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Formatting Checklist - v3

This document provides a formatting checklist to ensure documents are properly formatted according to instructions and source documents. It includes checking margins, page numbers, fonts, tables, images, links, and country names. Special elements like handwritten text, signatures, and redacted information should be marked clearly. All contents and formatting should match the source materials.

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sayyedrindian
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47 views2 pages

Formatting Checklist - v3

This document provides a formatting checklist to ensure documents are properly formatted according to instructions and source documents. It includes checking margins, page numbers, fonts, tables, images, links, and country names. Special elements like handwritten text, signatures, and redacted information should be marked clearly. All contents and formatting should match the source materials.

Uploaded by

sayyedrindian
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Formatting Checklist

X Before starting formatting


Re-read project instructions (check if there is any special instruction, e.g., formatting scope, dead image, font, etc.)
Re-read a project/language specific guideline if any

X Layout
Margin sizes are consistent throughout document
Portrait/Landscape matches source
Page numbers are automated
Cells/tables are used instead of tabs and spaces where appropriate
All texts have correct indent margins and justified (left, center, right) appropriately rather than adjusting left/right indentations.
Bullet points, numbering, and lists are live and consistently aligned and spaced
No empty pages are left unless necessary

X Headers and Footers


Repeating texts are placed in the headers/footers
Headers and footers are linked if they are identical
Unnecessary section breaks are not used
Each section heading and footer is exactly matching source formatting

X Language
No missing text
No extra text
All text visible and within margins (especially in tables and text boxes)
Hard/Soft returns (line breaks) are only used to define the next line or paragraph, remove otherwise
Tabs in the middle of phrases removed
Numbers are accurate to source
If using a template, check that all final contents match source
Any source spelling errors are recreated as they are, instead of being corrected

X Tables
Tables are recreated as tables (rather than text boxes/ tabs with lines/images)
Tables are recreated as one continuous table with table headers repeating across pages where applicable
Tables do not have fixed row/column heights/widths
Table borders and shading are matching source (both presence and width/style)

X Font
Double-spaces have been removed
Paragraph spacing, font type and sizes are consistent and/or matching source
Use Times New Roman, size 12 if the source is poorly formatted or hardcopy scans. The smallest font allowed is 8.
Bolding, underlining, highlighting, italicization and text color is correct
Superscript/subscript are used properly rather than “raised” text
Letter case is correct (capitalized vs. not capitalized vs. only first letter capitalized)

Formatting Checklist v.3 Page 1 of 2


X Handwritten texts/Barcodes/Stamps/Seals/Logos etc.
Handwritten text are marked and italicized e.g. [handwritten:] 06 Sept 2017 or [hw:] 06 Sept 2017
Signatures are replaced with “[signature]”
Barcodes are replaced with “[barcode]” (text in a barcode doesn’t need to be recreated)
Stamps/seals/emblems/logos/watermarks/labels are indicated as:
[stamp], [seal], [emblem], [logo], [watermark], [label]

Excerpt of TPT English Language Guide (TP-QM-LG-034 v3.0):


If a stamp, seal, emblem, logo, watermark, or label exists in the source that contains text, it should be referenced in the target document by
translating its contents, preceded by the label and a colon surrounded by brackets.
e.g., “[stamp:] November 15, 2005” or “[seal:] [illegible].”
Please note this should all be in normal font – there is no need to replicate colors etc.
Redacted text in the source are indicated as “[redacted]” (for EN-US and EN-CA) or “[deleted]” (for EN-UK).
“[text cut off]” or “[truncated]” is inserted where text is truncated

X Images/Photos
All text in dead images are recreated with text boxes
Photos are copy and pasted
Any photos with personal data (e.g., a person’s license) are replaced with “[photo]”

X Links
All existing hyperlinks and URLs are linked correctly
Automatic fields (e.g., page numbers, internal bookmarks) are linked appropriately
Table of contents, table of figures, table of tables etc. are linked and matching layout of source
All fields and table of contents/figures/tables are updated and there are no error messages

X Job-Specific Modifications – Add here:


SAE/SUSAR forms: Incomplete country names are retyped in full, with reference to the full name in the later part of the document

X Before Delivery
Run spell check
Track-changes are cleared out, and the track-changes function turned off
Re-read project instructions for special requests (layout, dead text, specific file name, zip name, version of Word, etc.)

Formatting Checklist v.3 Page 2 of 2

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