condition record


Material is HT-1037 Substitute material is HT-1137
Scenario 1 – Substitution reason 0001, Advertising campaign Menu path is
as below. Transaction code is VB11

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Click on

Click on
Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: [email protected]
www.zarantech.com
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Click on
Enter Substituted material as HT-1037 and Substitute material as HT-1137.
Put substitution reason as 0001.

Click on
At the bottom of the screen, you will get message

Now, Let us create sales order

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: [email protected]


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Click on
Transaction code is VA01. To use this, type VA01 as shown below in the
space at the left hand side, top corner.

Enter the details as below

Enter Sold-to, Ship-to, PO number as shown below.


Enter material, HT-1037 in the sales order line and order quantity as 1.

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Press “Enter” key on the keyboard.


HT-1137 replaces HT-1037 directly w/o giving warning as configuration for
substitution reason 0001 is set for no warning. There is only one line with
substitute and not 2 lines each for original and substitute because
“outcome” for substitution reason 0001 is set for the same.

Scenario 2 – Substitution reason 0004,


Availability
If we use substitution reason, 0004, outcome will show substitute as sub-
item.
Let us change in material condition record, substitution reason.
Menu path is as below. Transaction code is VB12

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: [email protected]


www.zarantech.com
1 1

Click on

Click on

Click on

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: [email protected]


www.zarantech.com
1 1

Click on

Click on
At the bottom of the screen, you will get message

Let us create Sales order

Enter the details as below

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: [email protected]


www.zarantech.com
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Enter Sold-to, Ship-to, PO number as shown below.


Enter material, HT-1037 in the sales order line and order quantity as 1.

Press “Enter” key on the keyboard.

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: [email protected]


www.zarantech.com
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It shows material entered, HT-1037 in the 1 line.

For determination of sub-item, IM Configuration of “Assign item categories”


should be as below.
Please note TAX is item category for Non-stock item.

Item usage for higher level item should be

Item usage for sub-item should be

Scenario 3 – Substitution reason 0005.


User is given pop-up for selection of substitute material on the sales order
screen.
Change condition record – Put substitution reason as 0005 and add
alternative materials, which you want to be available to user in pop-up. In
scenario 1, even though such alternative materials are maintained, they will

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: [email protected]


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not appear for selection. System will replace the material 1st in the list and
if available replace it automatically.
Transaction code is VB12.
Put the material entered as HT-1037
Once inside the change screen, select line with material HT-1037 and from
Menu – Go To – Alternative materials.
Enter the alternative materials, example – HT-1070.
The list will now show 1st material as HT-1137, for which record already
existed.
2nd line shows new material added.

Create Sales order (As done in the 1st 2 scenarios) Transaction code is
VA01
Once you enter HT-1037 in sales order line item, it gives pop-up as per the
list of materials.

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: [email protected]


www.zarantech.com
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Select the material from the list, which you want to substitute. So here,
control lies with the user. Select HT-1070 and
Click
HT-1070 is now determined as selected by the user.

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: [email protected]


www.zarantech.com
THANK YOU

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