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Word 1

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21 views21 pages

Word 1

Uploaded by

dejinduski126
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Microsoft Word 2016

Loading Microsoft® Word


Either double-click the Word® icon (if it is on your
desktop)

Or click Start, All Programs, then click


Microsoft Office Word 2016.
The opening screen
What the screen parts mean
Title bar Shows the name of your document
File Tab Click this to see a menu of options, such as printing, saving and
closing
Ribbon The Ribbon is where you can find all the functions you will need
to create and edit your document, grouped by related commands
Ribbon tab A ribbon is displayed by selecting its Ribbon tab
Status bar Shows details about your document, such as the page you are on,
the language setting etc.
Quick Access Toolbar A group of useful buttons, such as Save and Undo
Task pane Sometimes a context-sensitive task pane is displayed at the side
of the screen – this lets you choose further options related to the
task in hand
A typical keyboard
What the keys do

Shift Press this to type a capital letter or the top character when two
appear on a key (e.g. Shift + 3 = #)
Caps Lock Press once to type a whole sentence in capitals.
Press the key again when you want to stop typing capitals
Backspace Press to delete the character to the left of where the
cursor is flashing
Delete Press to delete the character to the right of where the cursor is flashing
Tab Use this to advance the cursor to the next tab stop
Enter Use this when you want to go to a new line
Space bar Press to insert a black space (e.g. between words)
Creating a new document
• When you start Word, and chose a new blank document
• The new document is based on the Normal template
• On opening Word, the new document is given the name
Document1
• Start typing at the flashing | cursor
Pointer, cursor and insertion point
The pointer changes appearance
depending on what you are doing

1.When the pointer is over the


ribbon, toolbars or ruler it is shaped
like an up-arrow pointing left
2.When the pointer is over the left
margin it is shaped like an up-arrow
pointing right
3.When the pointer is over the text
area it is shaped like an I-beam
Editing text
• New characters appear at the text insertion point

There are two ‘editing’ modes


1. Insert – the characters do not replace existing text
2. Overwrite – the characters replace the existing text

There are two ways to delete text


1. Backspace key – deletes characters to the left of the text
insertion point
2. Delete key – deleted characters to the right of the text
insertion point
Saving your work
• Click the File Tab, and then click Save on the menu that appears
• Click on Browse to choose a place
• On the File name dialogue box, type a name for your file
• If you want to change the file type navigate the Save as type list
and choose the appropriate file type
• Click the Save button
Opening an existing document
• On the left pane under Word
• Either click a file on the list of
recently opened documents
• Or click Open Other Documents,
then navigate to the file you want
and click the Open button
Inserting a paragraph
• Place the text insertion point at the very end of the paragraph
that is before where you want the new one
• Press Enter – text after the insertion point will be moved
down
the page
• Type the new text
• If you want to join two paragraphs together, simply place the
text insertion point at the end of the first paragraph, and then
press Delete until the second paragraph follows directly on
from the first
Previewing
• Check your document thoroughly
• Click the File tab, then click on Print
• Your letter will appear on the screen exactly as it will be
printed
Printing
•Click the File tab, and select Print
•In the Print dialogue box, choose
1. A printer
2. The pages to print
3. The number of copies to print

Closing Word
•Click the File tab button
•Click Close on the window that
appears
Types of font

• Select a font from the Font list box in the


Font group on the Home ribbon

• There are two basic types of font, called


serif and sans serif
M This is written in a serif font

called Times New Roman


• Sans serif fonts are very clear and are used
in places where text needs to be clear and
easy to read, such as

•
road signs
Serif fonts are more often used for large
amounts of text that will be read quickly,
such as in newspapers or books
M This is written in a sans serif font

called Arial
• Do not use too many different fonts on
a page
Font size

• Font sizes are measured in points


This is 6 point Times New Roman.

• Select a size from the Font Size


list box in the Font group on the This is 12 point Times New Roman.
Home ribbon
This is 24 point Times
• The bigger the number, the
bigger the text character New Roman.
• 6 point is about the smallest font
you can read without the aid of a
magnifying glass
• 12 point is commonly used in a
normal Word document
Using styles

• You can apply a built-in style to a


character, word, sentence,
paragraph or whole document
• Use the Styles gallery in the Styles
group on the Home ribbon to apply
different built-in styles to different
parts of a document
Text alignment and emphasis

Center Justify
You can position text horizontally
on the page using the Paragraph
formatting buttons in the
Paragraph group on the Home Align Text Left Align Text Right
ribbon
You can change its appearance Bold Underline
using the Character formatting
buttons in the Font group

Italic
Undo and Redo
• Click the Undo button on the Quick Access Toolbar to undo
the last action
• Click the arrow next to the button to see which actions can be
‘undone’
• Click the Redo button to redo the last action that you undid
Setting text color
• Select the text

• Click the down-arrow next to the


Font Color button in the Font group
on the Home ribbon
• Select the colour on the colour
palette
Applying case changes
• Select the text

• Click the Change Case button in


the Font group on the Home
ribbon
• In the Change Case menu, click the
case you want to apply to the text

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