User Guide

Guide de l’utilisateur
© Eastman Kodak Company, 2004.
Made in France by Trophy Radiologie S.A.
A Subsidiary of Eastman Kodak Company
Marne-la-Vallée, France
Kodak is a trademark of Eastman Kodak Company

This document was originally written in French.

SM691
KODAK Dental Imaging Software (Windows version) User’s Guide
Guide de l’utilisateur du Logiciel d’imagerie dentaire KODAK (version Windows)

Revision date: 11/2004

 ENGLISH
FOREWORD

SOFTWARE INSTALLATION

LICENSE

STARTING THE PROGRAM

THE PATIENT FILE

MAIN SCREEN OF THE IMAGING MODULE

MAIN FUNCTIONS

ACQUISITION OF A RADIOGRAPHIC IMAGE

USING THE ONLINE HELP

FOREWORD
This guide includes information about the installation and use of the Kodak
dental imaging software version 6 on a computer running Windows 2000 or XP
(for more information please refer to the online help) with:
- the RVG 5000 and 6000 sensors
- the Kodak 1000 intraoral video camera
TM
- the Kodak 8000 digital panoramic unit and the Digipan (digital panoramic)

These are class I devices according to the appendix VII of the 93/42/EEC
standard about medical appliances. Their EC marking proves their compliance
with the main requirements of this directive.

This system is completely modular: you are therefore able to use the Kodak dental
imaging software with the RVG 5000 and 6000 sensors, the Kodak 1000 intraoral
TM
video camera, the Kodak 8000 digital panoramic unit or the Digipan or a
combination of these devices.

This user guide contains 5 main topics:

- Software installation
- Patient file
- Main functions
- Acquisition of images
- Using the online help

All the functions of the Kodak dental imaging software are explained in the electronic
manual (the online help). Use of the online help is described in this document.

Patient management software linked to the Kodak dental imaging

software
When the Kodak dental imaging software is used in combination with practice
management software, this software will use its own patient database. The patient
database of the Kodak dental imaging software will in this case disappear. You
will only use the imaging module of the Kodak dental imaging software.

More detailed information on how to link third party patient management software to
the Kodak dental imaging software imaging module can be found on the CD-Rom in
the D:\OEM directory (D is the letter assigned to your CD-Rom drive and can be
different depending on your configuration).
 Registered trademarks

RVG RadioVisioGraphie, Digipan and Trophy are registered trademarks owned by

the Eastman Kodak Company. Microsoft, MS-DOS and Windows are trademarks or
registered trademarks owned by the Microsoft Corporation. Other product names
mentioned in this guide are only used for identification purposes and may be
trademarks or registered trademarks of their respective owners.

Conditions of guarantee
For a complete and detailed overview of the warranty terms and conditions
applicable to the software, please refer to the text that is displayed on-screen
during installation of this program.
 System requirements
The minimum configuration requested for the software installation is:

Operating system Windows 2000 (SP3) or XP (SP1) with

NOTE DirectX 9.0b or higher
The minimum
configuration can
Please contact your Kodak dealer for Windows 98
change if a Kodak hardware compatibility information
8000 unit, a Digipan, Microprocessor Pentium III 1 GHz
a Kodak 1000 RAM 256 MB (512 MB recommended)
camera or RVG 5000
or 6000 sensors are
Hard drive 40 GB
connected to the Graphics adapter 32 MB
computer (refer to the Screen configuration 1024x768 - 16 million colors (32bit)
corresponding Other CD-Rom drive
installation manuals).
Printer
Internet Explorer 5 or +

DirectX 9.0b is available on the CD-Rom, in the D:\DirectX9 directory. If you do not
possess the Adobe Acrobat Reader software to display the PDF files on the CD-Rom,
you can install it from the D:\Acrobat directory on the CD-Rom (D is the letter
assigned to your CD-Rom drive and can be different depending on your
configuration).

Data security

The radiological images contain information too valuable to lose (due to hard disk
failure for example).

The database should be backed up daily on different magnetic high-capacity storage

media (streamer, ZIP, DAT…) used alternately (refer to your computer dealer for
more detailed information). The copies should be kept in a safe place.
SOFTWARE INSTALLATION
Start the installation program
1) Insert the Kodak dental imaging software CD-Rom in the CD-Rom drive.

2) Wait for the installation program to start. If the autorun does not work, click on
the Start button, then select Run and enter the following command line
D:\setup.exe (D is the letter assigned to your CD-Rom drive and can be
different depending on your configuration).

3) Follow the instructions of the installation program and complete correctly the
different steps of the install procedure.

NOTE
The drivers for any
Kodak equipment are
automatically installed
depending on the
options selected in the
menu.

4) Select in the menu above the Kodak equipment that is installed on your computer.
The corresponding drivers for your equipment will automatically be installed.

5) Once the installation completed, restart the computer.

NOTE: To add Kodak equipment at a later date, you only need to restart the
installation program of the Kodak dental imaging software, to select Modify in the
screen that appears and to choose the correct option(s) in the menu. The drivers for
the new equipment will then be installed. For any further information please refer to
the installation manuals of your Kodak equipment. Please uninstall any previous
version of the Kodak dental imaging software before installing this software!
Installing the software on a single workstation

To install the Kodak dental imaging software, insert the CD-Rom and follow
the instructions that appear on-screen.

Installing the software on a network

To use the software on a network, you have to install the software on all the
workstations. The database path needs to be specified in the patient file. Enter the
network path in the Options, Preferences, Patient File menu, e.g.:
//server-name/database-path/.
LICENSE
After installation of the Kodak dental imaging software you have 30 days to register
the software. You can use the software with all its functionality for a period of 30 days.
Once this delay has elapsed you will not be able to acquire any new images, the
visualization and manipulation of images however will still be possible.

To enter the license number and obtain an activation key, you need to:

Launch the software, select a patient at random and launch the imaging module. In
the imaging module, select the ? menu and click on License… The window below
will open, allowing you to enter the necessary information for the activation of your
software.

The serial number of your software is automatically inserted in the form, as well as
the version of the software. You can also find the serial number on your CD-Rom.
The installation key is automatically generated based on your serial number and the
computer you install the software on.

Please complete all the fields of the form!

NOTE: You can install the software on a maximum of 5 different computers using the
same serial number. Each computer will generate its own installation key that you
need to transmit to the Kodak licensing department. To install additional computers
(beyond 5) you will have to order a license upgrade CD-Rom, each upgrade will
allow you to install up to 5 additional computers.
NOTE: When upgrading or re-installing your software you will need to activate the
licenses again and request new license numbers for those computer(s).

To transmit the information you can select between transmission through the
Internet or by post/fax. You will quickly receive the license number by email, fax or
post, which you need to enter in the field marked by an arrow above to completely
activate your software.

If you select Send by Internet an email will be created containing the data you
have entered. You only need to send the email to:

[email protected] (for the UK)

or

[email protected] (international)

If you select Send by post a form containing the data you have entered will
automatically be printed on the default printer defined in Windows. This will allow you
to:

- either send the form by post to:

Trophy Radiology UK LTD

One Rochester Court
Medway city estate - Rochester
Kent ME2 4NW
United Kingdom

or

Trophy Radiologie
License service
4 rue F. Pelloutier
Croissy-Beaubourg
77437 Marne la Vallée Cedex 2
France

- either fax the form to:

+44 634 73 12 55 (for the UK)

or

+ 33 1 64 80 84 99 (international)

For all questions related to the activation and license of your software, you
can contact your Kodak certified dealer.
STARTING THE SOFTWARE
To start the Kodak dental imaging software, you can:
- Double-click the shortcut icon (see below).
- Click on the Start button, a menu appears, you then:

- Select Programs
- Select the Kodak folder then click on the Kodak Dental Imaging Software
program

NOTE
The shortcut icon is
automatically
placed on the
desktop after
installation of the
software.
THE PATIENT FILE
The patient file is displayed on the screen:

The window consists of 5 areas (from top to bottom):

- The title bar of the program, it contains the name of the practitioner.

- The menu bar: There are 5 main menus: Patient, Picture, Utilities, Options
and ?. By clicking on these menus, you can reach the different functions of the
software.

- The icon bar: These icons provide a quick access to the related functions without
having to use the menus. From left to right, the following icons are displayed:
Create / Find / Modify / Delete / Imaging / Quit. Tooltips provide a description for
each icon.

- The patient file: It includes fields you will have to fill in (Last name, First name,
Address, Comments...).

- At the right of the file, a place is reserved for the integration of the patient’s photo
(using the Picture menu).
Creating a patient file
To create a patient file, you can:
- Click on the Create icon
- Enter the Patient menu in the menu bar and click on Create.

Under the place reserved for the photo, an insert states that you are in creation
mode. You can now fill in the patient’s record.

The pointer is automatically positioned in the Last name field. To go to the next field,
NOTE
The fields Last you can:
name, First name,
Date of birth are - Use the TAB key on the keyboard (SHIFT+TAB to return to the previous field)
mandatory fields - Click the desired field
and must be filled
in.
You can move around a field by using the horizontal arrow keys on the keyboard.

To delete a character, you can:

- Use the Backspace key.
- Highlight the characters or words to be deleted with the mouse and press the DEL
key.

To validate the data input, click on OK or press the RETURN key.

Only "valid" dates are accepted (for example, 40/10/0000 or 26/07/00 will not be
accepted).

The program checks that no other record has been previously recorded with identical
data. If this is the case, the message This file already exists is displayed on screen.
The record creation has to be restarted with the modification of at least one of these
three fields.

To insert a photo into the patient record (TIFF or BMP image)

- Click on Insert picture in the Picture menu, a dialog box with the list of saved
images for this patient opens to select the file of the desired photo.
 - Confirm by clicking Open. The selected image is positioned in the reserved place.

NOTE
In the example
opposite, the photo
is called C2.tif

Changing the photo

- Click on Insert Picture in the Picture menu. A dialog box asks for
confirmation, click on OK. Then proceed as for the first case

Removing the photo

- Click on Remove Picture in the Picture menu, a dialog box asks you to confirm,
click on OK.

Finding a patient record

To find a patient record already saved in the program, you can:
- Click on the Find icon
- Enter the Patient menu and click on Find

A window comprising an input field, an alphanumerical keyboard, the list of patients

and 4 icons (Imaging, Find, Modify, Cancel) is displayed on screen.

When the input field is empty (for example at the opening of the window), the list of
all the patients is displayed.

To display a patient’s record, you have to click the first letters composing his/her
name on the alphanumerical keyboard (or type them directly on the keyboard). The
program displays the list of patients whose name begins with these letters.
 You can then:
- Reach the patient record by clicking the Open icon
- Reach the Imaging module by double-clicking the patient’s name or by clicking
on the Imaging icon (after selecting a patient).

Modifying a patient record

To modify a patient’s record you can:
- Select a patient by clicking on his/her name, then on the Modify icon
- Use the Patient menu and click on Modify

Under the place reserved for the photo, an insert states that you are in modify mode.
The pointer is automatically positioned in the patient’s Last Name field. You can
then modify the information included in this field.

The same process applies to the other fields, which can be reached by
pressing the TAB key or by clicking the required field with the mouse.

To confirm the modifications, click on OK (to cancel, click on Cancel).

Reaching the imaging

After the selection of a patient record, you can reach the imaging module in two
ways:
- Click the Imaging icon
- Enter the Patient menu and click on Imaging

Only the images related to this patient will be accessible and any newly
acquired image will be saved in this patient’s record.

Deleting a patient record

To delete a patient record, you can:
- Click the Delete icon
- Enter the Patient menu and click on Delete

A dialog box asks for confirmation.

The message Caution - All images will be deleted! is displayed on screen.

 CAUTION: The deletion of a patient record leads to the automatic and irreversible
destruction of all the images linked to it.

Confirm your choice by clicking the OK or Cancel button (you can use the keyboard
keys RETURN for OK and ESC to Cancel).

To avoid any involuntary loss, we advise you to always save your data on
another storage device (streamer, removable disk, external hard disk).

Exit the software

To quit the program, you can:
- Click the Quit icon
- Enter the Patient menu and click Exit

The Options menu

This menu can be reached from the Patient database and Imaging programs. From
the Patient database program, the Preferences function includes the following two
tabs: General and Patient File.

General tab

This tab will allow you to check that the Kodak dental imaging software is customized
to your name and to select the language of the software and online help. To select
the language, use the pull-down menu and click on the desired language (English in
the example below).
 A message will advise you that you have to restart the software for the
language modification to be effective.
- Click OK.
- Quit the software and restart.

Patient file tab

CAUTION In this window, it is possible to set the database path (patient records and images).
The default All patient records and images are recorded in the database. In the example below
installation the database is saved in the directory \Program Files\Kodak under C:\ (main
directory for the
Kodak dental
directory on the hard disk).
imaging software
is C:\Program
Files\Kodak.

The “…” button is used to select the path in the Windows Explorer.
 MAIN SCREEN OF THE IMAGING MODULE
The imaging module of the Kodak dental imaging software allows you to manage all
the images relating to your dental practice and to manipulate the images to help
diagnosis. The images of all digital Kodak equipment are acquired and manipulated
in the imaging module.

For more detailed

information regarding
the imaging module
refer to the online
help of your software.

The main screen of the imaging module consists of different parts, from top to
bottom:

- The menu bar: this bar contains the main menus as well as the dynamic menus
that appear depending on the type of image that is being selected.

- The main toolbar: all the main functions are gathered in this toolbar. The buttons
allow you, amongst other things, to save and open images, acquire and print
images.

- The contextual toolbar: the functions of this toolbar vary depending on the type of
image that is selected (RVG, panoramic, cephalometric…). This toolbar can be
repositioned.

- The images: these are visualized in fixed or freestanding windows. Depending on

the type of image the title bar of the window contains different information.
- The dental arch: this window shows the teeth of the dental arch for which images
exist and allow you to open different types of histories to access the patient’s
images.

- The control panel: the functions of the control panel vary depending on the type of
image that is selected on-screen, and allows you to manipulate the images to
visualize all the information contained in the different areas of the image.
MAIN FUNCTIONS
Saving and opening images, as well as the acquisition and printing of these can
be managed from the main toolbar.

Saving an image
The imaging module offers the possibility to save and close each image of the
patient with amongst other things the tooth number and comments, as well as each
full mouth status (FMS).

To save an image:
- Either click on the Save icon in the main toolbar
- or go to the File menu and click on Save

To save an image by using the dental arch, you have to:

- Click on the image to be saved with the left mouse button, keep the button
depressed and drag the image onto the corresponding tooth on the dental arch,
then release the mouse button. The counter below the History button displays the
tooth number.
- The Save dialog box is displayed: the tooth number is already inserted. It is
possible to insert a comment or modify one of the parameters.

- Click OK to save the image definitely.

Teeth displayed in blue indicate that at least one image has been saved for that
tooth.
Opening an image
It is possible to open an image by different means:

- either click on the Open icon in the main toolbar

- click on the History icon in the dental arch window
- or go to the File menu and click on History Open this will launch the patient’s
history containing all the images

- or click on a tooth in the dental arch, or on one of the letters at the top right of the
dental arch window
this will launch the history of the tooth on which you have clicked, of the panoramic
images (P), the cephalometric images (C) or full mouth statuses (FMS) (F)

Displaying an image
The images can be visualized in different ways:

- Free positioning: the image window can be enlarged or shrunk.

- Actual size: all image types can be displayed at full screen (1 sensor pixel = 1
screen pixel). Double-click directly on the image or right-click in the image and
select Full Screen (Actual Size) in the contextual menu. This is not a zoom
function, as the image is displayed at its actual size and with full resolution.

- At twice the actual size (for RVG images only): once the image is displayed at full
screen, it can be displayed at twice the actual size. Press the space bar or
right-click in the image and select Full Screen (Magnification 2:1) in the
contextual menu.

Printing an image
If a printer is installed and accessible from the computer, the imaging module offers
the possibility to print images (one or more per page), exams or reports based on a
template, by using the printer(s) defined in the Preferences. Refer to the online help
for further information.

CAUTION: The printer needs to be recognized by Windows.

Importing/Exporting non-Kodak digital images
Any digital image acquired by non-Kodak equipment can be imported, if saved in a
standard graphics format (such as TIFF, BMP, JPG…), and managed together with
the Kodak images.

These images can come from a multitude of different equipment, such as scanners,
digital cameras and video cameras, operating microscopes, images from colleagues
and clinics…

Any Kodak image can be exported in different standard graphical formats (such as
TIFF, BMP or JPG) for exchange with non-Kodak systems.

Importing/Exporting DICOM digital images

For more detailed The Kodak images can be saved in the DICOMDIR for removable media format, to
Information be able to exchange them with colleagues and hospitals.
regarding DICOM
images refer to the
on-line help of your This implies that the system to which is being exported can interpret the DICOM
software. format with its dental specifications.
ACQUISITION OF A RADIOGRAPHIC IMAGE
Once the patient record has been selected and the Imaging icon activated, you
access the Imaging module of the Kodak dental imaging software. The acquisition
of different types of images is now possible, depending on the equipment installed
on the computer.

Acquisition of an intra-oral image

There are two possible situations when acquiring an intra-oral image:

If a Kodak timer is linked to the computer (synchronization link) it is possible to

acquire a new image at all times as long as the sensor is in the area covered by the
CAUTION X-rays. The acquisition icon is constantly green.
This icon is
activated only when
an RVG sensor is If the computer does not have a synchronization link with the timer, the Kodak
installed and dental imaging software needs to be told that an image is going to be acquired
recognized by the before dispatching the X-rays towards the sensor. The icon will constantly be red,
computer otherwise click on it (or hit the F2 key) to activate it (turns green) for a 90-second delay. A timer
it is grayed out.
displays the 90 second countdown on screen. If this delay has elapsed before the
X-rays are dispatched, you need to activate the icon once again.

A dose indicator is displayed at the bottom of the control panel, for each RVG
6000 and RVG 5000 image. This dose indicator visualizes the quality of the
image exposure.

- If the dose indicator band is displayed in red and towards the left of the band, it
indicates an under-exposure of the image. Increase the X-ray dose.
- If the dose indicator band is displayed in red and towards the right of the band, it
indicates an over-exposure of the image. Decrease the X-ray dose. Certain areas
of the image can be saturated, but depending on the areas of interest in the image,
the image can nevertheless contain desired information, for instance in the areas
that are denser.
- If the dose indicator band is displayed in green and anywhere in the middle of the
band, it indicates a correct exposure of the image.
 If an RVG 5 Ultimate Imaging sensor is connected to the computer, two icons
for the acquisition of intra-oral images are available:

the High Sensitivity icon and the High Resolution icon

For more detailed By clicking on the arrow to the right of the acquisition icon you can switch from one
information refer to
the online help of mode to the other. The High Resolution mode is highly recommended.
the software and to
the user manual of The RVG 6000 and RVG 5000 sensors are always in High Resolution mode.
your sensor.

Acquisition of a panoramic image

This button allows for the acquisition of Panoramic, sinus and TMJ
(Temporo-Mandibular Joint) images.

CAUTION
To take an image with the Kodak 8000 digital panoramic unit or Digipan you have to:
This icon is
activated only when - Click on the Panoramic icon or go to the File menu and click on New Panoramic
a Kodak 8000 unit image.
or Digipan is
installed and
- Select the desired program in the control panel of the panoramic unit.
recognized by the - If necessary, complete the window displayed on screen by filling in the kV, mA...
computer otherwise fields (the contents of this window depend on the model of panoramic unit used).
the icon is grayed - Press the exposure switch.
out.

To cancel, press ESC or click on the Exit icon.

For more detailed To cancel after starting X-ray emission, release the exposure switch.
information refer to
the online help of
the software and to
the user manual of
the panoramic unit.
Acquisition of a cephalometric image
This button allows for the acquisition of cephalometric images: lateral,
anterior-posterior, posterior-anterior, oblique, submento-vertex and carpus.
CAUTION
This icon is activated To take an image with the Kodak 8000C digital panoramic and cephalometric unit
only when a Kodak you have to:
8000C unit is installed
and recognized by the
computer otherwise the
- Click on the Ceph icon or go to the File menu and click on New Ceph image.
icon is grayed out. - Select the desired program in the control panel of the Kodak 8000C unit.
ENGLISH - If necessary, complete the window displayed on screen by filling in the kV, mA...
For more detailed fields.
information refer to the
online help of the
- Press the exposure switch.
software and to the
user manual of your To cancel, press ESC or click on the Exit icon.
Kodak 8000C unit.
To cancel after starting X-ray emission, release the exposure switch.

Images from a digital photo camera

This function allows you to import images taken with a standard digital camera.
To import the digital image you have to:

- Click on the Digital camera icon or go to the File menu and click on Import
digital camera, a window will open
- Navigate to the directory or disk representing your camera or memory card from
your camera using the menu Look in
- Select the desired images in this directory (a preview of the image appears on the
right when a file is clicked upon) then click on Open

The selected images will be opened in the Kodak dental imaging software, they
can then be saved with the other images of the patient.
USING THE ONLINE HELP
To use and master the Kodak dental imaging software, we advise you to read
carefully the online help in which information describing all elements of the software
is detailed.

To activate the help, you have to:

- Click ? then Help topics in the patient file.

- Click on ? then Help topics in the imaging module.

- Click on ? in the control panel

The online help will automatically display one of the following chapters: Patient file,
Imaging, Preferences Tab and Control Panel.
Help from the table of contents
- Click the Contents tab to display the help topics grouped by subject, then follow the
instructions displayed on screen.

The first topic Welcome to the online help explains the use of it.

Help from the index

- Click the Index tab to find the specific topics, then follow the instructions displayed
on screen.

Searching for a function or topic

- Click the Find tab to search for a function or topic description.