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Module 3 Exploring Spreadsheets

The document provides an overview of spreadsheets, explaining that they allow users to enter text and numbers in a grid format to perform calculations using formulas. It defines key terms related to spreadsheets like cells, rows, columns, and functions. It also lists things to remember when working with spreadsheets, such as how to reference cells, use formulas, copy data, and create graphs.

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Zohaib Ali
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26 views

Module 3 Exploring Spreadsheets

The document provides an overview of spreadsheets, explaining that they allow users to enter text and numbers in a grid format to perform calculations using formulas. It defines key terms related to spreadsheets like cells, rows, columns, and functions. It also lists things to remember when working with spreadsheets, such as how to reference cells, use formulas, copy data, and create graphs.

Uploaded by

Zohaib Ali
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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LEARNING ALLIANCE

FAISALABAD COMPUTER

ICT Starters Module 3: Exploring Spreadsheets


Handout
What is a spreadsheet?
A spreadsheet is a piece of software made up of a grid that allows you to
enter text and numbers, and lets you make calculations using formulas. You
can also use it to make graphs and charts.

Keywords:

1. Calculate To mathematically work out the result.

2 Formula A mathematical calculation in spreadsheets that uses symbols to


calculate results.
It begins with = sign. It can include cell reference and operators
(+, -, *, /).

3 Cell A single box in the grid in a spreadsheet.

4 Columns The vertical lines in a spreadsheet, represented by letters.

5 Rows The horizontal rows in a spreadsheet, represented by numbers.

6 Cell reference The column letter and row number for one cell e.g. C3

7 Numeric Data that is made up of numbers, eg 22, 4 , 16

8 Total The whole amount, added together.

9 Function A set of instructions that are followed when a keyword is


entered.

10 SUM A function in a spreadsheet that adds together several numbers.

11 AVERAGE Finds the average (mean) value from a list. It is used to find a
central value of a list of numbers.

12 MIN Finds the minimum (or smallest) value from a list.

13 MAX Finds the maximum (or largest) value from a list.

14 Replicate To make a copy of something, eg, a formula

15 Data A single number or word that has no meaning on its own e.g. 10

16 Fill Handle A small square at the bottom right corner of the cell.

17 What if A question you can ask, and answer, by changing data values in
a spread sheet to see what they affect and how they change the
spreadsheet.

Things to remember…
LEARNING ALLIANCE
FAISALABAD COMPUTER
● A spreadsheet is made up of cells, rows and columns.
● The rows are horizontal and columns are vertical.
● Columns are represented by letters.
● Rows are represented by numbers.
● Each cell has a cell reference.
● Cell reference is made up of column letter and row number, eg A6.
● You can enter text and numbers into a spreadsheet.
● A label is a piece of text that describes what is being entered; eg. it might be
a heading or a title.
● Data can be text or numeric.
● A formula must start with an equals sign (=).
● In a spreadsheet you do not need to type the numbers you want to use in a
formula. You can use the cell reference (for example, A1)
● Spreadsheets have functions that let you make specific calculations without
having to type in the symbols, or without having to type the cell reference for
lots of cells.
● SUM allows you to add together a range of cells that are next to each other.
You could not use this formula if the cells are not in a sequence.
● You can use the AutoSum button instead of typing the formula.
● You can copy data from one place to another and can also copy formulas.
● When you copy a formula, it changes the cell references that it uses.
● The Fill Handle is useful when you need to copy a formula lots of times.
● You can use a spreadsheet to create a graph like a bar chart or a pie chart.
● Graphs can be found under the Insert tab.
● A bar chart is called a Column chart in Microsoft Excel.
● The X-axis is horizontal, and the Y-axis is vertical.
● To change the width of the columns, drag the line between the column letters.

1. Always 2. Enter the 3. Add the cell 5. Add the cell


4. Add a : reference of the
start the name of the reference of the (colon)
formula function first number. last number and
with = sign close bracket )
after it.
= =SUM =SUM(A1 =SUM(A1: =SUM(A1:A3)

Output

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