Minutes of General Meeting of Shareholders Template
Minutes of General Meeting of Shareholders Template
Minutes of General Meeting of Shareholders Template
The ordinary General Meeting of the shareholders of AUSTEVOLL SEAFOOD ASA was held
at 09:30 hrs. on 22 May, 2015, in the company’s facilities at Storebø in the municipality
of Austevoll.
The general meeting was opened by the Chairman of the Board, Helge Singelstad.
The Chairman informed the meeting that 105 shareholders were present, 100 of which
by proxy. A total of 138,442,352 shares were present, which constitutes 68.29 per cent
of the Company’s shares and votes.
Oddvar Skjegstad and June Drønen Møgster were elected to co-sign the minutes along
with the Chair.
The Chair asked whether there were any comments regarding the notice of the meeting
or the agenda. Since no objections were forthcoming, the notice and agenda were thus
unanimously approved.
The Chair reported on the Company’s annual accounts for 2014 and informed the
meeting in brief about the company’s financial performance and position.
On that basis, the Board of Directors proposed that the Annual Accounts and Directors’
Report for 2014 be adopted by the General Meeting.
The Board of Directors has decided to propose a dividend payment to the shareholders
totalling NOK 405,434,748, which represents NOK 2.00 per share in the Company, and
therefore presented the following proposal to the General Meeting:
The Company shall pay dividends to its shareholders in the total amount of
NOK 405,434,748. The distribution shall take place by paying equal amounts per share to
those registered as shareholders in the company on the date of the General Meeting. The
shares of the Company shall be traded ex dividend from and including 26 May, 2015. The
dividends shall be paid out to the shareholders on 5 June, 2015.
The Chair made reference to the provisions of section 5-6, fourth paragraph of the Public
Limited Companies Act which states that in companies which are obliged to make
statement on corporate governance in accordance with section 3-3b of the Norwegian
Accounting Act, the ordinary annual general meeting shall include this statement in its
deliberations. In the annual report for 2014, the company has described its principles
and practice for corporate governance, and reference was therefore made to the
statement in the annual report. It is not foreseen that the annual General Meeting shall
vote on the report, and consequently it is submitted for information.
The Chair told the General Meeting that the Nomination Committee has proposed to
award and approve NOK 300,000 to the Chairman of the Board and NOK 175,000 to each
member of the Board as remuneration for 2014. The proposal was unanimously adopted.
A proposal was tabled for remuneration of NOK 25,000 to each member of the
Company’s Nomination Committee for 2014. The proposal was adopted with 138,442,342
against 10 votes.
A proposal was tabled for remuneration of NOK 50,000 to each member of the
Company’s Audit Committee for 2014. The proposal was adopted with 138,442,342
against 10 votes.
The Chair tabled the Board’s proposal that the Auditor’s fees be paid as invoiced. The
general meeting adopted the Board’s proposal with 136,920,752 against 1,521,600
votes.
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8 Elections.
The Chair reported that three of the Board members are up for election this year, and
they have all agreed to be re-elected. These are:
The Nomination Committee has also recommended to re-elect Oddvar Skjegstad to the
post of Deputy Chairman of the Board of Directors.
8.1 a) Oddvar Skjegstad was proposed for re-election. No other proposals came forth.
Oddvar Skjegstad was re-elected for 2 years with 138,383,305 against 59,047
votes.
8.1 b) Inga Lise L. Moldestad was proposed for re-election. No other proposals came
forth. Inga Lise L. Moldestad was re-elected for 2 years with 138,383,305 against
59,047 votes.
8.1 c) Siren M. Grønhaug was proposed for re-election. No other proposals came forth.
Siren M. Grønhaug was re-elected for 2 years with 138,383,305 against
59,047 votes.
8.1 d) Oddvar Skjegstad was proposed for re-election as Deputy Chairman of the Board
of Directors. No other proposals were set forth. Oddvar Skjegstad was re-elected
as Deputy Chairman with 138,383,305 against 59,047 votes.
The members of the Nomination Committee are not up for election this year.
The Board put forward the following proposal for power of attorney:
2. This authorisation shall be valid until the date of the company’s Ordinary General
Meeting in 2016, but not later than 30 June, 2016.
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3. The authorisation comprises the right to depart from the shareholders’ right of
priority with regards the subscription of new shares.
4. The authorisation covers the right to increase the company’s share capital via
capital inflow in instruments other than money.
This proposal has been made on the grounds that the Board of Directors requires
necessary freedom of action, under appropriate circumstances, to quickly access new
capital for the financing of new purchases, acquisitions etc., or to issue new shares as a
form of payment for potential acquisitions.
The Board of Directors presented the following proposal to the General Meeting regarding
authorisation for purchase of the company’s own shares:
2. The highest nominal value of the shares which the Board of Directors is authorised
to acquire is NOK 10,135,868. The lowest price which can be paid per share is
NOK 20, and the highest price is NOK 150 per share.
3. Within the framework of the Public Limited Companies Act, the Board of Directors
is granted the authorisation to decide upon how to acquire and apply own shares,
paying due consideration to the equal rights principle, according to which no one
person shall have particular or special benefit of such acquisitions.
4. This authorisation shall be valid until the date of the company’s Ordinary General
Meeting in 2016, but not later than 30 June, 2016.
This proposal has in main been made on the grounds that own shares can, based on
requirement, be used as a form of payment for potential acquisitions of other companies
and similar.
The Board’s proposal was adopted with 137,341,928 votes. 1,100,424 abstained.
The Chair read the declaration from the Board of Directors. The declaration was
submitted for an advisory vote. The Chair reported that the Company does not have
share value based remuneration arrangements for leading personnel, and that the
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Conclusion.
The Chair informed the meeting that there was no further business to transact, and
thanked those present for their attendance.