DBMSfor BAwith Analytics Workbookv 2023

Smartbooks Database Management System for BA
with Analytics Workbook
EXERCISE WORKBOOK
Smartbooks Database
Management System for BA
with Analytics
FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200,
Philippines lwww.fitacademy.ph
Smartbooks Database Management System for BA
TABLE OF CONTENTS
TABLE OF CONTENTS...................................................................................................................................2
1. SMARTBOOKS on Cloud Platform............................................................................................................3
Exercise 1.1..............................................................................................................................................3
2. Introduction to DBMS..............................................................................................................................4
Exercise 2.1..............................................................................................................................................4
3. Introduction to RDBMS............................................................................................................................5
Exercise 3. 1.............................................................................................................................................5
4. Database Information in SMARTBOOKS..................................................................................................8
Exercise 4. 1.............................................................................................................................................8
Exercise 4. 2.............................................................................................................................................9
Exercise 4. 3...........................................................................................................................................10
Exercise 4. 4...........................................................................................................................................11
Exercise 4. 5...............................................................................................................................................12
Exercise 4. 6...........................................................................................................................................13
Exercise 4. 7...........................................................................................................................................14
Exercise 4. 8...........................................................................................................................................16
Exercise 4. 9...........................................................................................................................................17
Exercise 4. 10.........................................................................................................................................18
5. Customized Reports Using Basic SQL Using SMARTBOOKS....................................................................19
Exercise 5. 1...........................................................................................................................................19
Exercise 5. 2...........................................................................................................................................21
Exercise 5. 3...........................................................................................................................................22
Exercise 5. 4...........................................................................................................................................23
2. Data Migration...................................................................................................................................26
Exercise 6. 1...........................................................................................................................................26
Exercise 6. 2...........................................................................................................................................29
FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200,
Philippines lwww.fitacademy.ph
Smartbooks
` Database Management System for BA
1. SMARTBOOKS on Cloud Platform

Exercise 1.1
Identify the terminologies being described by each sentence.
1. This is a business management software that allows an organization to use a system of integrated applications
to manage the business. It aims to serve as a backbone for your whole business. ERP System
2. This is also known as Internal Cloud, is a cloud-based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall. Private Cloud
3. This is also known as External Cloud, is available to the public where data are created and stored on third-
party servers. Public Cloud
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on limitations set
by company's internal control). Location Independence
5. Accessing SMARTBOOKS on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari true or False? _______
6. While most businesses don't like to openly consider the possibility of internal data theft, the truth
is that a staggeringly high percentage of data thefts occur internally and are perpetrated by
employees are also called? Security
7. If your business has two employees or more, then you should be making collaboration a top
priority.
8. In a cloud-based system, all documents are stored in one place and in a single format. With
everyone accessing the same information, you can maintain consistency in data, avoid human
error, and have a clear record of any revisions or updates is also called? Quality Control
9. It requires solutions that address wastefulness at every level of a business is also called?
Sustainability
10. Once you're on the cloud, easy access to your company's data will save time and money in project
startups, what benefits of cloud computing is describe? Cost Savings
FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines lwww.fitacademy.ph 3
Smartbooks
2. Introduction to
DBMS
Exercise 2.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. DBMS stands for? Database Management System
2. It’s possible to delete data in a database management system. True or False? True
3. There are 5 components of a DBMS and they are Data, Hardware, Software, User and Computer. True
or False? False
4. This is a component of DBMS that has physical existence and without this user cannot do anything.
Hardware
5. Software are subdivided into two categories, namely System Software and Application Software.
6. _______________ is a person responsible for the installation, configuration, upgrade,

administration, monitoring and maintenance of databases in an organization.
7. _______________ are people who know the application and its end-user interfaces, but need not
know nor understand the underlying DBMS. Thus, though they are the intended and main
beneficiaries of a DBMS, they are only indirectly involved with it.
8-10 Give at least three DBMS Software used on the industry today.
_________,____________,_____________
Smartbooks
3. Introduction to
RDBMS
Exercise 3. 1
1. Identify the basic terminologies used in Relational Model using an actual table extracted from
SMARTBOOKS.
1. ______________
2. ______________
3. On the Illustration identify the primary key/major key. _______________
4. What is the table name of image 3.1? ______________
Smartbooks
5. Complete the Diagram
using details below:
1 N
? HAS ?
N N
HAS
HAS
1
?
?
1
ITEM MASTER DATA
ITEM NUMBER
SALES ORDER DOCUMENT
PURCHASE ORDER DOCUMENT
Smartbooks
4. Database Information in SMARTBOOKS

Exercise 4. 1
1. Determine the Table Name and Field Name of the following:
Type Description Name/Code
1. Tabl Business Partner

e
2. Field Supplier Name
3. Field Supplier No
4. Field Phone 1
5. Field Currency
Smartbooks
Exercise 4. 2
1. Determine the Table Name and Field Name of the following:
1. Table Item Master Data
2. Field Item Code
3. Field Item Name
4. Field Item Class
5. Field valid
Smartbooks
Exercise 4. 3
1. Create a Purchase Order Document.

Input the following Details on the Purchase Order Document
Field Description Field Values

Vendor Code V1000
Vendor Name SM Supermarket
Posting Date Date Today
Item No. B0004
Item Name Anda Seat Axe Gaming
Chair
Item Price 10849
Quantity 100
Insert Screenshot of the completed marketing document.
2. Determine the Table Name and Field Name of the Purchasing Order Document
1. Table Purchase Order
2. Field Supplier Code
Smartbooks
4. Field Posting Date
5. Field Document Number
Exercise 4. 4
1. Create a Receiving from the completed Purchase Order in Exercise 4.3.
1. Table Receiving
2. Determine the Table Name and Field Name of the Receiving Document
Smartbooks
Exercise 4. 5
1. Create an AP Voucher from the completed Goods Receipt PO in Exercise 4.4.
1. Table AP invoice
2. Determine the Table Name and Field Name of the AP Voucher Document
Smartbooks
Exercise 4. 6
1. Create an Outgoing Payment from the completed AP Invoice in Exercise 4.5.
2. Determine the Table Name and Field Name of the Cash Outflows-Supplier
1. Table Cash Outflows-Supplier
2. Field Customer/ Supplier Code
3. Field Customer/ Supplier Code
5. Field Document Total
Smartbooks
Exercise 4. 7
1. Create a Sales Order Document.

Input the following Details on the Sales Order Document
Field Description Field Values

Customer Code C1000
Customer Name AYC Company
Posting Date Date Today
Item No. B0004
Item Name Anda Seat Axe Gaming
Chair
Item Price 10849
2. Determine the Table Name and Field Name of the Sales Order Document
Smartbooks
1. Table Sales Orders
2. Field Customer Name
3. Field Document Status
4. Field Document Type
Smartbooks
Exercise 4. 8
1. Create a Shipment from the completed Sales Order in Exercise 4.7.
2. Determine the Table Name and Field Name of the Shipment Document
1. Table Shipment
2. Field Customer Code
3. Field Customer Name
4. Field Document Date
Smartbooks
Exercise 4. 9
1. Create an AR Invoice from the completed Shipment in Exercise 4.8.
1. Table Invoice
2. Field Document Total
4. Field Document Status
5. Field Document Remarks
Smartbooks
Exercise 4. 10
1. Create a Cash Inflows - Customer from the completed AR Invoice in Exercise 4.9.
1. Table Cash Inflows - Customer
2. Field Cash Amount
3. Field Document Date
5. Field Address
Smartbooks
5. Customized Reports
Using Basic SQL Using SMARTBOOKS
Exercise 5. 1
1. Generate query report for all Supplier Business Partner with the following
data:
Table/From: Suppliers Business Partner Master Data
Select: Supplier No, Supplier Name, Supplier Group, Balance
Insert Screenshot of the query generator
Smartbooks
2. Insert Screenshot of the Query
Preview
3. What are the three BP Type you can see in the Query Preview?
Smartbooks
Exercise 5. 2
1. Generate query for Customer-Business Partner Master Data with the following data:
Table/From: Customer Business Partner Master Data
Select: Customer No, Customer Name, Customer Group, Balance
Where: Customer No= ‘C1000’
2. Insert Screenshot of the Query Preview
3. What are the different conditions you can use in the query generator?
Smartbooks
Exercise 5. 3
1. Generate query for Item Master Data with the following data:
Table/From: Item Master Data
Select: Item Code, Item Name, Items Group Code, OnHand
Where: OnHand > 50
2. Insert Screenshot of the Query Preview
Smartbooks
3. Show query preview of
Items
with
Stock
less than
20 units.
Exercise 5. 4
1. Generate query which will show Supplier No, Supplier Name, Supplier Group,
Balance with no account balance/ zero balance.
Smartbooks
Insert Screenshot of the query preview
2. Generate query which will show Customer Business Partner with no account balance/ zero
balance.
Smartbooks
Smartbooks
Smartbooks
2. Data Migration
Exercise 6. 1
Import to Smartbooks a completed Business Partner Master Data
First Supply Information using this template
Suppliers:
Supplier Supplier Currency Accounts Payment Subject to Supplier Price List
No. Name Payable Term W/Tax Group
Account
SV1 Vendor A PHP 20100100 COD No 2 Base Price
Customers:
Customer Customer Currency Accounts Payment Subject to Customer Price List

No. Name Receivable Term W/Tax Group
Account
C001 Customer PHP 10210100 COD Yes 1 Regular
Sales Price
A
Sales Price
B
Sales Price
C
Sales Price
D
Sales Price
E
Additional Information:
a. It is in the company policy that BP Code for Vendors start with ‘V’ followed by numerical
values
b. BP Names should be the corporate names (e.g. SM Investments Corporation).
c. Import equal number of customer and vendor
d. Payment Terms default is COD
1. Insert Screenshot of the completed template (Excel File) and Data Transfer Workbench
upload module
Smartbooks
3. Create a query that will generate the added vendors.
Insert screenshot of the query generator
Smartbooks
4. Create a query that will generate the added customers.
Smartbooks
Exercise 6. 2
Import to Smartbooks a completed Item Master Data
First Supply Information using this template
Item No. Item Description Price

1 ITEM01 Asus 4070Ti ROG 73150
Strix OC 12gb ddr6
2 ITEM02 Inno3D GTX1050Ti 10300
TwinX2
3 ITEM03 Lacie 1TB Rugged 8500
Mini External HDD
4 ITEM04 32" LG 32GN500B 15000
165hz
5 ITEM05 34" LG34WP500B 17000
IPS
Additional Information:
a. It is in the company policy that Item No. has values of 6 alphanumeric characters
b. Add Item related to computer peripherals
1. Insert Screenshot of the completed template (Excel File) and Data Transfer Workbench
upload module
Smartbooks
2. Create a query that will generate the added items.
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Smartbooks Database Management System for BA

with Analytics Workbook

1. SMARTBOOKS on Cloud Platform

1. DBMS stands for? Database Management System

6. _______________ is a person responsible for the installation, configuration, upgrade,

ITEM MASTER DATA

SALES ORDER DOCUMENT

PURCHASE ORDER DOCUMENT

4. Database Information in SMARTBOOKS

1. Determine the Table Name and Field Name of the following:

Type Description Name/Code

1. Tabl Business Partner

2. Field Supplier Name

1. Determine the Table Name and Field Name of the following:

Type Description Name/Code

1. Table Item Master Data

2. Field Item Code

3. Field Item Name

4. Field Item Class

1. Create a Purchase Order Document.

Field Description Field Values

Insert Screenshot of the completed marketing document.

Type Description Name/Code

1. Table Purchase Order

2. Field Supplier Code

3. Field Supplier Name

4. Field Posting Date

5. Field Document Number

1. Create a Receiving from the completed Purchase Order in Exercise 4.3.

Insert Screenshot of the completed marketing document.

Type Description Name/Code

2. Field Supplier Code

3. Field Supplier Name

4. Field Posting Date

5. Field Document Number

1. Create an AP Voucher from the completed Goods Receipt PO in Exercise 4.4.

Insert Screenshot of the completed marketing document.

Type Description Name/Code

2. Field Supplier Code

3. Field Supplier Name

4. Field Posting Date

5. Field Document Number

1. Create an Outgoing Payment from the completed AP Invoice in Exercise 4.5.

Insert Screenshot of the completed marketing document.

Type Description Name/Code

1. Table Cash Outflows-Supplier

2. Field Customer/ Supplier Code

3. Field Customer/ Supplier Code

4. Field Posting Date

5. Field Document Total

1. Create a Sales Order Document.

Field Description Field Values

Insert Screenshot of the completed marketing document.

Type Description Name/Code

1. Table Sales Orders

2. Field Customer Name

3. Field Document Status

4. Field Document Type

5. Field Document Number