Unit Five Microsoft Office MS

Introduction to MS Office

Microsoft Office (or simply Office) is a family of server software, and services developed

by Microsoft. It was first announced by Bill Gates on August 1, 1988, in Las Vegas. The first

Version of Office contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.

Over The years, Office applications have grown substantially closer with shared features such

as a common spell checker, data integration etc. Office is produced in several versions

targeted towards different end-users and computing environments. The original, and most

widely used version, is the desktop version, available for PCs running the Windows, Linux

and Mac OS operating systems. Office Online is a version of the software that runs within a

web browser, while Microsoft also maintains Office apps for Android and iOS.

Microsoft word is a word processing program that allows you to type letter, books, and

Personal documents such as Application letter, Business document, reports, research Papers,

Business cards, resumes, financial reports, and other documents that include multiple pages

of text and sophisticated formatting.

How to Run Ms-word

Step 1

1. Click start button

2. Click all programs

3. Click Microsoft office

4. Click Microsoft office word

1. Click Start button

2. In the search program and files write word then

3. Click Ok or Enter

Step 4

1. Right click blank area on the desktop

2. Point new

3. Select Microsoft office word document

4. Double click on it to open

Sep 5

1. Double click Computer

2. Double click Local disk (C)

3. Double click Program Files (x86)

4. Double click Microsoft Office5. Double click Office12

6. Double click WINWORD Title bar

Office button

Main Menu

Ruler

Insertion

Point

Page

Quick access toolbar

Ribbons

Vertical Scroll bar

Zoom

Task-bar

Permanent tab with their group in word

Home tab

Clipboard group

Font group

Paragraph group

Styles group

Editing group

Insert tab

Pages group

Tables group

Illustrations group

Links group

Header & Footer group

Text group

Symbol group

Page layout tab

Themes group

Page Setup group

Page background group

Paragraph group

Arrange group
References tab

Table of contents group

Footnotes group

Citations & Bibliography group

Captions group

Index group

Table of authorities group

Mailings tab

Create group

Start mail merge group

Write & insert fields group

Preview results group

Finish group

Review tab

Proofing group

Comment group

Tracking group

Changes group

Compare and Protect group

Page

View

Page

Working with Text

View tab

Document view group

Zoom group

Window group

Macros group

Format Tab

Text group

Text Box Styles group

Shadow effects group

3D effects group

Arrange group

Size group

Temporary Tab

Design tab

Table Style options group

Table Styles group

Draw borders group

Design tab

Table group

Rows & Columns group

Merge group

Cell Size group

Alignment group
Data group

How to minimize or maximize the Ribbons

1. Right click blank area on the main menu

2. Check or uncheck minimize the ribbon

Or Press Ctrl+ F1 to minimize or maximize

How to display or hide

1. Click view tab

2. Point Show / Hide group

3. Check or uncheck Ruler to display or Hide

Or Press Alt + W + R to display or hide Ruler

How add commands to quick access toolbar

1. Click quick access toolbar button

2. Select commands to show or deselect command to hide

It is important to know how to perform basic text when working Microsoft word

To enter a Text

1. Point where you want to starts text then

2. Type the text you want.To Deleting text

1. To delete text use the backspace and delete keys on the keyboard.

2. Where backspace key deletes text to the left of the cursor or Pointer

3. where delete key deletes text to the right of the cursor or Pointer

4. to delete a large parts of text highlight the text and then press delete or backspace

keys on the keyboard

To Copy, cut, and paste

When you do copy or cut a text it will store in the clipboard as temporary

To copy text

1. Select the text you want to copy

2. Click Home tab

3. Point clipboard group

4. Click copy command

Or

1. Right click on the selected text

2. Click copy

Or Press Ctrl + C by keyboardTo Paste text

1. Select the text you want to Paste

2. Click Home tab

3. Point clipboard group

4. Click Paste command

Or

1. Right click at the blank area

2. Click paste

Or Press Ctrl + V by keyboard

To cut a text

1. Select the text you want to Cut

2. Click Home tab

4. Click Cut command

Or

1. Right click on the selected text

2. Click Cut

Or Press Ctrl + X by keyboard

To Paste text

5. Select the text you want to Paste

6. Click Home tab

7. Point clipboard group

8. Click Paste command

Or

3. Right click at the blank area

4. Click paste

Or Press Ctrl + V by keyboard

How to saving a document:

In order to save a document you may use either

1. Click office button2. select save or save as

3. Select where you want to save the document

4. Give a name your file

5. Click save button

6. By default it takes.docx format

Note: When you save it to a folder on your hard disk, desktop or another storage location
you need to identify the target location in the save list otherwise the saving process is the

same, no matter what location you choose.

How to Opening existing document:

1. Click office button or file tab

2. Select open

3. Select file you want to open

4. Click open

How to close a document

In order to close a document

1. Click office button or file tab

2. Click close or choose the x at the top right side of the screen.

Note: you can also exit by Click Microsoft office button select exit word.

Proofing Features

When you finish typing and revising a document, you can use the Spelling and Grammar

contextual command to search the document for misspelled words grammar and contextual

errors. The Spelling Grammar and contextual checker display possible mistakes, suggests

correct spellings, and offers remedies for grammar errors such as subject–verb agreement,

repeated words, and punctuation. You use the Spelling Grammar and contextual checker to

search your press release for errors. While

Red lines indicate for misspelling error

EXAMPLE: Byo

Green line indicate for grammatical error

Blue line indicate for contextual error

EXAMPLE: With out youChecking for errors

1. Click review tab

2. Point proofing group

3. Select Spelling & and grammar Command

Note: you can also use- Right click on the error word and lists of words appear select correct

word.

Working with Hyperlinks

Hyperlinks allow readers to link (or jump) to a Web page, an e-mail address, a file, or a

specific location in a document

A hyperlink is text or a graphic that when clicked “jumps” the viewer to a different location

or program.To insert hyperlink

1. Select text or Image you want to add Hyperlink

2. Click insert tab

3. Point Links group

4. Select Hyperlink command

Or Right click on the selected text then select Hyperlink command

PRINTING FOR WORD DOCUMENTS

Once you complete your document, you may want to print it for various reasons.

Three basic feature of printing in word includes Print Preview, Quick Print, and Print

Print preview: previews the pages and make change before the page print
To make print preview

1. Click office button

2. Point print

3. Click print preview

Quick print: print the document directly to the default printer without making changing

Print: select a Printer, number of copies and other printer options before printing

To print word document

1. Click office button

2. Point print

3. Click print then

4. select printer name, no of copies, Paper size and other optionsFormatting text

Changing the font size

1. Select the text you want to change its size

2. Click Home tab

3. Point Font group

4. Click font size box

5. Select any size you want

To change Font type

1. Select the text you want to change its type

2. Click home tab

3. Point font group

4. Select font type box

5. Select any font name you like

1. Select the text you want to change its Color

2. Click home tab

3. Point font group

4. Select font color Command

5. Select any color you like

To making text with Bold

1. Select the text you want to make a bold

2. Click Home tab

3. Point font group

4. Click bold command or press Ctrl + B

To making text with italic

1. Select the text you want to make a italic

2. Click Home tab

3. Point font group

4. Click italic command

Or press Ctrl + I by keyboardTo making text underline

1. Select the text you want to make underline

2. Click Home tab

3. Point font group

4. Click Underline command

Or press Ctrl + U by keyboard

Align text to the right

1. Select text you want to align right

2. Click Home tab

4. Select align text right or Press Ctrl + R by keyboard

Align text to the Center

1. Select text you want to align center

2. Click Home tab

3. Point paragraph group

4. Select align text center or Press Ctrl + E by keyboard

Align text to the Left

1. Select text you want to align left

2. Click Home tab

3. Point paragraph group

4. Select align text left or Press Ctrl + L by keyboard

Align text to the Justify

Justify is align text to both left and right margins

1. Select text you want to align right

2. Click Home tab

3. Point paragraph group

4. Select align text right or Press Ctrl + R by keyboard

Change Case: changes all the selected text to Sentence case, UPPERCASE, lowercase,

Capitalize each word, or tOGGLE cASE.To make a change case

1. Select text you want to make change case

2. Click Home tab

3. Point Font group

4. Click change case command list appear select any want you want

Working with text box

1. Click Insert tab

2. Point text group

3. Click text box and list appear select it or

4. Click draw text box

Shape fill: fills selected shape with color

To Use shape fill

1. Select text box you want to add shape fill

2. Click Format tab

3. In the shape styles group Click shape fill

4. Select any color you like.

Shape outline changes the color, width and line style for the outline of selected shape

To Use shape outline

1. Select text box you want to add shape outline

2. Click Format tab

3. In the shape styles group Click shape outline

4. Select any color you like of weight to change line width.