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Lecture 01 Introduction

This document discusses tender documentation and procedures. It covers: 1. Procurement definitions including categories like work, supply, and service and methods like direct purchase, quotation, and tender. 2. The definition of a tender as an offer by a client to obtain a contractor, as well as tender documents and the tender process. 3. Different types of tenders including open tenders, limited/selective tenders, negotiation tenders, and pre-qualification exercises; and their advantages and disadvantages.

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Syahadan Patrict Sulaiman
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72 views17 pages

Lecture 01 Introduction

This document discusses tender documentation and procedures. It covers: 1. Procurement definitions including categories like work, supply, and service and methods like direct purchase, quotation, and tender. 2. The definition of a tender as an offer by a client to obtain a contractor, as well as tender documents and the tender process. 3. Different types of tenders including open tenders, limited/selective tenders, negotiation tenders, and pre-qualification exercises; and their advantages and disadvantages.

Uploaded by

Syahadan Patrict Sulaiman
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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+Tender Document

Lecture #1

PROGRAM SENIBINA LANDSKAP


LAN645:
TENDER DOCUMENTATION AND PROCEDURE
+TOPIC WILL BE COVERED:
1.Procurement – definition,
categories & method

2.Tender - definition, tender


document & tender process

3.Types of tender
+Procurement (PEROLEHAN)

The process of
obtaining good
service, supply & work
in accordance the
procedures prescribed
by the treasury.
+eProcurement (ePEROLEHAN-eP)

• An electronic procurement system (under MoF)


that allows suppliers to offer products/services
to the Govt via the Internet.
• Suppliers need to register via the eProcurement
portal.
+Three (3) PROCUREMENT CATEGORIES
1. Work – involve const, buildings, airports, ports, roadway,
dams, drainage works. It also includes M & E, civil.
2. Supply – to carry out an activity/program – food supplier,
clothing, vehicles, office equipment
3. Service – human services/expertise- economic studies,
management, consult service of archi, eng, qs, courses
& training, cleaning, printing, sewing, etc
+Procurement Method
3 methods:
i. Direct purchase (pembelian terus) 0 - 50K
ii. Quotation (sebut harga) 50K – 500 K
iii.Tender >500K
+What is tender, tender
document & tender process?

i. Tender – main process that a client takes to


obtain a qualified contractor.
The client offers a project to a group of contractors
where the contractors will compete/bid each other.
Decision up to client to select the right contractors.
+What is tender, tender document &
tender process?
ii. Tender doc - An offer document issued by the
client when he/she intends to execute a project.
iii. Tender process – a tactical process for
selecting a contractor who can provide a service,
product or work item.
+Types of tender

Open tender (tender terbuka)

Limited/selective tender (tender


terhad)
Negotiation tender (Tawaran
perundingan)
Pre-qualification exercise
(semakan prakelayakan)
i. Open Tender
Good
1. High level of competition
- contractors tend to give Any contractor - inexperience/
best prices
newly registered can bid the tender
2. No list of restrictive tenderer
- does not allow favoritism
No favouritism/cronitism occurred
3.Transparent process
- ensures that only the contractor
with the best price and meeting all
the technical requirements will
Client can choose their low prices
win the tender but reasonable
•
Bad The tendency to award the contract to the
lowerprice usually result in detriment of
quality and latecompletion of work

• Not suitable for projects requiring immediate


completion.

• Rarely practiced by the private sector bcoz


take long process (bear expensive cost -
reproducing numberof dwgs, bq etc.).
ii. Limited/Selected tender

• Only a few contractors selected by the client


(based on experience & skills).
• Competition to bid the tender is only among
the selected contractor.
• For ex, bids advertised as “Tawaran Khas
Bumiputera sahaja”.
Good
• Reduce the risk of construction
failure
• Reduce the cost of long tender
process (coz only few contractor
join)

Bad
• Newly contractor can’t joint
• Contractor charges a high cost
(conspiracy) & the client has no
choice
• Contractor required to fill the
qualification form & return it to
client.
iv. Pre-qualification
exercise • Potential contractors are normally
evaluated on their track records, their
specialization, human resource
Pre-qualification assets, machinery assets and their
exercise is a procedure financial capability.
where potential
contractor’s capability • Only contractor fulfill the client’s
to perform a project is conditions allowed to participate
evaluated. the tender (selective tender or
negotiated tender).
Thank You

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