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3) Data Entry and Keyboarding Skill

A touch typist types without looking at the keyboard using muscle memory. A computer keyboard contains alphanumeric keys, punctuation keys, arrow keys, function keys, and other special keys like Ctrl, Alt, Backspace, Enter, Esc, Caps Lock. Home keys are ASDF and LKJ for left and right hands respectively. Guide keys on a computer keyboard are F and J which help position fingers on home keys. Typing ergonomics considers proper sitting posture, monitor placement, and keyboard/mouse positioning to achieve precision and speed with reduced stress and strain.

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117 views4 pages

3) Data Entry and Keyboarding Skill

A touch typist types without looking at the keyboard using muscle memory. A computer keyboard contains alphanumeric keys, punctuation keys, arrow keys, function keys, and other special keys like Ctrl, Alt, Backspace, Enter, Esc, Caps Lock. Home keys are ASDF and LKJ for left and right hands respectively. Guide keys on a computer keyboard are F and J which help position fingers on home keys. Typing ergonomics considers proper sitting posture, monitor placement, and keyboard/mouse positioning to achieve precision and speed with reduced stress and strain.

Uploaded by

dongareshreetej
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Unit – 2 Data Entry and Keyboarding Skills

1. What is a touch typist?

Answer – A touch typist is someone who types without looking at the


keyboard. Muscle memory helps the user remember where the keys are
available. Touch typists position their fingers in the center of the row and
know which finger to move and how much to move it in order to reach any
key.

2. Discuss the various types of keys available on a computer


keyboard.

Answer – The various types of keys available on a keyboard are –


a. Alphanumeric keys – The entire alphabet (A-Z) as well as numerals(0-9) are
available on the keyboard.

b. Punctuation keys – All of the punctuation keys, such as the comma (,),
period (. ), semicolon (;), brackets ([]), and parenthesis ( ) and so on.

c. Alt Key – The Alt key stands for Alternate key, functions similarly to a
second control key.

d. Arrow keys – The cursor can be moved up (), down (), right (), orleft ()
with the four arrow keys.

e. Shift or Alt keys – To move the cursor in multiple positions at thesame


time.
f. Backspace key – Deletes the character just to the left of the cursor and
moves the cursor to that position.

g. Caps Lock key – It’s a toggle key that changes all alphabetic
characters to uppercase when pressed.

h. Ctrl key – The control key is used in conjunction with other keys to produce
control characters.

i. Delete key – The Del key deletes the character or chosen item at thecurrent
cursor position, but it does not move the pointer.

j. Enter key or Return key – It’s used to type commands or move thepointer
to the next line’s beginning.

k. Esc key – To send special codes to devices and exit (or escape) from
applications and tasks, press the Escape key.

l. Function keys – F1 through F12 are special keys. Depending on


whatever software is running, these keys have distinct meanings.

3. What is numeric Keypad?

Answer – When entering large amounts of numeric data, a numeric keypad


is used. This keypad functions similarly to a calculator. It is usually found on
the right side of the computer keyboard.

4. Differentiate between Home Keys and Guide Keys.

Answer –
Home Key – Home keys for the left hand are ASDF, and home keys for the right
hand are (semi-colon) LKJ.
Guide Key – The keys ‘F’ and ‘J’ on a computer keyboard are known as
left and right hand guide keys, respectively.

5. What do you understand by Guide Keys? Name the Guide keys.


(a) computer keyboard
(b) typewriter

Answer – Guide keys are those keys that aid in the placing offingertips on the
Home keys.

a) Computer Keyboard – The keys ‘F’ and ‘J’ on a computer keyboard


are known as left and right hand guide keys, respectively.

b) Typewriter – The two keys ‘a’ and ‘(semi-colon) ;’ on a typewriterare


known as guide keys, and they are depressed with the left and right hand
little fingers, respectively.
6. Explain the role of typing ergonomics.

Answer – The logistic support for efficient and effective typewriting isprovided
by typing ergonomics. It is critical to achieve and maintain precision and
speed.
The elements that are considered are listed below.

a. Sitting posture – Sit upright and slightly bend your neck forward while
using the computer keyboard.

b. Position of hands – Place your hands down and your forearms at a level
with the keyboard.

c. Monitor placement – While working on the monitor, avoid


bending your neck and keep the screen’s upper border at eye level.

d. Mouse and Keyboard placement – Keep the keyboard and mouseat about
a 20-centimeter spacing apart to provide smooth and effortless keyboard use.

e. Chair and table placement – Adjust the height of your computerchair


and table to your liking.

f. Placement of matter to be typed – Place the content to be typed on the


left or right side of the keyboard, preferably on a slanted Copy Holder.

7. Why the use of various typing software is common now-a-days?

Answer – There is a lot of free software available that is tailored to help you
learn typing quickly and successfully. Benefit of typing software is we can learn
typing easily in the home, for jobs prospective also typing software will help
you.

8. Mention the finger allocation of keys of the Bottom Row of


computer keyboard.

Answer – Mastering typewriting skills entails gaining the essential knowledge


and expertise of keyboard operation through proper finger positioning. Place
four of each hand’s fingers on the Home Keys. The forefingers (Index Finger) of
the left and right hands control the last
two keys on the second row, ‘g’ and ‘h.’

9. Give some successful keyboarding tips?

Answer – For good keyboarding techniques, keep the following


elements in mind.
 Use a light touch and avoid putting too much pressure on the keys.
 When typing, keep your fingertips on the Home row.
 Allow your fingertips to naturally fall on the keys, resting on top
of the next key in the same horizontal row.
 As soon as you press a key, release it as soon as possible.Holding
the key down over an extended period of time causes the same
character to be typed repeatedly.
 When practising, don’t look at the keyboard.
 Press the keys in a rhythmic pattern with equal intervals of time.
 Only use the fingers that have been assigned to the keys.
 Pronounce the character on the key slowly while pressing it.
 Don’t put yourself under any mental strain when typing.
 Comfortable typing ergonomics
 Be patient if you make a mistake at the beginning.
 Strike a balance between speed and accuracy, as they are
both critical. Don’t let speed get in the way of accuracy.
 To master the computer keyboard, practice typing words,
sentences, passages, and figures without looking at the keyboard
on a regular basis.


10. What are the color indication in a typing tutor software?

Answer – The following is the colour code –

 Green letters indicate right inputs.


 Yellow letters denote right inputs that are longer than the
permissible timeframe.
 Wrong inputs within the permissible timeframe are
indicated by red letters.
 Orange letters denote incorrect inputs that also exceed the
permitted timeframe (worst case scenario).

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