RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 2

OF 11

10100-00-150-PD-0009 REV.: 00

INDEX

1. PURPOSE 3
2. SCOPE 3
3. DEFINITIONS 3
4. DEVELOPMENT 4
4.1 RESPONSIBILITIES 4
4.1.1 QUALITY PERSONNEL 4
4.1.2 WAREHOUSE STORAGE MATERIALS 5
4.1.3 Production Control 5
4.1.4 Subcontractors 5
4.2 PIPING MATERIALS TRACEABILITY SYSTEMS 5
4.2.1 Full Traceability 6
4.2.2 MTR’S / Certificates Only 6
4.3 TRACEABILITY PROCEDURE 6
4.3.1 Piping Materials Reception 6
4.3.2 Piping Materials Traceability 7
4.3.3 Material Test Certificate (MTC) Review 8
4.3.4 File Number Assignations & Register 8
4.3.5 Traceability Marking 8
4.3.6 Materials Traceability During Fabrication/Construction 9
4.4 RECORDS 10
5. REFERENCES 11
5.1 COMPANY SPECIFICATIONS AND PROCEDURES 11
5.2 PROJECT MANAGEMENT SYSTEM PROCEDURES 11

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 3

OF 11

10100-00-150-PD-0009 REV.: 00

1. PURPOSE

This document defines a general procedure for identification of traceable products through its
marks, documentation and applicable records, during site material reception, fabrication,
assembly and/or installation for the RAS TANURA REFINERY CLEAN FUELS PROJECT.

Material identification will establish, -in unique and safety way- a correlation between piping
materials and their respective certificates, records and other applicable documents as
required.

2. SCOPE

The hereby procedure is applicable to different piping components used by CONTRACTOR

from material reception, storage, fabrication, erection up to testing stages during construction
and installation of the Project.

3. DEFINITIONS

COMPANY: ARAMCO OVERSEAS COMPANY B.V. (OOK).

Saudi Arabian Oil Company (Saudi Aramco) (IK).

CONTRACTOR: UTE TR Naphtha RT (OOK).

Técnicas Reunidas Saudia for Services & Contracting Co Ltd.

(IK).

PROJECT: Ras Tanura Refinery Clean Fuels Project.

Package 1 – Naphtha Processing Facilities.
Package 2 – Offsites & Utilities.

MOC: Madrid Operation Centre.

ROC: Ras Tanura Operation Centre.

SUBCONTRACTOR: Means a company authorized by CONTRACTOR and COMPANY

for the performance of any portion of the WORKS.

VENDOR: Any person, firm, partnership, COMPANY, corporation or

combination thereof to which the CONTRACTOR has sent the
QUOTATION REQUEST or placed the PURCHASE ORDER.

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 4

OF 11

10100-00-150-PD-0009 REV.: 00

TRACEABILITY: Capacity for product process recovery through recorded

identifications

MATERIAL TEST Certificate provided by vendor that gives the capability to identify
CERTIFICATE (MTC): the chemical analysis and mechanical properties.

HEAT NUMBER/CAST Identification mark done by manufacturer on materials, in order to

NUMBER: supply a direct relation between its code and material guarantee
requirements: chemical composition (base material), product
analysis, mechanical and technological properties, destructive
and nondestructive test, dimensions, defects etc.

MARKING: Identification through codes, colors, signals etc. on a material,

product or it parts, in order to identify it and differentiate it from
another with similar characteristics.

PRODUCT: Result of an activity or processes. The following ones can be

included as products: materials, processed materials, information
or a combination of the above.

TRACEABILITY Concept of lot number is introduced to facilitate the traceability.

REFERENCE NUMBER One unique lot number is assigned to each item of purchase order
(LOT NUMBER): in a given shipment with similar heat number and description. This
lot number will be registered on traceability database.

4. DEVELOPMENT

4.1 RESPONSIBILITIES

4.1.1 QUALITY PERSONNEL

• Verify the adequate application of the requirements established in this document.

• Keep and maintenance of all documentation sent by suppliers through the Purchasing
Department (Mill Test Certificate, Test Records, FDR, NMR, special instruction of
vendors, etc.).

• Keep & feed Material Traceability Database with material identification records.

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 5

OF 11

10100-00-150-PD-0009 REV.: 00

• QC Personnel shall monitor the procedures employed by the subcontractor for

verification of identification and control of traceability records during fabrication and
erection of pipe spools in order to verify that only traceable materials are intended to
be installed on them.

4.1.2 WAREHOUSE STORAGE MATERIALS

• Identify and segregate materials inside the warehouse or yard.

• Mark the material received with paint or material identification tags reflecting the
material lot number.

• Conduct Identify of pipe and fittings in accordance with colour code established.

• Will be responsible for the materials in quarantine area.

• Issue for construction only material approved during reception and previously marked
with traceability codes.

• Provide reception information to QA/QC to feed Material Traceability Database.

• Perform Reception Inspections, identify the inspection status and when applicable
dispose segregation of non-conformities.

4.1.3 Production Control

• Verify that traceability records are registered and applied on isometric drawings by
fabrication/construction and linked to proper production control system plus material
traceability Database.

• Keep the Material Traceability Database (production part)

4.1.4 Subcontractors

• The subcontractor shall verify upon receipt that the materials are properly marked
with manufacturers' markings, colour coded and traceability marks as required

• The subcontractor shall maintain traceability of the material and shall document all
fabrication and welding operations performed in the shops and during installation.

4.2 PIPING MATERIALS TRACEABILITY SYSTEMS

CONTRACTOR shall perform material identification and traceability according to Project

Drawings & Documents (drawings, details, job specifications, standards, procedures, reports)

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 6

OF 11

10100-00-150-PD-0009 REV.: 00

Impact test is not required for austenitic stainless steel and nonferrous material.
CONTRACTOR is responsible to implement in piping classes any additional requirements
necessary to comply with it.

There are two types of traceability implementations (according to project requirements):

4.2.1 Full Traceability

The scope of full traceability is to identify installed materials by means of the two correlations
of the cast or heat number and the related MTR -issued by vendor.

The product traceability is obtained through adequate identification of product and record
results related to key characteristics of the process and product in all stages of execution.

Traceability by lot number shall be maintained from receipt of materials at the job site, during
storage, delivery to subcontractor, fabrication, erection and testing stages, through recording
lot number, transferring the traceability reference when the pipe is cut out and turnover of the
documentation package to COMPANY for carbon Steel, Alloy Steels and Stainless Steels
piping components (piping, fitting, and flanges).

4.2.2 MTR’S / Certificates Only

Traceability by MTR’s only shall be maintained from receipt of materials at the job site, during
the storage, delivery to subcontractor, fabrication, erection and testing stages, through
turnover of the documentation package to the COMPANY for following materials:

• Bolts, nuts and gaskets

• Tagged in-line items

4.3 TRACEABILITY PROCEDURE

4.3.1 Piping Materials Reception

The piping materials shipment arriving to site and corresponding MTR’s shall be located at
material receiving area.

Every material item will be inspected and checked by the QC department against the purchase
order requisition and COMPANY standards as per Field Materials Management Plan 10100-
00-150-PD-0004, in accordance to:

• Marks: Inspection of the manufacturer marks, in accordance with project

specifications and requirements to vendor.

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 7

OF 11

10100-00-150-PD-0009 REV.: 00

• Colour Code: Inspection of applied colour code, in accordance with project

specifications and requirements to vendors

• Paint marking shall be done with water insoluble material that contains no substances
than harmfully affect the metal at ambient or elevated temperatures. In particular, the
marking materials shall be free of lead, sulphur, zinc, cadmium, mercury, chlorine or
other halogens.

• Material identification colour chart with colour codes designated for different type of
materials must be displayed in the stores/fabrication shop at all required locations, at
the reach of foreman’s / pipe workers / piping supervisors and inspectors. This colours
chart shall be updated for additional colours if required.

• Certifications: Verification that MTR’s belong to the materials have arrived and match
with the heat number/TAG number.

• State: Visual inspection, conforming that the materials have arrived not damaged.

Any material in non-compliance with the above verifications shall be segregated to quarantine
area until the correction is applied if any. It is identified with a label of REJECTED (Sticker Red)
and kept in this condition until its Final Disposition is fulfilled, when appropriate.
CONTRACTOR shall issue Non Conformance Report for incompliance material in accordance
with Site Non Conformities, Preventive and Corrective Action procedure, etc.

The Material accepted shall be stored in appropriate area and identified through the lot number.

4.3.2 Piping Materials Traceability

All pipes, fittings and flanges material shall be traceable through proper material identifications
and certifications as required by specification, therefore, the traceability by lot number shall be
maintained from receipt of material at the job site, during the storage, fabrication, erection and
testing stages, through turnover of the documentation package to the COMPANY.

An exception to recording of heat numbers/lot numbers during field erection:

• Bolts and nuts (Verify stamping and embossing)

• Gaskets (Verify colour code)

• Control valves (Verify tag number)

• Unique tagged items - in line (Verify tag number)

• Blind flanges, spectacle blinds, spacers, slip blinds (Verify/record stamping)

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 8

OF 11

10100-00-150-PD-0009 REV.: 00

• Instrumentation downstream of isolation valves - off line (Verify isolation valve)

Material certification of these items will be maintained by purchase order number.

Certificates of control valves, in-line instrumentation and other tagged items will be included
in the system turnover packages.

4.3.3 Material Test Certificate (MTC) Review

All materials required by piping systems shall be certified by Material Test Certificates (MTC)
and these documents must be reviewed by materials receiving inspector in order to establish
compliance of materials with the applicable COMPANY and Industry Specifications.

Material received on site without certificates shall be segregated to quarantine area and will
not be released until receipt of the documents or if there is an urgent need for the material to
progress the job, after approval by the Site Manager, the material control group will initiate the
positive recall for incorporating materials for fabrication of spools.

Random length or pipe spools shall not be released for painting without MTC or proper
identification for traceability purposes after approval of CONTRACTOR Site manager / QC
Manager.

4.3.4 File Number Assignations & Register

The MTC for piping, flanges and fitting material shall be revised and FILE sequential number
shipment or delivery. The assigned FILE NUMBER to the MTC shall be registered on Material
Traceability Database to each lot number. This information shall be updated permanently and
available to be audited by QA/QC manager, QA/QC piping and welding supervisor, COMPANY
representatives or external audit team.

4.3.5 Traceability Marking

Product identification traceable marks shall be clear and permanent, performed through labels,
sheets, painting or marking. The identification shall:

• Identify products in a unique way;

• Be visible, clear and easily recognized,

• Not damage or harm the product. For stainless steel pipe, only “soft stamp low-
stress” is allowed;

• Be adequate, avoiding being lost accidentally, by handling, environmental conditions,

storage etc.

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 9

OF 11

10100-00-150-PD-0009 REV.: 00

• Paint markers shall be low chloride content, and colour of the marker shall as per
piping material colour coding.

4.3.5.1 Pipe and Accessories

Piping Materials accepted during materials reception according to Material Storage, Handling
and Preservation Procedure must be incorporated as piping materials identified, from their
entry up to the installation stage, through the Reception Report or the set of applicable codes.

Products such as piping, flanges and fittings shall be identified with traceable identification in
the corresponding records, as follow:

L-XXXX

Where: L: Piping Material

XXXX: Unique sequential number (LOT NUMBER)

The assigned LOT NUMBER shall be clear and permanent, performed through labels, sheets,
painting or marking on each identified item, and unique for each item (same Material
Specification, Diameter, Thickness and Heat Number).

4.3.6 Materials Traceability During Fabrication/Construction

A copy of correspondent MTRs shall be delivered to SUBCONTRACTOR at the time of delivery

of material for fabrication/construction

CONTRACTOR Quality inspector shall monitor the process for identification and control of
materials traceability during fabrication of pipe spools and lines construction as follow:

4.3.6.1 Cuts-off
The transfer of lot number on low temperature, NACE, NACE (HIC) and high alloy pipe off-
cuts shall be witnessed by SUBCONTRACTOR Quality Control Inspector to give added
assurance that the correct numbers were transferred. The lot number shall be
stamped/marked 50mm to 75mm from each end of the cut piece. The pieces of pipe without
traceability marks shall be considered like scrap due to proper traceability to MTC is not
possible.

4.3.6.2 Traceability Register

The pieces marks shall be registered on isometric drawings by fabrication/construction
personnel and verified by piping inspector or welding inspector

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 10

OF 11

10100-00-150-PD-0009 REV.: 00

4.3.6.3 Spools Marking

The pipe spool fabricator shall mark up the spool identification numbers (Area number, line
number, train, line class and spool number) on each spool. The spool shall be marked at
the flange of pipe spools, In addition, all spools shall have a stainless steel strap, not less
than 1.5mm thick, affixed before release from the fabrication shop carrying the same
information as mentioned before.

Small diameter spools may be tagged with a stainless steel wire attaching the tag. The
straps/bands and tags shall be stamped with the spool identification numbers and
taped/masked to prevent coverage by paint.

4.3.6.4 Spools Releasing

All traceability records/logs shall be complete before spools are released from the
fabrication shop to painting area and until both parties signed the respective records.

Before sand blasting, spools or loose pieces (straight pipes, fittings, i.e.), the traceability
marks shall be clearly identified by:

• Transcribing identifier inside pipe/component

• Punching identifier at the end of the pipe and protecting it with adhesive tape

• Utilizing punching metal tags with identifier, welding it to the piece.

• Field Construction Traceability

Prior to erection/installation, the SUBCONTRACTOR inspector shall confirm that TAG on field
installing piping materials, such as valves, welded pipe supports/anchors, insulation support
rings, lugs/cleats, etc., are legible and easily recognizable.

The lot numbers on the field-installed items shall be recorded against the pre-assigned lot
number on the same Daily Weld Fit-Up Inspection Report in accordance to “Welding maps and
Piping production reporting”. On completion of field installation work, the SUBCONTRACTOR
and CONTRACTOR shall verify the accuracy of the information of the field components before
signing the Weld Summary Sheet .This shall be issue before pressure test or painting the line.

4.4 RECORDS

The personal in charge of piping materials database shall issue a weekly report with status of
MTC. The inspection during material reception shall be carrying out with this report to decide
the status of incoming materials in regarding to certified documents or MTC. The lot number
on database report must be in accordance with heat number, Materials Specifications, Item

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 RAS TANURA REFINERY CLEAN FUELS PROJECT 10100

SITE MATERIAL TRACEABILITY PROCEDURE PAGE 11

OF 11

10100-00-150-PD-0009 REV.: 00

Description, Dimensional characteristics and additional requirements of materials inspected in

regarding to P.O. or M.R.

5. REFERENCES

5.1 COMPANY SPECIFICATIONS AND PROCEDURES

• Contract IK (6600038540) & • Ras Tanura Refinery Clean Fuels

Project (Package 1 – Naphtha Processing
Contract OOK (6600038541)
Facility)

• Contract IK (6600038542) & • Ras Tanura Refinery Clean Fuels

Project (Package 2 – Offsites & Utilities)
Contract OOK (6600038543)

5.2 PROJECT MANAGEMENT SYSTEM PROCEDURES

• 10100-00-101-PD-0001 • Project Execution Plan (PEP)

• 10100-00-150-PD-0001 • Construction Execution Plan

• 10100-00-090-PD-0002 • Site Quality Plan

• 10100-00-150-PD-0004 • Field Material Management Plan

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.
 PROJECT No : T-10100
PROJECT TITLE : RAS TANURA CLEAN FUEL PROJECT
CLIENT : SAUDI ARAMCO
LOCATION : RAS TANURA - SAUDI ARABIA

TRAZABILITY - INSPECTION - HEAT TRACKING RECORD (SAMPLE)

SL Commodity qty Heat Date of Suplier-
SHIPMENT Release Note IRC No. PO No. List Pos ident LOT No. Material Description Certificate No. OSD/NCR MTC Status
No. Code received Number Receipt Manufacturer
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43

10100-00-150-PD-0009 att01 Rev.0

This document is property of UTE TR Naphtha RT and TR Saudia for Services and Contracting Co Ltd.
Its reproduction without previous permission in writing is strictly forbidden.