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Access Task 04 Instructions

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49 views4 pages

Access Task 04 Instructions

Uploaded by

ayadyt45
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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IGCSE ICT 0417

Access - Task - 04
Evidence Document

 Open the file J216EVIDENCE.rtf


 Make sure that your name, Centre number and candidate number will appear on every page
of your Evidence Document by placing these details in the header of the document.
 Save your Evidence Document in your work area as EVIDENCE followed by your
candidate number. For example, EVIDENCE9999
You will need to place screenshots in this Evidence Document when required.
Database

You are now going to prepare some reports for the company. Make sure all currency values display
the € sign and are to two decimal places.
1. Using a suitable database package, import the file J216ADSPORTS.CSV
 Use these field names and data types:

Course_Code Text

Activity Text

Type Text

Rating Number Integer

Location Text

Residential Boolean/Logical To display as Yes/No

Course_Cost Number Numeric/Currency

Duration Number Integer

 Set the Course_Code field as a Primary key.


 Save the data.

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IGCSE ICT 0417

EVIDENCE

Take screenshot evidence showing the field names and data types used in the table. Place this
screenshot into your Evidence Document.

2. Create a data entry form which will:


 include all fields from the Adsports table
 use a drop down menu in the Location field to accept only:

• Cornwall
• Ireland
• Scotland
• Wales
• France

EVIDENCE

Place into your Evidence Document screenshot(s) to show the drop down menu and how you have
limited data entry to these five values only.

3. Add the following record to the Adsports table using your form:

Course_ Course_
Activity Type Rating Location Residential Duration
Code Cost
CO029 Zap Cat Water 4 Cornwall Yes 471 6

Check your data entry for errors. Save the data.

EVIDENCE

Place in your Evidence Document screenshot(s) showing this data in your form.

4. Evaluate the design of your data entry form.

EVIDENCE

Type the evaluation of your data entry form into your Evidence Document using no more than 50
words.

5. Import the file J216RATINGS.CSV as a new table in your database.


 Set the Activity_Rating field as a Primary key.
 Create a one-to-many relationship as a link between the Rating field in the
J216ADSPORTS table and the Activity_Rating field in the J216RATINGS table.

EVIDENCE

Place in your Evidence Document screenshot(s) showing the relationship between the two tables.

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IGCSE ICT 0417

6. Using fields from both the J216ADSPORTS and the J216RATINGS tables, produce a report
which:
 contains a new field called Daily_Cost which is calculated at run-time and displayed
as currency. This field will calculate the Course_Cost divided by Duration
 shows only the records where the Type is Water, Residential is Yes, Duration is 12
days or less and excludes those activities located in Scotland
 shows only the fields Course_Code, Location, Activity, Level, Duration, Residential
and Daily_Cost in this order with data and labels displayed in full
 sorts the data into ascending order of Activity within ascending order of Location
 has a page orientation of landscape
 fits on a single page wide
 calculates the total number of Course_Codes in this selection and positions this
number under the Course_Code column
 has the label Total water codes to the right of this number
 includes the report title Residential Water Activities at the top of the page
 has your name, Centre number and candidate number at the bottom of the report.
Save and print your report.

PRINTOUT

Make sure that you have entered your name, Centre number and candidate number on your
report.

EVIDENCE

Place in your Evidence Document screenshot(s) showing the formula used to calculate the total
number of activities.

7. Produce an extract from all the data which:


 selects only those activities:

• which include Ski or Snow

• located in France

• where the Rating is 5


 shows only the fields Activity, Course_Code, Course_Cost in this order
 sorts the Course_Cost in descending order.

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IGCSE ICT 0417

EVIDENCE

Place in your Evidence Document screenshot(s) showing the criteria used to select the required
records.

 Save this data so that it can be imported into the evidence document that you saved.
[Total: 28]

Save and print your evidence

PRINTOUT

Make sure that you have your name, Centre number and candidate number on your evidence
document.

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