ASIS User Manual - VM

Project ASIS

Module Variation Management

Date 20 Oct 2016

Last Updated Date 14 Aug 2017

Version 1.1

Release 1.0
 Notice

This is a controlled document. Unauthorised access, copying, replication

or usage for a purpose other than for which it is intended, are prohibited.
All trademarks that appear in the document have been used for
identification purposes only and belong to their respective companies.
Copyright: Ministry of Health (Malaysia), 2016-2017

ASIS User Manual - VM v 1.1 ii

 Document Release Notice
Notice No.: 1.0
Customer: Ministry of Health (MoH)
Concessions - Radicare, Edgenta Mediserve, Medivest, Sedafiat, One Medicare
Project: Asset and Services Information System (ASIS)

Document details

Name Version no. Description

ASIS User Manual – VM 1.1 Provides user-oriented

information for performing tasks
in the VM module.

ASIS User Manual - VM v 1.1 iii

 About this Manual
Purpose

This manual has been written to help you understand and use the variation
management module within the ASIS application. It provides the functional
capabilities and operational details of VM, and contains the procedures that you
should know for performing your business tasks using VM.
Intended Audience

This manual is primarily intended for hospital users, company users, and
treatment plant users who will use VM to record and maintain the hosptial
specific variation management related activities.
Pre-requisites for Use

The functional pre-requisites for understanding this manual would be the basic
understanding of the healthcare facilities and the type of variations, which arise
within the healthcare facilities.
Typographical Conventions

Convention Indicates Example

Bold All elements including From the File menu, choose

buttons, image icons, Upload.
tabs, menus, and sub-
menus that you can click. Click Edit.

All Page (screen) names Click Profile.

as how it is displayed in In the General Master page, click
the application Master

Italics Includes name of a field in Enter the Address.

task topics that is either
entered or displayed.

Green Font Module, Menus and Sub- General Master>Company Master

menus navigation

Blue Font Cross-references Refer section 3.1.1

(Headings)
Refer Figure 1
Blue-Gray
Font (Table Refer Table 2
and Figures)
in Italics

Single System Messages ‘Invalid credentials’

quotes ‘<>’

ASIS User Manual - VM v 1.1 iv

 Convention Indicates Example

Blue text URLs and hyper-links. http://asis.moh.gov.my

underlined

Text in Any defined format for a The Document No. is displayed in

Courier New field value. the following format:
font
<Module Name>/<Screen
Name>/<Hospital
Code>/<YYYYMM>/<Running
No.>
For example, the SNF Document
No. for SNF screen is displayed as:
VM/FRM/PJY076/201703/000005

References

Document Name Description

ASIS_URSSD_VariationMgtV1.4Signoff Provides the functional requirements

of ASIS-VM.

ASIS User Manual - VM v 1.1 v

 Contents
1 Introduction............................................. 13
2 About Dashboard ..................................... 14
3 Transaction .............................................. 16
3.1 SNF ...................................................................... 17
3.1.1 Searching SNF Details..................................................... 22
3.1.2 Adding SNF Details ......................................................... 22
3.1.2.1 Viewing Remarks History .................................................... 29
3.1.2.2 Attaching Files ................................................................... 30

3.1.3 Deleting Rows in Add SNF – Attachments .......................... 31

3.1.4 Editing SNF Details ......................................................... 31
3.1.4.1 Verifying SNF .................................................................... 33
3.1.4.2 Approving SNF .................................................................. 34

3.1.5 Viewing SNF Details........................................................ 38

3.2 Bulk Authorization ............................................... 39

3.2.1 Performing Bulk Authorization.......................................... 40

3.3 Variation Month Closing ...................................... 42

3.3.1 Closing Variation Month Details ........................................ 42
3.3.1.1 Viewing Asset Details ......................................................... 45

3.4 Verification of Variations ..................................... 47

3.4.1 Adding Verification of Variations ....................................... 48

3.5 Verification of Variations – Rejection .................. 56

3.5.1 Verifying the Rejected Variations ...................................... 58

3.6 Summary Report on Variations ............................ 62

3.6.1 Approving Summary Reports ........................................... 64

3.7 Summary of Variations – Rejection ..................... 67

3.7.1 Fetching the Summary of Variation – Rejection Details ....... 69

ASIS User Manual - VM v 1.1 vi

 3.8 Summary of Fee Report ....................................... 73
3.8.1 Adding Summary of Fee Report........................................ 74
3.8.1.1 Verifying and Approving Summary of Fee Report .................. 78

3.8.2 Viewing Summary of Fee Report ...................................... 80

4 Report ...................................................... 81
4.1 Generating a Report ............................................ 81

ASIS User Manual - VM v 1.1 vii

 List of Figures
Figure 1: VM – Dashboard ......................................................................... 14

Figure 2: Asset Details Pop–Up Screen ....................................................... 15

Figure 3: Transaction Menu ....................................................................... 16

Figure 4: SNF Process Flow ....................................................................... 19

Figure 5: SNF Page .................................................................................. 21

Figure 6: Add SNF Page – FEMS/BEMS........................................................ 28

Figure 7: Add SNF Page – CLS ................................................................... 29

Figure 8: Add SNF – Remarks History Tab ................................................... 30

Figure 9: Add SNF – Attachments Tab ........................................................ 31

Figure 10: Edit SNF Page .......................................................................... 32

Figure 11: SNF Page – Verify ..................................................................... 34

Figure 12: SNF Page – Approve ................................................................. 36

Figure 13: View SNF Page ......................................................................... 39

Figure 14: Bulk Authorization Page ............................................................. 41

Figure 15: Variation Month Closing Page ..................................................... 42

Figure 16: Variation Month Closing Page (after fetching) - FEMS/BEMS ........... 44

Figure 17: Variation Month Closing Page (after fetching) – CLS ...................... 44

Figure 18: Asset Details Pop-Up Screen ...................................................... 45

Figure 19: Start/Stop Services Notification Form (SNF) ................................. 46

Figure 20: Verification of Variations Process Flow ......................................... 47

Figure 21: Verification of Variations Page .................................................... 48

Figure 22: Verification of Variations (FEMS - Building & Systems) – Reject

Remarks Pop-Up ................................................................................ 50

Figure 23: Verification of Variations (FEMS - Building & Systems) Page ........... 51

Figure 24: Verification of Variations (FEMS – Equipment & Vehicles) Page ....... 52

Figure 25: Verification of Variations (FEMS – Land Area) Page ....................... 53

Figure 26: Verification of Variations (BEMS – Equipment) Page ...................... 54

Figure 27: Verification of Variations (CLS – Cleansing Area) Page................... 55

ASIS User Manual - VM v 1.1 viii

Figure 28: Verification of Variations - Rejection Process Flow ......................... 57

Figure 29: Verification of Variations - Rejection Page .................................... 58

Figure 30: Verification of Variations – Rejection (Remarks pop-up Screen) ...... 60

Figure 31: Verification of Variations – Rejection (Action Details pop-up Screen)61

Figure 32: Verification of Variation - Rejection Page (after fetching) ............... 62

Figure 33: Summary Report on Variations Process Flow ................................ 63

Figure 34: Summary Report on Variations Page ........................................... 64

Figure 35: Summary Reports (Reject Remarks Pop-up Screen) ...................... 66

Figure 36: Summary Report on Variations Page (after fetching) ..................... 66

Figure 37: Summary of Variations - Rejection Process Flow ........................... 68

Figure 38: Summary of Variations – Rejection Page ..................................... 69

Figure 39: Summary of Variations – Rejection (Reject Remarks Pop-up Screen)

........................................................................................................ 71

Figure 40: Summary of Variations – Rejection (Action Taken Pop-up Screen) .. 72

Figure 41: Summary of Variations – Rejection Page (after fetching) ............... 72

Figure 42: Summary of Fee Report Page ..................................................... 74

Figure 43: Add Summary of Fee Report Page............................................... 75

Figure 44: Add Summary of Fee Report Page – FEMS/BEMS .......................... 76

Figure 45: Add Summary of Fee Report Page – CLS ..................................... 76

Figure 46: Summary of Fee Report Page – FEMS/BEMS ................................ 77

Figure 47: Summary of Report Page – CLS .................................................. 78

Figure 48: Summary of Fee Report Page – Verification ................................. 79

Figure 49: Summary of Fee Report Page – Approval ..................................... 79

Figure 50: View Summary of Fee Report Page ............................................. 80

Figure 51: Sample Report Page.................................................................. 82

ASIS User Manual - VM v 1.1 ix

 List of Tables
Table 1: Messages ................................................................................... xii

Table 2: Transaction Main Menu ................................................................. 16

Table 3: VM Reports ................................................................................. 82

ASIS User Manual - VM v 1.1 x

 List of Abbreviations
Abbreviation/ Expansion
Acronym

CLS Cleansing Services

BEMS Biomedical Engineering Maintenance Services

DW During Warranty

FEMS Facility Engineering Maintenance Services

PW Post Warranty

SNF Service Start/Stop Notification Form

VM Variation Management

VVF Verification of Variation

ASIS User Manual - VM v 1.1 xi

 List of Messages
The following table provides the list of messages displayed by the
application for every action that is performed:
Table 1: Messages

If… Message

Saved the details in a ‘Data saved successfully’

page or a tab in a
page

Any fields is empty or ‘Some fields are incorrect or have not been
filled incorrectly filled in. Please correct this to proceed’.

Deleting a record Do you want to delete the record?

After successful deletion, message is
displayed as ‘Record Deleted Successfully’.

Cancelling the ‘Record is not Saved/Updated. Do you still

changes want to continue?’

Generating a schedule ‘Generated Successfully’

Deleting the only row ‘Sorry! You cannot delete all record(s)’.
or all rows in a detail
grid

Navigating to another ‘You have unsaved changes on this page. Do

screen without saving you want to continue?’
your changes

ASIS User Manual - VM v 1.1 xii

1 Introduction
Variation Management (VM) provides a framework for efffectively handling
the various healthcare facility related variations (or changes) which may
arise in the hospital environment. It focuses specifically on handling the
asset related variations, biomedical equipment related variations and
cleansing area related variations.
It handles the variations which arise in the following modules:
 FEMS (Facility Engineering Maintenance Services)
 BEMS (Biomedical Engineering Maintenance Services)
 CLS (Cleansing Services)
It deals with the following aspects of variation management:
 SNF (Service Start/Stop Notification Form): It is a prerequisite for
raising and implementing variations.
 Variation Month Closing: It captures the approved and unapproved
variations on a monthly-basis.
 Verification of Variations: It deals with higher authority verification of
the suggested variations.
 Variation related reports: It highlights the various aspects of
variations like the variation related cost calculation, their approvals
and so on.

ASIS User Manual - VM v 1.1 13

2 About Dashboard
Dashboard of VM provides a consolidated view of the variation related
characteristics, like SNF ststus, variation status, and VVF pending status
for the selected month & year and the service (FEMS, BEMS or CLS) to
which the variation belongs.
It shows the count of various SNF statuses such as Open, Issued, Verified,
and Approved. It shows the count of various variation status such as
Variation Raised, Authorized, Unauthorized, and Approved. It aslo displays
the count of VVF pending for verification and the count of VVF rejected by
Company, JOHN, and Hospital Director.
The following figure displays the dashboard of VM:

Figure 1: VM – Dashboard
If any record exist for a particular status, the status and the count is
marked in blue colour, and if clicked on the status, it will show the details
of the asset with the specified status.

ASIS User Manual - VM v 1.1 14

 The following figure displays the Asset Details pop-up of the Open SNF
Status:

Figure 2: Asset Details Pop–Up Screen

ASIS User Manual - VM v 1.1 15

3 Transaction
The Transaction menu tracks and handles the activities associated with
the Variation Management.
The following figure displays the Transaction Menu:

Figure 3: Transaction Menu

Click Transaction and the following main menu items are displayed:
Table 2: Transaction Main Menu

Main Menu Item Description

SNF Service Start/Stop Notification Forms (SNFs) are a

prerequisite for raising and implementing
variations across assets belonging to BEMS, FEMS
and CLS modules. This section within variation
management module is used for managing
(adding, editing, viewing and deleting) such SNFs.

Bulk Authorization Bulk authorization or authorization of multiple

assets at a time without having to look into the
asset register every time to authorize an asset
individually can be done from this screen by the
concerned authorities.

ASIS User Manual - VM v 1.1 16

 Main Menu Item Description

Variation Month Variations occurring across healthcare facilities

Closing related to BEMS, FEMS and CLS modules are
formally closed every month. Those assets for
which variation has been authorized on or before
15th of each month are proceeded for
implementation; others are moved to next month
and variation date is updated accordingly. This
activity is recorded in this section.

Verification of Variations occurring across healthcare facilities

Variations related to BEMS, FEMS and CLS modules should be
formally verified by the concerned authorities
before they get implemented. These verifications
and their related details are recorded in this
section.

Verification of All the rejected variations get listed in this section.

Variation -Rejection The concerned authorities can look into these
rejected records and re-verify them so that these
variations are ready to be implemented again.

Summary Report on Provides a summary report on variation details for

Variations the selected criteria such as asset type, variation
status, and so on.

Summary of All the variations which are rejected get listed in

Variation – this section. The concerned authorities can look
Rejection into these rejected records, take the necessary
steps to resolve those rejections and can resubmit
the same records again for verification.

Summary of Fee Variation related costs such as during warranty

Report fee, post warranty fee are calculated, verified, and
approved using these reports.

This manual provides further details about these main menu items in the
subsequent sections.

3.1.1 SNF
SNF stands for service start/stop notification form. Whenever a variation
needs to be proposed, SNF must be raised. It must be submitted, verified,
and approved, to implement the proposed variation. A variation can be

ASIS User Manual - VM v 1.1 17

 proposed under different circumstances, like adding a new facility,
upgrading a facility, transferring an asset, stopping a service, and so on.
It provides information about the various service start/stop notification
forms (SNFs) issued with respect to: biomedical equipments (of BEMS
module), assets like buildings, systems and land areas (of FEMS module)
and cleansing areas (of CLS module).

ASIS User Manual - VM v 1.1 18

 The workflow associated with the SNF, along with the various authorities
involved in the process, is displayed in the flowchart below:

Asset Officer Add and submit SNF

Hospital Engineer

More Info Verify /

More
Info

Verify

Hospital Director

Reject
Approve /
SNF is Reject / More Info
rejected More Info

Approve

SNF is approved

Figure 4: SNF Process Flow

ASIS User Manual - VM v 1.1 19

 This page allows to:
 Search for SNFs
 Add, Edit, Verify, Clarify, Approve, and View SNFs
 Delete unwanted SNFs
 Export the SNFs to PDF, Excel and CSV formats
Pre-requisite:
To maintain SNF, you should have provided testing and commissioning
details in FEMS>Transaction>T&C>Testing and Commissioning.
Access Rights:
This page can be accessed by user types, whoever is given permission to
perform the required action. They are explained below:
 SNF related to CLS can be initiated (add) and submitted (issue) only
by Asset Officer. SNF related to FEMS and BEMS can be initiated
(add) and submitted (issue) by Asset Officer and Hospital Engineer.
 Once the SNF is submitted, Hospital Engineer can edit and verify the
SNF.
 Once the SNF is verified, Hospital Director can edit and approve the
SNF.
Navigation:
To go to SNF page, click VM>Transaction>SNF.

Brief Overview of SNF Workflow:

Only Asset Officer has the right to add SNFs.
Roles for the concerned authorities (Asset Officer, Hospital Engineer and
Hospital Director) who can work on the SNF are created in
FMS>Master>Human Resources>Hospital Staff Master.
Workflow:
1. Log in as Asset Officer and add an SNF by providing the required
details. SNF related to FEMS and BEMS can be added by Asset Officer
and Hospital Engineer. SNF related to CLS can only be added by Asset
Officer.
Note: SNF status is ‘Open’, by default and even after the form is
saved.
2. Continue and submit the saved SNF form. The SNF proceeds to next
phase, which is verification. SNF related to FEMS and BEMS can be
submitted by Asset Officer and Hospital Engineer. SNF related to CLS
can only be submitted by Asset Officer.

ASIS User Manual - VM v 1.1 20

 Note: SNF status is changed to ‘Issued’, after the form is submitted.
3. Log in as Hospital Engineer and verifiy the submitted SNF form. The
SNF proceeds to next phase, which is approval. Hospital Engineer can
verify or ask for more info on the SNF.
Note: SNF status is changed to ‘Verified’, after the form is verified.
SNF status is changed to ‘Clarification Sought By HE’, if Hospital
Engineer asks for More Info.
4. Log in as Hospital Director and approve the verified SNF form. Hospital
Director can approve, reject or ask for more info on the SNF.
Notes:
 SNF status is changed to Approved, after the form is approved. SNF
status is changed to Rejected, if the Hospital Director rejects the
SNF. SNF status is changed to ‘Clarification Sought By HD’, if the
Hospital Director asks for More Info.
 If the Hospital Director asks for More Info, the SNF is sent back to
the Hospital Engineer for clarification. The Hospital Engineer can
clarify or ask for more info on the SNF. SNF status is changed to
‘Clarified By HE’, if clarified.
 If the passed T&C gets cancelled in the Testing and
Commissioning screen, the respective SNF with open status also
gets cancelled. The status of the SNF is changed to ‘Cancelled’.
Also, if the open SNF is deleted, the status is changed to
‘Cancelled’.
The following figure displays the SNF page:

Figure 5: SNF Page

ASIS User Manual - VM v 1.1 21

3.1.2 Searching SNF Details
To search the SNF details, perform the following:
1. On the Variation Management page, click Search icon.
2. From the first drop-down, select All or Any based on your type of
search.
Note: All is selected, by default. If you select Any, an Or search is
performed with any of the existing search parameters.
3. In the following row, select the relevant search parameter, such as
Service, SNF Document No., T&C Document No., Pre-Registration
Asset No. / Asset No., User Area Code / My Spata Code, Month, Date,
Variation Status, or SNF Status.
Note: The search parameters differ according to the screen / page.
4. Select the type of search action to be performed, such as contains,
does not contain, equal, not equal, begins with, does not begin with,
and so on.
5. In the text box, enter the search keyword corresponding to your
search parameter, and click Find.
Note: For certain search parameters, a drop-down appears instead of
the text box. Select a value from the drop-down.
Tips:
 To add different search parameters, click +.
 To delete the corresponding rows of search criteria, click -.
 To reset your search criteria options, click Reset.
 To export the grid items, click Export to Excel, Export to PDF,
and Export to CSV from SNF page.

3.1.3 Adding SNF Details

User should be logged in as Asset Officer (AO) to add and submit SNFs.
SNF related to FEMS and BEMS can also be added and submitted by
Hospital Engineer. SNF related to CLS can only be added and submitted by
Asset Officer.
To add the SNF details, Asset Officer has to perform the following:
1. On the SNF page, click Add, and the Add SNF page is displayed.
In the SNF Date text box, the current system date is displayed.
2. From Service drop-down, select any one of the following options:
BEMS, CLS or FEMS.

ASIS User Manual - VM v 1.1 22

 In the Reference No. (T&C) auto-select field, enter the keyword, which
is a part of the required text. The search function populates a list of
reference document numbers matching the keyword, which is obtained
from FEMS>Transaction>T&C>Testing and Commissioning. You can
also search all the available field values by pressing down-arrow key.
From the list, select the appropriate field value.
Note: If the service is selected as BEMS, then the Reference No. (T&C)
field is disabled for entry.
3. From the Variation Status drop-down, select any one of the following
options:
 V2 – Stop Service by MOH Engineering Division
 V3 – Added installed facilities (new building, plant, equipment or
land)
 V4 – Stop Service by Hospital / Institution
 V5 – Transfer to other Hospitals / Institution
 V6 – Transfer from other Hospitals / Institution
 V7 – Donated by other Hospitals / Institution or Healthcare
facilities
 V8 – Upgraded Installed Facilities
 V9 – Project Systems Component
 V10 – Asset in initial fee submission for any new or replacement
hospital
 V11 – Old hospital asset moved to new replacement hospital
 V12 – System component and asset in initial fee submission for
any new or replacement hospital
Note: Variation Status drop-down values available for selection
changes depending on the selected Service. If the Reference No.(T&C)
is added, the corresponding Variation Status value is displayed, based
on the selected Reference No.(T&C).
 If the Service is selected as FEMS and the Reference No. (T&C) is
added, the Variation Status and Company Asset No are displayed
based on the selected Reference No. (T&C). Following are the
related fields that can be selected or entered:
a. In the Description (Facilities/Equipment/Vehicle) text box, enter
description relevant to the company asset. It is also displayed
based on the selected Reference No. (T&C), if the asset type
description is available for the selected T&C.
b. In the Government Asset No. text box, enter the government
asset number assigned to the asset.

ASIS User Manual - VM v 1.1 23

 c. In the Government Asset No. Description text box, enter the
description relevant to the government asset no.
d. From the Purchase Date field, select the date on when the
variation is purchased.
o In the Project / Contract Cost (RM) text box, the cost incurred
for the specified project or contract is displayed as obtained
from FEMS>Transaction>T&C>Testing and Commissioning.
e. In the Variation Purchase Cost (RM) text box, enter the
purchase cost of the variation.
o In the Available Cost text box, the available cost of the
project/contract is displayed. It is calculated based on the
difference between Project / Contract Cost (RM) and the
Variation Purchase Cost (RM) for all the SNF raised for the
specified Reference No. (T&C).
o In the Contract No. / LPO No. text box, the Contract No. or LPO
number for the asset is displayed as obtained from
FEMS>Transaction>T&C>Testing and Commissioning.
o In the Service Start Date field, the start date of the service is
displayed if the Variation Status is selected as V3, V6, V7, V8,
V9, V10, V11, or V12, and once the Hospital Director approves
the SNF.
o In the Service Stop Date field, the end date of the service is
displayed if the Variation Status is selected as V2, V4, or V5,
and once the Hospital Director approves the SNF.
f. In the Main Supplier Code text box, enter the unique code
assigned to the supplier who supplies the asset.
g. In the Main Supplier Name text box, enter the name of the
supplier who supplies the asset.
h. From the Warranty Start Date field, select the date on when
the warranty starts for the specified asset.
i. In the Warranty Duration (Month) text box, enter the number of
months for which the warranty is provided for the specified
asset.
o In the Warranty Provision drop-down, the warranty provided is
displayed as Yes or No.
o In the Warranty End Date text box, the warranty end date is
displayed based on the values provided in Warranty Start Date
and Warranty Duration (Month) fields.
-Or-

ASIS User Manual - VM v 1.1 24

  If the Service is selected as FEMS/BEMS and the corresponding
Variation Status is selected, perform the following:
a. In the Company Asset No. auto-select field, enter the keyword,
which is a part of the required text. The search function
populates a list of asset numbers or asset pre-registration
numbers containing the keyword, which is obtained from
FEMS/BEMS>Master>Asset Register. You can also search all the
available field values by pressing down-arrow key. From the list,
select the appropriate value.
o In the Description (Facilities / Equipment / Vehicle) text box,
the description for the asset is displayed based on the selected
Company Asset No, if the Service is selected as FEMS.
o In the Description (Equipment) text box, the description of the
biomedical asset is displayed based on the selected Company
Asset No, if the Service is selected as BEMS.
The following fields are displayed based on the selected Company
Asset No.:
o Government Asset No.
o Government Asset No. Description
o Purchase Date
o Project / Contract Cost (RM)
o Variation Purchase Cost (RM)
o Available Cost
o Contract No./LPO No.
o Service Start Date
o Service Stop Date
o Main Supplier Code
o Main Supplier Name
o Warranty Start Date
o Warranty Duration (Month)
o Warranty Provision
o Warranty End Date
-Or-
 If the Service is selected as CLS with the respective Variation
Status, you can perform the following:
a. In the My SPA/SPATA Code auto-select field, enter the keyword,
which is part of the required text. The search function populates

ASIS User Manual - VM v 1.1 25

 a list of My SPA/SPATA codes containing the keyword, which is
obtained from FMS>Master>Location>User Area Master. You
can also search all the available field values by pressing down-
arrow key. From the list select the appropriate field value.
Notes:
o This field is enabled, and is mandatory only when the Variation
Status is selected as V3 – Added installed facilities (new
building, plant, equipment, or land)
o In the User Area Name text box, the description of the new
user area is displayed based on the selected My SPA/SPATA
Code.
b. In the Cleanable Area (sqm) text box, enter the area of the
specified user area.

-Or-
In the User Area Code auto-select field, enter the keyword, which
is part of the required text. The search function populates a list of
user area codes containing the keyword, which is obtained from
CLS>Master>User Area Details. You can also search all the
available field values by pressing down-arrow key. From the list
select the appropriate field value.
Notes:
o This field is enabled and is mandatory, only if the Variation
Status is selected as V4 or V8.
o In the User Area Name text box, the description of the user
area is displayed, based on the selected User Area Code.
o In the Cleanable Area (sqm), the portion of area to be cleaned
is displayed, based on the selected User Area Code.
Following are the fields that are displayed and entered:
o In the Contract No./LPO No. text box, enter the contract
number or LPO number for the specified facility, if the Variation
Status is selected as V3. This filed is displayed based on the
selected User Area Code, if the Variation Status is selected as
V4 or V8.
o In the Service Start Date field, the start date of the service is
displayed based on the date on when the Hospital Director
approves the SNF, for the variation Status V3 and V8. This field
is displayed based on the selected User Area Code for the
Variation Status V4.

ASIS User Manual - VM v 1.1 26

 o In the Service Stop Date field, the end date of the service is
displayed based on the date on when the Hospital Director
approves the SNF, for the Variation Status V4.
In the Remarks text box, enter SNF related information or
comments, if any.
Note: This field can be entered only after the SNF is submitted.
4. Click Save.
The SNF Document No. is auto-generated in the format
VM/FRM/PJY076/201708/000001, and the status of the SNF is
displayed as Open in the top-right of the page.
5. Click Submit and the SNF is sent for verification to Hospital Engineer;
the status of the SNF is changed to Issued.
Note: In order to submit the SNF, relevant files related to each file
type needs to be attached.
Once the SNF is submitted, the details of the hospital staff (Asset
Officer, Hospital Engineer) who issues the SNF are displayed in the
grid:
 The Name, Designation of the logged-in hospital staff is displayed
in the respective columns.
 The Date field is auto-populated with the date (current system
date) on when the SNF is issued.
Note: Click Back to return to the landing page.

ASIS User Manual - VM v 1.1 27

 The following figures display the Add SNF page for the services
FEMS/BEMS and CLS:

Figure 6: Add SNF Page – FEMS/BEMS

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 Figure 7: Add SNF Page – CLS
Note: All the fields marked with asterisk* in the application must be
entered. They are otherwise known as mandatory fields.
Refer Table 1 to know the generic messages displayed by the application
while performing the activity.

3.1.3.1 Viewing Remarks History

Remarks history is the second tab in the Add SNF page. It can be
accessed only after providing the SNF details. Else, the following message
is displayed:
‘Please save the SNF main tab details’
Remarks History tab of Add SNF page allows the concerned authorities
(Asset Officer, Hospital Engineer and Hospital Director) to record their
remarks while working on the SNF. This tab displays the Name,
Designation, Status, Date, and Remarks of the concerned authorities after
they have worked and saved the SNF.
To view remarks history associated with SNF, click the Remarks History
tab.

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 The following figure displays the Remarks History tab in the Add SNF
page:

Figure 8: Add SNF – Remarks History Tab

3.1.3.2 Attaching Files

Attachments section can be accessed only after saving the SNF details.
Else, the following message is displayed:
‘Please save the SNF main tab details’
Files related to the specified variation needs to be attached in order to
submit the SNF. Files of each file type needs to be attached to submit the
SNF. If (T&C) is selected, the files attached in the Testing and
Commissioning page of FEMS/BEMS is displayed based on the selected
T&C Document No. To upload SNF related attachments, perform the
following:
1. On the Add SNF page, click the Attachments tab.
2. From File Type drop-down, select type of the file to be uploaded. The
File Type drop-down values varies depending on the selected Variation
Status. For example, if the Variation Status selected is V3 – Added
installed facilities (new building, plant, equipment, or land), then the
File Type values are Government Asset Registration Form, Copy of
Purchase Agreement, Copy of Purchase Order (LPO), T&C
document/Certificate of Acceptance, and Site Plan / As Built Drawing /
Floor Plan.
Note: One file for each File Type of the specified variation needs to be
attached in order to submit the variation.
3. In the File Name text box, enter a suitable name for the file.
4. In the Attachment column, click Choose File and select the file to be
attached form the specified location.
Note: Under the Download column, click the link to download and view
the file.
5. Click Save.
Notes:
 Click + to add rows.

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  To delete the files, follow the similar procedure mentioned in
section 3.1.4.
 Click Back to return to the landing page.
The following figure displays the Attachments tab of the Add SNF page:

Figure 9: Add SNF – Attachments Tab

Note: All the fields marked with asterisk* in the application must be
entered. They are otherwise known as mandatory fields.
Refer Table 1 to know the generic messages displayed by the application
while performing the activity.

3.1.4 Deleting Rows in Add SNF – Attachments

To delete the rows in the Attachments tab of the add or edit page of
SNF, perform the following:
1. On the Attachments tab, select the row that you wish to delete, by
selecting the corresponding checkbox.
2. Click Save.
The message ‘Record(s) is selected for deletion. Do you want to
proceed?’ is displayed.
3. Click OK.
Notes:
 You can also select multiple rows for deletion.
 To delete all the rows, select the checkbox in the header row.

3.1.5 Editing SNF Details

To edit the SNF details, on the SNF page, click the Edit icon corresponding
to the Edit column.

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 On the Edit SNF page, update the required details in the tabs and save
the changes. The SNF details cannot be edited, once the SNF is submitted.
Note: The non-editable fields are displayed with a light shade of grey, to
indicate they are currently disabled, and cannot be operated nor selected
by the user.
The following figure displays the Edit SNF page:

Figure 10: Edit SNF Page

Note: All the fields marked with asterisk* in the application must be
entered. They are otherwise known as mandatory fields.
Refer Table 1 to know the generic messages displayed by the application
while performing the activity.

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3.1.5.1 Verifying SNF
Once the SNF is submitted, it is sent to Hospital Engineer for verification.
Hospital Engineer can either verify or ask for information related to the
SNF.
In order to verify the SNF, perform the following:
1. On the SNF page, click the Verify icon corresponding to the Verify
column.
2. Click Verify.
Once verified, the status of the SNF is changed to Verified.
-Or-
Click More Info.
If asked for more information, the status of the SNF is changed to
Clarification Sought By HE.
Enter your comments in the Remarks text area, which is mandatory for
requesting more information on the notification form.
Once the SNF is verified, the detail of the Hospital Engineer who
verifies the SNF is displayed in the grid:
 The Name, Designation of the Hospital Engineer is displayed in the
respective columns.
 The Date field is auto-populated with the date (current system
date) on when Hospital Engineer verifies or asks for more info.
Notes:
 Click Back to return to the landing page.
 Click Print to print the SNF details in a specified format.

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 The following figure displays the Verify page of SNF:

Figure 11: SNF Page – Verify

Note: All the fields marked with asterisk* in the application must be
entered. They are otherwise known as mandatory fields.
Refer Table 1 to know the generic messages displayed by the application
while performing the activity.

3.1.5.2 Approving SNF

Once the SNF is verified, it is sent to the Hospital Director for approval.
Hospital Director can approve, reject the SNF, or request for more
information on the notification form.

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 To approve the SNF, perform the following:
1. On the SNF page, click the Approve icon corresponding to the Approve
column.
2. Click Approve or Reject.
Notes:
 If Approved, the status of the SNF is changed to Approved, or if
Rejected, the status is changed to Rejected.
 Once the SNF is approved or rejected, the details of the Hospital
Director are displayed in the grid:
o The Name, Designation of the Hospital Director is displayed in
the respective columns.
o The Date field is auto-populated with the date (current system
date) on when the Hospital Director approves or rejects the
SNF.
Click More Info, if you need more information on the verified SNF.
Note: If the Hospital Director asks for more information, the status of
the SNF is changed to Clarification Sought by HD.
In the Remarks text area, enter your comments based on the
clarification required, which is mandatory.
If not added the remarks before rejecting SNF or requesting for more
information, the following error message is displayed: ‘Remarks
required for Rejecting/More Info SNF’.
Notes:
 Click Back to return to the landing page.
 Click Print to print the SNF details in a specified format.

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 The following figure displays the Approve page of SNF:

Figure 12: SNF Page – Approve

Note: All the fields marked with asterisk* in the application must be
entered. They are otherwise known as mandatory fields.
Refer Table 1 to know the generic messages displayed by the application
while performing the activity.

3.1.5.3 Clarifying SNF

If the Hospital Director asks for more information on the notification, the
SNF is sent back to the Hospital Engineer for clarification. The Hospital
Engineer can clarify or request for more information on the notification
form.

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 To clarify the SNF, perform the following:
1. On the SNF page, click the Clarify icon corresponding to the Clarify
column.
2. In the Remarks text box, enter the comments for clarifying or
requesting more information on the notification form.
3. Click Clarify.
Once clarified, the status of the SNF is changed to Clarified By HE.
-Or-
Click More Info.
If asked for more information, the status of the SNF is changed to
Clarification Sought By HE.
Once the SNF is clarified, the detail of the Hospital Engineer who
clarifies the SNF is displayed in the grid:
 The Name, Designation of the Hospital Engineer is displayed in the
respective columns.
 The Date field is auto-populated with the date (current system
date) on when Hospital Engineer verifies or asks for more info.
Notes:
 Click Back to return to the landing page.
 Click Print to print the SNF details in a specified format.

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 The following figure displays the Clarify page of SNF:

Figure 13: SNF Page – Clarify

Note: All the fields marked with asterisk* in the application must be
entered. They are otherwise known as mandatory fields.
Refer Table 1 to know the generic messages displayed by the application
while performing the activity.

3.1.6 Viewing SNF Details

To view the SNF details, on the SNF page, click the View icon
corresponding to the View column.
On the View SNF page, the complete details of the selected SNF can be
viewed.

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 The following figure displays the View SNF page:

Figure 14: View SNF Page

Note: To delete the record, click the Delete icon corresponding to Delete
column, only when the SNF status is Open. If deleted, the status of the
SNF is changed to Cancelled. Once the record is submitted, the record
cannot be deleted and the delete icon is disabled.

3.2 Bulk Authorization

Bulk authorization lets you to authorize multiple assets at a time without
having to look into the asset register every time to authorize an asset
individually. This is done only by the concerned authorities. All the
variations that are issued for various assets belonging to FEMS and BEMS

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 can be authorized in this page. To go to Bulk Authorization page, click
VM>Transaction>Bulk Authorization.
Access Rights:
This page can be accessed by Company User with permission to authorize
the assets.
The following figure displays the Bulk Authorization page:

Figure 15: Bulk Authorization Page

Note: All the fields marked with asterisk* in the application must be
entered. They are otherwise known as mandatory fields.
Refer Table 1 to know the generic messages displayed by the application
while performing the activity.

3.2.1 Performing Bulk Authorization

To peform bulk authorization, the following has to be done in the Bulk
Authorization page:
1. From the Year & Month field, select the current or previous year and
select the month for which month closing has to be done.
2. From Service drop-down, select FEMS or BEMS.
3. Click Fetch.
The related details are fetched and displayed in the grid fields.
Following are the details that are displayed related to the asset:
 Asset No

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  Asset Description
 User Location Name
 SNF Reference No
 Variation Status
 Purchase / Project Cost
 Commissioning Date
 Service Start Date
 Warranty End Date
 Variation Date
 Service Stop Date
4. Click the Authorize checkbox to approve the listed details of the
asset.
5. Click Save to save the authorization details.
Notes:
 Click Refresh to reset the page.
 Click Back to return to the landing page.
The following figure displays the Bulk Authorization page after fetching
the asset details:

Figure 16: Bulk Authorization (after fetching)

Note: All the fields marked with asterisk* in the application must be
entered. They are otherwise known as mandatory fields.

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 Refer Table 1 to know the generic messages displayed by the application
while performing the activity.

3.3 Variation Month Closing

This page displays information about the variations (both authorized and
unauthorized) being implemented with respect to biomedical equipments
(of BEMS module), building, equipments and land areas (of FEMS module)
and cleansing areas (of CLS module) for the respective month in a year.
Month closing for variations of assets happens on 8th of every month.
To go to Variation Month Closing page, click VM>Transaction>Variation
Month Closing.
This page allows to close (as well as fetch) variation details for the
previous month.
Access Rights:
This page can be accessed by Company Users and Company HQ Users.
The following figure displays the Variation Month Closing page:

Figure 17: Variation Month Closing Page

3.3.1 Closing Variation Month Details

To fetch or close variation for an asset, perform the following on the
Variation Month Closing page:
1. From Service/Table drop-down, select FEMS, BEMS or CLS.
Notes:
 Table drop-down values vary depending on the selected Service
drop-down value. Example: if the service is selected as FEMS, the
table values available for selection are Building & Systems,
Equipment & Vehicles and Land Area.
 The Month & Year drop-down is set to previous month (and
current year) by default.
 In the Cut-off Date text box, the cut-off date for closing the
variation details is displayed. Cut-off Date is usually the last date of
the previous month.

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 2. Click Fetch.
Variation details of both Authorised and Unauthorised assets get
displayed. It shows the authorised and unauthorised count for each
variation status. The details of the assets, which were authorised in
FEMS/BEMS>Master>Asset Register would be displayed in the pop-up,
for FEMS and BEMS services. For CLS, only authorised column would
be displayed, which is obtained based on the details from
CLS>Master>User Area Details. If there is any authorised or
unauthorised count for a variation status, the count and the specified
variation status is marked in blue colour.
3. Click Month Close.
The variation details of the authorised assets are closed.
Notes:
 Month closing for the previous month can be initiated at any time
before 8th of the current month. Else, the closing happens
automatically on 8th midnight of every month. All the unauthorized
assets are carried over to the next month for closing.
 Click Refresh to reset the page.
 Click Back to return to the landing page.

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 The following figures display the Variation Month Closing page after
fetching details for FEMS/BEMS and CLS:

Figure 18: Variation Month Closing Page (after fetching) - FEMS/BEMS

Figure 19: Variation Month Closing Page (after fetching) – CLS

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3.3.1.1 Viewing Asset Details
In order to view the asset details related to the variation status, perform
the following:
1. Click the Variation Status marked in blue colour.
The Asset Details pop-up is displayed with the details of the assets
which are authorised or unauthorised. It shows the variation status in
the header and the asset details such as Asset No., Asset Description
and SNF Reference No in the grid table.
2. Click the SNF Reference No. to view the SNF details of the specified
asset.
Note: Click Close to return to the Variation Month Closing page.
The following figure displays the Asset Details pop-up screen:

Figure 20: Asset Details Pop-Up Screen

Note: For searching asset details, follow the similar procedure mentioned
in section 3.1.2. From the search parameter drop-down, you can select
Asset No., Asset Description, or SNF Reference No. Based on the selected
parameter, provide the details.

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 The following figure displays the SNF details of the asset:

Figure 21: Start/Stop Services Notification Form (SNF)

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3.4 Verification of Variations
This page provides information about verifications performed by
concerned authorities, with respect to the variations, being implemented
in the FEMS, BEMS and CLS modules within the hospital. All those assets,
which are authorised would come under this screen.
The process flow of verification of variations is shown in the flowchart
below:

Company User Submits the

Variation

Variation is re-
Hospital Engineer
submitted in
Rejection screen

No
Verify

Variation is
verified again by
Hospital Engineer Yes
in Rejection screen Hospital
Director

No
Approve

Yes

Summary report
on variations

Figure 22: Verification of Variations Process Flow

To go to Verification of Variations page, click
VM>Transaction>Verification of Variations.

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 This page allows to
 Fetch variation details for verification purpose.
 Submit, Verify, and approve the variations.
 Reject the Variations
Access Rights:
The following provides the user roles and their access rights:
 A company user can only submit the variations with their respective
remarks, if any.
 Hospital Engineer can only verify the variations submitted with their
respective remarks, if any.
 Hospital Director can only approve the variations verified by Hospital
Engineer.
The following figure displays the Verification of Variations page:

Figure 23: Verification of Variations Page

3.4.1 Adding Verification of Variations

To add the verification of variation details, perform the following on the
Add Verification of Variations page:
1. From the Service drop-down, select anyone of the following options:
FEMS, BEMS or CLS.
Note: Table drop-down values vary depending on the selected
Service drop-down value. Example: if the service is selected as FEMS,
the table that is available for selection is Building & Systems,
Equipment & Vehicles and Land Area.
2. From the Year & Month drop-down, select the specific Month and
Year.
Following are non-mandatory fields, which could be selected to filter
the required details before fetch:
 From the Variation Status drop-down, you can select anyone of
the following variation status:

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 o V2 – Stop Service by MOH Engineering Division
o V3 – Added installed facilities (new building, plant, equipment
or land)
o V4 – Stop Service by Hospital/Institution
o V5 – Transfer to other Hospitals/Institution
o V6 – Transfer from other Hospitals/Institution
o V7 – Donated by other Hospitals/Institution or Healthcare
facilities
o V8 – Upgraded Installed Facilities
o V9 – Project Systems Component
o V10 – Asset in initial fee submission for any new or
replacement hospital
o V11 – Old hospital asset moved to new replacement hospital
o V12 – System component and asset in initial fee submission for
any new or replacement hospital
Note: The variation status differ based on the selected service
and the table value.
 From the Work Flow Status drop-down, click Submit, Verify, or
Approve. This would appear based on the user role and their access
rights.
Note: A Company user can only submit the verification of
variation, Hospital Engineer can verify, and Hospital Director can
only approve.
3. Click Fetch.
The following provides the grid fields, based on each service and the
corresponding table that you select:
 If Service drop-down is selected as FEMS and Table drop-down is
selected as Building & Systems, the following fields are displayed,
based on the details obtained from VM>Transaction>SNF:
o Building/System Identification No.
o Building/System/Project title
o Project Cost (RM)
o Built Up Area (m2)
o Variation Status
o Start Service Date
o Defect Liability Expiry Date

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 o Stop Service Date
o Maintenance Rate (DW) (% pa)
o Maintenance Rate (PW) (% pa)
The following two fees are auto-calculated based on Project
Cost (RM), Maintenance Rate (DW) (%pa) and Maintenance
Rate (PW) (%pa).
o Monthly Proposed Fee (DW) (RM)
o Monthly Proposed Fee (PW) (RM)
o Once the variation is submitted by company user, the system
counts the number of days from the day of submission and
displays in Counting Days field. If action is not taken after 60
days of submission, a notification is sent to Hospital Engineer.
Once the Hospital Engineer verifies the variation and if action is
not taken after 30 days of verification, a notification is sent to
the Hospital Director.
o The concerned authorities must Submit (company user),
Verify (Hospital Engineer), and Approve (Hospital Director)
by selecting Yes or No from the drop-down. If action is not
taken by the user, status is shown as Pending. If selected
as No by Hospital Engineer or Hospital Director, click the
Remarks pop-up, enter the reason for rejection in the
Remarks text box, and click Save to save the details.
Note: If the variation is rejected, an email notification is
sent along with the remarks and other details of the
variation.
The following figure displays the Reject Remarks pop-up screen:

Figure 24: Verification of Variations (FEMS - Building & Systems) – Reject

Remarks Pop-Up

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 The following figure displays the Verification of Variations (FEMS -
Building & Systems) page:

Figure 25: Verification of Variations (FEMS - Building & Systems) Page

-Or-
 If Service is selected as FEMS and Table is selected as Equipment &
Vehicles, the following fields are displayed, based on the details
obtained from VM>Transaction>SNF:
o Department
o Equipment Description
o Equipment Type Code
o Asset No.
o Manufacturer
o Model
o Purchase Cost (RM)
o Variation Status
o Start Service Date
o Warranty Expiry Date
o Stop Service Date
o Maintenance Rate (DW) (% pa)
o Maintenance Rate (PW) (% pa)
The following two fees are auto-calculated based on Purchase
Cost (RM), Maintenance Rate (DW) (%pa) and Maintenance
Rate (PW) (%pa).

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 o Monthly Proposed Fee (DW) (RM)
o Monthly Proposed Fee (PW) (RM)
o Once the variation is submitted by company user, the system
counts the number of days from the day of submission and
displays in Counting Days field. If action is not taken after 60
days of submission, a notification is sent to Hospital Engineer.
Once the Hospital Engineer verifies the variation and if action is
not taken after 30 days of verification, a notification is sent to
the Hospital Director.
o The concerned authorities (company user, Hospital Engineer
or Hospital Director) must Submit (company user), Verify
(Hospital Engineer) or Approve (Hospital Director) by
selecting Yes or No from the drop-down. If action is not
taken by the user, status is shown as Pending. If selected
as No, click the Remarks pop-up and enter the reason for
rejection in the Remarks text box and save the details.
Note: If the variation is rejected, an email notification is
sent along with the remarks and other details of the
variation.
The following figure displays the Verification of Variations (FEMS -
Equipment & Vehicles) page:

Figure 26: Verification of Variations (FEMS – Equipment & Vehicles) Page

-Or-
 If Service is selected as FEMS and Table is selected as Land Area,
the following fields are displayed based on the details obtained from
VM>Transaction>SNF:
o Asset No.
o Description of the Affected Land Area

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 o Land Area (m2)
o Variation Status
o Start Service Date
o Stop Service Date
o Maintenance Rate (RM/m2) (% pa)
o Monthly Proposed Fee (RM)
o Once the variation is submitted by company user, the system
counts the number of days from the day of submission and
displays in Counting Days field. If action is not taken after 60
days of submission, a notification is sent to Hospital Engineer.
Once the Hospital Engineer verifies the variation and if action is
not taken after 30 days of verification, a notification is sent to
the Hospital Director.
o The concerned authorities must Submit (company user),
Verify (Hospital Engineer), or Approve (Hospital Director) by
selecting Yes or No from the drop-down. If action is not
taken by the user, the status is shown as Pending. If
selected as No by Hospital Engineer or Hospital Director,
click the Remarks pop-up and enter the reason for
rejection in the Remarks text box and save the details.
Note: If the variation is rejected, an email notification is
sent along with the remarks and other details of the
variation.
The following figure displays the Verification of Variations (FEMS - Land
Area) page:

Figure 27: Verification of Variations (FEMS – Land Area) Page

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 If Service is selected as BEMS and Table is selected as Equipment, the
fields that get displayed are the same as that mentioned for the FEMS
service with Table selected as Equipment & Vehicles.
The following figure displays the Verification of Variations (BEMS –
Equipment) page:

Figure 28: Verification of Variations (BEMS – Equipment) Page

-Or-
 If Service is selected as CLS and Table is selected as Cleansing
Area, the following fields are displayed based on the details
obtained from VM>Transaction>SNF:
o Building
o Level
o User Area Code
o User Area Description
o Cleanable Floor Area (M2)
o Variation Status
o Start Service Date
o Stop Service Date
o Previous Usage
o Current Usage
o Maintenance Rate (%pa)
o Monthly Proposed Fee (RM) is calculated based on the formula
[Maintenance Rate (%pa) * Cleanable Floor Area (M2)]/12.

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 o Once the variation is submitted by company user, the system
counts the number of days from the day of submission and
displays in Counting Days field. If action is not taken after 60
days of submission, a notification is sent to Hospital Engineer.
Once the Hospital Engineer verifies the variation and if action is
not taken after 30 days of verification, a notification is sent to
the Hospital Director.
o The concerned authorities must Submit (company user), Verify
(Hospital Engineer), or Approve (Hospital Director) by selecting
Yes or No from the drop-down. If action is not taken by the
user, the status is shown as Pending. If selected as No by
Hospital Engineer or Hospital Director, click the Remarks pop-
up and enter the reason for rejection in the Remarks text box
and save the details.
Note: If the variation is rejected, an email notification is sent
along with the remarks and other details of the variation.
The following figure displays the Verification of Variations (CLS -
Cleansing Area) page:

Figure 29: Verification of Variations (CLS – Cleansing Area) Page

4. Click Save to submit, verify, approve or reject the variations.
Notes:
 Click Refresh to reset the page.
 Click Export To Excel to export the variation details in the excel
format.
 Click Back to return to the landing page.

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3.5 Verification of Variations – Rejection
This page provides information about the rejected variations concerned
with FEMS, BEMS and CLS modules. All those variations, which were
rejected in the Verification of Variation will come under this screen. It
allows the concerned authorities to resubmit or verify those rejected
variations. To go to Verification of Variation - Rejection page, click
Transaction>Verification of Variation - Rejection.

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 The process flow of Verification of Variations – Rejection is shown in the
flowchart below:

Company Re-submit the

User rejected variations

Variation is
Hospital
rejected by
Engineer
Hospital
Engineer

No
Verify

Variation is
verified
again Hospital Director
Yes

No
Approve

Yes

Summary Report on
Variations

Figure 30: Verification of Variations - Rejection Process Flow

This page allows to
 Fetch the rejected variation details.
 Resubmit, Verify, and approve those variations.

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 Access Rights:
The following provides the user roles and their access rights:
 A company user can only resubmit the rejected variations with their
respective remarks, if any.
 Hospital Engineer can only verify the variations resubmitted with their
respective remarks, if any.
 Hospital Director can only approve the variations verified by Hospital
Engineer.
The following figure displays the Verification of Variation - Rejection
page:

Figure 31: Verification of Variation - Rejection Page

3.5.1 Verifying the Rejected Variations

To verify the rejected variations details, perform the following on the
Verification of Variations Rejection page:
1. From Service drop-down, select FEMS, BEMS or CLS.
2. From the Table drop-down, select the relevant category.
Note: Table drop-down values vary depending on the selected Service.
For example, if the service is selected as FEMS, the Table values that is
available for selection are Buildings & Systems, Equipment & Vehicles
and Land Area.
3. From Year and Month drop-down fields, select the specific month and
year.
Following are non-mandatory fields, which could be selected to filter
the required details before fetch:
 From Variation Status drop-down, you can select any one of the
following options:

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  V2 – Stop Service by MOH Engineering Division
 V3 – Added installed facilities (new building, plant, equipment or
land)
 V4 – Stop Service by Hospital/Institution
 V5 – Transfer to other Hospitals/Institution
 V6 – Transfer from other Hospitals/Institution
 V7 – Donated by other Hospitals/Institution or Healthcare
facilities
 V8 – Upgraded Installed Facilities
 V9 – Project Systems Component
 V10 – Asset in initial fee submission for any new or replacement
hospital
 V11 – Old hospital asset moved to new replacement hospital
 V12 – System component and asset in initial fee submission for
any new or replacement hospital
 From the Work Flow Status drop-down, click Submit, Verify, or
Approve. This would appear based on the user role and their access
rights.
Note: A Company user can only resubmit the verification of
variation, Hospital Engineer can verify, and Hospital Director can
approve.
4. Click Fetch.
The summary of rejected variations is listed in the grid fields. This
would differ based on the selected service and the table. To know
about those fields that are displayed and their calculations, refer 3.4.1.
Notes:
 The concerned authorities can Resubmit (company user), Verify
(Hospital Engineer), and Approve (Hospital Director) by selecting
Yes or No from the drop-downs. If selected as No by Hospital
Engineer or Hospital Director, click the Remarks pop-up, enter the
reason for rejection in the Remarks text box and click Save to save
the details.

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 The following figure displays the Remarks pop-up screen:

Figure 32: Verification of Variation – Rejection (Remarks pop-up Screen)

 If resubmitting, click the Action Taken pop-up, enter the action
taken in the Action text box, and click Save.

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 The following figure displays the Action Details pop-up screen:

Figure 33: Verification of Variation – Rejection (Action Details pop-up Screen)

5. Click Save to save the details entered in the entire page.
Notes:
 Click Refresh to reset the page.
 Click Export to Excel to export the variation details in the excel
format.
 Click Back to return to the landing page.

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 The following figure displays the Verification of Variation - Rejection
page:

Figure 34: Verification of Variation - Rejection Page (after fetching)

Note: The other fields in the above screen are not shown as they can only
be seen by moving the scrollbar to the right. They are split and shown
below:

3.6 Summary Report on Variations

This page provides information about the summary reports, for which the
variations were verified and approved for FEMS, BEMS, and CLS modules
in Verification of Variations screen.
To go to Summary Report on Variations page, click
VM>Transaction>Summary Report on Variations.

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 The processflow of Summary Report on Variations is shown in the
flowchart below:

Summary Report on
Company variations
User

Summary of Company HQ
Variation is re- User
submitted in
Rejection screen
No
Verify

Summary of
Variations is Company
Yes
verified again by HQ
Company HQ in User
Rejection screen
Submit the summary
of variations

MOH State Engineer

(JKN)

No
Approve

Yes

Summary of Fee Report

Figure 35: Summary Report on Variations Process Flow

This page allows to:
 Fetch the approved variations

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  Verify and Approve the variations
 Reject the Variations
Access Rights:
This page can be accessed only by Company HQ Users and MOH State
Engineer (MOH State User).
The following figure displays the Summary Report on Variations page:

Figure 36: Summary Report on Variations Page

3.6.1 Approving Summary Reports

The summary report is verified by the Company HQ user. After
verification, it is approved by the MOH State Engineer.
To fetch summary reports details, perform the following on the Summary
Report on Variations page:
1. From the Service drop-down, select FEMS, BEMS or CLS
2. From the Table drop-down, select the respective category based on
the selected service.
Note: Table values vary depending on the selected Service. For
example, if the service is selected as FEMS, the table that is available
for selection is Building & Systems, Equipment & Vehicles and Land
Area.
3. From the Year & Period drop-down, select the particular Year and
Period such as Jan – June or July – Dec.
Following are non-mandatory fields, which could be selected to filter
the required details before fetch:
 From the Variation Status drop-down, you can select anyone of
the following variation status:
o V2 – Stop Service by MOH Engineering Division
o V3 – Added installed facilities (new building, plant, equipment
or land)

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 o V4 – Stop Service by Hospital/Institution
o V5 – Transfer to other Hospitals/Institution
o V6 – Transfer from other Hospitals/Institution
o V7 – Donated by other Hospitals/Institution or Healthcare
facilities
o V8 – Upgraded Installed Facilities
o V9 – Project Systems Component
o V10 – Asset in initial fee submission for any new or
replacement hospital
o V11 – Old hospital asset moved to new replacement hospital
o V12 – System component and asset in initial fee submission for
any new or replacement hospital
Note: The variation status differ based on the selected service
and the table value.
 In the State field, the state to which the selected hospital belongs
to is displayed.
 From the Hospital drop-down, select the name of the hospital for
which summary report on variations is to be viewed.
 From the Work Flow Status drop-down, click Verify, or Approve.
4. Click Fetch.
The summary of approved variations are listed in the grid fields. This
would differ based on the selected service and the table. To know
about those fields that are displayed and their calculations, refer 3.4.1.
Note: In order to verify and approve the stated details, the concerned
authorities (Company HQ and MOH State Engineer) can Verify and
Approve by selecting Yes and reject by selecting No. If selected as No,
click the Remarks pop-up, enter the reason for rejection in the
Remarks text box and click Save to save the details.
The following figure displays the Reject Remarks pop-up screen:

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 Figure 37: Summary Report on Variations (Reject Remarks Pop-up Screen)
5. Click Save to save the details entered in the entire page.
Notes:
 Click Save with status Verify to submit the summary of variations
to JKN (MOH State Engineer).
For second submission by the Company HQ / JKN for the same
year and period, remark is mandatory. If the remark is not
entered, the following error message is shown:
‘Remarks mandatory for second submission of Year/Period’
 If the Company HQ doesn’t submit the Summary Variation to JKN
before 10 days of cut-off date, then system sends notification to
Company HQ. The cut-off date for the period1 (Jan – June) and
period2 (July – Dec) are 15 Sep and 15 Mar respectively. If no
action is taken for the pending records with Company HQ / JKN,
then repeated notification will be sent.
 Click Export to Excel to export the variation details in the excel
format.
 Click Refresh to reset the page.
 Click Back to return to the landing page.
The following figure displays the Summary Report on Variations page
after the details are fetched:

Figure 38: Summary Report on Variations Page (after fetching)

Note: The other fields in the above screen are not shown as they can only
be seen by moving the scrollbar to the right. They are split and shown
below:

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3.7 Summary of Variations – Rejection
This page provides information about the rejected variations concerned
with FEMS, BEMS and CLS modules. All those variations, which were not
rejected in the Summary Reports will come under this screen. The
concerned authorities (MOH State Engineer and Company HQ) would look
at these rejected variations, take the necessary steps to resolve them,
and can resubmit those variations again for verification.
To go to Summary of Variations - Rejection page, click
VM>Transaction>Summary of Variations - Rejection.

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 The processflow of Summary of Variations – Rejection is shown in the
flowchart below:

Company Re-submit the

User rejected summary of
variation
Summary of
Variation is
Company HQ
rejected by
User
Company HQ

No
Verify

Variation is
verified again
MOH State
Yes Engineer
(JKN)

No
Approve

Yes

Summary of Fee Report

Figure 39: Summary of Variations - Rejection Process Flow

This page allows to
 Fetch the rejected variation details.
 Resubmit, Verify, and approve those rejected variations.

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 Access Rights:
This page can be accessed by Company, Company HQ Users and MOH
State Engineer (MOH State User)
The following figure displays the Summary of Variations – Rejection
page:

Figure 40: Summary of Variations – Rejection Page

3.7.1 Fetching the Summary of Variation – Rejection Details

To fetch summary of variation rejection reports, the following has to be
done in the Summary of Variations – Rejection page:
1. From Service drop-down, select FEMS, BEMS or CLS.
2. From the Classification drop-down, select the relevant category.
Classification drop-down values vary depending on the selected
Service. For example, if the service is selected as FEMS, the
Classification values that is available for selection are Buildings &
Systems, Equipment & Vehicles, and Land Area.
3. From Year & Period drop-downs, select the particular year and
period.
Note: The period is split into P1 and P2, which is between Jan – June
and July – Dec.
Following are non-mandatory fields, which could be selected to filter
the required details before fetch:
 From Variation Status drop-down, select any one of the following
options:
o V2 – Stop Service by MOH Engineering Division
o V3 – Added installed facilities (new building, plant, equipment
or land)
o V4 – Stop Service by Hospital/Institution
o V5 – Transfer to other Hospitals/Institution

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 o V6 – Transfer from other Hospitals/Institution
o V7 – Donated by other Hospitals/Institution or Healthcare
facilities
o V8 – Upgraded Installed Facilities
o V9 – Project Systems Component
o V10 – Asset in initial fee submission for any new or
replacement hospital
o V11 – Old hospital asset moved to new replacement hospital
o V12 – System component and asset in initial fee submission for
any new or replacement hospital
 In the State field, the state to which the selected hospital belongs
to is displayed.
 From the Hospital drop-down, select the name of the hospital for
which summary of rejected variations is to be viewed.
 From the Work Flow Status drop-down, click Resubmit, Verify, or
Approve.
4. Click Fetch.
The summary of rejected variations is listed in the grid fields. This
would differ based on the selected service and the table. To know
about those fields that are displayed and their calculations, refer 3.4.1.
Notes:
 In order to verify and approve the stated details, the concerned
authorities (Company HQ and MOH State Engineer) can Verify and
Approve by selecting Yes and reject by selecting No. If selected as
No, click the Remarks pop-up, enter the reason for rejection in the
Remarks text box and click Save to save the details.

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 The following figure displays the Reject Remarks pop-up screen:

Figure 41: Summary of Variations – Rejection (Reject Remarks Pop-up

Screen)
 If resubmitting, click the Action Taken pop-up, enter the action
taken in the Action text box, and click Save. This can be done only
by a Facility Manager, Company HQ or MOH State Engineer.

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 The following figure displays the Action Taken pop-up screen:

Figure 42: Summary of Variations – Rejection (Action Taken Pop-up Screen)

The following figure displays the Summary of Variations - Rejection
page:

Figure 43: Summary of Variations – Rejection Page (after fetching)

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 Note: The other fields in the above screen are not shown as they can only
be seen by moving the scrollbar to the right. They are split and shown
below:

3.8 Summary of Fee Report

This page provides information about the summary of fee reports
regarding the variations to be implemented in FEMS, BEMS and CLS
modules. To go to Summary of Fee Report page, click
VM>Transaction>Summary of Fee Report.
This page allows to:
 Search the summary of fee report details
 Add, Verify, Approve and View summary of fee report
 Export the summary of fee report details to Excel, PDF, and CSV
formats
Access Rights:
This page can be accessed by Company HQ User, MoH State Engineer
(MOH State User) and MoH HQ user.

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 The following figure displays the Summary of Fee Report page:

Figure 44: Summary of Fee Report Page

Note: For searching the summary of fee report details, follow the similar
procedure mentioned in section 3.1.2. From the Search Parameter drop-
down, you can select Service, Classification, Period, Year, State, Done By,
or Status. Based on the selected parameter, provide the details. You can
export these grid items by clicking Export to Excel, Export to PDF, or
Export to CSV.

3.8.1 Adding Summary of Fee Report

This report can be added only by Company HQ user. To add summary of
fee report, perform the following:
1. On the Summary of Fee Report page, click Add and the Add
Summary of Fee Report page is displayed.
2. From the Service / Classification drop-down, select the service such
as BEMS CLS, or FEMS.
3. From the Classification drop-down, select the classification available
for the selected service. For example, if the Service is selected as
FEMS, the Classification values available for selection are Building &
Systems, Equipment & Vehicles, and Land Area.
4. From the Period drop-down, select the period for which report is to be
generated such as Jan-June or July-Dec.
5. From the Year drop-down, select the year for which report is to be
generated.
In the State field, the name of the state associated with the selected
hospital is displayed.

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 6. Click Fetch to obtain the summary and status details.
In the Summary grid, the summary of the assets for the selected
service is displayed. For FEMS/BEMS services, warranty count and
payable fee details of the assets are displayed. For CLS, total count of
cleansing areas and fee details are displayed. To know more about the
summary grid fields of FEMS/BEMS, refer Figure 46. To know more
about the summary grid fields of CLS, refer Figure 47.
7. Click Save to save the summary of fee report details.
Notes:
 Click View Report to view the required details of the FEMS/BEMS,
CLS services. These reports may have child level data. To view the
child level data, click the underlined text to drill-down to the next
level of the summary of fee report. To know about the fields in the
drill-down level, refer 3.4.1.
 Click Add New to add a new record. You can add as many records
as required, using this option.
 Click Back to return to the landing page.
The following figure displays the Add Summary of Fee Report page:

Figure 45: Add Summary of Fee Report Page

Note: All the fields marked with asterisk* in the application must be
entered. They are otherwise known as mandatory fields.
Refer Table 1 to know the generic messages displayed by the application
while performing the activity.

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 The following figures display the Add Summary of Fee Report page for
the services FEMS/BEMS, CLS after fetching the details:

Figure 46: Add Summary of Fee Report Page – FEMS/BEMS

Figure 47: Add Summary of Fee Report Page – CLS

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 The following figures display the generated Summary of Fee Report
page for the services FEMS/BEMS, CLS:

Figure 48: Summary of Fee Report Page – FEMS/BEMS

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 Figure 49: Summary of Report Page – CLS

Tip: To export the above roll over fee report details, click ; from
the export drop-down menu, select any of the formats to export.

3.8.1.1 Verifying and Approving Summary of Fee Report

Once the summary of fee report is saved, it should be verified and
approved by the respective authorities.
In order to verify or approve the summary of fee report, perform the
following:
1. On the Summary of Fee Report page, click the Verify or Approve
icon corresponding to the Verify or Approve column.
2. Click Verify to verify the summary of fee report. The Verify button is
enabled only for MoH State Engineer.
-Or-
Click Approve to approve the summary of fee report. The Approve
button is enabled only for MoH HQ user.
Notes:
 Click View Report to view the summary of fee report.
 Click Back to return to the landing page.
Once the summary of fee report is verified by the MoH State Engineer
and approved by the MoH HQ user, their respective details are
displayed in the grid.
 In the Done By field, the name of the person who verifies or
approves the summary of fee report is displayed.
 In the Date field, the date (current system date) on when the
summary of fee report is verified or approved is displayed.
To view the generated summary of fee report with verified and approved
details filled, refer Figure 48.

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 The following figure displays the Summary of Fee Report page for
verification:

Figure 50: Summary of Fee Report Page – Verification

The following figure displays the Summary of Fee Report page for
approval:

Figure 51: Summary of Fee Report Page – Approval

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3.8.2 Viewing Summary of Fee Report
The summary of fee report details can be viewed by all the users who
have view access rights. To view the summary of fee report details,
perform the following:
1. On the Summary of Fee Report page, click the View icon
corresponding to the View column.
The View Summary of Fee Report page is displayed.
2. Click View Report in order to generate the report with the saved
details.
Note: Click Back to return back to the landing page.
The following figure displays the View Summary of Fee Report page:

Figure 52: View Summary of Fee Report Page

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4 Report
The Report menu consist of two reports associated with BER module These
reports within the module can be viewed only at Hospital Level, whereas in
Reports module, they can be viewed at multiple levels, such as National,
Consortia, State, and Hospital. Based on the level selected, the corresponding
options would be enabled. For example, a MOH user would be able to access
all concessions and their respective hospitals, at National level.

4.1 Generating a Report

To generate a report, perform the following:
1. Navigate to the Report menu and select the <report sub menu> in the
VM module.
2. Select/enter the search criteria for which the report is to be generated.
3. Click Find.
The application executes the search based on the criteria and displays
the report as a grid.
If there is a child level report available, the field values of the report
are underlined.
4. Click the underlined text to drill-down to the next level of that specified
data. For example, if the Total BER Application is displayed as 16. You
can click that underlined value to view the next level details.
Notes:
 Some reports have multiple levels of data. Repeat step 4 to
navigate further until the last level.
 Click any of the following navigation buttons to move across the
pages of the report as shown below:

o Previous

o First

o Next
o Last

 Click the refresh button to reload the web page.

 Click the back button to go back to the previous level(s).

 Click and select the formats from the drop-down representing

Export to CSV, Export to PDF, and Export to Excel to export the
report in the specified file formats.

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 Tip: These buttons are enabled or disabled, only when appropriate. For
example, when no data is displayed on the landing page of any report,
all these navigation buttons would be disabled. Similarly, when there is
only record for the selected report, the page navigation buttons would
be disabled. Refer the sample report, as shown below.
The following is a sample report page:

Figure 53: Sample Report Page

The reports available in the VM module are listed in the following table.
Table 3: VM Reports

Report Name Description

Variation of Verification Report - Click to view the following related

reports:

VVF - Building and This report provides a summary of the

Systems (FEMS) verifications performed based on the variations
implemented in FEMS for building and systems.
The first level provides the total number of
building and systems with their respective
during warranty and post warranty fee details
for the selected period.
The second level displays the Variation of
Verification instructions to the users, provides
the names of the associated building and
systems with its respective Variation status, DW
Rate, PW Rate and Fee details. Along with this,
the details of the Concerned authorities who
prepared, Verified, and approved are displayed.

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 Report Name Description

VVF - Equipment and This report provides a summary of the

Vehicles (FEMS) verifications performed based on the variations
implemented in FEMS for equipment and
Vehicles.
The first level provides the total number of
equipment and vehicles with their respective
during warranty and post warranty fee details
for the selected period.
The second level displays the Variation of
Verification instructions to the users, provides
the names of the associated equipment and
vehicles with its respective Asset No,
Manufacturer, Model, Purchase Cost, Variation
status, DW Rate, PW Rate and Fee details. Along
with this, the details of the Concerned
authorities who prepared, Verified, and approved
are displayed.

VVF - Variations in This report provides a summary of the

Land Area (FEMS) verifications performed based on the variations
implemented in FEMS for land area.
The first level provides the total count of
affected land area with their respective during
warranty and post warranty fee details for the
selected period.
The second level displays the Variation of
Verification instructions to the users, provides
description of the associated land area with its
respective Variation status, Start Date, Stop
Date, Proposed Rate, and Monthly Fee details.
Along with this, the details of the Concerned
authorities who prepared, Verified, and approved
are displayed.

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 Report Name Description

VVF - Equipment This report provides a summary of the

(BEMS) verifications performed based on the variations
implemented in BEMS for its equipment.
The first level provides the total count of
equipment with their respective during warranty
and post warranty fee details for the selected
period.
The second level displays the Variation of
Verification instructions to the users, provides
the complete details of those equipment,
purchase cost with its respective Asset No,
Manufacturer, Model, Variation status, DW, and
PW Rate, and Fee details. Along with this, the
details of the Concerned authorities who
prepared, Verified, and approved are displayed.

VVF - Cleansing Area This report provides a summary of the

(CLS) verifications performed based on the variations
implemented in CLS for Cleaning the area.
The first level provides the total count of user
areas with their monthly proposed fee for the
selected period.
The second level displays the Variation of
Verification instructions to the users, provides
the cleanable floor area of the particular user
area, with its respective Variation status, Start
Date, Stop Date, Previous Usage, Current
Usage, Proposed Rate, and Fee details. Along
with this, the details of the Concerned
authorities who prepared, Verified, and approved
are displayed.

Summary Report on Variations - Click to view the following related

reports:

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 Report Name Description

Building and Systems This report provides a summary, for which the
(FEMS) variations were verified and approved for FEMS
– building and systems.
The first level provides the total count of
building and systems along with their during
warranty and post warranty fee details for the
selected period of years.
The second level provides the total count of
building and systems with their respective
during warranty and post warranty fee details
for a given period.
The third level displays the Summary of
Variation instructions to the users, provides the
building details of the particular department,
with its respective Project Cost, Built-up Area,
Variation status, Start Date, Defect Liability
Expiry Date, Proposed Rate, and Fee details.
Along with this, the details of the Concerned
authorities who prepared, and Verified are
displayed.

Equipment and This report provides a summary, for which the

Vehicles (FEMS) variations were verified and approved for FEMS
– equipment and vehicles.
The first level provides the total count of
equipment and vehicles with their respective
during warranty and post warranty fee details
for the selected period of years.
The second level provides the total count of
equipment and vehicles with their respective
during warranty and post warranty fee details
for a given period.
The third level displays the Summary of
Variation instructions to the users, provides the
equipment details of the particular department,
with its respective Asset No, Manufacturer,
Model, Variation status, Purchase Cost, Start
Date, Warranty Expiry Date, Stop Date,
Proposed Rate, and Fee details. Along with this,
the details of the Concerned authorities who
prepared, and Verified are displayed.

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 Report Name Description

Variations in Land This report provides a summary, for which the

Area (FEMS) variations were verified and approved for FEMS
– land area.
The first level provides the total count of
affected land area along with monthly proposed
fee for the selected period of years.
The second level provides the total count of
affected land area with their respective during
warranty and post warranty fee details for a
given period.
The third level displays the Summary of
Variation instructions to the users, provides the
land area details of the particular Hospital, with
its respective Variation status, Start Date, Stop
Date, Proposed Rate, and fee details. Along with
this, the details of the Concerned authorities
who prepared, and Verified are displayed.

Equipment (BEMS) This report provides a summary, for which the

variations were verified and approved for BEMS
– equipment.
The first level provides the total count of
equipment along with the during warranty and
post warranty fee details for the selected period
of years.
The second level provides the total count of
equipment with their respective during warranty
and post warranty fee details for a given period.
The third level displays the Summary of
Variation instructions to the users, provides the
equipment details of the particular department,
with its respective Asset No, Manufacturer,
Model, Variation status, purchase Cost, Start
Date, Warranty Expiry Date, Stop Date, DW and
PW Rate, and Fee details. Along with this, the
details of the Concerned authorities who
Prepared, and Verified are displayed.

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 Report Name Description

Cleansing Area (CLS) This report provides a summary, for which the
variations were verified and approved for CLS –
Cleansing area.
The first level provides the total count of areas
along with the monthly proposed fee for the
selected period of years.
The second level provides the total count of user
areas with their respective monthly proposed fee
details for a given period.
The third level displays the Summary of
Variation instructions to the users, provides the
user area details of the particular Hospital, with
its respective Cleanable floor area, Variation
status, Start Date, Stop Date, Previous Usage,
Current Usage, Proposed Rate, and Monthly
Proposed Fee details. Along with this, the details
of the Concerned authorities who Prepared, and
Verified are displayed.

Verification Approved List - Click to view the following related

reports:

Approved List of This report provides list of approved buildings of

Buildings FEMS FEMS.
The first level provides the total number of
approved buildings with their respective during
warranty and post warranty fee for the selected
period.
The second level provides the total count of
equipment with their respective during warranty
and post warranty fee details for a given period.
The third level displays the approval instructions
to the users, provides the building details, with
its respective project cost, total built-up area,
and fee details. Along with this, the details of
the Concerned authorities who Prepared,
Verified, and Acknowledged are displayed.

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 Report Name Description

Approved List of This report provides list of approved systems of

Systems FEMS FEMS.
The first level provides the total number of
approved systems with their respective during
warranty and post warranty fee for the selected
period.
The second level provides the total count of
systems with their respective during warranty
and post warranty fee details for a given period.
The third level displays the approval instructions
to the users, provides the system details, with
its respective project cost, monthly during
warranty fee, monthly post warranty fee, and
remarks. Along with this, the details of the
Concerned authorities who Prepared, Verified,
and Acknowledged are displayed.

Approved List of This report provides list of approved equipment

Equipment BEMS of BEMS.
The first level provides the total number of
approved equipment with their respective during
warranty and post warranty fee for the selected
period.
The second level provides the total count of
equipment with their respective during warranty
and post warranty fee details for a given period.
The third level displays the approval instructions
to the users, provides the equipment details,
with its respective asset no, purchase cost,
Monthly DW Fee, Monthly PW Fee and Remarks.
Along with this, the details of the Concerned
authorities who Prepared, Verified, and
Acknowledged are displayed.

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 Report Name Description

Approved List of This report provides list of approved equipment

Equipment Vehicles and Vehicles related to FEMS.
FEMS
The first level provides the total number of
approved equipment and vehicles with their
respective during warranty and post warranty
fee for the selected period.
The second level provides the total count of
equipment and vehicles with their respective
during warranty and post warranty fee details
for a given period.
The third level displays the approval instructions
to the users, provides the equipment details of
the particular department, with its respective
Asset Label No, Purchase Cost, Monthly DW and
PW Fee details, and Remarks. Along with this,
the details of the Concerned authorities who
Prepared, Verified, and Acknowledged are
displayed.

Approved List of This report provides list of approved Cleanable

Cleanable Areas CLS areas.
The first level provides the total count of
cleanable areas along with the monthly proposed
fee for the selected period.
The second level provides the number of
cleanable areas within a particular user area
with their respective monthly proposed fee for a
given period.
The third level displays the approval instructions
to the users, provides the description of user
areas with cleanable floor area, monthly fee
details and remarks. Along with this, the details
of the Concerned authorities who Prepared,
Verified, and Acknowledged are displayed.

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 Report Name Description

Approved List of This report provides list of approved land areas.

Land Areas
The first level provides the total count of land
areas with the monthly proposed fee for the
selected period.
The second level provides the total count of land
area with their respective monthly proposed fee
details for a given period.
The third level displays the approval instructions
to the users, provides the land area, with its
respective description, monthly fee details and
remarks. Along with this, the details of the
Concerned authorities who Prepared, Verified,
and Acknowledged are displayed.

Summary of Fee – Click to view the following related reports:

Summary of FEMS This report provides a summary of all FEMS

related assets.
The first level provides the DW and PW details of
building and systems, assets, land and the total
fee payable for the selected period of years.
The second level can be viewed either by
selecting Company or State.
 By selecting the Company, the total
summary of DW and PW details of the
building & systems, assets, and land
related to FEMS of the associated state
and hospital of that Company are
displayed.
 By selecting the State, the total summary
of DW and PW details of the building &
systems, assets, and land related to FEMS
of the selected state and its associated
hospitals are displayed.
Along with this, the details of the Concerned
authorities who Prepared and Verified are also
displayed.

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 Report Name Description

Summary of Services This report provides a summary of all Services

with their total fee details.
The first level provides the monthly fee details of
FEMS, BEMS, and CLS, and the total fee for the
selected period of years.
The second level can be viewed either by
selecting Company or State.
 By selecting the Company, the total
summary of fee details of FEMS, BEMS,
and CLS of the associated state and
hospital of that Company are displayed.
 By selecting the State, the total summary
of fee details of FEMS, BEMS, and CLS of
the selected state and its associated
hospitals are displayed.
Along with this, the details of the Concerned
authorities who Prepared and Verified are also
displayed.

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