Procedure & Checklist Document

1 Name of Service Death Certificate

2 Name of Department Urban Development Department
3 Applicability Criteria General public may report only domiciliary (house/home) events
within 21 days of the occurrence of the event.
If the event has crossed the limit of 21 days, one must approach
the office of the concerned Registrar (B&D).
4 SLA/ Number of Days 30 Days
5 Documents Required In case of death and funeral procession takes place at any
village:
1. Declaration by close relative/family member in prescribed
proforma.
2. Information in prescribed proforma (i.e. Form2).
3. Address Proof of deceased- copy of any one of the self-attested
documents (Voter id card, electricity/gas/water/ telephone
bill, passport, valid ration card, Aadhaar card, running bank
account etc.)
In case of death taken place at hospital:
• The institutional (hospital) events cannot be reported by the
family members/CSC, it is duty of the in-charge of the
institution to report such events to concerned registrar
6 Form Submission https://crsorgi.gov.in/web/index.php/auth/login
7 Procedure for apply & Step- 1:
getting certificate a) The applicant shall open the Online CRS Portal using the
address https://crsorgi.gov.in/web/index.php/auth/login and
click on Public Signup.
b) Signup in online portal using their personal details and
contact details.
c) A link is sent on Email to verify & reset the password.
d) Using the User id and Password applicant shall log into the
online portal.
Step – 2:
After logging into the web portal, the Applicant shall select “Add
Death Registration” under Death Tab.
Step-3:
Applicant shall fill the complete death reporting form (both legal
as well as statistical portion) to the best of their knowledge and
belief.
Step-4:
After successful submission of the application, users will get a
confirmation mail on the provided e-mail id.
Step-5:
The users will be informed about the status of the application
through e-mail immediately after receipt of the application by
the concerned registrar.
Step-6:
Applicant shall download the certificate from online portal
https://crsorgi.gov.in under Reports section or from Digi-
Locker.
8 Fee If event of a death is reported for registration to the prescribed
authority within the normal period of 21days, no fee would be
charged.
Online Registration of Birth and Death through centralized CRS
portal:

· How to report an event online to the concerned registrar for registration

of births and deaths?
o The births and deaths are registered at the place of occurrence of
the event and by the concerned registrar under whom jurisdiction
the event has taken place.
o The institutional events can not be reported by the family members,
it is duty of the in-charge of the institution to report such events to
concerned registrar.
o Through this portal, general public may report only domiciliary
(house/home) events within 21 days of the occurrence of the event.
If the event has crossed the limit of 21 days, one must approach the
office of the concerned Registrar (B&D).
o To report a domiciliary events (within normal reporting period i.e.
21 days), fill up the mandatory information to register yourself for
reporting of an event through the following link. This login id will
work for a single birth/death event and if there is case of
twins/multiple, you have to create users accordingly.
http://crsorgi.gov.in/web/index.php/auth/signUp

o At the time of sign-up, users will be able to register for the functional
registration units only i.e. the registration units where this
centralized application is being used for registration of births and
deaths and in the drop
down list of registration unit at sign-up page, only these RUs will get
listed because it has not been implemented in all the RUs of the
country.
o After successful login, users need to fill the complete birth/death
reporting form (both legal as well as statistical portion) to the best of
their knowledge and belief.
o Get the print out of the application and forward to the concerned
Registrar BY HAND at the given address (address will appear on the
bottom of the print out of application) along with the requisite
documents (the details of the documents required are given in
subsequent para).
 o After successful submission of the application, users will get a
confirmation mail on the provided e-mail id.
o The users will be informed about the status of the application through
e-mail immediately after receipt of the application by the concerned
registrar.
o The details of registered event will be informed through e-mail or it
can be checked anytime from home page of the portal by quoting the
Application Reference Number.

Supporting documents for date and place of occurrence of a domiciliary

birth/death and reported within 21 days of occurrence of the event:

§ Declaration by parent(s) in prescribed proforma

§ Address Proof- copy of any one of the self attested document
(Voter id card, electricity/gas/water/ telephone bill, passport,
valid ration card, aadhaar card, running bank account etc.)
Birth case

1. What type of documents needs to be uploaded in case of birth

which takes place at their residence?

Ans: The documents need to be uploaded in case of birth which takes place
at their residence:

§ Declaration by parent(s) in prescribed proforma

§ Address Proof- copy of any one of the self attested document (Voter
id card, electricity/gas/water/ telephone bill, passport, valid ration
card, aadhaar card, running bank account etc.)

2. What type of documents needs to be uploaded in case of birth

taken place at hospital?

Ans: The institutional (hospital) events cannot be reported by the family

members/CSC, it is duty of the in-charge of the institution to report such
events to concerned registrar.

3. Is there any specific time limit to register new born cases on line?

Ans: Yes, the events must be reported within 21 days of its occurrence. If the
event has crossed the limit of 21 days, parents must approach the office of
the concerned Registrar (B&D) for registration of births.
 4. What type of documents needs to be uploaded in delayed cases?

Ans: The facilities of reporting of delayed events are presently not available.
Delayed cases can be registered only at registration unit because for
registering delayed events. The documents required for delayed events are:

Delayed Days Range [>21 days and up to 30 days]:

· Delayed Fee
· Information in prescribed proforma (i.e. Form 1).

Delayed Days Range ( >30 days and < 1 year):

· Information in prescribed proforma (i.e. Form 1).
· Non Availability Certificate (Form 10)
· Delayed Fees
· Affidavit/Declaration by informant
· Permission from the competent authority
Delayed by more than 1 year:
· Information in prescribed proforma (i.e. Form 1).
· Non Availability Certificate (Form 10)
· Delayed Fees
· Affidavit/Declaration by informant
· Order from first class magistrate

Death Case

1. What type of documents needs to be uploaded in case of death and

funeral procession takes place at any village?

Ans: Under system of registration of births and deaths, the events can only be
registered with the respective registrar of the area of place of the occurrence of the
event. The supporting documents required for a domiciliary death reported within
21 days of occurrence of the event:
§ Declaration by close relative/family member in prescribed proforma.
§ Information in prescribed proforma (i.e. Form 2).
§ Address Proof of dece
§ ased- copy of any one of the self attested document (Voter id card,
electricity/gas/water/ telephone bill, passport, valid ration card,
Aadhaar card, running bank account etc.)

2. What type of documents needs to be uploaded in case of death taken place

at hospital?

Ans: The institutional (hospital) events cannot be reported by the family

members/CSC, it is duty of the in-charge of the institution to report such events to
concerned registrar.

3. Is there any specific time limit to register death cases on line?

Ans: Yes, the events must be reported within 21 days of its occurrence. If the event
has crossed the limit of 21 days, one must approach the office of the concerned
Registrar (B&D) for registration of death.

4. What type of documents needs to be uploaded in delayed cases?

Ans: Delayed cases can be registered only at registration unit and online facility is
not available to report delayed cases. The documents required for delayed events
are:
Delayed Days Range [>21 days and up to 30 days]:

· Delayed Fee
· Information in prescribed proforma (i.e. Form 2).

Delayed Days Range ( >30 days and < 1 year):

· Information in prescribed proforma (i.e. Form 2).
· Non Availability Certificate (Form 10)
· Delayed Fees
· Affidavit/Declaration by informant
· Permission from the competent authority

Delayed by more than 1 year:

· Information in prescribed proforma (i.e. Form 2).

· Non Availability Certificate (Form 10)
· Delayed Fees
· Affidavit/Declaration by informant
· Order from first class magistrate
 DECLARATION BY PARENTS FOR OBTAINING BIRTH CERTIFICATE (To
be reported within 21 days of occurrence of the event)
I/We …………………………………….. S/o,D/o, W/o ………………………………………. R/o (complete
address) …………………………………. do hereby solemnly affirm and declare as under:

1. That the exact and correct date of Birth of my son/daughter

…………………………………………………………………………………. Sex (Male/Female/Transgender) is
……………………………………………. who born at (complete address)……………………………………...

2. That the name of Father of my above said son/daughter is ………………

3. That the mother of my above said son/daughter is Smt………………….

The above information is true & correct to the best of my knowledge and belief and nothing
has been concealed therein. In case of fraud event, action may be initiated against me/us as
per the provisions laid down under Registration of Births and Deaths Act, 1969.

Signature of Mother Signature of Father

with her name with his name
Mob. No.- Mob. No.-
e-mail id(if any): e-mail id(if any):

(Note: Information of only mother will be required in case of single mother)

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DECLARATION BY CLOSE RELATIVE/FAMILY MEMBER FOR OBTAINING
DEATH CERTIFICATE
(To be reported within 21 days of occurrence of the event)

I/We …………………………………….. S/o,D/o,Spouse/o ………………………………………. R/o (complete

address) …………………………………. do hereby solemnly affirm and declare as under:

1. That the exact and correct date of Death of

Shri/Ms./Smt.………………………………………………….., Sex (Male/Female/Transgender)
son/daughter/spouse of ……………………………… who died at (complete
address)……………………………………...

2. That the name of Father of the above deceased is ………………

3. That the name of mother of the above deceased is………………….

4. That the name of spouse of the above deceased is………………….

The above information is true & correct to the best of my knowledge and belief and nothing
has been concealed therein. In case of fraud event, action may be initiated against me/us as
per the provisions laid down under Registration of Births and Deaths Act, 1969.

Signature of Relative (i.e. informant)

with full name
Relation with deceased:
Mob. No.-
e-mail id(if any):

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