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MODULE 1

MSWORD BASICS

Introduction
This book will help the user to better understand how to use Microsoft Word 2016
with efficiency and security, enhance his technical skills and gain advance techniques on
word processing and eventually become an advance user.
It is presumed that the computer user is a beginner who is willing to learn how to use
the Microsoft Word application and needs to gain more knowledge about computer basic
usages or an intermediate user of older versions of MSWORD who wants to enhance his
skills in using the newer version, MS WORD 2016.
This book offers basic steps and adequate activities leading to enhanced proficiency
in using MSWORD.

Objectives
By the end of this module, the learner should be able to:
1. Access Windows 10 and open a Microsoft Word application.
2. Identify the different parts of a Microsoft Word window and their functions.
3. Learn keyboard shortcuts and the ergonomics of typing.
4. Insert special characters using keyboard shortcuts.
5. Open and shut down computer properly.

Computer Operation
Following the simple steps, you will learn how to open a computer and access the MS
Word application.
In operating a computer, always remember that the first one to be opened will always
be the last one to be closed. Below are the basic steps to follow:

Step 1. Switch on the computer.

Power Switch
Step 2. Click the Windows Start Button.

Window Start Button

Step 3. Click All Programs to open all list of programs.

All Programs

Step 4. Click the Microsoft Office folder from the list displayed.

The list of programs

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Step 5. Select the Microsoft Word 2010 from the sub – menu of the Microsoft
office.

MS Word in the sub – menu

Parts of Microsoft Word 2016 Window

The displayed Microsoft Word window looks similar to the image below.
 MS Word Window Parts

1. Insertion Point. A cursor (shaped like capital letter I) that constantly flashes
which indicates the point or space where the character or object can be inserted.
It continuously moves to the right as character is inserted.
2. Document Area. The white blank space where text or object insertions will
appear.
3. Browse Options Box. Contains 12 options in browsing the active document.
Documents can be browsed by:

Browse Options Box

1.1. Go To 1.2. Find

1.3. Edits 1.4. Heading

1.5. Graphics 1.6. Table

1.7. Field 1.8. Endnote

1.9. Footnote 1.10. Comment

1.11. Section 1.12. Page

4. Control Box. To view the menu, right click the top edge of the window. The
contents are:
2.1. Minimize. Collapses the current window to the taskbar.
2.2. Maximize. Displays the window to its maximum size.
2.3. Close. Shuts down the window.
2.4. Restore. Returns window to its previous size.
2.5. Move. An option that allows the window to be arranged
2.6. Size. Used to adjust or re – size the window
5. Dialog Box Launcher. The tiny arrow in the lower – right corner of each group of
commands in the ribbon. Clicking this button opens a dialog box or task pane
that provides more options.
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6. File Tab. The newest tab introduced in MSWORD 2010. It contains the:
Backstage View. This function replaced the File Menu in previous versions
of Microsoft Word. It has three (3) columns:
6.1. First column holds several tools in managing documents. They are the:
6.1.1. Save. Saves any changes in the opened document or displays
a dialog box to input filename for newly created document.
6.1.2. Save As. Dialog box will be displayed to input File name and
Save As Type of the document.
6.1.3. Open. Opens saved or existing documents.
6.1.4. Close. Closes active document. Prompt box shows up asking
whether to save the changes or not before closing the
document.
6.1.5. Info. Displays information about the active document.
6.1.6. Recent. Displays all the recently opened documents and
recent places.
6.1.7. New. Opens new document.
6.1.8. Print. Prints document.
6.1.9. Save & Send. Saves the document with option to send
through e-mail, web, or publish as blog post.
6.1.10. Help. Opens offline or online help.
6.1.11. Options. Sets various options related to MS WORD 2010.
6.1.12. Exit. Prompt box shows up asking whether to save the
changes to active documents or not before closing the
application.
6.2. Second column displays the information about the currently selected
document such as:
6.2.1. Protect Document. Permissions
6.2.2. Check for issues. Prepare for sharing
6.2.3. Manage versions. Indicates versions used
6.3. Third column displays the related documents, related dates, related people,
and its editable properties.
7. Help. Extends online help from office.com (requires internet connection) and
offline help from the computer.
 1st Column
3rd Column
2nd Column

Backstage View

8. Scroll Bar. An indicator of the entireness of the document in a window and is

used to roll into view the portion of the document that extends beyond the
window. It is composed of:
8.1. Shaded Bar. The bar where the scroll box is dragged. When the
shaded portion of the bar is clicked, the application will scroll the
content by one window.
8.2. Scroll Buttons. Pairs of buttons marked with small black arrow pointing
upward and downward that enclosed the Vertical Scroll Bar which
move the page upward or downward by one unit for every click, (either
a single line in vertical direction or a single column in horizontal
direction).
8.3. Scroll Box. Indicates the portion of the document that is visible in the
document area. The size of the scroll box indicates the portion of the
document is visible. The position of scroll box changes based on the
extent of scrolling. The range of scrolling is determined by the user.
 If the scroll box occupies most of the scroll bar, this means that
most of the document is in view.
 If the scroll box occupies a small part of the scroll bar, only a
small portion of the document is in view.
9. Next Page Button. A double arrow button used to move the window to next
page.
10. Previous Page Button. A double arrow button used to move to the previous
page.
11. Rulers. There are two rulers. The Horizontal Ruler which is located just above
the edge of the document area is used to set vertical alignments, margins and
tab stops. The Vertical Ruler which is positioned in the left border of the window
is used to measure the vertical position of object or text on the document area.
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12. Status Bar. Resting just above the task bar. Document information is displayed
like number of pages, words, line number, column number and many more. Just
right click the status bar to configure either selecting or deselecting options from
the list.
13. Tab Selection box. Contains five (5) options in marking tab stops, a bar line
insertion point and two (2) tabs for indents. Technically, the tabs are effective
tools in aligning lines or rows of paragraphs with precision. This will be
thoroughly discussed later on.
14. Title Bar. The topmost part of the window where the File Name of the document
is displayed.
15. View Buttons. Located beside the Zoom Control. The five (5) options in viewing
the document are:
15.1. Print Layout. Displays the exact format to be printed.
15.2. Full Screen Reading. Displays the document in full screen view
without tools.
15.3. Web Layout. Displays the document format when viewed by web
browser.
15.4. Outline. The Outline tab appears between the File tab and Home
tab.
15.5. Draft. Displays the document without headers and footers.
16. View Ruler Icon. A shortcut button used to hide or unhide the rulers.
17. Zoom Control. By default, the size of the page is 100 percent. Clicking the
negative button or dragging to the left the zoom button will reduce its size and
clicking the positive button or dragging the zoom button to the right will enlarge
the page. The zoom level indicates the exact size of the page.
18. Quick Access Bar. Located just above the File Tab. This is where the most
frequently used tools are displayed.
19. Ribbon. Contains seven (7) groups of tabs where tools or commands are
available. The different tabs will be discussed in the subsequent modules.

Keyboard Parts
The keyboard is the primary device used to enter data inputs and control the
computing processes. Learning simple typing ergonomics and keyboard shortcuts will help
you work efficiently.
 Standard Keyboard layout

Keys are grouped based on their operation. Be familiarized with the keyboard keys as
shown in the figure above.
1. Function keys. Each key performs specific task in MS WORD as listed below:

Function Keys

F1 key. Opens Help window or online help of MS Office.

F2 key. Moves text or graphics
F3 key. Inserts saved Autotext.
F4 key. Repeats the last action.
F5 key. Opens Go to command dialog box
F6 key. Go to the next pane or frame.
F7 key. Opens Spelling and Grammar dialog box.
F8 key. Expands the selection.
F9 key. Updates selected fields.
F10 key. Displays hot keys or key tips
F11 key. Go to the next field
F12. Key. Displays Saves As dialog box
2. Alphanumeric keys. The same keys found on a typical typewriter which consists
of 26 letters, 10 numbers and 10 symbols or a total of 46 keys.
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Character Keys

In addition, the 256 characters inclusive of accented and special characters

can be typed by holding down the “Alt” key and typing the ASCII number of the
character in the ASCII Code. (See Appendix B)
3. Navigation keys. Arrow keys and other keys used for moving around the
document area.

3.1 Right arrow key. Moves the cursor one space to the right.

3.2 Up arrow key. Moves the cursor one line upward.

3.3 Left arrow key. Moves the cursor one space to the left.

3.4 Down arrow key. Moves the cursor one line downward.

3.5 Page up key. Moves the page view one page upward.

3.6 Page down key. Moves the page view one page downward.

3.7 Home key. Moves the cursor to the beginning of the line.

3.8 End key. Moves the cursor to the end of the line.
4. Edit keys. Keys used in editing the document. Just remember the acronym:
DEBIT.

4.1. Delete key. Removes text to its right, selected object.

4.2. Enter key. Returns the cursor to the next line, executes a
command or operation selected in a dialog box.

4.3. Backspace key. Deletes character before the cursor and

highlighted character.

4.4. Insert Key. Inserts character or object. When the Overtype

option is enabled, inserting text will overwrite any other text to its right.
 4.5. Tab key. Moves the cursor or insertion point to the right. By
default, it moves by five (5) spaces or move to the next text box and
usually signifies new paragraph.
5. Control or Modifier keys. Keys that modify functions of other keys. By holding
down the control key and combine with other keys, a specific action will take
effect.

5.1 Alt (alternate) key.

5.2 Ctrl (control) key.

5.3 Shift key.

5.4 Windows key.

6. Lock keys. Keys that are toggled on or off to enable or disable one of the
functions of certain keys.

6.1 Caps Lock. Toggles on Uppercase key or lowercase key.

6.2 Num Lock. Toggles on or off number key or its alternate function as
navigational key.

6.3 Scroll Lock. Toggles on or off scroll.

7. Menu Key. Shortcut in accessing available menu for the selected text.

Keyboard Numeric Pad

8. Numeric Keypad. The keys are grouped similar to calculator or adding machine
which is easier and convenient to use in entering long numbers. The keypad
works with the built in calculator found in Accessories and some of its keys are
used as an alternative option for navigation

Keyboard Usage
Interaction with the computer with the use of ten fingers is a great advantage to the
user. There are several ways to acquire good habits in typing. Always remember that no
one can be able to acquire typing skill overnight. So, below are some suggestions:
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1. Look at the keyboard and try to remember the layout of the keys.
2. Learn the “Touch Typing” technique. Type fast with all the 10 fingers with fewer
errors and without looking at the keyboard which saves a lot of time and typing
becomes enjoyable. Follow the instruction below:
2.1. Place fingers on the “Home Row” keys, which is the third row where
all the other keys are within reach. The left index finger rests on the
“f” key and the right index finger on the “j” key. The two keys have
bumps as guide for proper placement of fingers. See the table to know
the characters assigned to each finger.

Character Sets Assignment

Left Hand Fingers Right Hand Fingers

Row Little Little

Rin Middl For For Middl Rin
(pinky) g e e e e g (pinky)

Numbe 0, -, =,
`, 1 2 3 4, 5 6, 7 8 9
r Backspace,

Top Tab, q w e r, t y, u I o p, Enter,

Caps
Home s d f, g h, j K l ;, ‘, \,
Lock, a

Bottom Shift, z x c v, b n, m , . /, Shift

2.2. Thumbs rest lightly on the Space Bar.

2.3. Sit straight, feet are flat on the floor, elbows close to the body, arms
and hands are relaxed. Upper arm bent position should be at least 90
degrees or more.
 Correct Body Posture with Keyboard

2.4. The desktop where the keyboard is placed should be slightly below
elbow level.
2.5. Keyboard’s space bar or the “h” key should be centered in front of
your body.
2.6. The top of the monitor is slightly lower than eye level and the screen is
an arm’s length away.
2.7. Type with hands and wrist slightly floating above keyboard.
2.8. Mouse is positioned at your convenience.
2.9. Short break every 15 to 20 minutes. Walk around, stretch and if
possible rest your eyes by looking at object at least 3 meters away
(green color is cool).
2.10. Type the following paragraphs:
“There is no need to press Enter key to start a new line, as the
insertion point reaches the end of the line, Word automatically starts a
new line. Press Enter key to start a new paragraph.”
“The quick brown fox jumps over the head of the lazy dog near
the river bank.”
“Notice that the sentence contains the entire English alphabet.”
“Tab key is used instead of the Spacebar when more than one
space is added between words to properly align text.”
3. Type frequently as you can. Type pages of books, magazines, letters,
documents or any reading materials. At least an hour everyday will help you
become familiar with the keyboard.
4. Online chat is also a good place to practice typing. While chatting, use proper
way of typing like the use of proper case, punctuation and avoid chat slang.
5. Frequent use of e-mail is another way to improve typing and the technical
formatting.
6. Be a member of online forum and actively participate in discussion you enjoy.
Typing becomes more fun and great way to enhance typing skill.
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7. Take different online typing tests. The results from the different typing tests help
you identify errors and monitor your progress in typing.
8. There are many typing games in the internet that are designed to enhance
accuracy and speed in typing like the Typing Master Pro, QWERY Warriors,
Typershark, Free Typing game.net, and many more to choose from.
Always remember that typing skill is attainable by doing the right training. Train
fingers to know the location of each key, maximize typing accuracy and then balance with
speed gradually.

Numeric Keyboard
Numeric Keyboard has two rows as bases. Only the right hand is used with the Fore
Finger positioned on the “4” key, Middle Finger on the “5” key (usually with bump), Ring
Finger on “6” key of the middle row and Little Finger on the Enter key and the Thumb on
the “0” key which is the bottom row.
The left hand is used for the Spacebar, Tab, Shift and CTRL keys when numeric
keyboard is used.

Mouse
Mouse is a handheld device used in interacting with the computer. It is used to click,
select, point, highlight, deselect and move an object.
To hold properly the mouse, the:
1. Thumb rests slightly at the left side of the mouse.
2. Index finger rests on the left button.
3. Middle finger rests on the right button.
4. Ring finger and little finger rest on the right side of the mouse.
5. Palm rests gently at the end of the mouse, and
6. Wrist’s base rests on the mouse pad or desktop.

Mouse Methods:
Point. Slide slowly the mouse to any direction. The cursor in the screen will move
towards the same direction. When you run out of space, just pick the mouse back closer to
you and slide it again towards the desired point.
Hover. Slide the mouse cursor over any button or symbol for few seconds to let
tooltip, infotip or its name be displayed.
Hold. Select an object and press down the left button.
Drag and Drop. Move selected object or group of objects from one point to another by
holding down the left button and while the cursor is in a cross hair form, slide your mouse
cursor to the desired location and release left button.

Mouse parts:
 Typical Mouse

Mouse Basic Functions:

1. Left button. Selects an object.
2. Scroll Wheel. Moves up or down the page.
3. Right Button. Selects and object and displays a shortcut menu associated
to it. Left click anywhere to in the document to exit from the shortcut menu.
More functions of the buttons and scroll wheel will be discussed in the next chapters.

Pointer Shapes and Uses

There are instances that the mouse cursor changes shape and executes related task
to it. Understanding the transformations will enhance proficiency in using the MSWORD
application. The cursor transformations are:

Shape Name Used To

Normal Select Selects an object, icon, tool or command.

Link Select Connects text or graphic link to another

location.

Text Select Indicates location between characters.

Precision Select Selects graphics and other two –

dimensional interaction.

Move Moves object to any direction by holding

down the left button.

Vertical/ Resizes vertical or horizontal dimension by

Horizontal Resize holding down the left button and drag the
mouse to the center to decrease size and away
to increase size of an object.

Diagonal Resize Resizes two dimensions proportionately by

holding down the left button and drag the
mouse to the center to decrease size and away
to increase size of an object.
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Split Resizes split pane vertically or horizontally

by pointing the cursor to the splitter, and holding
down the left button while dragging it to any
point.

Busy Indicator Wait for the window to become responsive.

Working in Point, click, press, or select while a task

Background Pointer completes in the background.

ASSESSMENT TEST 2
Name: ______________________________________ Score: _______
ID NO. ______________ Program/Year ____________ Date: ________

Instruction: Shade the button that corresponds to your answer.

1. The Home key in the Numeric pad is _____?

o A. 0 o B. 8
o C. 5 o D. 2

2. The mouse cursor is also known as _____?

o A. Pointer o C. Insertion Point

o B. I – beam o D. All of the above

3. Which is not included in the dropdown menu of File tab?

o A. Help o C. Backup files

 o B. Save As o D. Option

4. To view previous page, scroll down the wheel of the mouse.

o A. True o B. False

5. Where is the Start button of Windows located?

o A. Window pane o C. Task bar

o B. Task pane o D. Status bar

6. Which part of the MSWORD window indicates the current document?

o A. Title bar o C. Scroll bar

o B. Status bar o D. Ribbon

7. Which part of the MSWORD window displays the page number, document view
buttons, and the zoom control?

o A. Ribbon o C. Quick Access Toolbar

o B. Status bar o D. Horizontal Scroll bar

8. Which mouse action displays shortcut menu?

o A. double click o C. Shift + click

o B. Left click o D. Right click
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9. Which of the following is the proper way to open a computer?

o A. Switch on CPU, click Window start button.

o B. Status bar
o C. Quick Access Toolbar
o D. Horizontal Scroll bar

10. They keyboard shortcut to access Windows all Program is:

o A. Menu key o C. Windows key

o B. Spacebar o D. Alt key
 MODULE 3

MS WORD 2010 BASIC FEATURES

Objectives
By the end of this module, the learner should be able to:
1. Navigate the Ribbon and File Menu options.
2. Use the new features of MS Word 2010.
3. Create, save, open and close documents using different options.
4. Know the different options in issuing commands.

In Module 2, the different features of the Microsoft Word 2010 window are briefly
described. At this point onward, the features will be explored to fully understand their
distinct functions.
There are two or more options in doing a certain task in MSWORD 2010 application.
Some of the options will be used along the process.

Create New Document

To create a new document, select the File tab and double click the blank document
or hold down the “CTRL” key and press “N” key.
However, it is best to discuss how to select a new document from the built – in
templates. The options are:

By using the Mouse:

Step 1. Click the “File” tab.
Step 2. Select the “New” tab. Variety of available templates will be displayed.
Step 3. Select the Blank document.
Step 4. Click “Create” icon from the rightmost column. A new document will show
up.
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Various Available Templates

By using Keyboard shortcut, press:

Hot Keys

Step 1. “Alt” key. The Hot keys will appear as shown below.
Step 2. “F” key. The File menu will be displayed.
Step 3. “N” key which is the hotkey for New Document. The available templates
with corresponding hotkeys are displayed in the next column.
Step 4. “L” key to select the Blank document.
Step 5. “N” key to create the selected Blank Document.
Or by simply holding down Ctrl key and press N key, a new blank document is
created.
Other templates when selected will connect to the office.com thru the internet
where there are more designs to choose from. After selecting the type of template, click
the “Download” icon.
 Microsoft Office made it easier for learners to use and understand each of the tools or
commands by introducing the new function which provides set of texts that can be used as
object for practice.
In the newly created document, type =rand() and then press the “Enter” key to
create the following content:

Screenshot: =rand() formula

The Title bar displays the default name “Document1”. The sample text will be used
in the execution of some commands or tools throughout the lessons.

Save Document
Every time a new document is created, it is a good habit to promptly Save it to avoid
accidental loss of data. And, to learn several ways on how to save the document and keep
it available for access and edit any time is a great advantage to users.
Thus, Save the new document by using any of the following options:
By using the mouse:
Step 1. Click the File tab
Step 2. Select Save option
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Saving New Document

When saving a new document, a Save As prompt box appears with Documents
library as the default storage location.

Features of Save As dialog box

Step 3. Enter “Sample text” as File name and select a Save as type. The default
type of MSWORD 2010 is .docx format. Blue highlighted text means it can
be overtyped.

Creating a File name

Step 4. Select a folder where to save the document or if “New folder” is to be

created, it will be similar to the setting below. The default name is New
folder and the Save button changed to Open button.

Default Folder Name

Step 5. Enter a folder name. In the example, the assigned name is Fidelito
Bautista.
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New Folder Name

Step 6. Click the Open button twice and when it turns back into Save button, click
it again. The newly assigned File name will appear in the Title bar.

Saved New Document

By using Keyboard shortcut, press:

Step 1. CTRL + “S” keys. The dialog box appears. Type “Sample text” in the File
name field.
 Step 2. Tab key to select folder where the document will be saved.
Step 3. To create new folder, use Tab key to select the Organize option which is
the first object of the selected row or line.
Step 4. Right Arrow key to select New folder.
Step 5. Spacebar. A new folder is highlighted. Type name for the folder.
Step 6. Enter key twice.
Step 7. Tab key to select Save button and Enter key to save the document in the
new folder.
Commands can be executed with combination of mouse clicks and keyboard
shortcuts.

Save Changes
There are times when you opened existing document and partly or completely edited
it and the changes made in between editing must be saved.
To save the changes made, either of the following options can be used:

By using the mouse:

Simply click the Floppy Icon located at the top left corner just above the File
tab. All changes are automatically saved by this action.

Floppy Icon

By using Keyboard shortcut, press:

CTRL + S keys to save the changes.

Save As Command
For instances that you need to retain the original version of a previously saved
document, the MSWORD provides the Save As option for this purpose.
The command allows you to rename the document and choose location to save the
new version while the original remained intact. The options are:

By using the mouse:

Step 1. Click the File tab.
Step 2. Select the Save As option. Save As dialog box will appear.
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Save As option

Step 3. Select a location to save the new version of document.

Step 4. Type a name for the document and click Save button.

Save As dialog box

By using Keyboard shortcut, press:

Step 1. F12 key. Save As dialog box will appear. Type “Sample text” in the File
name field and use the Tab key to select folder where the document will be
saved.
Step 2. Tab key to select Save button and Enter key to save the document in the
selected folder.

Save As Other Formats

Documents can be shared and accessed by anyone who uses MSWORD 2010 or
2007 applications since both applications use the same file format.

Save As Word 97-2003 Document:

 In case, the document will be accessed with the use of earlier version of MSWORD,
then the document needs to be saved as WORD 97 – 2003 document. To save:
By using the mouse:
Step 1. Click the File tab.
Step 2. Select the Save As option. Save As dialog box will appear.

Saving to earlier MSWORD version

Step 3. Type the name of the document in the File name field.
Step 4. In the Save as type drop-down menu, select Word 97-2003 Document.
Step 5. Select a location to save the earlier version of document.
Step 6. Click Save button.
By using Keyboard shortcut, press:
Step 1. F12 key. Save As dialog box will appear. Type the name of the
document in the File name field.

Step 2. Tab key to move the cursor to the Save as type drop down menu and
use Up or Down arrow keys to locate Word 97-2003 Document.
Step 3. Enter key to select the document type.
Step 4. Tab key to navigate the Save As dialog box and use Up or Down arrow
keys to locate the folder where the document will be saved.
Step 5. Spacebar to highlight the folder and Enter key to open it.
Step 6. Tab key to select the Save button and Enter key to save the document.

Save As Portable Data Format (PDF):

By using the mouse:
Step 1. Click the File tab.
 27

Save as Portable Data Format (PDF)

Step 2. Select the Save As option. Save As dialog box will appear.
Step 3. Type the name of the document in the File name field.
Step 4. In the Save as type drop-down menu, select PDF.
Step 5. Select a location to save the PDF
Step 6. Click Save button. A window similar to image below will appear.
Notice that the file extension name is .pdf

PDF File

By using Keyboard shortcut, press:

Step 6. F12 key. Save As dialog box will appear. Type the name of the
document in the File name field.
 Step 7. Tab key to move the cursor to the Save as type drop down menu and
use Up or Down arrow keys to locate PDF.
Step 8. Enter key to select the PDF type.
Step 9. Tab key to navigate the Save As dialog box and use Up or Down arrow
keys to locate the folder where the document will be saved.
Step 10. Spacebar to highlight the folder and Enter key to open it.
Step 11. Tab key to select the Save button and Enter key to save the document.

Open Existing Document

There are times that a saved document will be opened up for editing either in partial
or complete. To open an existing document, just follow the options:

By using the mouse:

Step 1. Click the File tab. By default, a dialog box will be displayed containing
the recent documents and folders accessed similar to the image shown
below.

Open Option

Step 2. Select the Open option. The Open dialog box will be displayed. Navigate
through the different folders and files to locate and select the document
to be opened up.

Step 3. When the file is selected, click the small triangle button to select an
option in opening the file or simply click the Open button.

By using Keyboard shortcut, press:

Step 1. Press CTRL key + O key. The Open dialog box will be displayed.
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Step 2. Use the Tab key to navigate through the folders and files.
Step 3. Use Arrow keys to move up or down to select folder or file.

Open Dialog Box

Step 4. Press Spacebar to highlight folder or file.

Step 5. Press Enter key to open the selected file.

Close Document
There are several ways to close active document.

By using the mouse:

Step 1. Click the File tab.

Close option
 Step 2. Click the Close option. If there are changes made in the active
document, a prompt box will show up and ask whether to save changes
or not before the document is closed. If there are no changes made to
be saved, then the active document will automatically close. To go back
to the document, select Cancel button.

Prompt Box

By using Keyboard shortcut, press:

Step 1. Hold down Alt key and press F4 key. Prompt box will ask whether the
changes made will be saved or not.
Step 2. Use Tab or Arrow keys to elect any of the Save options. After selection,
the document window will close down. If Cancel button is selected, the
document will remain open.

Another keyboard options are:

4. Press Alt key + “f” key + “c” key
or:
5. Hold down Alt key then press Spacebar + “c” key

Microsoft Word Help

Word Help is a built – in assistance provided by the Microsoft Office for users when
needed. Learning how to use several ways to get either on – line or offline help is
rewarding to the user.

To determine if help is available:

Step 1. Hover mouse over an option in the ribbon for at least 2 seconds to let the
word help message box display the detail about the operation.
 31

Detail about the Paste option

Step 2. Press F1 Key if available. The presence of Press F1 for more help
indicates that additional help is available for that particular operation.

F1 Help option

Using the Microsoft Word Help Icon:

Step 1. Click the Microsoft Word Help icon located at the top right corner of the
window just below the control box.

Help button

Step 2. Type any keyword in the search box of the Help Dialog box that pops up
similar to the figure below.

Help Dialog box

 33

Help Option Window

Use Microsoft Office Help to launch help window.

Using the Help option:

Step 1. From the File tab click Help option. The Help dialog box will be
displayed.

MS Office Website
Click Getting Started link to go to Microsoft official website or Contact us option to
contact Microsoft via email or phone.
 Contact Information Website

Using the F1 key:

Step 1. Press F1 key, the keyboard shortcut for help menu. The dialog box
will appear.
Step 2. Type keyword in the search box or select topic from the available
categories to access the available details.
Microsoft Office designed these links to guide the MS Word users in learning to use
the new features at the most convenient way.

ASSESSMENT TEST 3
Name: ______________________________________ Score: _______
ID NO. ______________ Program/Year ____________ Date: ________

Instruction: Shade the button that corresponds to your answer.

 35

1. To save a document for the first time, what will you use?

o A. Save o C. Option
o B. Save As o D. Save and Send

2. The create button in the File tab allows you to _____?

o A. Create a workspace
o B. Saved open file and create new document
o C. Create a new document
o D. All of the above

3. What to press to get help?

o A. F12 key o C. Windows key

o B. Alt Key o D. F1 key

4. Where do Save, Save As, Option and Print can be found now?

o A. Home tab o C. File tab

o B. Saved References tab o D. Backstage View

5. To save the document while retaining the original version, use what button?

o A. Option o C. Save As button

o B. Save button o D. Save and Send button
6. The Close button in the File tab allows you to _____?

o A. Create a workspace o C. Create a new document

o B. Save any changes or not o D. All of the above

7. Which of the following is used to save a document?

o A. Click Save icon in Quick Access Toolbar

o B. Press Ctrl + S
o C. Press Alt + F + S
o D. All of the above

8. What is the keyboard shortcut to save an existing document using another

filename?

o A. Press F12 function o C. Press Alt + F + S

o B. Press Ctrl + S o D. Press Ctrl + A

9. What is the keyboard shortcut to close document?

o A. Press F11 function o C. Press + W

o B. Press Ctrl + X o D. Press Ctrl + M

10. Backstage View is located on the File tab.

o A. True o B. False
 37

11. What new Tab on the Ribbon replaces the Microsoft Office Button?

o A. Developer Tab o C. File Tab

o B. On-demand Tab o D. Format Tab

12. In the Backstage View the following can be pinned to the “Recent” lists?

o A. Documents

o B. Settings

o C. Places

o D. Both Documents and Places

13. MSWORD 2010 can be set to autosave every 10 minutes.

o A. True o B. False

14. Word 2010 documents will work in older versions of Word.

o A. True o B. False

15. Which is not included in the Print menu?

o A. Print multiple copies

o B. Preview the document

o C. Change the document style

 o D. Adjust the page margins

16. Which of the following in the Backstage View allows you to change the file
format?

o A. Save & Send o C. Recent

o B. New o D. Options

17. The keyboard shortcut to open a document is:

o A. Press Ctrl + Shift + O o C. Shift + O

o B. Press Alt + F + O o D. Press Ctrl + O

18. A PDF can be created from the Save & Send menu.

o A. True o B. False

19. What feature allows you to search through the document?

o A. Navigation Pane o C. Search Box

o B. Google o D. Backstage View

20. Which button displays information about the current document?

o A. Navigation Pane o C. Search Box

o B. Info o D. Backstage View
 39

MODULE 4

EDITING MS WORD 2010 DOCUMENT

Objectives
This section will guide the learner in performing basics of working with text. By the
end of this module, the learner should be able to:
1. Navigate the entire document using the different options.
2. Use the different tools to Select, Insert, Delete, Move, Cut and Paste text.
3. Drag and drop text, Find and Replace word, Spell Check, Zoom in and out view,
insert special symbols and Undo changes.

Navigate the Document

Open Sample Text document using any of the options in opening document. The file
will be used in this lesson.
To move around a document, Word 2010 made it possible in several ways.

By using the mouse:

Basically, the cursor can be moved to any text in view. If the document is more
than one page, scrolling the scroll box is an option.
Step 1. Hover mouse cursor over the Scroll box.
Step 2. While holding down the left button, slide up or down the Scroll box up
to the desired point.
Step 3. Release the Left button.
The Scroll wheel is another option in navigation with the following functions:
1. Forward scroll. Moves to the previous page.
2. Backward scroll. Moves to the next page.
3. CTRL key + forward scroll. Increase the Zoom In by 10 percent.
4. CTRL key + backward scroll. Increase the Zoom Out by 10 percent.
 By using Keyboard shortcut:
The basic use of navigational keys has been learned in the previous section. At this
point, the combination of navigational and modifier keys to move around the document
will be learned.

To move the cursor, try the following Shortcut keys:

Step 1. CTRL + Right Arrow keys. Moves to the next word.
Step 2. CTRL + Left Arrow keys. Moves to the previous word.
Step 3. CTRL key + Down Arrow key. Moves to the start of the next paragraph
Step 4. CTRL + Up Arrow keys. Moves to the start of the previous paragraph.
Step 5. Press End key. The cursor moves to the last column of the line.
Step 6. Press Home key. The cursor moves to the first column of the line.
Step 7. Press CTRL + End keys. The cursor moves to the last part of the last
line of the document where the cursor stopped.
Step 8. Press CTRL + Home keys. The cursor moves to the beginning of the
first line of the document.

By using Go To command:
To access the Go To command which has 12 options to navigate the document,
follow the steps:
Step 1. Press F5. The Go To dialog box will be displayed.

Go To Dialog Box
Step 2. Press Tab key 5 times or more to move the cursor to the Go To what
field:
Step 3. Use the Up or Down arrow keys to select among the available options
to reach particular page.
Step 4. Press Tab key once to move to the Enter “ “ number or name field:
Step 5. Press Previous button or Next button to move to the specified
location.
Step 6. Press Close button to exit from dialog box.
 41

Add Text
There are two methods used in adding text in an existing line of texts. These are:

Insert method.
By using the mouse:
Step 1. Click the mouse cursor between the “of” and “selected” words
in the second paragraph of the sample text document.

To insert text

Step 2. Type the word, “any”. As text is added into the left of Insertion
Point, all text to its right will be moved forward to the right.

Inserted mode

By using Keyboard shortcut:

Step 1. Use Arrow keys to position the Insertion Point between the “of” and
“selected” words in the second paragraph of the sample text document.
Step 2. Type the word, “any”. As text is added into the selected location, all text
to its right will be moved forward to the right.
Overtype method.
Step 1. Right – click the status bar and select Overtype option from the
displayed shortcut menu.

Shortcut menu

Insert Mode is enabled

Step 2. Click the Insert mode that appeared on the task bar to switch to
Overtype mode as shown below.
 43

Switched from Insert to Overtype Mode

Step 3. Position the cursor before the word “You” in the second sentence of the
first paragraph.

Overtype mode

Step 4. Type “This is overtype mode”. Notice that while inserting the new text, all
the existing texts to the right are over written as shown above.

Select Text
Selecting a text or group of texts is one of the most important basic skills required in
word processing. Some actions can be performed only if selection is done. The methods
are:

By using the mouse:

1. One (1) click. Selects an object or positions the cursor to any point in the
window screen.
2. Two (2) clicks. Highlights a word, or opens a selected application’s icon.
3. Three clicks. Selects an entire paragraph.
4. Or, hold down the Left button then drag the cursor to highlight the desired
text to be selected.
 In MSWORD, when the mouse cursor hovers over the left margin column (shaded
part) called Selection bar, and turns into a white arrow leaning to the right, the following
techniques will take effect:
1. One (1) click. Selects one line of text.
2. Two (2) clicks. Selects the entire paragraph.
3. Three (3) clicks. Selects the entire document.

Arrow positioned in the Selection bar area

By using Keyboard shortcut:

1. Press Ctrl + A key to select the entire document.
2. Hold down Shift key and use the arrows to select text.
3. Press F8 key. Use any arrow key to select the text or press any text and then
the cursor will highlight up to the first specified text. Keep pressing the type of
text selected until the highlighting reaches the desired stop point.
4. Press F8 key twice to highlight a single word.
5. Press F8 key thrice to select the entire sentence.
6. Press F8 key 4 times to select the entire document.
7. Press Ctrl + Shift + F8 and then use any of the arrows keys to select column of
text.
Text is highlighted whenever selected. To cancel the selection or to deselect, just
press Esc key and press any arrow key.

Delete Text
Knowing the different options on how to delete and retype text in word document is
another important skill that must be learned.
There are several ways to delete in partial or the entire document. Deletion can be
done using either by keyboard shortcuts or mouse clicks.

By Keyboard shortcuts:
1. Backspace key. Put the insertion point just after the text to be deleted and
press the Backspace key. It deletes text to its left one by one.
 45

2. Ctrl + Backspace key. Put the cursor just after the word to be deleted and
press Ctrl and Backspace key. The word to the left of cursor will be deleted
entirely.
3. Delete key. Put the insertion point before the text to be deleted and press the
Delete key. It deletes text to its right one by one.
4. Ctrl + Delete key. Put the cursor before the word to be deleted and press Ctrl
and Delete key. The word to its right will be completely deleted.
5. Ctrl + A key to select the entire document then press either delete or
backspace key to delete.

By combination of mouse clicks and shortcut keys:

1. Single word. Double click any part of the word to highlight then press either
Backspace or Delete key.
2. Paragraph. Triple click anywhere on the paragraph then press either
Backspace or Delete key.
3. Sentence. While holding down Ctrl key, click anywhere in the sentence press
either backspace or delete key.
4. Block of text. Click at the start of the block of text, then while holding down the
Shift key, click at the end of the block of text and press either Backspace or
Delete key.
5. Column of text. Click at the start of the column of text to be highlighted or
selected. Hold down the Alt key then drag the mouse to highlight the desired
points and press either Backspace or Delete key.
6. Line of text. From the selection bar area, when the cursor transforms into right
leaning arrow, click the desired line or hold down the left button and drag the
arrow shaped cursor to highlight the desired lines of text to be deleted then
press either Backspace or Delete key.

Quick deletion of the entire document:

1. Bring the cursor to the selection bar area then click three times to highlight the
whole document and press either Delete or Backspace key. Or,
2. Hold down Ctrl key and then mouse click the selection bar area. Or,
3. Press Ctrl + A to select the entire document and press Delete or Backspace
key.

Move Text
There are instances that require text to be moved from one point to another. Word
made it easier to do the task in some ways:

Moving text within document.

By using the mouse:
Step 1. Using any selection method, highlight text.
Step 2. Hover mouse cursor over any part of the highlighted text.
Step 3. Next, while holding down Left button, drag the cursor to the desired
location.
Step 4. Release Left button. The highlighted text is moved to the selected
location.

Highlighted text

Text moved to the selected location

By using Keyboard shortcut:
Step 1. Using the Arrow keys, move cursor before the start of the text to be
highlighted.
Step 2. Press F8 key and use Arrow keys in highlighting text to be moved.
Step 3. Press Ctrl + X key to cut the selected text.
Step 4. Move the cursor to the selected location.
Step 5. Press Ctrl + V key. The cut text will be pasted to the selected location.
 47

Moving text from one document to another document.

View Tab
Step 1. Ensure that both documents are open and visible. Click Arrange All
command on the View tab of the Ribbon of the document where text will
be taken from. The two windows will be displayed similar to the figure
below.

Both windows displayed

Step 2. Using any selection method, highlight the text to be moved.

Step 3. Hover cursor over the highlighted text and hold down the Left button.
Step 4. Drag the cursor to the other word window and release Left button. The
highlighted text will be pasted to the desired point in the selected
document.
 Text moved to the second document

If there are more than two documents open, use Alt + Tab keys to switch select the
desired document.

Copy, Cut and Paste Text

In the last topic, selecting and moving text from one location to any location using the
different options is explained. This time, the copy, cut and paste techniques will be
learned.

Copy and paste option:

Copy and Paste option simply duplicates the source and paste to the desired
location. The procedures are:
Step 1. Highlight the desired text using any of the selection methods.

Copy and paste option

Step 2. Use any of the following techniques to copy:

1. Click the Copy button in the Home tab. Or,

2. Right click the mouse to any part of the selected text and select
Copy option. Or,
 49

Typical content of Shortcut Menu

3. Press Menu key located at the last row of keys in the keyboard.
A shortcut menu will be displayed. Choose Copy tool. Or,

4. Press Ctrl key + C key to copy the selected text.

Step 3. Move the cursor to the desired location where the copied text will be
pasted.
Step 4. To paste the copied text, use any of the following options:

1. Click the Paste button in the Home tab. Or,

2. Right click the mouse to the desired point. Select any command
from the Paste option of the shortcut menu displayed. Or,

3. Press the Menu key. A menu dialog box will be displayed. Select
any command from the Paste option of the shortcut menu
displayed. Or,

4. Press Ctrl + V to paste the copied text to the selected location.

Cut and Paste option:

Cut and Paste option moves the original text to the desired location. The different
techniques are:
Step 1. To paste the copied text, use any of the following options:

1. Click Cut button on the Home tab.

2. Right click the mouse to any part of the selected text and select
the Cut option.

3. Press Menu key to display dialog box. Choose Cut tool.

 4. Press Ctrl + X key to cut the text.
Step 2. Move the cursor to the desired location where the cut text will be pasted.
Step 3. Paste the cut text by using any of the following options:

1. Click Paste button on the Home tab.

2. Right click the mouse to the desired point. Select any command
from the Paste option of the shortcut menu displayed.

3. Press Menu key. Select any command from the Paste option of
the shortcut menu.

4. Press Ctrl + V to Paste the cut text to the selected location.

The Paste option can be done many times as needed and the entire procedure is
operative even between two documents or more.

Clipboard
All the Cut or Copy actions are automatically registered in the Clipboard for easy
remembering or repetition of particular cut or copy previously done.
The Clipboard is a temporary memory where the cut or copied texts are stored while
the document is active. It gives an option to choose from up to 24 most recent Cut or
Copy actions made.

Clipboard Task Pane

The task pane where the data are posted can be moved to anywhere within the
document, size can be adjusted and closed if desired.

Find and Replace Text

 51

There are times that text is needed to be searched and to be replaced with another
text. MSWORD has a built in capacity to find and replace a word or group of words with
another word or group of words in just a few simple steps to follow.
There are many options available in search of word using the Navigation pane,
however, only the Find, Replace and Options will be tackled in this section and the rest
will be discussed in the subsequent pages.

Find option:
The Find tool is designed to search specified word or group of words in the
document.
Step 1. Type =rand() and press Enter key to have texts to be used in the
examples below.
Step 2. On the Home tab, click the Find button in the Editing group to display
the Navigation box in the Left side of the document.

Find Dropdown menu

Navigation Pane

Step 3. Type “the” in the search box. Right after the typing is done, the subject will
be automatically searched and highlighted with yellow color. The total
number of matches will register in the find results.
 Typical search result
To clear the search field ready and for the next search, click Clear button.

Navigation options

Find and Replace option:

This option is a combination of Find and Replace tools. Having learned the
technique in determining the existence of a word or phrase in a document, to learn how to
use Replace option is another advantage. To replace existing word or phrase, the simple
steps are:
Step 1. From the dropdown menu, select the Advance Find… or press Ctrl + H,
or just click the Replace button to display the dialog box.
Step 2. Input the desired word or phrase to be replaced in the Find What: field.
In the example below, “document” is used.
 53

Find and Replace dialog box

Step 3. Select the Replace tab then click the Replace with: field to input the
word or phrase to replace the content of the Find what: field. In the
example below, “Document” is used to replace “document”. It should
look similar to the figure below.

Typical filled up fields of Find and Replace box

Step 4. Choose Replace button to replace the first matched word that occurs.
Any subsequent click will replace the next occurrence of matched word.
Step 5. Clicking the Replace All button will automatically replace all the words
that match the search.
Be very careful in using this option since it will replace all words or
part of a word that match the search.

Prompt Box
A Microsoft Word Prompt box appears similar to the figure above when
replacement is done. It indicates the total replacements made.
 Step 6. Select No button and click the Close button of the Find and Replace
box that remained displayed. The end result should look like the
example below.

All “document” changed to “Document”

Step 7. Click the Close button to close the pane.

Options option:
The tool contains 11 more options to choose from.
Step 1. Select the Options…from the dropdown menu to view all the available
options.

Find Options box

Step 2. Choose the desired option in performing case sensitive search. The
dialog box is similar to the example shown below.
Step 3. Click Close button when search operation is done. The Navigation pane
will be closed.

Check Spelling and Grammar

 55

Occurrence of errors in text or grammar due to inadvertence in typing are taken into
account by MSWORD, thus, it provides built – in Spelling and Grammar checker, another
useful tool enabled to identify misspelled or misused word and gives suggestions to
correct the errors.

MSWORD underlines error using three types of colors as follows:

Color Error
1. Red underline Spelling

2. Green underline Grammar

3. Blue underline Correct but misused word

With the use of the Sample text document, follow the steps:
Step 1. Press Ctrl + H.
Step 2. Type “the” in the Find what: field
Step 3. Type “thi” in the Replace with: field
Step 4. Click Replace All button. A prompt box as shown below will pop up and
displays the total replacements made.

Notification box

Step 5. Click OK button.

Step 6. Click Close button. The result is similar to this:

Sample text with errors

Using the Review tab:

To check or fix the misspelled word, use the following techniques.

Step 1. Click the Review tab in the Ribbon.

Step 2. Click the icon. The Spelling and Grammar dialog box will display
the found errors in the Not in Dictionary: field. To fix the error, there
are possible words listed in the Suggestions: field to choose from.

Spelling and Grammar dialog box

Step 3. Select any of the option buttons:

3.1. Ignore Once. Clicking this will move the cursor to next error.

3.2. Ignore All. Ignores all of the misspelled words.

3.3. Add to Dictionary: Adds the word to the Word spelling

dictionary.
3.4. Change: The selected word from the suggestion will replace the
found error.
3.5. Change All: Changes all of the same errors.

3.6. AutoCorrect: Identified errors are replaced with AutoCorrect

entries
Step 4. To correct errors in grammar, choose any from the options:

4.1. Ignore Once: Skips to the next sentence.

4.2. Ignore Rule: Applies the Ignore rule.

4.3. Next Sentence: Skips to the next sentence.

4.4. Explain: Opens the Word help to give examples.

 57

4.5. Options: Opens the Words Option dialog box where changes in
correcting errors and format option can be done.
4.6. Undo: cancels the grammar change made.

Step 5. Click the OK button in the Prompt box that appears when fixing errors is
done.

Using Right Click:

The right button of the mouse when clicked over the misspelled word or fragmented
sentence will display a shortcut menu which contains suggestions and other options to fix
the error in grammar or misspelling.

Typical Right click menu

View Document
Zoom operation is available in MSWORD which gives an option to get a close up
view of the document or reduced size of page to view more of its content.
Zoom operation just changes the size of the font on the screen without affecting the
other attributes of the document. Zoom – in enlarges the size of text while zoom – out
reduces the size of the text. There are several ways to apply zoom operation which will be
discussed.

Using the View tab:

Step 1. Click the View tab and select the Zoom button.
Step 2. In the dialog box that will appear, select a value to reduce or increase
the view size in the Zoom to section, the default size is set at 100
percent.
The view can be customized according to desired size by entering a
value in the Percent: field, however, the value must be from a minimum
of 10 percent to 500 percent, its maximum.
Step 3. Or,
click
the
Many
Pages
button.
 View options
Step 4. Click OK button to apply the changes to the document.
Test other options such as Page Width, Text Width or Whole Page button.
Using (+) and (-) Buttons:
Zoom – out is represented by negative (-) button while Zoom – in is represented by
positive (+) button. Perform the following actions:

Step 1. Click Zoom – out button. Each click reduces the document size by 10 percent.
Step 2. Click Zoom – in button. This action increases the document size by 10 percent
each time the button is clicked.
Or click anywhere between the (-) and (+) buttons or hover cursor over the Zoom
button, hold down then drag towards negative or positive button.

Insert Special Symbols

There are times that inserting special symbols are necessary but they are not readily
available from the keyboard. The symbols are used in writing equations, mathematical or
scientific formula and other textual presentations. In such cases, the MSWORD provides
an option to insert Special Symbols which will be learned in this section.

Inserting Special Symbol:

To insert Special Symbol, follow the procedures:
Step 1. Click or place the cursor to the point where to insert the Special Symbol.
Step 2. Click the Insert tab. There are two symbol buttons under the Symbols
group.
Step 3. Select either icon or icon based on what is
needed to be inserted.
 59

Insert tab
Step 4. Click the Symbol button. A list of symbols will be displayed as shown
above.
Step 5. From the box, click any Symbol icon to insert at the selected location. If
the desired symbol is not available, select More Symbols… to open a
wider range of symbols which are placed in a dialog box.
Step 6. Click the symbol and then click the Insert button to insert the selected
symbol.
Step 7. Click the Close button. The symbol will appear to the left of the cursor.

Symbol dialog box

Assigning Shortcut key:

When a certain symbol in the Symbol list is frequently used, for convenience,
assigning shortcut key is another option. Follow the example below:
Step 1. Click the  symbol (thumbs up) from Windings in the Font: field drop
down menu.
Step 2. Click Shortcut key… button. The Customize keyboard dialog box will
be displayed.
Step 3. Input the desired shortcut key in the shortcut key box by pressing the
Ctrl key + Q key.
Step 4. Click the Assign button to register the shortcut key. The chosen key will
be added to Current keys: field.

Thumbs up symbol

Customize Keyboard dialog box

 61

Added Shortcut key

Step 5. Click the Close button to close the Customize Keyboard dialog box.
Step 6. Click the Close button to close the Symbol dialog box.
Step 7. Press Ctrl key + q key. The  symbol appears without the need to open
the Symbol dialog box.

Undo and Redo Action

MSWORD has built – in tools that help recover accidentally deleted text or repeat the
previous actions many times as desired. These are:
1. Undo to undo the previous action
2. Redo to repeat the previous action.
The tools are accessible from the Quick Access toolbar located at the uppermost left
corner of the window.

To apply Undo or Redo (repeat) actions:

Step 1. Using the “Sample text” document, press Ctrl + A to select the whole
article or the entirety of the document.
Step 2. Press Delete key. The document will be deleted.
 Quick Access toolbar

Screenshot - Listed Undo action

Step 3. Press icon to restore the deleted text but still highlighted.
Step 4. Press Backspace key. Again, the selected text will be deleted.
Step 5. Press the Ctrl + Z, the keyboard shortcut for Undo action.
 63

Step 6. Press Ctrl + X to Cut the text.

Step 7. Press Ctrl + Z to restore it again.
Step 8. Press Ctrl + C to copy the selected text.
Step 9. Press Ctrl + End key. The cursor will go to the last column of the last
row of the document.
Step 10. Press Ctrl + V to paste the copied text.

Step 11. Click icon to repeat the action.

Step 12. Press Ctrl + Y to repeat the previous action.

ASSESSMENT TEST 4
Name: ______________________________________ Score: _______
ID NO. ______________ Program/Year ____________ Date: ________
Instruction: Shade the button that corresponds to your answer.

1. To highlight text, click the mouse cursor at the beginning of the text and then
_________________?

o A. Hold down Left button and drag over the text

o B. Drag the mouse
o C. Right click
o D. Hold down the Right button and drag over the text

2. What will happen next when the cut command is used?

o A. Preview document appears

o B. Document will be closed
o C. Selected text will be removed
o D. Document will be copied and ready to be pasted

3. What options can be done in the Print pane?

o A. Preview document o C. Adjust print settings

o B. Print document o D. All of the above

4. What tab should be used for Proofing?

o A. File tab o C. Review tab

o B. References tab o D. Backstage
 65

5. What key is appropriate in removing part of the text?

o A. Ctrl + X key o C. Ctrl + C key

o B. Delete key o D. All of the above

6. What action can be done to reverse the previous action?

o A. Ctrl + Y key o C. Ctrl + Z key

o B. Click Undo button o D. Either B or C

7. To remove text, you can _____ it.

o A. Paste o C. Redo
o B. Cut o D. Undo

8. Cut or copied text can be _____ to any other part of the document.

o A. Stored o C. Copied
o B. Pasted o D. All of the above

9. What is the key that repeat the previous action?

o A. Ctrl + X key o C. Ctrl + Y key

o B. Ctrl + O key o D. Ctrl + A key
10. What is the command that replicates the selected text?

o A. Ctrl + X key o C. Print

o B. Ctrl + D o D. Copy

11. What is the color of wavy line that indicates grammar error?

o A. Blue o C. Green
o B. Red o D. Black

12. What is the color of wavy line that indicates misspelled word?

o A. Blue o C. Green
o B. Red o D. Black

13. What is the color of wavy line that indicates Contextual error?

o A. Blue o C. Green
o B. Red o D. Black

14. The keyboard shortcut for Scissor is _____?

o A. Alt + 9985 o C. Alt + 9987

o B. Alt + 9986 o D. Alt + 9988

15. Where is the tool that displays complete statistics of Word Count?
 67

o A. Thesaurus o C. Windows key

o B. Shortcut menu o D. Word count button
16. In editing word document, what group of commands contains an option to
modify track changes option?

o A. Proofing o C. Tracking
o B. Comments o D. Changes

17. The keyboard shortcut for Ñ is _____?

o A. Alt + 1024 o C. Alt + 165

o B. Alt + 164 o D. Alt + 1025

18. Which of the modes is used to type over existing text?

o A. Typeover o C. Overtype

o B. Insert o D. Caps locked

19. All are features of AutoCorrect option except what?

o A. Correct Two Initial Capitals

o B. Capitalize first letter of sentences

o C. Correct accidental usage of caps lock key

o D. Replace ordinals with superscript numbers

 20. Which of the following keyboard shortcuts inserts an AutoText entry?

o A. Shift + F3 o C. Ctrl + F3
o B. Alt + F3 o D. F3

MODULE 5

FORMATTING TEXT IN MS WORD 2010

Objectives
By the end of this module, the learner should be able to:
1. modify text using the different tools in Font group.
2. utilize the formatting tools from Paragraph group.
3. use the keyboard shortcuts for formatting fonts and paragraphs.
This chapter is focused on creating document using the different tools for formatting
Font such as Font face, Size, Change Case, Bold, Italic, Underline, strikethrough,
Text effects, Text highlight color, Subscript, Superscript and Clear formatting
commands.

Changing Font and size

To change Font size:

Step 1. Use any option in highlighting the first paragraph of the saved Sample
text document.
 69

Font face to be changed

Step 2. On the Home tab, click Font face dropdown menu button to display all
the available fonts or press Ctrl + Shift + F.

Step 3. Use mouse, Scroll bar, Arrow keys or type keyword in the field to
locate the “free style script” . As the cursor hovers over the fonts, the
selected text resembles the same.

Step 4. Click the selected Font to apply to the Sample text.

Step 5. Click the Font size button using similar techniques in steps 2 and 3.
 Changed Font face

Other ways to change Font size:

Select any of the following options to increase Font size:
Step 1. Click Grow Font button
Step 2. Press Ctrl + Open bracket ( ] ) key
Step 3. Select any of the following options to decrease Font size:
Step 4. Click Shrink Font button.
Step 5. Press Ctrl + Close bracket ( [ ) key
Step 6. Each click or press will increase or decrease the font size by 1.

Using Change Case

In MSWORD, Proper case is the default setting where the first letter of a paragraph
automatically turns into capital letter. Shift key can be pressed down to type capital letter
or press Caps Lock key to turn it on to type a range of capital letters and then press Caps
Lock key to turn it off.
MSWORD provides more convenient way of changing text case. There are five
options to choose from. These are:

Change Text to Lower Case:

Step 1. Click three (3) times the first paragraph of the Sample text document to
highlight it.

Change Case Icon

Step 2. Click the Change Case button. A dropdown menu will be displayed.
Step 3. Click the lower case.
 71

Screenshot - lower case text

Step 4. Click anywhere to deselect the text or to remove highlight. Notice that
the first letter of each sentence changed to lower case.

Change Text to Sentence Case:

Step 1. Repeat the steps 1 and 2 from the previous task.
Step 2. Click the Sentence Case.

Step 3. Click anywhere to deselect the text. Notice that the first letter of each
sentence is capitalized.

Sentence Case

Change Text to Upper Case:

Step 1. Repeat the steps 1 and 2 from the previous task.
Step 2. Click the UPPER CASE.

Step 3. Click anywhere to deselect the text. Notice that the first letter of each
sentence is capitalized.

UPPER CASE TEXT

Change Text to Capitalize Each Word:

Step 1. Repeat the steps 1 and 2 from the previous task.
Step 2. Click the Capitalize Each Word.

Step 3. Click anywhere to deselect the text. Notice that the first letter of each
word is capitalized.
 Screenshot - Capitalize Each Word

Change Text to tOGGLE cASE:

Step 1. Repeat the steps 1 and 2 from the previous task.
Step 2. Click the Capitalize Each Word.

Step 3. Click anywhere to deselect the text. Notice that the case of each
character is reversed.

tOGGLE cASE

Using the keyboard shortcut:

Change case can be done by keystrokes as follows:
Step 1. Highlight the second paragraph of the Sample text.
Step 2. Press Shift key + F3 key. All the characters in the second paragraph will
be changed to UPPER CASE.
Step 3. Press Shift key + F3 key again. All the characters in the second
paragraph will be changed to lower case.
Step 4. Press Shift key + F3 key again. The first character of each sentence will
be capitalized.
Each time the F3 key is pressed while holding down the Shift key, the selected text
will switch case from Sentence Case to UPPER CASE to lower case.

Changing Text to Bold

Step 1. Click the word or highlight the desired text.
Step 2. Click the Bold [ B ] button from the Home tab or press Ctrl + B. The text
appearance becomes heavy weight and darker giving more emphasis.
Step 3. Click Bold [ B ] button to unbold. Thus, clicking the B button will bold or
unbold the selected text.

Changing Text to Italic

Step 1. Click the word or highlight the desired text.
 73

Step 2. Click the Italic [ I ] button from the Home tab or press Ctrl + I. The text
appearance becomes italicized.
Step 3. Click Italic [ I ] button to remove the effect. Thus, clicking the I button
will italicize or remove the italic effect.

Underlining Text
Step 1. Click the word or highlight the desired text.
Step 2. Click the Underline [ U ] button from the Home tab or press Ctrl + U.
The text appearance becomes underlined.
Step 3. Click Underline [ U ] button to remove the effect. Thus, clicking the U
button will underline or remove the underline effect.

Bold, Italic and Underline buttons

Applying Strikethrough Text

Editing a document often requires deletion of some text. To indicate that the text is to
be deleted, removed or omitted, MSWORD provides a tool for this purpose which is called
Strikethrough Text.
Changing the text into a Strikethrough text can be done in the following manner:
Step 1. Highlight the text using any selection method.
Step 2. Click Font Strikethrough [ abc ] button. A line in the middle of the
selected text will appear.
Step 3. Click Font Strikethrough [ abc ] button to remove the line.
 Various text formats

Applying Subscript and Superscript

When writing scientific formula, notations, mathematical expressions or the likes,
there are texts that are needed to be positioned slightly lower or higher than the normal
text.
These are classified into two categories namely: Subscript,where the character is
positioned lower than the normal level of text and Superscript, where the character is
positioned higher than the normal level of text. The tools are under the Font group located
on the Home tab.
To use them, follow the procedures:
Step 1. Type H2O, the chemical symbol for water.
Step 2. Highlight the “2” to be changed from normal to Subscript.
 75

Subscript button

Step 3. Click the Subscript Icon or press Ctrl + = key to position the selected
text below the normal text line.

Superscript button

Step 4. Type CO2, the chemical symbol for Carbon Dioxide.

Step 5. Highlight the “2” to be changed from normal to Superscript.
Step 6. Click the Superscript Icon or press Ctrl + + to position the selected text
above the normal text line. The effect looks similar to this:

Subscript and Superscript sample

MSWORD automatically applies superscripting Ordinals which is set on the

AutoFormat as You Type tab of the AutoCorrect dialog box. Do the following:
Step 1. Type 1 + s + t
Step 2. Press Spacebar and type 2 + n + d
Step 3. Press Spacebar and type 3 + r + d
 Step 4. Press Spacebar and type 4 + t + h
Step 5. Press Spacebar and type 3 + 1 +s + t
Step 6. Press Enter key. The result should be similar to these: 1st 2nd 3rd 4th 31st

Applying Text Effects

Another useful feature of the MSWORD is the Text Effects. This tool has four (4)
attributes with submenus and more option each that assure a very attractive presentation
in terms of textual presentation. Just follow the simple procedure.

Text Effects menu and submenus

Step 1. Highlight the text.

Step 2. Click the Text Effect button. The drop down menu box displays
available Outlines, Shadow, Reflection and Glow. The tiny black arrows
pointing to the right indicate that submenus are available.
Step 3. Select Text Effects. The selected text will change its color effect based
on the selection.
Step 4. Click anywhere in the document to deselect the text.

Applying Text Highlight Color

By default, the Text Highlight Color is set to Yellow and other colors available are
found in the dropdown menu button. To access these options, follow the procedure:

Step 1. Select the text

using any of the
selection method
previously
learned.

Step 2. Click the Text

Highlight Color
icon to apply the
default color,
Yellow or click
the desired color
from the
displayed color
palette. The
selected color will
be applied to the
text.

Step 3. To remove the color format, highlight the selected text again.

Step 4. Click the selected Text Highlight Color. The applied color will be
removed.

Changing Font Color

Text is black in color by default but it can be changed to any color available in the
color palette. The procedure is:
 77

Step 1. Highlight the text.

Step 2. Click the Font Color dropdown menu button to display the color palette.
Changed Font Color
Step 3. Hover mouse pointer over the desired color and then click. The clicked
color will be applied to the selected text.

Using Clear Formatting option:

MSWORD provides simple steps to remove all the formatting made to the text and
restore default settings. To reset:
Step 1. Highlight the text to be reset.
Step 2. Click Clear Formatting button on the Home tab or press Ctrl +
Spacebar. The selected formatted text will be reset to its plain form, the
default setting.

Aligning Text
Built – in text alignment is also an important feature that should be learned.
Paragraphs or text are Left Aligned by default. The forms of alignment are the Align Text
Left, Center, Align Text Right and Justify.
Apply the following simple procedures to the saved Sample text or just type =rand()
and press Enter key:

To Left
align:
Step 1. Click

anywhere in the 1st paragraph.

Step 2. Click Align Text Left button or press Ctrl + L keys. Since the paragraph
is left aligned by default, it will be center aligned. Click the Align Text
Left button once more or press Ctrl + L to restore it to left alignment.
 Text alignments

To Center align:
Step 1. Click anywhere in the 2nd paragraph.
Step 2. Click Center button or press Ctrl + E. The selected paragraph will be
center aligned.

To Right align:
Step 1. Click anywhere in the 3rd paragraph.

Step 2. Click Align Text Right button or press Ctrl + R. The selected paragraph
will be right aligned.

To Justify align:
Step 1. Highlight the three paragraphs or just press Ctrl + A.

Step 2. Click Justify button or press Ctrl + J. The selected paragraph will be
Justify aligned. Both Left and Right margins will be uniformly aligned.
 79

Justify aligned text

Indenting Paragraph
Indentation is another important feature in MSWORD. The Indent refers to the
distance between the margins and the paragraph. Indenting paragraph can be done from
left margin, right margin or both.
This tool defines the First Line Indent, Left Indent, Hanging Indent and Right
Indent. Indenting all the paragraph lines is called paragraph indent.
There are many options in applying paragraph indents. It can be done by the use of
Page Layout tab, Paragraph Dialog box, Keyboard shortcut keys, Tab Selection box,
Indent Markers, or combination of any of these options. To learn these options, follow the
procedures:

Increasing Indent
This action moves the selected paragraph from left margin towards the right margin
of the document page. The procedures are:
By Home tab option:
Step 1. Click the cursor anywhere on the 2nd paragraph.
Step 2. Click the Increase Indent button on the Home tab. By default, each time
the Increase Indent is clicked, the indent increases by half inch.
 Indent buttons

By Keyboard shortcut option:

Step 1. Click the cursor anywhere on the 2nd paragraph.
Step 2. Press Ctrl + M. By default, each time the keyboard shortcut is
pressed, the indent increases by 0.5 inch.

Decreasing Indent
This action moves the selected paragraph back towards the left margin of the
document page. The procedures are:
By Home tab option:
Step 1. Click the cursor anywhere on the 2nd paragraph.

Step 2. Click the Decrease Indent button. By default, each time the Decrease
Indent is clicked, the indent decreases by half inch.
By Keyboard shortcut option:
Step 1. Click the cursor anywhere on the 2nd paragraph.
Step 2. Press Ctrl + Shift + M. By default, each time the keyboard shortcut is
pressed, the indent decreases by 0.5 inch.

Applying Paragraph Indent

By Page Layout tab option:
Step 1. Click the cursor anywhere on the 2nd paragraph.
 81

Left Indent and Right Indent

Step 2. Select the Page Layout tab.

Step 3. Input value into the Left Indent field or click the Left Indent button
either to increase or decrease the Left Indent.

Step 4. Input value into the Right Indent field or click the Right Indent button
either to increase or decrease the Right Indent.
By Paragraph Dialog launcher option:
Step 1. Click the cursor anywhere on the 2nd paragraph of the Sample text
document.
Step 2. Click the Paragraph Dialog launcher. The Paragraph dialog box will
be displayed with Indents and Spacing tab as the default tab.
Step 3. In the Indentation section, input value in the Left: and Right: fields or
simply click the Increase or Decrease button.
By Indent Marker option:
Step 1. Click the cursor anywhere on the 2nd paragraph of the Sample text
document.
Step 2. Hover cursor over the Right indent marker.
Step 3. Hold down Left button of the mouse.
Step 4. While holding down the left button, drag the cursor to the left by half inch
or 1.27 cm. and then release the button.
 Horizontal Ruler

Step 5. Hover mouse cursor over the Left indent marker.

Step 6. Hold down Left button of the mouse.
Step 7. While holding down the left button, drag the cursor to the right by half
inch or 1.27 cm. and then release the button.

Applying First Line Indent

This action indents the first line of the selected paragraph from left margin towards
the right margin of the document page.
By Paragraph dialog box option:
Step 1. Click the cursor anywhere on the 3rd paragraph of the Sample text
document.
Step 2. Click the Paragraph Dialog launcher.
Step 3. In the Indentation section, select First Line indent from the dropdown
menu of the Special: field.
Step 4. Input value in the box below the By: field. The default value of
indentation is 0.5 inch or 1.27 cm.
Step 5. Click OK button. The First Line of the 3rd paragraph will be indented.
 83

Paragraph dialog box

By Indent Marker option:

First Line Indent Tab inserts an indent mark on the ruler to point where the
indent of the first line of a paragraph aligns.
Step 1. Click the cursor anywhere on the 3 rd paragraph of the Sample text
document.
Step 2. Hover mouse cursor over the First Line Indent marker.
Step 3. Hold down Left mouse button.
Step 4. While holding down the left button, drag the cursor to the right by half
inch or 1.27 cm. and then release the button.
By Keyboard shortcut option:
Step 1. Position cursor before the first character of the 3rd sentence.
Step 2. Press Tab key. The First Line of the paragraph will be indented.
By Tab Selection box option:
Step 1. Click the cursor anywhere on the 3rd paragraph of the Sample text
document.
Step 2. Click the First Line Indent in the Tab Selection box.
Step 3. On the Horizontal ruler, click the desired point where the First Line
Indent will stop. Once the desired point is clicked, the indent
automatically applies to the selected paragraph. Use the figure below as
reference:
 First line indent tab

Applying Hanging Indent

This action, except the first line of the selected paragraph, indents all the subsequent
lines from left margin towards the right margin of the page. Try using the different options
below.
By Paragraph dialog box option:
Step 1. Highlight any paragraph of the Sample text document using any of the
selection methods.
Step 2. Click the Paragraph Dialog launcher.
Step 3. In the Indentation section, select Hanging indent from the dropdown
menu of the Special: field.
Step 4. Input value in the box below the By: field. The default value of
indentation is 0.5 inch or 1.27 cm.
Step 5. Click OK button. The highlighted paragraphs will be indented except the
first lines.
By Indent Marker option:

Hanging Indent Tab inserts a hanging indent mark on the ruler to point where the
indent of all lines other than the first line of a paragraph aligns.
Step 1. Select any paragraph of the Sample text document.
Step 2. Hover cursor over the Hanging Indent marker.
Step 3. Hold down Left mouse button.

Hanging indent
 85

Step 4. While holding down the left button, drag the cursor to the right by half
inch or 1.27 cm. and then release the button.
By Keyboard shortcut option:
Step 1. Highlight any paragraph of the Sample text document using any
keyboard shortcut.
Step 2. Press Ctrl + T to apply hanging indent.
Step 3. Press Ctrl + Shift + T to remove the hanging indent.

Unordered and Ordered listing

In some cases, the use of bulleted or numbered list is necessary to make itemization
easier to understand. Bullets are used for unordered list while Numbering for ordered
list.
Simple procedures are made to create either bulleted or numbered list and the option
to change the list from ordered to bulleted and vice versa. Follow the procedure below:

Creating Bullets
Bullets can be automatically set before typing list of items or simply select the typed
items and apply Bullets. Learn these techniques by doing the options enumerated:
By Home tab option:
Step 1. Click the Bullets icon in the Paragraph group. A black round bullet style
will appear. By default, the bullet appears about ¼ inch from the Left
margin.

List options

Step 2. Type “Region 1”.

Step 3. Press Enter key. Another bullet of the same type will appear in the next
line below the first bullet.
 Bulleted list sample

Step 4. Type “Region 2”.

Step 5. Press Enter key.

Step 6. Type “Region 3”.

Step 7. Enter key twice to terminate the Bulleted list. The result will look similar
to the figure below.
The other way is the reverse, encode first the items as follows:
Step 1. Repeat steps 2 to 7.

Step 2. Select all the items and click the Bullet icon.

By Keyboard shortcut option:

Step 1. Press Shift key + 8 key to type an asterisk.
Step 2. Press Spacebar. A black round bullet style will appear.

Step 3. Repeat the Steps 2 to 7 from the Home tab option:

Bullet styles in the dropdown menu

Changing Bullet Style

There are several Bullet styles in the dropdown menu to choose from. To change
the style, follow the steps:
 87

Step 1. Click any bullet from the list. All the bullets will be highlighted.

Step 2. Click the dropdown menu button of the Bullets icon.

Step 3. Select bullet style from the Bullet Library section. Notice that as part of
the preview, the highlighted bullets from the list change depending on
the bullet style hovered over by the cursor.

Step 4. Once the bullet style is clicked, it will replace the highlighted bullets.

Removing Bullet Style

Removing bullets is made easy. Just follow the steps:
Step 1. Highlight all the items.

Step 2. Click the Bullets icon. All the bullets will be removed.

Introducing Menu key

One of the most powerful keys in the MSWORD is the Menu key. All the associated
commands or tools with the selected text are found in the shortcut menu.
As example, the menu key will be used to remove the bullet style. With the use of
Keyboard techniques:

Step 1. Place the cursor in any part of the text or highlight text.

Shortcut menu

Step 2. Press the Menu key. The shortcut menu will be displayed.

Step 3. Click the “None” icon from the submenu of Bullets. The bullets will be
removed.
Discover the usage of all the available tools or commands in the menu including the
pre requisites to enable the inactive tools or commands.
Numbering Items
Documents include numbered items to provide more accurate and detailed
information especially in business reports, research works, scientific studies and the likes.
Just like Bullets, the Numbering can be set before typing items or simply highlight
the typed items and apply Numbering.
Learn the techniques which are similar to Bullets:
By Home tab option:
Step 1. Click the Numbering icon in the Paragraph group. By default, the
Numbering which is set to Arabic form, 1, will appear about ¼ inch from
the Left margin.

Step 2. Execute the Steps 2 to 7 from the Home tab option: of the Creating
Bullets. The result is similar to this:

Numbered List sample

By Keyboard shortcut option:

Step 1. Type “1” followed by a period (dot).
Step 2. Press Spacebar. The number “1.” will appear about ¼ inch from the Left
margin.
Step 3. Repeat the Steps 2 to 7 from the Home tab option:
Step 4. To use Numbering style other than the default, click the dropdown
menu and select the desired style.

Removing Numbering Style

Removing Numbering is made easy. Just follow the steps:
Step 1. Highlight all the items.
Step 2. Click the Numbering icon. All the Numbering will be removed.
 89

Numbering list

Changing Bullet style to Numbering Style

For instance, bulleted lists are to be changed with numbering style and vice versa,
simply do the following:
Step 1. Highlight all the bulleted items.
Step 2. Click Numbering icon. Bullets will be replaced with numbers.

Step 3. If the selected items are numbered, click Bullet icon. Numbers will be
replaced with Bullets.

Multilevel Listing
Multi – listing is a complex type of itemization that MSWORD simplified. Just execute
the required actions to create sub – lists then the numbering will adjust automatically.
Follow the simple guide to create it.
Multilevel – Bullet list:
Step 1. Instead of asterisk, press Shift key + > key to type an angle or just type
Hyphen (-) key to type a dash.
Step 2. Press Spacebar and type “Region 2”.
Step 3. Press “Enter” key.
Step 4. Press Tab key and type “Province of Cagayan”.
Step 5. Press “Enter” key.
Step 6. Press Tab key and type “City of Tuguegarao”.
Step 7. Press “Enter” key.
Step 8. Press Tab key and type “Barangay Balzain”.
Step 9. Press Enter key.
Step 10. Type “Barangay Carig”
Step 11. Press Enter key twice.
Step 12. Type “City of Santiago”
Step 13. Press Enter key twice.
Step 14. Type “Province of Isabela”
Step 15. Press Enter key twice.
Step 16. Type “Region 3”
Step 17. Press Enter key twice to end the Bullet list.

Screenshot – Multilevel - Bulleted List

The result should be similar to the figure above. The example shows that items of the
same level have the same bullet style. Items are sorted by region, province, city and
barangay.
Multilevel – Numbered list:
Step 1. Type “1.”
Step 2. Press Spacebar and type “Region 2”.
Step 3. Press “Enter” key.
Step 4. Press Tab key and type “Cagayan Province”.
Step 5. Press “Enter” key.
Step 6. Press Tab key and type “Tuguegarao City”.
Step 7. Press “Enter” key.
Step 8. Press Tab key and type “Barangay Balzain”.
Step 9. Press Enter key.
Step 10. Type “Barangay Carig”
Step 11. Press Enter key twice.
Step 12. Type “Santiago City”
 91

Step 13. Press Enter key twice.

Step 14. Type “Isabela Province”
Step 15. Press Enter key twice.
Step 16. Type “Region 3”
Step 17. Press Enter key twice to end the Numbered list.

Screenshot - Multilevel - Numbered list

Line and Paragraph Spacing

The distance between lines and paragraph are important features that must be
learned to adjust either to increase or decrease the spacing.
The default line spacing in MSWORD 2010 is set at 1.15. However, adjustment of
line and paragraph spacing is made available in MSWORD and easy to follow the
procedure:
To adjust Line Spacing:
Step 1. Click anywhere in the first paragraph of the Sample text.
Step 2. Click the dropdown menu button of Line and Paragraph Spacing icon
from the Home tab.
 Screenshot - different spacing

Step 3. From the displayed dropdown menu, click 1.0.

Step 4. Click the second paragraph.
Step 5. Click Line and Paragraph Spacing icon again.
Step 6. From the displayed dropdown menu, click 2.0.
Step 7. Click Line and Paragraph Spacing icon again.
Step 8. From the displayed dropdown menu, click 3.0. The result should look
similar to the figure below.
Customizing Line Spacing
Step 1. Click the second paragraph.
Step 2. Click Line and Paragraph Spacing icon.
Step 3. Select Line Spacing Options…
Step 4. In the Spacing section, click either increase or decrease button or
simply input value in the At: field to change spacing. Notice that the Line
spacing: field will display Multiple as the values register in the At: field.
Step 5. Click OK button.
 93

Screenshot - Line spacing option

Step 6. Click the third paragraph.

Step 7. Click Line and Paragraph Spacing icon.
Step 8. Select Line Spacing Options…
Step 9. In the Spacing section, click “Exactly” in the Line spacing: field.
Step 10. Click OK button.

Screenshot - "Exactly" spacing

Adding Borders and Shades

 Borders can be applied to any part or all of the four sides of the selected text,
paragraphs or pages and can be back grounded with different colors.

To add Borders to text:

Step 1. Click anywhere in the first paragraph of the Sample text.

Step 2. Click the dropdown menu of the Border icon to display different border
options.

Step 3. Click the Left Border, Right Border and Top Border.

Step 4. Highlight the second line of the second paragraph of the Sample text.
Step 5. Select Bottom Border.
Step 6. Click anywhere in the last paragraph of the Sample text.

Step 7. Click Outside Borders from the border options which should display
similar to the figure above.

Step 8. To remove the borders, just click the No Border.

Screenshot - Border options

To add Borders to page:

Border settings, styles and Shading options can be modified and applied to the
entire document or selective pages only. Follow the procedure.
 95

Border and Shading dialog box

Step 1. Click anywhere in the Sample text.

Step 2. Click the dropdown menu of the Border icon.

Step 3. Click Page Border tab.

Step 4. Click the Box icon in the Setting: column.

Step 5. Select any style (non colored) in the Art: field

Step 6. In the Color: palette box, click Green.

Step 7. In the Preview section, border buttons to be enabled or disabled are

available.

Bordered page

Step 8. Choose Whole document from the Apply to: field

Step 9. Click the OK button or just press Enter key.

To add Shading to text:

 Step 1. Click anywhere in the first paragraph of the Sample text.

Step 2. Click Borders and Shading… from the displayed dialog box.

Step 3. Click Shading tab.

Step 4. Click Yellow in the Style: color palette in the Fill section.

Step 5. Choose Paragraph from the Apply to: field

Step 6. Click the OK button or just press Enter key.

Shading tab

Shaded paragraph

Tab Settings
Generally, tab stops are used to indent or align text into columns which are displayed
in tiny vertical lines at the lower portion of the Horizontal ruler where the cursor stops
whenever the Tab key is pressed. Default tab intervals are set to stop the cursor every 0.5
inch across the page.
The Tab stops are used to set up the five (5) types of tabs to properly align columnar
presentation of information.
But, the pacing can be adjusted according to specification of the user. Below is the
descriptive function of each of the five tabs:

13.1. Left Tab. The inserted text extends to the right direction.
 97

13.2. Center Tab. The inserted text is centered at the middle of the tab mark.

13.3. Right Tab. The inserted text extends to the left direction.

13.4. Decimal Tab. The inserted text before the decimal point extends to the
left direction and inserted text after the decimal point extends to the right
direction.

13.5. Bar Tab. Inserts a vertical line in tab markings.

Setting the tabs

By using the Ruler:
1. By default, the Tab Selector displays Left Tab. So, just click at 0.75” on the
Horizontal ruler.
2. Click the Tab Selector to set the Center Tab.
3. Click at 2” on the Horizontal ruler.
4. Click the Tab Selector to set the Right Tab.
5. Click at 4.75” on the Horizontal ruler.
6. Click the Tab Selector to set the Decimal Tab.
7. Click at 5.5” on the Horizontal ruler.
8. Click the Tab Selector to set the Bar Tab.
9. Click at .5” and 1.0” on the Horizontal ruler.
By using the Tabs dialog box:
Step 1. On Home tab, click the Paragraph Dialog Launcher.
Step 2. Click Tabs button at the lower left corner of the Paragraph dialog box.
Step 3. Click Clear All button from the displayed Tabs dialog box to insure that
tab stops are cleared.
Step 4. From the alignment section, click the Left button.
Step 5. Type .75 then click Set button.
Step 6. Click Center button.
Step 7. Type 2 then click Set button.
Step 8. Click Right button.
Step 9. Type 4.75 then click Set button.
Step 10. Click Decimal button.
Step 11. Type 5.5 then click Set button.
Step 12. Click Bar button.
Step 13. Type .5 then click Set button.
 Step 14. Type 1 then click Set button.
Step 15. Click OK button. Tab markers will appear on the ruler.

Screenshot - Tab setting

Take note that the values are automatically sorted from lowest value to highest value
inputs. As the value is clicked, the associated tab is selected from the Alignment section.

Typing Text
Having set the tab stop points, input the data with the use of the Tab key:
Step 1. Type “Tab” and then press Tab key.
Step 2. Type “1”, press Tab key.
Step 3. Type “Left tab”, press Tab key.
Step 4. Press the Hyphen key to form a broken line that will almost connect to
the word, “Left tab”.
Step 5. Press Tab key, then type .75” and press Enter key.
Step 6. Type “Tab” and then press Tab key.
Step 7. Type “2”, press Tab key.
Step 8. Type “Center tab”, press Tab key.
Step 9. Press the Hyphen key to form a broken line that will almost connect to
the word, “Center tab”.
Step 10. Press Tab key, then type 2.0” and press Enter key.
Step 11. Type “Tab” and then press Tab key.
Step 12. Type “3”, press Tab key.
Step 13. Type “Right tab”, press Tab key.
 99

Step 14. Press the Hyphen key to form a broken line that will almost connect to
the word, “Right tab”.
Step 15. Press Tab key, then type 4.75” and press Enter key.
Step 16. Type “Tab” and then press Tab key.
Step 17. Type “4”, press Tab key.
Step 18. Type “Decimal tab”, press Tab key.
Step 19. Press the Hyphen key to form a broken line that will almost connect to
the word, “Decimal tab”.
Step 20. Type “Tab” and then press Tab key.

Screenshot - Tabs

Step 21. Type “5”, press Tab key.

Step 22. Type “Bar tab”, press Tab key.
Step 23. Press the Hyphen key to form a broken line that will almost connect to
the word, “Bar tab”.
Step 24. Press Tab key, then type .5” and press Enter key.
Step 25. Type “Tab” and then press Tab key.
Step 26. Type “6”, press Tab key.
Step 27. Type “Bar tab”, press Tab key.
Step 28. Press the Hyphen key to form a broken line that will almost connect to
the word, “Bar tab”.
Step 29. Press Tab key, then type 1.0” and press Enter key. The result should
look similar to the figure below.
 Moving tab markers
Tab settings can be moved to another location by using the following procedure:
Step 1. Click the line or highlight the lines that tab setting will be changed.

Screenshot - Moved Tab marker

Step 2. Hover mouse cursor over the tab marker to be moved.

Step 3. While holding down Left button of the mouse, drag to the desired point.
While moving the tab marker, a broken line is visible to indicate where
the tab stops and automatically disappears when the Left button is
released.

Copying Text Attributes

There are instances that a certain text format is needed to be applied to other texts.
This task is simplified in the MSWORD, the attributes of one text such as Font style, size,
Color, margins headings and the likes can be copied and applied to other text in just a few
simple strokes thus, ensures efficiency with less effort and time. To do:
Step 1. Open the Sample text document using any method.
Step 2. Triple click the first paragraph.
Step 3. Press Ctrl + B.
Step 4. Press Ctrl + ] (bracket) twice to increase font size to 13.
Step 5. Move cursor to the second paragraph.
Step 6. Highlight the paragraph with Green color.

Step 7. Underline the first word of the third paragraph. The document should be
similar as shown below:
 101

Screenshot - Formatted text

Step 8. Select by highlighting any text from the first paragraph.

Step 9. From the Home tab, click the Format Painter button to copy the format of
the selected text. The mouse cursor will transform into a paint brush as it
hovers over any part of the document.

Step 10. While the cursor is in Format Painter mode, hold down the Left button
of the mouse and drag over the text where the copied text format will be
applied.

Step 11. Release the Left button. The copied text format will be applied to the
selected text. Click anywhere to deselect text and continue working with
text.

Multiple Copying Text Attributes

If the intent is to apply the same format to several texts in the different locations, then
the following action is applicable:
Step 1. Double click the Format Painter button. The cursor shifts to Format
Painter shape, paint brush.
Step 2. Click or highlight selected texts throughout the document.

Step 3. Once selection is done, just click again the Format Painter button to
deactivate the Format Painter mode.
Take note that all the previous attributes of the selected text will be replaced by the
new text format copied from other text.
 ASSESSMENT TEST 5
Name: ______________________________________ Score: _______
ID NO. ______________ Program/Year ____________ Date: ________

Instruction: Shade the button that corresponds to your answer.

1. Arial, Times New Roman and Calibri are called __________?

o A. Font Sizes o C. Font

o B. Text Effects o D. Drop Cap

2. What should be used to increase the font size?

o A. Grow Font o C. Ctrl + Close Bracket key

o B. Font Size o D. all of the above

3. The Heading 1 of this book is set at 16 points. It is the ______.

o A. Style o C. Font Size

o B. Margin o D. Line and Paragraph spacing

4. The button to use in changing Font Color is?

 103

o A. o C.
o B. o D.

5. What command should be used to decrease the font size?

o A. Shrink Font o C. Ctrl + Open Bracket key

o B. Font Size o D. all of the above

6. Text aligned to the right of the page is called _____?

o A. Vertical line o C. Horizontal line

o B. Right aligned o D. Text wrap

7. What button should be used to create unnumbered list?

o A. Bullets o C. Bookmark
o B. Symbol o D. Insert

8. Font size is measured by _____?

o A. Bytes o C. Inches
o B. Centimeters o D. Points

9. What button should be used to create numbered list?

o A. Text box o C. Bookmark

 o B. Symbol o D. Numbering

10. Various designs of text in the MSWORD are called ___?

o A. Bullets o C. Font
o B. Change styles o D. Title

11. The ruler button is found in the ___?

o A. Insert tab o C. Page Layout

o B. Below the Close button o D. View tab

12. What keyboard shortcut is used to change the selected text into subscript type?

o A. Ctrl + 5 o C. Ctrl + Shift + =

o B. Ctrl + 2 o D. Ctrl + M

13. Where is the location of a button that draws a line through the middle of the
selected text?

o A. Review tab o C. Page Layout tab

o B. Home tab o D. Reference tab

14. What is the tool that allows the use of more than one type of alignment in a
single line?

o A. Margins o C. Paragraph marks

 105

o B. Indent tabs o D. Tab stops

15. The Bar tab is found in the ___?

o A. Paragraph dialog box o C. Tab option box

o B. Styles dialog box o D. Clipboard

16. Which is not included in a theme?

o A. Colors o C. Effects
o B. Fonts o D. Chart
17. What MSWORD feature that allows you to view the exact look of highlighted font
when the cursor hovers over it in the font dropdown menu?

o A. File tab o C. Page Layout

o B. Outline View o D. Live Preview

18. Which keyboard shortcut is used to change case of selected text?

o A. Alt + Spacebar + X o C. Ctrl + Shift + V

o B. Alt + F4 o D. Shift + F3

19. Which keyboard shortcut is used to bold selected text?

o A. Ctrl + B o C. Ctrl + V
o B. Alt + F4 o D. Ctrl + C
 20. Which keyboard shortcut is used to underline selected text?

o A. Ctrl + B o C. Ctrl + A
o B. Alt + F4 o D. Ctrl + U

MODULE 6

CUSTOMIZING PAGE

Objectives
By the end of this module, the learner should be able to:
1. Modify page margins and orientation and other tools in the Page Setup
group.
2. Know the usage of Pages group and Header and Footer group from the
Insert tab, and
3. Learn the applicable keyboard shortcuts.
Covered in this section of learning process are the adjustments of Margins,
Orientation, and other tools available in the Page Setup group, insertion of features from
Header and Footer group and Pages group.

Customizing Page Layout

Adjusting Margins:
 107

Margins are the blank portion surrounding the pages of document which are beyond
printable area. The default margin in MSWORD is set to 1 inch from the Top, Bottom,
Left and Right edges of the page.

Margins and Predefined setting

Page margins can be adjusted based on the requirement of the document. Margins
used for writing communication may differ from the margins used for technical writing and
so on.
MSWORD offers pre – defined settings and option to customize margins. Follow the
simple procedure to set margins:
Step 16. Press Ctrl + N to create New document.
Step 17. Type =rand() and press Enter key.

Step 18. From the Page Layout tab of the Ribbon, click the Margins dropdown
menu button. The displayed pre- defined margins in the list are Last
Custom Setting, Normal (default setting), Narrow, Moderate, Wide
and Mirrored.
 Page Setup dialog box

Step 19. Choose the Custom margins…located at the bottom part of the
dropdown menu. The Page Setup dialog box will be displayed.

Step 20. Change the value of Top margin to 2”, Left margin to 1.5”.

Step 21. If the document will be book bound, then input value in the Gutter: box.
The preview section will display the space to be occupied by the Gutter.

Step 22. In the Apply to: box, if the new setting applies to the entire document,
select Whole document or if part of the document only, select This
point forward.
Step 23. Click Set As Default button to save the new setting in the template. All
subsequent documents based on the new default template will
automatically use the new margin setting.

Step 24. Click OK button.

Mirror Margins for double sided documents:

This set up is appropriate for double sided documents such as books or magazines.
Margins from the left page are mirrored by the right page. The inside and outside margins
of both pages are identical.
 109

Page setup - double sided documents

To set up mirror margins, follow the procedure:

Step 1. Go to Page Layout tab, launch the Page Setup dialog box or click the
Margins button.
Step 2. Select Mirror margins in the Multiple pages: field. The selection
registers in the Preview section.
Step 3. Enter values in the Inside: and Outside: fields
Step 4. Click OK button or press Enter key.

Changing Page Orientation

Page Orientation section has two options as shown above. The Portrait is the
default orientation which has width less than the page height and the other is Landscape
orientation with width greater than the page height. The default paper is Letter which is
size 8.5” by 11”.
The procedures in changing the orientation are:

By Page Setup Launcher:

Step 1. On the Page Layout tab, click the Page Setup Launcher.
 Page Orientation

Step 2. Select the Landscape in the Orientation section of the Page Setup
dialog box that will show up.

Step 3. Click OK button or just press Enter key.

By Orientation button:
Step 1. On the Page Layout tab, click the Orientation button. The menu option
displays both the Portrait and Landscape orientation.
Step 2. On the displayed menu option, it is noticeable that the Portrait is
highlighted which indicates as the current selection. In this case, click
the Landscape orientation.

Inserting Blank Page

Sometimes inserting a blank page is much easier to do instead of creating a blank
space by moving text to the next page. This action is available in MSWORD. Simply follow
the procedure:
Step 1. Click the mouse cursor to the point where the Blank Page will be
inserted.
 111

Before Blank Page insertion

Step 2. Select the Insert tab and click the Blank Page in the Pages group. A
blank page is added before the selected line of text, thus, page is
increased by two.

After Blank Page insertion

Inserting Page Break

Sometimes, editing a document requires moving a block of texts to the next page.
This action is available in the MSWORD. The technique is:
 Step 1. Place the Insertion Point to the left of the text to be moved to the next
page.

Page Break insertion

Step 2. Click the Page Break button in the Pages group of the Insert tab, or

Step 3. Just press Ctrl + Enter key.

Deleting Blank Page

To delete blank page, the procedure is:
Step 1. Click the Show/Hide button in the Paragraph group or press Ctrl + Shift + * to
show the hidden paragraph marks.

Screenshot - Show/Hide button enabled

Step 2. Click before the Page Break mark or highlight it either by clicking using
the Right leaning Arrow pointer or dragging method.
Step 3. Press Delete key to delete.
 113

Step 4. Press the Show/Hide button to hide the paragraph marks again.

Adding Cover Page

One of the essential parts of a document is Cover Page. MSWORD 2010 provides
an array of predesigned cover pages to choose from.
Inserted Cover Page, by default, appears on the first page of the document
irrespective of the current position of the cursor. The insertion of another Cover Page will
automatically replace the previously selected Cover Page.
To add a Cover Page, follow the procedure:
Step 1. Open Sample text.docx file.
Step 2. Select the Insert tab on the Ribbon.
Step 3. Click the Cover Page icon in the Pages group.

Screenshot - Cover Page options

Step 4. Click the desired predesigned Cover Page from the displayed list, or
Select from the submenu of More Cover Pages from Office.com.
 Screenshot - Cover Page options menu

Screenshot - Cover Page with editable text

Step 5. After Cover Page is added to the document, replace the sample text
with other text as desired. The sample text maybe Abstract, Title,
Subtitle, Date or the likes that can be modified or changed.
Step 6. If the Cover Page will be placed in other part of the document, Right
click the Cover Page to select any of the options that may apply from
the menu that appears.

Removing Cover Page

Step 1. Go to the Insert tab of the Ribbon.
 115

Step 2. In the Pages group, click Cover Page icon.

Step 3. Click the Remove Current Cover Page option at the bottom section of
the displayed menu.

Inserting Header And Footer

Learning how to use the Header and Footer is an advantage. The Header is located
at the upper portion of a page which usually contains letterhead consisting of entity’s
name, address, logo or other graphics designs. Footer is located at the lower part of page.
It is where the footnotes, page numbering and other information are placed.
The information inserted in the Header and Footer will be displayed in every page of
the document.

To use the Header features, follow the steps:

Step 1. Click the Insert tab.
Step 2. Click Header from the Header & Footer group to display built – in
Header’s dropdown menu.
Step 3. Click any Header from the list or choose from the submenu. Selected
Header will be inserted in the Header section ready for editing. While
the Header and Footer is enabled, all texts in the body of document turn
into Gray color.
Step 4. Once the selected heading style is inserted, Header and Footer Tools
tab will appear and the Close Header and Footer button will appear at
the right corner of the Ribbon.
Step 5. Input the desired information in the Header section and use the
displayed Header and Footer tools in editing.
Step 6. Click Close button when done.
 Header dropdown menu

Header and Footer tab

To use the Footer features, follow the steps:

Step 1. From the Insert tab, click the Footer button to display built – in styles.
Step 2. Click the desired style and type any information in the Footer section.
Step 3. Click Close button when done. The result will look similar to the
displayed screenshot in the next figure.

Edited Header and Footer

Adding Page Number

Page numbering is applicable in both Header and Footer sections and can be
positioned to the left, right, top or bottom of the page.
 117

Page Numbering options

The steps are:

Step 1. From the Insert tab, click the Page Number button to display the
available page numbering options.

Step 2. As the mouse cursor hovers over the menu options, the submenus will
appear which displays available styles. Click any page numbering style
in the list of the submenu.
Step 3. Click the Header and Footer Close button to exit from the Header and
Footer tools.

Formatting Page Number

Page numbering can be defined based on the choice of the MWORD user.
Follow the simple steps:
Step 1. From the Page Number menu option, click Format Page Number… to
display the Page Number Format dialog box.
Step 2. Select any style from the Number format: field.
Step 3. Input value or use increase/decrease buttons in the Start at: field of
Page numbering section.
 Page Number Format dialog box

Customizing Page Number

Page number can be customized, just follow the steps:
Step 1. Double click either the Header or Footer area to open the Header and
Footer section and the Header and Footer Tools tab.

Double clicked Header and Footer area

Step 2. From the Design tab, click the Insert Alignment Tab in the Position
group to display the dialog box.
Step 3. Click Center on the Alignment Tab dialog box.
Step 4. Click OK tab, then type “Page” and press Spacebar.
 119

Alignment Tab

Screenshot – Quick Parts menu options

Step 5. On the Insert tab, click Quick Parts button in the Text group to display
menu options.
Step 6. Click Field… from the menu options, to display Field names list.
 Insert Field dialog box

Step 7. In the Field names list, click Page and then click OK or press Enter key.

Step 8. Press Spacebar to leave space, then type “of” and then press again
Spacebar.

Step 9. Repeat Steps 5 and 6.

Step 10. In the Field names list, click NumPages and then click OK button or
press Enter key.
Step 11. Repeat steps 8, 5 and 6 in that order.
Step 12. Type “Pages”.
Step 13. To return to the body of the document, simply click double click
anywhere outside Header and Footer section or click Design tab and
click Close Header and Footer button.

Inserting Different Page Formats

Number formats may vary from one section to another of the document. For instance,
roman numbers (i, ii, iii) will be used on the first part, Arabic numbers (1,2,3) on the second
part, alphabet on the next and no numbering on the rest of the document.
The procedure is:

Step 1. From the Insert tab, click the Blank Page 10 times to insert several
blank pages to the document to have enough number of pages which
will be used as sample in adding different page formats.
 121

Inserted Page Number

Step 2. Press Ctrl + G and enter 3 in the Page number: field to go to the page
3 where to start or change the Header, Footer or Page numbering.

Step 3. Click Breaks in the Page Setup group on the Page Layout tab. A
dropdown menu will be displayed containing available options under
Page Break and Section Break.

Step 4. Choose Next Page in the Section Breaks options. The cursor will be
moved to the next page.

Step 5. Double click the Header or Footer section. This action will open the
Design tab under Header and Footer Tools.
 Insert Page and Section Breaks

Step 6. In the Navigation group of Design tab, turn off Link to Previous button
by clicking it. Delete any previous page numbering in the Header or
Footer section if necessary.

Step 7. To insert another set of page numbering, follow steps in CUSTOMIZING

PAGE FORMAT topic.

Link to Previous button

Removing Page Numbering

 123

Step 1. Click Page Number button in the Header and Footer group of the
Insert tab, to display options.

Step 2. Click the Remove Page Numbers from the options list. All page
numbering will be automatically removed.

Screenshot – Remove Page Numbers option

ASSESSMENT TEST 6
Name: ______________________________________ Score: _______
ID NO. ______________ Program/Year ____________ Date: ________

Instruction: Shade the button that corresponds to your answer.

1. What should be used to insert a company logo that appears on the top section
of every page?

o A. Header o C. Text Box

o B. Footer o D. Outline View

2. To insert column break, press ____.

o A. Insert tab and Page Break button

o B. Page Layout and Columns button
o C. Page Layout and Breaks button
o D. All of the above

3. _____ is the horizontal line that splits a document into panes.

o A. Splitter o C. Split bar

o B. Split box o D. Split pointer

4. _____ is the view that displays the actual page breaks.

o A. Print Layout o C. Web Layout

o B. Outline o D. Draft

5. _____ is the text that appears on the top margin of a page.

o A. Header o C. Text box

o B. Footer o D. Heading
 125

6. _____ is a feature of MSWORD that adjust the page breaks and page numbers
when text or section is added, deleted or formatted.

o A. Headers and Footers o C. Page numbering

o B. Background repagination o D. Insert page numbering

7. What is the default insertion of page number in a document?

o A. Even pages o C. Every page except first page

o B. Odd pages o D. Every page

8. Which of the following is not a page number format option?

o A. i, ii, iii o C. A, B, C
o B. 1, 2, 3 o D. One, Two, Three

9. _____ is the appropriate sequence to insert cover page.

o A. Click Page Layout, Themes o C. Click Insert, Blank Page

o B. Click Insert, Screenshot o D. Click Insert tab, Cover Page

10. What is the recommended view for inserting header or footer?

o A. Outline o C. Draft
o B. Print Layout o D. Full Screen Reading
11. What button in the Header & Footer tools is used to create two different footers
for a document?

o A. Different First Page o C. Show Document Text

o B. Different Odd and Even Pages o D. Show Next

12. What button in the Header & Footer tools is used to define height of the header
area?

o A. Go to header o C. Header button

o B. Header from top: o D. All of the above

13. What is the recommended top margin for a business letter?

o A. 1 inch o C. 1.5 inches

o B. 2 inches o D. .50 inch

14. On what bar are the page number and section number are displayed?

o A. Scroll bar o C. Task bar

o B. Status bar o D. Title bar

15. Which button is used to add line numbers in each page?

o A. Outline In View tab

o B. Page number on the Insert tab
o C. Numbering on Home tab
 127

o D. Line Numbers in Page Layout tab

MODULE 7

WORKING WITH TABLES

Objectives
By the end of this module, the learner should be able to:
1. Insert, draw and modify a table using the different options.
2. Convert text to table and vice versa
3. Use the excel spreadsheet and formulas.

Creating Table
Tabular presentation is another essential tool that must be learned. Data that are
presented in tables are more organized and are convenient to use in statistical reports,
scientific researches, inventory systems and many more.

Using the Table grid option

A Table is a composition of Cells formed by the intersection of horizontal and vertical

lines. The table, cells, text or graphics inside the cells can be formatted.
To use this tool, follow the procedures:
Step 1. Position the mouse cursor in the desired part of the document where the
table will appear.
Step 2. On the Insert tab, click the Table button to display the Table Grid and
other options.
 Step 3. On the displayed Table Grid, select the desired number of Rows &
Columns by clicking the lowest right corner of the selection to create
actual table in the document.
The table will be inserted in the selected part of the document, the cursor is in the
upper leftmost cell and at the same time, the Design tab of the Table Tools is enabled.

Screenshot - Inserted table

Customizing Table
By default, while the Table is currently selected, the Table Tools appears and
displays the Design tab and Layout tab for customization.
To use these options, follow the procedures:

Step 1. Click the Table Style button to display all the available styles. Whenever
the mouse cursor hovers over any of the styles, the selected table
automatically reflects the design as the preview of the actual effect.

Step 2. Click any of the built – in styles. The selected style will be automatically
applied to the table.
 129

Screenshot - Table Styles gallery

Deleting Table Options

MSWORD contains an option to delete any part of the Table. Be it a single cell, row,
column or depending on how many cells, rows or columns are to be deleted.

Screenshot - Delete options

Follow the procedure in using the delete options for table:

Step 1. Click any part of the Table.

Step 2. On the Layout tab of the Table Tools that appears, click the Delete
button to display the Delete options list.

Step 3. Click Delete Table to delete the entire table.

Selecting a Table, Cell, a Column or a Row

It is easy to select a table, columns, rows or cells in MSWORD 2010. Just do the
following:
To select a table:
Step 1. Whenever a cursor hovers over a table, a cross icon called Move
Handle appears at the top left corner of the table. Click the Move Handle
to select the entire Table, or,
Step 2. Click the topmost cell, hold down the Left button and drag over the last
row. The entire table will be highlighted.

To select a column:
Step 1. Hover mouse pointer over the edge of the topmost cell where the cursor
transforms into a small black arrow pointing downward.

Selected Column

Step 2. Click the Left button to select and highlight the entire column or,

Step 3. Hold down the Left button and drag the cursor to highlight the desired
number of columns to select.

To select a row:
Step 1. Position the mouse pointer near the outer edge of the leftmost cell of the
row to be selected. The cursor transforms into a small black arrow
leaning to the right.
Step 2. Click the Left button to select and highlight the entire row or hold down
the Left button and drag the cursor to highlight the desired number of
rows to be selected.

Selected Row

To select a cell:
Step 1. Point the mouse cursor over the left border of the target cell. The cursor
will transform into a small black arrow leaning to right.
Step 2. Click to highlight the cell or hold down the left button and drag over the
cells to be selected.
 131

Selected Cell

Moving Table
A table can be moved from one section to another within a word document or to
another document.
Apply the following procedure to move a table:
Step 1. Click Move Handle. The entire table will be selected.
Step 2. Click Cut button in the Clipboard group of Home tab or just press Ctrl +
X keys to cut the table.

Step 3. Click the location where the table will be moved.

Step 4. Click Paste button or press Ctrl + V to paste the table to the new
location.

Resizing Table
A TABLE in MSWORD are resizable. It can be increased or decreased in size
according to the need. Looking on the table sample, there is a small white box in the
bottom right corner called Resize Handle which is used in resizing tables.

To resize the table by the use of the handle, the procedure is:
Step 1. Hover cursor over the Resize Handle until it transforms into Diagonal
Resize cursor which is double arrow tipped cursor.
Step 2. Hold down the Left button. The cursor turns into crosshair shape and the
entire table will be highlighted.

Table to be reduced by width

Step 3. Drag the mouse cursor by 1.5 inches towards the center. The table
width is reduced.
Step 4. Drag the mouse cursor 3 inches downward. The table height will be
increased and will look similar below.
 Reduced width by 1.5” and increased height by 3”

Step 5. Drag the cursor 2 inches diagonally upward. Both the height and width
will be resized by 2”. See sample.
Step 6. Drag the cursor upward to reduce the height of the table.

A Table resized diagonally

Splitting Table
A TABLE can be split into two or more tables. Splitting can be done while there are
two or more rows in a table. The procedure is:
Step 1. Click the Insertion Point anywhere in the row that will become the first
row of the second table to be created.
 133

Screenshot - Table to split

Step 2. From the Layout tab of the Table Tools, click the Split Table button.
The table will be divided into two tables.

Split table

Adding Columns

To add a column or several columns, just follow the procedure:

Step 1. Click a Column where to add one or more columns. In the example
above, the column 2 is selected.

4 x 4 Table – Column
 Step 2. Click either Insert Right to add column to the right or Insert Left to add
column to the left of the selected Column.

Inserted Columns

Adding Rows
To add a row or several rows, follow the procedure below:
Step 1. Click a Row where to add one or more rows. In the example below, the
row 2 is selected.

4 x 4 Table – Inserted Rows

Step 2. Click either Insert Above to add row above or Insert Below to add row
below the selected Row. In the example above, the Insert Above is
clicked twice.

Adding Cells
Step 1. Click a Cell where to add one or more cells. In the example below, the
cursor is in cell 6.
 135

Before cell insertion

Step 2. Click Table Insert Cells dialog launcher located at the lower right corner
of the Rows & Columns group of Layout tab to display the Insert Cells
dialog box.
Step 3. In the Insert Cells dialog box, select Shift Cells down and then click
OK button. A new cell will be inserted between Cells 2 and 6. Cells 6, 10
and 14 are shifted down.
Step 4. Open the Insert Cells dialog box again, select Shift Cells right and
then click OK button. Another new cell will be inserted between cell 5
and blank cell. The first blank cell shifted to the right.

After cells insertion

Merging Cells
Two or more cells can be merged to create larger cell. Usually, titles or headers
used more than one cell. Merging cells can be done either by rows or columns.

Here is the procedure:

Step 1. Click any of the cells to be merged.
Step 2. Hold down Shift key then click the adjoining cells to be merged.
Selected cells are highlighted and ready to be merged. In the example,
cells 1, 2, 3 and 4 are highlighted.

Screenshot - cells to merge

Step 3. In the Merge group of Layout tab, click Merge Cells button. Since there
are texts in each cell, the size of the merged cells is equivalent to 4 rows
in height. Blank cells in a row will just merge.

Merged Cells with texts

Step 4. Highlight the merged cells as shown below.

Highlighted Cell

Step 5. Type “This is a header” in the merged cells. The height of the cell will
automatically shrink back to a single row similar to the image below.
 137

After typing text

Splitting Cell
There are instances that a cell should be divided into two or multiple sub – cells.
Division can be done either by row or column or both. Below are the simple steps to follow:
Step 1. Click the cell to be divided.

Step 2. From the Layout tab, click the Split Cells button to display the dialog
box.

Screenshot - Before the cell is divided

Step 3. Specify the desired number of columns and rows either by typing values
or simply use the increase/decrease buttons.
Step 4. Click OK button. The specification will be applied in the selected cell as
shown below.

After the cell is divided

Addressing Cell
 Each cell in a table has its own unique name called Cell Address. Each column is
represented by a letter where A is the first column, B for the second column and so on and
each row is represented by a number such as Row 1, Row 2 and so on. See the
illustration below:

Cell Address

The intersection of column and row coordinates forms the Cell address. For instance,
Column B and Row 3 is Cell B3. Be familiarized with the various referencing options to
create table formulas:

Table 2 Cell Referencing

Reference Description

Single cell A1 or D4

Range of cells A1:A4 or C1:C3

Series of cells B2, C3, A2, D4

All cells in column above the current cell ABOVE

All cells in column under the current cell BELOW

All cells to the left of the current cell LEFT

All cells to the right of the current cell RIGHT

Applying Formulas in Cells

In some cases, values in a table are needed to be computed. MSWORD 2010 offers
18 useful functions that can be used as part of a formula and allows the insertion of
mathematical expressions such as Addition, Subtraction, Division, Multiplication and other
mathematical formula.
 139

Formula button

Computations and logical comparisons can be done in a table by the use of formulas
inserted in cells. The formula button is in the Data group of Layout tab in Table Tools
that pops up every time a table is selected. Formulas are inserted in cells to compute
values in the tables.

Follow the steps in creating formula:

Step 1. Copy the sample table as shown above with the use of any option.
Step 2. Click the first cell under the “TOTAL” where the formula will be inserted.
Step 3. Click the Formula button. Dialog box will be displayed.
Step 4. By default, the formula field contains suggested formula when there are
values in the range of cells. After selecting a function from the Paste
Function: field, click Ok button or press Enter key. The result will take
effect in the selected field.
Use of mathematical operators like +, -, /, * and % are applicable in the construction
of a formula.
 Formula dialog box

Resizing Cells
Modifying Cell size vertically and horizontally with precision is possible in MSWORD
through the use of the Cell Size group in the Layout tab. Just follow the procedures:
Step 1. Insert 4 x 4 table and then input cell address of each cell. The table
should look similar to the example below.

Cells to be resized

Step 2. Select entire cells by highlighting them using any of the applicable
options.
Step 3. Select Layout tab from the Table Tools to display tools or commands
available.
Step 4. From the Cell Size group, click Autofit button to display Pull Down
menu that contains resize options.
Step 5. Click Autofit content. Selected option will be applied to the selected
cells as show below.

Cells resized by Autofit Content

Step 6. Using Table Row Height buttons, set heights as follows:

 141

Row 1 – 0.4”
Row 2 – 0.5”
Row 3 – 0.6”
Row 4 – 0.8”
The table should be similar to the image below:

Individual Row Height resized

Step 7. Using Table Column Width buttons, set the widths as follows:
Column A – 0.4”
Column B – 0.5”
Column C – 0.6”
Column D – 0.8”
The table should be similar to the image below:

Individual Column Width resized

Step 8. Click any cell.

Step 9. Click Distribute Rows button, the heights will be equally resized as
shown below:
 Equally Distributed Rows

Step 10. Click any cell.

Equally Distributed Columns

Step 11. Click Distribute Columns button, the widths will be equally resized as
shown above.
 143

Column auto fitted to window

Step 12. Click Autofit Window option to expand column width across the window
equally.

Modifying Table Text Alignment and Direction

MSWORD Table Tools contains nine (9) text alignment options and three (3) text
directions to choose from and are accessible through its Layout tab.

To use these options, do the following procedures:

Step 1. Press Ctrl + N to create new document and copy the table below.

Step 2. Adjust Row heights to 0.5”.

Text alignments to be modified

To modify text alignments:

Step 1. Click Cell B1 and then click Align Top Center button in the Alignment
group under Layout tab.

Step 2. Click Cell C1 and then click Align Top Right button.

Step 3. Click Cell A2 and then click Align Center Left button.

Step 4. Click Cell B2 and then click Align Center button.

Step 5. Click Cell C2 and then click Align Center Right button.
 Step 6. Click Cell A3 and then click Align Bottom Left button.

Different Text Alignments

Step 7. Click Cell B3 and then click Align Bottom Center button.

Step 8. Click Cell C3 and then click Align Bottom Right button. The result
should look similar to the sample below.

To change text direction:

Step 1. Select A1, A2 and A3 and then click Text Direction button to set to
upward direction.

Table with Text Direction applied

Step 2. Select C1, C2 and C3 and then click Text Direction button to set to
downward direction. The result should look similar to the above image.

Applying Borders and Shades

MSWORD 2010 provides application of border on any or all sides of a table and
various types of shade. Adding borders can be done by cell or the entire table.

To add Borders:
Step 1. Use the table above.
 145

Border Options

Step 2. On the Home tab, click the Border button. The pull down menu will
display border options list.

Step 3. Add or remove borders by clicking any of the options.

To use Border options:

Step 1. Click the Border and Shading… to display dialog box.

Borders and Shading dialog box

Step 2. On the Borders tab, set the following specifications:

Setting: All
Style: Double line
Color: Green
 Width: 1½ point
Apply to: Table

Step 3. Click OK button. The table should be similar to this:

Border shading

To use Shading options:

Step 1. Using the table above, select 2nd row where to apply shades.
Step 2. From the Borders and Shading…dialog box, select Shading tab.

Shading tab

Step 3. Click Yellow from the color palette of the drop down menu.
Step 4. Check Preview section to see the expected effect.
Step 5. Apply to Cell.
Step 6. Click OK button. The expected result is:
 147

Color filled cells

ASSESSMENT TEST 7
Name: ______________________________________ Score: _______
ID NO. ______________ Program/Year ____________ Date: ________

Instruction: Shade the button that corresponds to your answer.

1. Which is the appropriate command to add new rows in previously created table?

o A. Home o C. Insert
o B. View o D. Right Click and select insert
rows

2. A table is a composition of _____________?

o A. X and Y coordinates o C. Rows and Columns

o B. Horizontal and Vertical lines o D. All of the above

3. What tab should be used to insert a Page Borders?

o A. Mailings o C. Page Layout

o B. Quick Access Toolbar o D. All of the above
4. Which of the following is used to modify cell alignment of the selected table?

o A. Press Menu key

o B. Right click any cell
o C. Click Table tools, Layout tools, properties.
o D. All of the above

5. A _____ is a horizontal pile of cells.

o A. row o C. grid
o B. column o D. property

6. Which of the following methods of inserting a table displays the Insert Table
dialog box?

o A. Insert tab, Table command

o B. Quick table
o C. Insert tab, Spreadsheet
o D. Insert tab, Table command, Insert Table

7. ____ is the shape of the mouse pointer when drawing a table.

o A. I - beam o C. Black Crosshair

o B. Arrow tipped pointer o D. Pencil
 149

8. What is the row of a table that contains heading?

o A. Column heading o C. Header row

o B. Row number o D. Cell address

9. Which of the actions below does not affect a table structure?

o A. Insert rows o C. Delete text

o B. Add columns o D. Merge cells

10. To convert a table to text, click:

o A. Insert tab, Table command

o B. Table Tools Design tab, Eraser
o C. Insert tab, Table button, Convert to Text to Table…
o D. Table Tools, Layout tab, Convert to Text

11. How to delete a row in a table?

o A. Click any cell of the row, click Delete Rows in the Delete button on the
Table Tools Layout tab.

o B. Select the row and double-click the mouse.

o C. Select the row and click the Delete button
o D. Click the row and press Backspace.
12. What is the command that combines the selected cells into one cell?

o A. Highlight cells o C. Merge cells

o B. Split cells o D. Combine cells

13. Which of the following dialog boxes horizontally centers a table?

o A. Table Properties o C. AutoFormat

o B. Page Setup o D. AutoFit

14. Which of the following is used to change direction of text in the selected table?

o A. Press Menu key

o B. Right click any cell
o C. Click Table tools, Layout tools, properties.
o D. All of the above

15. How to delete a cell in a table?

o A. Click the cell, press Delete button.

o B. Triple click cell and press Backspace.
o C. Highlight the cell and click the Delete button .
o D. Click the cell and press Backspace.
 151

16. When does the table resize handle appear?

o A. When using Outline view o C. When using Print Layout view

o B. When using Draft view o D. All of the above

17. To convert a text to table, click:

o A. Insert tab, Table command

o B. Table Tools Design tab, Eraser
o C. Insert tab, Table button, Convert Text to Table…
o D. Table Tools Layout tab, Convert to Text

18. A _____ is a vertical pile of cells.

o A. row o C. grid
o B. column o D. property

19. Which of the following is used to access Table Properties of the selected table?

o A. Press Menu key o C. Click Table tools, Layout

tools, properties.

o B. Right click any cell o D. All of the above

20. A _____ is a group of cells.

 o A. row o C. grid
o B. column o D. table
MODULE 8

USING ADVANCE TOOLS

Objectives
By the end of this module, the learner should be able to:

1. learn to use quick styles, templates and graphics, auto correction and auto
formatting.

2. Apply the built – in footnotes, citations and bibliography, captions, Table of

Contents tool and other tools.

3. learn more keyboard shortcuts and different options.

Applying and Changing Styles

Microsoft Word 2010 is built with Quick Styles gallery that contains various styles of
formatting, font and color that can be applied to headings, subheadings, titles, and lists in
a convenient way.

To apply Quick Styles:

Step 25. Type =rand() and then press Enter key.

Selected text by Ctrl key + Mouse click

Step 26. highlight the first sentence by holding down Ctrl key and then click
anywhere in the sentence.
Step 27. On the Home tab, click the No Spacing button from the Styles group.
 153

No Spacing Style

Step 28. Select Heading 1 button. The effect is similar to this:

Heading 1 style

To use Change Styles:

Changing the default setting of Styles is made available through the access of
Change Styles. The steps are:
Step 1. Using the above figure for illustration, click the Change Styles button to
display the pull down menu options.
Step 2. From the displayed options, select the Style Set to display its submenu.
Step 3. Select Word 2010 in the submenu. The style set will be applied to the
document as shown above. Notice that as the selection moves over any
Style Set, it is reflected to the document which serves as preview of the
expected result.
 Change Styles option

To use Change Style Color:

Step 1. Select Color from the Changes Styles option to display the different
color options in the submenu option.
Step 2. Click the Executive color from the displayed color palette.

Style Color option

To use Change Style Font:

Step 1. Select Font option to display the different styles.
Step 2. Click the Office Classic from the list.
 155

Style Font option

To use Change Style Paragraph Spacing:

Step 1. Select Paragraph Spacing option to display submenu.
Step 2. Click the Office Classic from the displayed color palette.

Style Paragraph Spacing option

Inserting Footnotes
In making research works, insertion of footnotes is necessary to provide detailed
information, explanation, comments or citation of sources and references.
MSWORD provides automatic numbering of footnotes or endnotes. Adding, deleting
or moving notes that are automatically numbered will be renumbered by MSWORD.
 By default, footnotes are positioned at the end of page while endnotes are positioned
at the end of document.

Footnote and Endnote

To insert Footnote or Endnote:

Step 1. Using the Sample Text, click the desired point where to insert the Note
Reference Mark.
Step 2. Click either Insert Footnote icon (or press CTRL + ALT + F) or Insert
Endnote icon (or press CTRL + ALT + D). A note reference mark will be
inserted in the selected point and a Footnote or Endnote text area
below the Separator Line appears.

Step 3. Type information, comment or citation.

 157

Step 4. Double click footnote or endnote number to be redirected to the

reference mark in the document.

To convert Footnote to Endnote and vice versa:

Step 1. Click Footnote and Endnote dialog box launcher.
Step 2. Click Convert button in the location section of the dialog box that
appears.
Step 3. From the Convert Notes dialog box, select an option by clicking the
radio button

Step 4. Click OK button.

Footnote and Endnote dialog box

To change Footnote or Endnote numbering formats:

Step 1. Click the desired number format in Format section
Step 2. Set the starting value in the Start at: field.
Step 3. Select option in the Numbering: field.
Step 4. Click an Apply changes to option.
Step 5. Click Apply button.

To use Custom Mark:

Step 1. Click Symbol button to display the Symbol dialog box.
 Symbol dialog box

Step 2. Click the desired symbol and then click OK button.

Step 3. Click Insert button to use the symbol.

To delete Footnote or Endnote:

Step 1. Highlight Footnote or Endnote reference mark.

Step 2. Press Enter key or any other option for deleting. MSWORD
automatically renumbers Footnote or Endnote.

Inserting Graphics
MSWORD provides option to insert graphics to enhance document presentations.
Several ways to add graphical images in word document will be learned in this section.

To add Picture:
Step 1. In the document, click where the picture will be added.
 159

Picture button in the Illustration group

Step 2. Select Insert tab and the click Picture from the Illustrations group to
display available pictures. Images from other saved files can be used, if
there is any.

Insert Picture dialog box

 Inserted Picture

Step 3. Double click the desired picture or click and click Insert button or press
Enter key. The picture will appear in the selected part of the document
similar to the picture above.

To format Picture:
Step 1. Click the picture to display the Picture Tools and enable the Format tab
where the different tools grouped according to use are located.

Removed Background

Step 2. Click the Remove Background button. The picture will look similar
above.
 161

Picture Frame

Step 3. In the Picture Styles, select Bevel Perspective Left, White. It should
look similar to the above frame.
Step 4. Insert another picture. Insert Tulips flower as sample if available.

Crop to shape list

Step 5. In the submenu of Crop Shape list, select Heart. The result should be
like below:
 Cropped graphics example

There are many more interesting tools that can be explored. Learning how to use
them is a great advantage in using the Microsoft word to its maximum.

Making Use of Templates

A wide range of MSWORD templates are available to design a new document.
MSWORD templates have an extension name of .dotx.

To create a new template:

To select a template when creating a document, the steps are:
Step 1. Select New from the options under File tab which will automatically
display the Available Templates to select from.
Step 2. Click Sample Templates to display samples of templates or select
office.com option in selecting template.
 163

Available Templates

Step 3. Click the desired template to view its attributes in the Preview section.

Selected template

Step 4. Double click the desired template to be used in the new document to be
created. Some templates consist of more than one page.
 New Document using template

Step 5. In the newly opened template, click the fields and type the required
information such as Document Title, Subtitle, Place and Date and
many more.
Step 6. Replace the body of text with the desired inputs. Use all applicable tools
you have learned in the previous pages.
Step 7. Save as template by selecting the Word Template in the Save As: field
of Save As dialog box.

Template - body of document

To add WordArt:
 165

Word Art is a gallery of artistic texts that can be added in the document to make it
more presentable. To use this option, follow the procedure:
Step 1. Click the section where to add WordArt.
Step 2. Click the WordArt button in the Text group of the Insert tab to display
options.

WordArt Gallery

Step 3. Click the any of the icons to insert the text in the desired section. It
should look similar to the image below.

Inserted WordArt

Step 4. Highlight the WordArt to modify by using any of the available techniques
and tools from the Format tab.
Step 5. Click anywhere outside the selection when customization is done to
effect changes.
Using Auto Correct Options
This feature automatically detects and corrects typographical errors or typos and
incorrectly spelled words, quickly inserts symbols and long texts. The procedures are:

AutoCorrect option:
Step 1. Type “lettre” and then press Spacebar.
Step 2. Type “this is ane xample” and press Spacebar.
AutoCorrect replaces lettre with letter and “this is ane xample” with “this is an
example”. Typos are automatically replaced after pressing Spacebar.

Quick symbol insertion:

MSWORD has built – in AutoCorrect entries for symbols and if the desired symbol is
not available it can be added. Examples of symbols are:
Step 1. To type the Reserved Mark symbol, type (r) which automatically turns
into ®.
Step 2. To insert airplane to symbolize airport, press Alt key + 9992 to get ✈.
Step 3. To draw a black heart, press Alt key + 9829 to have ♥.

Quick insertion of long text:

The procedure is:
Step 1. Click the Options from the File tab to display the Word Options dialog
box.

Step 2. Click Proofing option to display AutoCorrect options dialog box.

Step 3. Click AutoCorrect Options… button to display the AutoCorrect dialog

box.

Word Option dialog box

 167

Step 4. Ensure or click that all the options in the AutoCorrect tab are enabled
including Replace text as you type.

AutoCorrect dialog box

Below are the descriptions of each of the available options in the AutoCorrect tab.

Option Description

This option will be used to display a small blue button

Show AutoCorrect or bar beneath text that was automatically corrected. Click
Options Buttons this button to see a menu, where you can undo the
correction or set AutoCorrect options.

Correct TWo INitial This option changes the second letter in a pair of
Capitals capital letters to lowercase.

Capitalize first letter This option capitalizes the first letter following the end
of sentences of a sentence.

Capitalize first letter This option will be used to capitalize the first letter of a
of table cells word in a table cell.

Capitalize names of This option will be used to capitalize the names of the
days days of the week.
 This option will be used to correct capitalization errors
Correct accidental
that occur when you type with the CAPS LOCK key
usage of cAPS LOCK key
depressed and turns off this key.

Replace text as you This option replaces typographical errors with the
type correct words as shown in the list beneath it.

Automatically use This option tells Word to replace spelling errors with
suggestions from the words from the dictionary as you type.
spelling checker

Add Text Entries:

There are hundreds of AutoCorrect entries stored in the dialog box and more entries
can be added with the use of Replace and With text fields. Try the following:
Step 1. In the Replace: field, type a word or phrase that often misspelled like
Fedilito.
Step 2. In the With: field, type the correct spelling of the word for example
Fidelito.
Step 3. Click Add button.
Step 4. Click Ok button or press Enter key.
Step 5. Type Fedilito in the document or any open document.
Step 6. Press Spacebar or Enter key. The typed text will be automatically
replaced by Fidelito.

Set AutoFormat:
AutoFormat features automatic application of associated styles to text being typed.
For instance, typing three dashes (---) and then pressing Enter key will create a line and
typing two dashes (--) between two words will be formatted into an em dash (–).
Below is the description of each of the options in the AutoFormat tab:

Option Description

"Straight quotes" This option will be used to replace plain quotation

with “smart quotes” characters with curly quotation characters.

Fractions (1/2) with This option will be used to replace fractions typed
fraction character (½) with numbers and slashes with fraction characters.

This option will be used to format text enclosed within

*Bold* and _italic_
asterisks (*) as bold and text enclosed within underscores (
with real formatting
_ ) as italic.

Internet and network This option will be used to format e-mail addresses
paths with hyperlinks and URLs as clickable hyperlink fields.

Ordinals (1st) with This option will be used to format ordinal numbers
 169

superscript with a superscript like 1st becomes 1st.

Hyphens (--) with This option will be used to replace a single hyphen
dash (—) with an en dash (.) and two hyphens with an em dash (—).

This option will be used to apply bulleted list

Automatic bulleted
formatting to paragraphs beginning with *, o, or - followed
lists
by a space or tab character.

This option will be used to apply numbered list

Automatic numbered
formatting to paragraphs beginning with a number or letter
lists
followed by a space or a tab character.

This option will be used to apply paragraph border

Border lines styles when you type three or more hyphens,
underscores, or equal signs (=).

This option will be used to create a table when you

Tables type a series of hyphens with plus signs to indicate
column edges. Try with +-----+------+ ) and then enter.

Built-in heading This option will be used to apply heading styles to

styles heading text.

Format beginning of This option will be used to replace plain quotation

list item like the one before characters with curly quotation characters.
it

Set left- and first- This option sets left indentation on the tab ruler
indent with tabs and based on the tabs and backspaces you type.
backspaces

This option automatically creates or modifies styles

Define styles based
based on manual formatting that you apply to your
on your formatting
document.

To set AutoFormat feature, the simple steps are:

Step 1. Click the Options from the File tab to display the Word Options dialog
box.
Step 2. Click Proofing option to display AutoCorrect options dialog box.
Step 3. Click AutoCorrect Options… button to display the AutoCorrect dialog
box.
Step 4. Click AutoFormat As You Type tab to display options where to select
what will be automatically formatted in typing.

AutoFormat tab

AutoFormat As You Type option

 171

Step 5. Click OK button or press Enter key.

Making Use of Table of Contents

Table of contents is a very powerful tool that must be learned to use especially in
writing scholarly works such as term paper, thesis, dissertation, feasibility study, capstone
project or text books.
The table of contents (TOC) is a list of topics available in a document. Headings are
itemized in the order that they are written in a document. TOC aids in navigating a
document by providing page numbers that are directly linked to headings.

To create a Table of Contents:

There are two options to create title or heading. Either select the text and click the
Title or Heading button or set first the Title or Heading style. In the procedure below, the
latter option is preferred.
Step 1. Create a new document using any of the different options.
Step 2. Select Title button in the Styles group of Home tab.
Step 3. Type “This is the way to create Title”.

Modify option

Step 4. Right click Title button and select Modify… from the options to display
dialog box.

Step 5. In the Formatting option, to modify Title attributes, click Format button
to open other dialog boxes and apply the following formats:

Font… Arial 14” Black

Paragraph… Spacing before: 6

Spacing after: 6
Center aligned

Border… None

Step 6. Type “This is the way to create SubTitle”.

Step 7. Type “This is the way to create Heading 1”.
Step 8. Type “This is the way to create Heading 2”.
Step 9. Type “This is the way to create Heading 3”.

Modify Style dialog box

Step 10. Repeat steps 5 and 6 clicking the appropriate button to apply the
following formats:

Style Modification

Font… Arial 13” Black

Subtitle Spacing before: 12

Paragraph… Spacing after: 12
Center aligned

Font… Arial 12” Black

Heading 1 Spacing before: 18

Paragraph… Spacing after: 6
Left aligned

Font… Arial 14” Black

Heading 2 Spacing before: 12

Paragraph… Spacing after: 6
Left aligned

Heading 3 Font… Arial 11” Black

 173

Spacing before: 6
Paragraph… Spacing after: 6
Center aligned

The result should look similar to this:

Different Title and Heading styles

To insert Table of Contents:

Step 1. Press Ctrl key + Home key to insure that the cursor is positioned at the
very beginning of the document.

Table of Contents option box

Step 2. Click the Automatic table 1 in the Table of Contents dropdown menu
of References tab.
 TOC sample

Step 3. The selected style of Table of Contents will appear in the cursor’s
location.

To define number of levels in Table of Contents:

The number of levels of heading to be displayed in Table of Contents can be set from
1 to 9 wherein the first two levels are reserved for Title and Subtitle and levels 3 to 9 for
heading levels. To set, follow the instruction below:

Insert Table of Contents dialog box

Step 1. Select Insert Table of Contents from the Table of Contents dropdown
menu.
Step 2. Increase or decrease the number of heading to be displayed in the
Table of Contents by clicking the appropriate button in the Show
Levels: field.
Step 3. Choose either to turn ON or OFF Show page numbers.
 175

Step 4. Right align page numbers can be disabled if Roman Numbering will be
used.
Step 5. Click OK button.

Step 6. Press CTRL key and then click over any of the available content of the
Table of Contents to be directed to the exact location of the associated
page.
The procedure in using Index, Table of Figures and Table of Authorities is similar
to the steps followed in using Table of Contents.

To update Table of Contents:

Number of pages and content of document may vary when working on document in
which may require to update Table of Contents. It can be done with simple steps to follow:
Step 1. Click Update Table button from the Reference tab which will display a
dialog box with two options to select from.

Update Table of Contents option

Step 2. In the dialog box, select first option, Update page numbers only if the
intent is to update page, but if there are changes made in headings,
select second option, Update entire table. Table of Contents will be
updated with all the recent changes made in the document.

To delete Table of Contents:

Deletion of Table of contents is easy to do, just follow the steps:
Step 1. From the References tab, click Table of Contents button.
Step 2. Click Remove Table of Contents. This action will automatically remove
the Table of Contents in the document.
 ASSESSMENT TEST 8
Name: ______________________________________ Score: _______
ID NO. ______________ Program/Year ____________ Date: ________

Instruction: Shade the button that corresponds to your answer.

1. To insert an organization chart, what tab should be used?

o A. File o C. Insert
o B. View o D. Page Layout

2. The keyboard shortcut to insert footnote is _____.

o A. Alt + F o C. Ctrl + Shift + F

 177

o B. Ctrl + F o D. Ctrl + Alt + F

3. What tab is used to insert Screenshot in the MSWORD document?

o A. View o C. Page Layout

o B. Home o D. Insert

4. Available templates are found on what tab?

o A. Home o C. Backstage options

o B. Quick Access Toolbar o D. Help

5. How to add the highlighted word into the dictionary?

o A. Right click text and select Add to Dictionary

o B. Press Menu Key and select Add to Dictionary.
o C. Click File tab, Options, Proofing, Custom.dictionary, Edit word list
button, type text, click Add button.

o All of the above.

6. To add a hyperlink, what tab should be used?

o A. Home o C. Mailings
o B. Review o D. Insert
7. In the Clipart, what option should be clicked to limit the search on movies only?

o A. Search for o C. Search in

o B. Picture o D. Results should be:

8. Wordart is enclosed with _______?

o A. Text box o C. Bullet

o B. Column o D. Table

9. The command used to adjust the brightness and contrast of an image is?

o A. Color o C. Corrections
o B. Artistic Effects o D. Picture styles

10. To change all the styles, use the____?

o A. Smartart o C. Style set

o B. Text effects o D. Wordart

11. To resize an image, what is the appropriate action?

o A. Right click the image to adjust its size

o B. Left click the image and use the handle to resize
o C. Crop the image
o D. All of the above
 179

12. To add your name initials in the AutoCorrect option to be replaced with complete
name, which is the method?

o A. Click Insert, Quick Parts…

o B. Click File, Info, Check for issues…
o C. Click File, Options, Proofing, AutoCorrect…
o D. All of the above

13. What is the button in the Spelling and Grammar dialog box that changes the
word throughout the document?

o A. Change o C. Replace all

o B. Replace o D. Change all

14. The keyboard shortcut to insert endnote is _____.

o A. Alt + Shift + D o C. Ctrl + Shift + D

o B. Ctrl + Alt + M o D. Ctrl + Alt + D
15. What is the keyboard shortcut that opens the thesaurus?

o A. Shift + F1 o C. Shift + F7

o B. Shift + F3 o D. Shift + F9

16. Which option will update the Table of Contents?

o A. Update links o C. Update entire table

 o B. Update document o D. All of the above

17. What is the keyboard shortcut to reveal formatting?

o A. Shift + F1 o C. Shift + F7

o B. Shift + F3 o D. Shift + F9

18. Which of the following will increase the number of heading levels to be
displayed?

o A. Formats: o C. Show page numbers.

o B. Show levels: o D. All of the above.

19. Which of the following should be used to set Ordinals to be auto formatted as
Superscripts as you type?

o A. AutoFormat o C. AutoFormat as you type

o B. AutoCorrect o D. Action

20. Which tab is used to insert Table of Figures?

o A. Insert o C. Table of Contents

o B. File o D. Reference
 181

MODULE 9

MSWORD 2010 INNOVATIVE TECHNIQUES

Objectives
By the end of this module, the learner should be able to:

1. Preview, print, email and translate documents.

2. Use the tools available from the Review tab.

3. Put into practice documents protection.

4. Increase proficiency in MSWORD application.

Preview Document
To preview a document prior to printing is a good habit and cost effective practice.
MSWORD provides this option to fix problems in printing processes like margins, number
of pages, paper size, printer selection and other printing options.

To scroll up or down:
Follow the steps:
Step 1. Open the document to be previewed for printing.
Step 2. Select Print from the File tab. Print options will be displayed.
Step 3. Click Right or Left arrow located at the bottom of the Print Preview to
display the next page or previous page. Or,
Step 4. Scroll up or down using the Scrollbar located at the right side of the
preview pane.

To adjust the preview display:

Using the Zoom setting at the bottom right corner of Print Preview, follow the
procedure:
Step 1. Increase display size by using any of the following:
1. Click positive ( + ) button.
2. Click cursor anywhere in the right part of the Zoom slide bar.
3. Hold down Slide box and drag to the right.
Step 2. Decrease display size by using any of the following:
 1. Click negative ( – ) button .
2. Click cursor anywhere in the left part of the Zoom slide bar.
3. Hold down Slide box and drag to the left.
4. Click Zoom to Page button if the display size is greater than
the default size which is 57 percent.

Preview section

Print Document
After Proofing and Previewing, click the Page Setup and Printer Properties to review
for possible changes or modification in the options.

To use Settings option:

Step 1. From the Print option, click Print All Pages button to display dropdown
menu.
 183

Setting dropdown menu

Step 2. From the dropdown menu, click any of the print options:

Option Description

Specify the page number or sections to print. Use

hyphen to indicate range and comma to indicate
Print Custom +Range
specific page. For instance, 3 – 7 to print pages 3 to 7,
and 12, 21 to print page 12 and 21 only.

Print Current Page Prints current selection.

Print Selection Prints only the selection.

Print All Pages Prints the whole document.

Step 3. Select either Print One Sided, the default option which prints only one
side of the page or Manually Print on Both Sides which reloads paper
when prompted to print on both sides of the paper.
 Print paper side option
Step 4. Set to either Collated to print by set of document or Uncollated to print by
set of page.

Print Set option

Step 5. Set the number of pages to be printed per sheet.

Print page option

To use Print option:

 185

Step 1. From the Print option, click Increase/Decrease button to input number
of copies or simply type value in Copies: box.

Print Copies option

Step 2. Click Printer Properties to display available printers. Default printer

bears Green Correct symbol.
Step 3. Click the printer name to be used.
Step 4. Click Print button to send the document to the printer for final printing.

Printer properties option

Using Email
There are options that facilitate sending a word document as an attachment to an
email address.

By MS OUTLOOK:
 Save & Send option

MSWORD has feature that sends a word document without opening your email
program. The document can be in the form of document file (DOC), PDF or other available
formats.
As attachment:
The steps are:
Step 1. Open the document to be sent by email.

Step 2. From the File tab, click Save & Send to display submenu options.

Step 3. Click Send Using Email option to display available methods.

Step 4. Select any of the displayed methods. Enter the recipient’s email address
and click Send. When sending email to various recipients, simply type
email addresses separated by semicolons (;) and a space.
As actual content of email message:
This requires the addition of Send to Mail Recipient command to the Quick
Access Toolbar. (customize Quick Access Toolbar).
The steps are:
Step 1. Open the document to be sent.
Step 2. From the Quick Access Toolbar, click Send to Mail Recipient. Email
message will be opened up where the content of the document will
appear in the message.
 187

Quick Access Toolbar

Step 3. Input recipient or email address, edit content if necessary and then click
Send.
By Yahoo Mail:
Open email account.
As attachment:

Yahoo Mail message box

Follow the steps:
Step 1. From the left column, Click Compose to open message box.

Step 2. Input recipient or email address in the Recipient box.

Step 3. Click Attach button to display the File Upload dialog box.
 File Upload dialog box

Step 4. Select the file to be attached.

Step 5. Click Open button. The file will be uploaded.

Attached file

Step 6. Click Send button. A notice of confirmation will be displayed.

 189

Yahoo Message successfully sent

As actual content of email message:

The steps are:
Step 1. Repeat steps 1 and 2 of “As attachment” option.
Step 2. Open the document to be sent.
Step 3. Copy text to be sent using any option.
Step 4. Paste into the message box
Step 5. Press Send button. Notification appears.

By Gmail:
Open email account.
As attachment:
Follow the steps:
Step 1. From the left column, Click Compose to open message box.

Step 2. Input recipient or email address in the Recipient box.

Step 3. Click Attach button to display the File Upload dialog box.
 Gmail message box

Step 4. Select the file to be attached.

Step 5. Click Open button. The file will be uploaded.

Attached file

Step 6. Click Send button. A notice of confirmation will be displayed.

 191

Gmail Message successfully sent

As actual content of email message:

The steps are:
Step 1. Repeat steps 1 and 2 of “As attachment” option.
Step 2. Open the document to be sent.
Step 3. Copy text to be sent using any option.

Document as actual content of message

Step 4. Paste into the message box

Step 5. Press Send button. Notification appears.

 There are other free email services available in the internet.

Document translation
There is also an option to translate MSWORD document from one language to
another with the use of following procedure:
Step 1. Under Review tab, click Translate button in the Language group to
display dropdown options to translate.
Step 2. Click Choose Translation Language option to display a Translation
Language Options dialog box.

Step 3. In the dialog box, select from the Translate from: dropdown list the
language used in the source document.

Step 4. Select from the Translate To: dropdown list the language to be used in
the target document.

Step 5. Click OK button and then Click Translation button again.

Step 6. Choose the top option which is a request to send source document over
the internet to be translated by Microsoft Translator machine.

Step 7. Click Send button in the Prompt box that appears.

Translate option
 193

Translation Language Options box

Use machine translation thru internet

Translate Whole Document Prompt box

 Translated document

Step 8. Copy the translation and save for use.

Comparing documents
There are times that a document is modified without enabling Track Changes that
makes it difficult to recognize changes. As such, MSWORD provides an option to compare
two documents with ease.
To have a better understanding on this very useful technique, follow the instruction
below:
Step 1. Press CTRL + N to create new document.
Step 2. Type =rand() and press Enter key to have new sample text.
Step 3. Type “comparing documents” between the 1st and 2nd paragraphs.

Step 4. Press F12 key to save as “Compare Document 1”.

 195

Using Compare Documents option

Step 5. Delete 3rd paragraph.

Step 6. Type “compared documents shows difference”

Step 7. Press F12 key to save as “Compare Document 2”.

Step 8. On the Review tab, click Compare button to display options.

Compare Documents dialog box

Step 9. In the Compare Documents dialog box, select Compare Documents

1in the Original Document box and select Compare Documents 2 in
the Revised Document box.

Step 10. Click More button to expand Compare options.

 More Compare Documents option

Step 11. Click Less button and then click OK button. Compare Result window will
be displayed as follows:

Compare Document Window

Document Security feature

 197

MSWORD has built – in security for every generated document. To deter

unauthorized access and edit to a document, use a Password Protection and
Restriction.
Once a document is password protected, there is no way to access it unless the
password is known and if the password is lost, then the document is beyond recovery.
Be responsible and cautious in setting up password to safeguard document.
To Set Password:
Step 1. Open an MSWORD document to set a password.
Step 2. In the submenu of Info option on the File tab, click Protect Document
button.
Step 3. In the displayed option, select Encrypt with Password.
Step 4. Input Password in the Encrypt Document dialog box that appears.

Protect Document options

 Encrypt Document dialog box

Step 5. Click OK button.

Step 6. Input the same password in the Confirm Password dialog box that
appears.

Confirm Password dialog box

Step 7. Click OK button. Document is now password protected.

Step 8. Close, save changes and re - open the document. Password dialog box
will be displayed.

Step 9. Input password in the field and press Enter key to open the document.

Password dialog box

To Remove Password:
Removal of Password can be done only after opening it. The procedure is:
Step 1. Open the password protected document.
Step 2. Click Protect Document button in the Info option.
Step 3. Select Encrypt with Password option.
Step 4. In the displayed Encrypt Document dialog box, delete dots (password) in
the Password: box. The box should be cleared or emptied to remove
password.
 199

Password input

Step 5. Press Enter key or click OK button.

Step 6. Close the document and save changes. The next time the document will
be accessed, password no longer be asked.

To Set Formatting and Editing restrictions:

Step 1. Open a document where restrictions will be set.

Restrict Formatting and Editing pane

Step 2. Click Protect Document button in the Info option.

Step 3. Select Restrict Editing from the displayed options.

Step 4. In the Restrict Formatting and Editing pane that appears in the
right side of the document window, set Editing restrictions.

Step 5. Click Settings… and set formatting restrictions.

Step 6. Set Exception option.

Step 7. Click Yes, Start Enforcing Restriction button.

 Start Enforcing Protection dialog box

Step 8. Enter new password and re – enter password in the Start

Enforcing Protection dialog box that appears.

Step 9. Press Enter key or click OK button.

Tracked changes

Step 10. Close and save changes. The next time the document will be
accessed for editing, all insertions are red in color, underlined and
deletion will not erase the text but instead, it will be marked with
strikethrough line. Bar lines indicate the rows were changes
occurred as shown above.

To Remove Formatting and Editing restrictions:

Removal of restrictions is simple, just follow the steps below:
Step 1. Open a document in which restrictions will be removed.
Step 2. Click Protect Document button in the Info option.

Step 3. Select Restrict Editing from the displayed options.

 201

Stop Protection

Step 4. Click Stop Protection button in the displayed Restrict Formatting and
Editing pane.
Step 5. In the displayed Unprotect Document dialog box, input the same
password used in the formatting restrictions to remove editing or
formatting restrictions.

Apply Watermark
Watermark is generally, a faded text or a light picture used as background or marking
for a document page. It can be viewed in Print Layout view, Full Screen Reading view or
in a printed document.
In MSWORD, a document can be watermarked with either standard design which is
non – editable or customized type. To use these features, follow the procedures below:

To Set Standard Watermark:

Step 1. Open a document wherein a watermark will be applied.
Step 2. On the Page Layout tab, click the Watermark button in the Page
Background group.
Step 3. In the displayed options list, click any of the following standard
watermark designs:
1. Confidential
2. Disclaimer
3. Urgent
 Selected design will be automatically applied.

Watermark dialog box

To Set Custom Watermark:

A custom watermark is a modifiable text or a picture. To use this option, follow the
instruction:
By using a picture:
Step 1. Open a document.
Step 2. On the Page Layout tab, click the Watermark button in the Page
Background group.
Step 3. In the displayed options list, click Custom Watermark…
Step 4. In the Printed Watermark dialog box, click radio button of Picture
watermark.
 203

Insert Picture dialog box

Step 5. Click Select Picture… button.

Step 6. In the displayed Insert Picture dialog box double click picture or select it
and click Insert button.
Step 7. In the Printed Watermark dialog box that will be displayed, select any
value in the Scale: box
Step 8. Check or uncheck Washout box.
Step 9. Click Apply button to view the actual effect.
Step 10. Click Close button.

Picture watermark dialog box

 Picture watermark

By using text:
Step 1. Open a document.
Step 2. On the Page Layout tab, click the Watermark button in the Page
Background group.
Step 3. In the displayed options list, click Custom Watermark…
Step 4. In the Printed Watermark dialog box, select Text Watermark.
 205

Printed Watermark dialog box

Step 5. Input the specification below:

Text : THIS IS MY FIRST WATERMARK
Font : Arial
Size : Auto
Color : Green
Step 6. Click Apply button. The watermark will be applied.
Step 7. Click Close button.
To remove Watermark:
Step 1. Open a document which a watermark will be removed.
Step 2. On the Page Layout tab, click Watermark button in the Page
Background group.
Step 3. In the displayed options list, click Remove Watermark…

ASSESSMENT TEST 9
Name: ______________________________________ Score: _______
ID NO. ______________ Program/Year ____________ Date: ________

Instruction: Shade the button that corresponds to your answer.

1. What is the keyboard shortcut to move to the next field in the Page Setup dialog
box?
o A. Ctrl + Tab o C. Shift + Tab

o B. Alt + Tab o D. Tab

2. What is the keyboard shortcut to select tab in the Page Setup dialog box and in
all other similar boxes?

o A. Alt + Tab o C. Shift + Tab

o B. Ctrl + Tab o D. Alt + T + O

3. To maintain confidentiality of information, what should be done before sharing

document?

o A. Accept or reject tracked o C. Remove comments

changes

o B. Split document o D. All of the above

4. The Columns command is found on what tab?

o A. Home o C. Page Layout

o B. View o D. Review

5. Aside from Track Changes, what is the other review feature that can be used in
editing?

o A. Thesaurus o C. Reviewing pane

o B. Restrict Editing o D. Compare

6. What is the purpose of compressing the image to be e-mailed?

 207

o A. Reduce file size o C. Good arrangement

o B. Enhance image quality o D. All of the above

7. To exclude the spelling and grammar errors markings in sharing a document,

what should be done?

o A. Check Exceptions in the o C. Insert New Comments

Word options

o B. Change Themes o D. Modify Styles

8. Which dialog box should be used to modify margin settings?

o A. Page Setup o C. Page Layout

o B. Margins o D. Orientation

9. What is the keyboard shortcut to move the cursor backward in the Page Setup
dialog box?

o A. Ctrl + Tab o C. Shift + Tab

o B. Alt + Tab o D. Tab

10. The default size of white envelope is _____?

o A. Size 9 o C. Size 11
o B. Size 10 o D. Size 12
 11. Page size is found in what group of the Page Layout tab?

o A. Home o C. Review
o B. Insert o D. Page Setup

12. Which of the tabs the Show Markup button is located?

o A. Page Layout o C. Layout

o B. References o D. Review

13. Keyboard shortcut to print is _____ ?

o A. Ctrl + F o C. Ctrl + Shift + P

o B. Ctrl + P o D. Shift + F

14. Below are user – defined data type except ______ ?

o A. Name o C. Address
o B. Birthday o D. E-mail address

15. What is the default margin setting in MSWORD 2010?

o A. Narrow o C. Mirrored
o B. Normal o D. Moderate

16. Which view is used to adjust margins using the ruler?

o A. Page Layout o C. Web Layout

 209

o B. Full Screen Reading o D. Outline

17. What is the button that hides the margin area of each page and the space
between pages to display more text?

o A. Show White Space o C. Hide White Space

o B. Ruler button o D. Both A and B

18. The keyboard shortcut for Print Preview is _____?

o A. Ctrl + P o C. Alt + P
o B. Shift + P o D. Alt + Ctrl + I

19. The default Print Setting is _____?

o A. Print Custom Range o C. Print Selection

o B. Print Current Page o D. Print All Pages

20. The Layout of an inserted picture as Watermark can be set to diagonal.

o A. True o B. False
 APPENDIX A

Answer Keys

ASSESSMENT TEST 1
I. Operating System Software / Application Software.

________ 1. A
________ 2. A
________ 3. O
________ 4. A
________ 5. A
________ 6. O
________ 7. O
________ 8. O
________ 9. O
________ 10. O

II. Inventions

1. 5th Generation – Artificial Intelligence

2. 3rd Generation - Integrated Circuits
3. 1st Generation – Vacuum
4. 2th Generation – Transistor
5. 4th Generation – Microprocessor
 211

III. Any output devices

1. _________________________
2. _________________________
3. _________________________
4. _________________________
5. _________________________

IV. Devices:

1. Both Input and Output

2. Both Input and Output
3. Input
4. Output
5. Output
6. Output
7. Input
8. Input
9. Both Input and Output
10. Output
11. Both Input and Output
12. Output
13. Output
14. Output
15. Both Input and Output
16. Output
17. Both Input and Output
18. Input
19. Output
20. Input

ITEM ASSESSMENT TEST NO.

NO. 2 3 4 5 6 7 8 9

1 C A A C A D C D

2 D C C D C D D B

3 C D D C C C D C

4 B D C A D D C C

5 C C A D A A C D

6 A B C B B D D A

7 B D B A D D D A

8 D A B D D C A A

9 A C C D D C C C

10 C A D C B D C B

11 C C D B A B D

12 D B C B C C D

13 A A B B A D B

14 B D B B D D D

15 C D C D B C B

16 A C D C C A

17 D C D C A C

18 A C D B B D

19 A D A D C D

20 A D D D D B
 213

APPENDIX B

List of Special Characters

~ Tilde

Acute, Back quote, grave, grave accent, left quote,

`
open quote, or a push

! Exclamation mark, Exclamation point, or Bang

@ Ampersat, Arobase, Asperand, At, or At symbol

# Octothorpe, Number, Pound, sharp, or Hash

£ Pounds Sterling or Pound symbol

€ Euro

$ Dollar sign

¢ Cent sign

¥ Japanese Yen

$ Generic currency

§ Micro or Section

% Percent

° Degree

^ Caret or Circumflex

& Ampersand, Epershand, or And

* Asterisk and sometimes referred to as star.

( Open parenthesis

) Close parenthesis
- Hyphen, Minus or Dash

_ Underscore

+ Plus

= Equals

{ Open Brace, squiggly brackets, or curly bracket

} Close Brace, squiggly brackets, or curly bracket

[ Open bracket

] Close bracket

| Pipe, Or, or Vertical bar

\ Backslash or Reverse Solidus

/ Forward slash, Solidus, Virgule, or Whack

: Colon

; Semicolon

" Quote, Quotation mark, or Inverted commas

' Apostrophe or Single Quote

< Less Than or Angle brackets

> Greater Than or Angle brackets

, Comma

. Period, dot or Full Stop

? Question Mark

APPENDIX C

ASCII STANDARD CODES

 215

 © Copyrighted [0169]  ♅ Uranus [9797]

 ♥ coeur [3]  ♆ Neptune [9798]
 ® Reserved mark [0174]  ♇ Pluto [9799]
 ℠ Service mark [8480]  ♈ Aries [9800]
 ℃ Celsius [8451]  ♉ Taurus [9801]
 ℅ Care of [8453]  ♊ Gemini [9802]
 ℉ Fahrenheit [8457]  ♋ Cancer [9803]
 № Number symbol [8470]  ♌ Leo [9804]
 ℗ Sound recording copyright  ♍ Virgo [9805]
[8471]  ♎ Libra [9806]
 ℞ Prescription/pharmaceutical  ♏ Scorpio [9807]
symbol [8478]
 ♐ Sagittarius [9808]
 Ω Ohm [8486]
 ♑ Capricorn [9809]
 ℧ Inverted ohm [8487]
 ♒ Aquarius [9810]
 ☀ Sunshine [9728]
 ♓ Pisces [9811]
 ☁ Cloud [9729]
 ♔ White king [9812]
 ☂ Umbrella [9730]
 ♕ White queen [9813]
 ☃ Snowman [9731]
 ♖ White rook [9814]
 ☄ Comet [9732]
 ♗ White bishop [9815]
 ★ Star (solid) [9733]
 ♘ White knight [9816]
 ☆ Star (outline) [9734]
 ♙ White pawn [9817]
 ☇ Lightning [9735]
 ♚ Black king [9818]
 ☈ Thunderstorm [9736]
 ♛ Black queen [9819]
 ☉ Sun [9737]
 ♜ Black rook [9820]
 ☊ Ascending node [9738]
 ♝ Black bishop [9821]
 ☋ Descending node [9739]
 ♞ Black knight [9822]
 ☌ Conjunction [9740]
 ♟ Black pawn [9823]
 ☍ Opposition [9741]
 ♠ Black spade suit [9824]
 ☎ Phone (solid) [9742]
 ♡ Red heart suit [9825]
 ☏ Phone (outline) 9743]
 ♢ Red diamond suit [9826]
 ☐ Checkbox [9744]
 ♣ Black club suit (or shamrock)
 ☑ Ballot box [9745] [9827]
 ☒ Ballot box with X [9746]  ♤ Red spade suit [9828]
 ☓ Saltire (St. Andrew's Cross)  ♥ Black heart suit (or valentine)
[9747] [9829]
 ☚ Left-pointing index finger  ♦ Black diamond suit [9830]
(solid) [9754]
 ♧ Red club suit [9831]
 ☛ Right-pointing index finger
(solid) [9755]  ♨ Hot springs [9832]
 ☜ Left-pointing index finger  ♩ Musical quarter note [9833]
(outline) [9756]  ♪ Musical eighth note [9834]
 ☝ Upwards-pointing index  ♫ Musical single bar note
 finger (outline) [9757] [9835]
 ☞ Right-pointing index finger  ♬ Musical double bar note
(outline) [9758] [9836]
 ☟ Downwards-pointing index  ♭ Flat note [9837]
finger (outline) [9759]  ♮ Natural note [9838]
 ☠ Skull & crossbones [9760]  ♯ Sharp note [9839]
 ☡ Caution sign [9761]  ✁ Cut above [9985]
 ☢ Radioactive sign [9762]  ✂ Cut here [9986]
 ☣ Biohazard sign [9763]  ✃ Cut below [9987]
 ☤ Caduceus or "Kerykeion"  ✄ Scissors [9988]
[9764]
 ✆ Public pay phone [9990]
 ☥ Ankh [9765]
 ✇ Film reel (tape spool) [9991]
 ☦ Eastern Christian cross
[9766]  ✈ Airport/airplane [9992]
 ☧ Chi Rho cross [9767]  ✉ Envelope/mail/email [9993]
 ☨ Patriarchal cross [9768]  ✌ Victory sign [9996]
 ☩ Greek cross [9769]  ✍ Signature/sign here [9997]
 ☪ Crescent moon & star [9770]  ✎ Pencil diagonal down [9998]
 ☫ Farsi symbol [9771]  ✏ Pencil [9999]
 ☬ Adi Shakti [9772]  ✐ Pencil diagonal up [10000]
 ☭ Hammer & sickle [9773]  ✓ Checkmark [10003]
 ☮ Peace sign [9774]  ✔ Heavy checkmark [10004]
 ☯ Yin & yang [9775]  ✕ Multiplication sign/X
[100005]
 ☰ Trigram Heaven [9776]
 ✖ Heavy multiplication sign/X
 ☱ Trigram Lake [9777] [10006]
 ☲ Trigram Fire [9778]  ✗ Ballot X [10007]
 ☳ Trigram Thunder [9779]  ✘ Heavy ballot X [10008]
 ☴ Trigram Wind [9780]  ✝ Latin Roman cross [10013]
 ☵ Trigram Water [9781]  ✞ Latin cross 3D shadow
 ☶ Trigram Mountain [9782] [10014]
 ☷ Trigram Earth [9783]  ✟ Latin cross outline [10015]
 ☸ Dharma wheel [9784]  ✠ Maltese Cross [10016]
 ☹ Frowning face [9785]  ✡ Star of David [10017]
 ☺ Smiley face [9786]  ❛ Quotation mark single
 ☻ Black smiley face [9787] turned comma [10075]
 ☽ Waxing crescent moon  ❜ Quotation mark single
[9789] comma [10076]
 ☾ Waning crescent moon  ❝ Quotation mark double
[9790] turned comma [10077]
 ☿ Mercury [9791]  ❞ Quotation mark double
comma [10078]
 ♀ Venus (female symbol)
[9792]  ™ Trademark [0153]
 ♁ Earth symbol [9793]  ○= 777
 ♂ Mars (male symbol) [9794]
 217

 ♃ Jupiter [9795]
 ♄ Saturn [9796]