Welcome

Instructions for screen readers: Tips & tricks for Excel. Pick up fun Excel tips and tricks in the next 5 worksheets in this tutorial. The instructions
for each sheet start in cell A1, and each subsequent step is in cell A2, A3, and so on.
The instructions will indicate which cells to navigate to for use of a feature, or further reading.

Tips & tricks

Ready to be more productive? Here are five quick tips
guaranteed to save you time in Excel.

Go back to top by pressing CTRL+HOME. To start the tour, press CTRL+PAGE DOWN.
Let's go >
Tip #1: Recommended Charts. There is a table of data in cells B7 to E13. Navigate to any cell within that range, then press ALT
DIDTip
YOU#1: Recommended
KNOW...Your version of ExcelCharts. Clicktoinside
has many charts choose the
from.data
But in below, and 365,
Excel for Office thenthere
onare Insert
thenewer tab,
charts ava
To Recommended Charts. Look through the charts, and pick one you like.
continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
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Product January February March DID YOU KNOW...

Your version of Excel has many charts to
Apples 500 700 300 from. But in Excel for Office 365, there
Oranges 600 1,010 200 newer charts available like funnel chart
waterfall charts, and even filled map ch
Bananas 800 500 400
Lemons 700 200 560
Cherries 1,010 300 734
Pears 500 100 234

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at range, then press ALT+N > R to launch the Recommended Charts dialog. Press Tab, then use your Up/Down arrow keys to scroll through
onare
ere Insert
thenewer tab,
charts clicklike funnel charts, waterfall charts, and even filled map charts.
available

NOW...
Excel has many charts to choose
cel for Office 365, there are
vailable like funnel charts,
, and even filled map charts:

Next
ow keys to scroll through the options. Press Enter to insert the selected chart on the worksheet.
Tip #2: Flash Fill. Type "Nancy Smith" in cell C8, then press Enter. Next, press CTRL+E to fill the empty cells following the examp
DIDTip
YOU#2: Flash
KNOW...If yourFill.
dataType "Nancy
is imported Smith" Flash
and refreshed, in cell
Fill C8,
won'tthen Enter
press clean
automatically it .upNext,
again. press CTRL+E
However, to
if you upgra
To empty cells. Excel will fill them, following the example you typed in cell C8.
continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
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Product First and last name DID YOU KNOW...

[email protected] If your data is imported and refre
[email protected] Fill won't automatically clean it u
However, if you upgrade to Excel
[email protected] 365, you can use the new Get Da
[email protected] That button lets you import and
[email protected] data. After that, if you need to re
data, Excel will clean any new da
[email protected] comes in.
[email protected]
[email protected]
[email protected]
[email protected]

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 pty cells following the example in C8. You could also enter "Smith, Nancy", or any other combination you like.
Next,
again. press
However, CTRL+E to fillto the
if you upgrade Excel for Office 365, you can use the new Get Data button. That button lets you import and clean your d
ell C8.

D YOU KNOW...
ur data is imported and refreshed, Flash
won't automatically clean it up again.
ever, if you upgrade to Excel for Office
you can use the new Get Data button.
button lets you import and clean your
. After that, if you need to refresh the
, Excel will clean any new data that
es in.

Next
import and clean your data. After that, if you need to refresh the data, Excel will clean any new data that comes in.
Tip #3: Co-authoring. Upload an Excel file to OneDrive.com, share it, and then everyone can edit the file at the same time usin
DIDTip
YOU#3: Co-authoring.
KNOW...If you and your peers Upload
upgradean Excel
to Excel forfile to365,
Office OneDrive.com, share
you aren't limited to it, andin then
co-authoring everyon
a web browser. Y
To the file at the same time using a web browser.
continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
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DID YOU KNO

If you and your pe
Excel for Office 36
limited to co-auth
browser. You can e
time using the Exc

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le at the same time using a web browser.
andin then
ring everyone
a web browser. caneditedit
You can at the same time using the Excel desktop app.

DID YOU KNOW...

If you and your peers upgrade to
Excel for Office 365, you aren't
limited to co-authoring in a web
browser. You can edit at the same
time using the Excel desktop app.

Next
Tip #4: Tabular PivotTables. In this PivotTable there is a label in cell B8 titled, "Row Labels", but it isn't very specific. Click anyw
DIDTip
YOU#4: Tabular
KNOW...If youPivotTables.
upgrade to ExcelInfor
this PivotTable,
Office "Row
365, you can Labels"
choose and "Column
your preferred Labels"
PivotTable layoutaren't very
settings. Thatspecific
way yo
To PivotTable,
continue withand then on the Design tab, click Report Layout > Show in Tabular Form. That's much bett
this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
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Sum of Expense Type of purchase

Family member Food Utilities Gas Supplies
Terry $20 $270 $125
Victor $75 $100
Bill $250 $95
Martha $325 $55 $55
Mike $95 $95
Sally $325 $325
Craig $250 $250 $250

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Date Family member Type of purchase Expense
01-Jan Bill Gas $95
15-Jan Martha Food $325
17-Jan Bill Food $250
21-Jan Terry Supplies $125
17-Jan Victor Supplies $100
21-Jan Victor Gas $75
02-Feb Martha Gas $55
20-Feb Terry Utilities $20
25-Feb Terry Utilities $125
02-Feb Mike Gas $95
20-Feb Sally Food $325
25-Feb Craig Food $250
20-Feb Sally Gas $325
25-Feb Craig Supplies $250
20-Feb Terry Food $20
25-Feb Terry Utilities $125
02-Feb Martha Utilities $55
02-Feb Mike Utilities $95
25-Feb Craig Utilities $250
 very specific. Click anywhere within the PivotTable (from cells B7 to F15), and then on the Design tab, click Report Layout > Show in Tabul
" aren't
out very
settings. Thatspecific.
way youClick
don't the
have to change the layout every time you make a new PivotTable.
m. That's much better.

DID YOU KNOW...

If you upgrade to Excel
for Office 365, you can
choose your preferred
PivotTable layout
settings. That way you
don't have to change the
layout every time you
make a new PivotTable.

Next
t Layout > Show in Tabular Form. That's much better.
Tip #5: Use the IF function. Navigate to cell D8 and press F2 to enter Edit mode and view the formula. If spoken aloud, Excel w
DIDTip
YOU#5: Use Excel
KNOW...In
C8>=60,"D", the for
IFOffice
function.
365, you Double-click the
can use the new IFS yellow
function cell. Ifmultiple
to specify spoken aloud,notExcel
conditions, would s
just one.
greater than or equal to 70, then show 'Yes', if not show 'No.'
TRUE,"F")
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial

Student Score Passing grade? DID YOU KNOW...

In Excel for Office 365, you ca
Nancy Smith 78 Yes IFS function to specify multip
Andy North 90 Yes
Dave Ludwig 85 Yes
Chuck Degrute 27 No
Alfred Cortland 57 No
John Massente 78 Yes
Geoff Moore 81 Yes
Jorge Johnson 44 No
Dave Ludwig 65 No
Yvonne McKay 70 Yes

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formula. If spoken aloud, Excel would say: If C8 is greater than or equal to 70, then show 'Yes', if not show 'No.'
en aloud,notExcel
conditions, would say: If C8 is
just one.

RL+PAGE UP.

DID YOU KNOW...

In Excel for Office 365, you can use the new
IFS function to specify multiple conditions:

Next
Good Job

Good job!
While you're here, check out these other helpful pages.
Why upgrade? See what else is possible when you upgrade to Office 365.
Typing tips - Check out our handy list of keyboard shortcuts in Excel
Community - Ask questions and connect with other Excel fans.
Give us feedback on these tips by taking a quick online survey.
While you're here, check out these other helpful pages:
 Good job!
While you're here, check out these other helpful pages.
Why upgrade? See what else is possible when you upgrade to Office 365.
Typing tips - Check out our handy list of keyboard shortcuts in Excel
Community - Ask questions and connect with other Excel fans.
Give us feedback on these tips by taking a quick online survey.
While you're here, check out these other helpful pages:

Why upgrade? Typing tips

See what else is possible Check out our handy
when you upgrade to list of keyboard
Office 365. shortcuts in Excel.

Learn more Learn more

Give us feedback on th
 Community
Ask questions and
connect with other
Excel fans.

Learn more

edback on these tips