Basic Computer Application
Introduction to Computer
Module 2
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Course Objectives
Computer Environment
Basic Information and Operations
Text Editing
Working with Icons
Working with Windows
Managing Files
Folders
Working with Files
Copying & Moving
Deleting and Restoring
Searching
Compressing Files
Viruses
Handling Viruses
Print Management
Printing Outputs
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Starting the Computer
Ensure that all cables are plugged securely
into the rear of the machine.
Make sure that there is no disk inserted in
the floppy drive.
Locate the power switch and turn the
computer on.
After a few seconds, you should see
something on the screen. If not, ensure that
the monitor is switched on.
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Restarting the Computer
Never just switch off
your Windows based
computer. You must
always shutdown using
the ‘Turn Off’ command
OR
Click Restart button to
start your computer
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Shutting Down a Non-responding Application
Press the Ctrl+Alt+Del keys simultaneously to
display a dialog box, and then select the Task
Manager
Select the program that is no longer responding
Click on the End Task button
Or use the screen to the left
(if available)
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Exercise 1
Write down all the steps you should do
before switching on your computer
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Viewing the Computer's Basic System Information
When you first switch
on your PC, you will
notice that some
system information is
displayed on your
screen
Or you can view
‘System Properties’
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Changing the Computer's Desktop Configuration
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Setting & Changing the Keyboard Language
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Formatting a Removable Disk
WARNING: If you format a
diskette containing
valuable data you will loose
that data for good! - BE
WARNED!
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Installing & Uninstalling Software Applications
Most software is supplied on a CD which will
start to load automatically when you place
the CD in the CD drive.
Instructions are displayed on screen and are
easy to follow.
Most software will install an ‘uninstall’ option
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Using the Keyboard ‘Print Screen’ Facility
Print Screen
Copies the entire screen to the Clipboard
Alt + Print Screen
Copies the active window to the Clipboard
Can be used within any
application
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Using Help
Make use of the available Help!
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Exercise 2
Change your desktop background to soap
bubbles
Set the your screen saver to display TIME
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Launching a Text Editing Application,
and Opening or Creating a File
Click on the ‘Start’
button.
Move the mouse
pointer to ‘All
Programs’ and select
Accessories from the
sub-menu.
Click on WordPad
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Saving a File to Disk
When you use a Microsoft application, such
as Word, PowerPoint or Excel, then by
default the files that you save will be saved
in a folder called My Documents.
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Closing a Text Editing Application
Click on the
application's Close
icon, (represented by a
cross, at the top-right
corner of the
application window)
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Exercise 3
Open a Word pad program
Write a letter to your friend telling her/him
how you are enjoying the computer studies
Save this file under the filename “My friend”
in the folder named UCC which will be
created in My Documents folder.
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Typical Icons
My computer
Shows drives and other resources in a computer
Recycle Bin
Is used to store deleted files temporarily
My network place
Is used to view other computer in a network
My document
Is used to store frequently used documents
Internet Explorer
Is used to view web sites
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Working with Icons
Recognizing Desktop Icons
Get to know the main Desktop icons
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Selecting and Moving Desktop Icons
Select the icon that you wish to move.
Depress the left mouse button and whilst
keeping it depressed, drag the icon to the
new location on the Desktop, as required.
Release the mouse button.
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Opening a File, Folder, or Application from the
Desktop
To open a Desktop object, double click on its
icon.
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Creating a Desktop Shortcut Icon
Use drag and drop techniques to drag an
icon onto the Desktop
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Exercise 4
Open the Word Pad program
List down the Typical Desktop Icon
Save this file as “Typical Icons” in the UCC
folder you created in exercise 3
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Identifying the Different Parts of a Window
Make sure that you can
identify:
Title bar
Menu bar
Toolbar
Status bar
Scroll bar
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Parts of a Window
Title Bar: Displays programs name and file name
Menu Bar :consists menu of a program
Toolbar: consists command buttons
Scroll bars: used to navigate through a window
Status bar: Display current status of a window
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Collapsing, Expanding, Resizing, Moving and Closing a
Window
Make sure you Identify these buttons
Minimize Maximize Restore Close
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Switching Between Open Windows
To switch between open application widows,
simply click on the application icon, as
displayed in the Windows Taskbar (normally
displayed across the bottom of your screen).
Alternatively you can use the keyboard
shortcut Alt+Tab.
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Exercise 5
Label the following
buttons/Icon
1
4
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Files and folders
File :
Is an electronic information stored in a computer
Types of files
Program file : All files used to run the system
User file: stored in application software
Folder:
Is a collection of files stored in the same location
in a drive
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Understanding the Hierarchical Structure for Relating to Drives, Folders and Files
Files
Folders
Drive
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Navigating to a File or Folder on a Drive
First select the required drive.
Then select the required folder.
Then select the required file.
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Creating a Folder and a Further Sub-folder
Open the Windows
Explorer
Then click on the portion of
the folder tree where you
would like to create a
subordinate folder.
Click on the File drop down
menu
Move the mouse pointer to
New.
In the sub-menu displayed
Click on Folder.
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Opening a Window to Display
Folder Name, Size and Location on Drive
The appearance of the
Windows Explorer contents
window may be
customised to display file
and folder objects in four
different views.
The different views can be
selected via the View drop
down menu
OR by clicking on the
Views button.
Select the desired view
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Exercise 6
Use the Word Pad program to explain the
following terms:
What is a File?
What is a Folder?
List down the types of files
Save this file under the file name “Managing
Files” in the UCC folder you created in
exercise 3
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Recognizing Common File Types
Different types of file
will have different file
name extensions, and
will be displayed with
different program icon.
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Counting the Number of Files or Files of a
Particular Type in a Folder/ Sub-Folder
Start the Windows
Explorer program.
Within the left hand
side of the dialog box
Select the folder
containing the files that
you wish to count up.
Right click on the folder
icon and from the
popup list displayed,
select Properties.
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Changing File Status
Normally files are
read/write
Read-only files cannot
be modified
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Importance of Maintaining Correct File
Extensions when Renaming Files
Windows uses the file extension name as a
clue to what type of file, the file is.
Thus Windows knows that files that end in .TXT
are text files.
If you change the file name extension
Windows will become confused as to what
the file format is!
By default the file name extensions are not
displayed within the Windows Explorer.
To view the file name extensions you will need
to customise the display.
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Re-naming Files and Folders
Select the file or folder to be renamed.
From the File drop down menu
Select the Rename command
Enter the new name
Press the Enter key to confirm the change.
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Exercise 7
By using the Explorer count the Files which
you have saved in the UCC folder
Rename the UCC folder to UCC Computing
Centre
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Selecting Files or Folders
To select adjacent files/folders
Select in combination with the Shift key
To select non-adjacent files/folders
Select in combination with the Control key
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Copying Files or Folders Between
Folders and Between Drives
Use either Copy and Paste
Or
use drag and drop techniques
To Copy (within a drive)
Drag and drop a file or folder while keeping the
Ctrl key depressed
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Moving Files or Folders Between
Folders and Drives
Use either Cut and Paste
OR
Use drag and drop techniques
To Move (within a drive)
Drag and drop a file or folder
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Importance of Backing Up Your Data Files
Backup your data
Store off-site
Backup regularly
Protect yourself from computer break down,
theft or fire
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Exercise 8
Create a folder on the desktop
Name the folder as “UCC 2”
Copy all the files from UCC Computing
Center to UCC2 folder
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Deleting Files and Folders to the Recycle Bin
Deleted files are first moved to the Recycle
Bin rather than deleted immediately.
If you accidentally delete a file, you can
undelete it
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Restoring Files and Folders From the Recycle
Bin
Files contained within the Recycle Bin can be
‘undeleted’
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Emptying the Recycle Bin
You will not be able to recover files once
they have been removed from the Recycle
Bin
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Exercise 9
Delete the File named “Managing Files” in
the “UCC 2” folder.
Restore this file
Note: Your instructor must check the answer
of question one before doing question 2
Your instructor must also check the answer
of question 2 when done.
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Searching for Files by Content, Date Modified,
Date Created, Size or using Wildcards
As well as finding files by names, more
complex searches can be made
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Viewing a List of Recently Used Files
Click on the Start icon
(bottom-left of your
screen), and from the
popup menu displayed
select Documents.
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Exercise 10
Using the search command, check the file
named “Typical Icons”
Your instructor must check your search
results.
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Understanding What File Compression Means
File compression allows you to compress
files so that the file size becomes smaller.
This allows you to save disk space.
It is useful when sending files over the
Internet (especially when you have a slow
connection)
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Compressing Files into a Particular Folder on a
Drive
A singe file can be compressed or an entire
folder can be compressed
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Extracting Compressed Files From a Given
Location on a Drive
When you extract files
you can decide where
to extract the files to
on your hard disk
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Understanding What a Virus is and the Possible
Effects of Infection
Virus are infectious
programs that enter
your computer without
your consent and can
cause damage to your
data
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Understanding the Ways a Computer Virus
Can be Transmitted
Sharing disks
Sharing files on a
network
Downloading files from
the Web
Opening files attached
to emails
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Understanding the Advantages of Using
a Virus-Scanning Program
Virus scanning
programs operate in
the background and
should remain active at
all times.
In this way they are
able to alert you to,
say, a downloaded file
that contains a virus
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Understanding What ‘Disinfecting’ Files Means
If a virus scanning
program finds a virus,
it can often remove the
virus, without
damaging your file.
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Exercise 11
The instructor can Set the “Typical Icons”
File to be shared among the students so that
they can copy this file to their desktops.
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Using a Virus Scanning Application
Virus checking
software can check
your computer memory
and all drives attached
to the computer
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Understanding the Need to Regularly Update
Your Virus-Scanning Software
Most anti-virus
programs allow you to
use the Internet to
update the program on
a regular basis
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Exercise 12
Every student must run the virus check in
her/his computer
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Setup
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Changing the Default Printer
Only one printer driver is active at a time:
The default printer is marked with a tick
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Exercise 13
Change the default printer of your computer
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Installing a New Printer on the Computer
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Printing a Document From a Text Editing
Program
Use the Print icon
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Viewing a Print Job’s Progress
Print jobs will be
displayed within the
Print Manager
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Pausing, Re-starting or Deleting a Print Job
Use the Print Manager
to pause, re-start or
delete print jobs
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Exercise 14
Explain What is a Computer?
What is a Hardware?
What is a Software?
List down the parts of the Computer.
Save this file as “My Last Exercise”
Note: Use Word Pad program to answer
these questions.
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Thank you for listening
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