Secondary Course

Learner’s Guide: Data Entry Operations(229)

FORMATTING WORKSHEETS

 Alignment Tab: These options

 Formatting tools :It appears allow you to change the position and
 In the Home tab alignment of the data in the cell.
 In the mini toolbar (It appears when
 Font Tab: All Font attributes
you right click on a cell)
present here.
 In the Format cell dialog box
 Border & Fill Tab: You can
 Home Tab: Select Home tab, here
provide border to the sheet and fill
you can do formatting of text, cells or
different colours in background.
worksheet.
 Protect Tab: You can provide
 Mini Toolbar: Using mini toolbar
password to protect your worksheet.
you can do common formatting as
 Font Type  To clear a cell format:
 Font Size  Click in the Cell that contains
 Accounting Number Format formatting
 Comma Format  Select the Arrow on the Clear
 Font Colour button on the Home Ribbon
 Format Painter  Select Clear Formats
 Borders  To Apply the Currency
 Fill Colours & many more Format:
 Format cell dialog box:  Highlight Cells
Press Ctrl+1. Format Cell dialog  Click on Currency Style on the
box appears. Home Ribbon
Or
Select Home tabSelect Number  To Apply the Comma Format:
section to open Format Cell  Highlight Cells
dialog box  Click on Comma Style on the Home
Ribbon
 There are 6 tabs in Format Cell dialog  If necessary, click on the Increase
box: Number, Alignment, Font, or Decrease Decimal button
Border, Fill and Protection
 Format Painter:
 Number Tab: The data type can be Highlight Cells
selected from the options.  Format the cells to the desired
 General: If the cell contains text format
and number. It does not have  Select the formatted cells
any specific value.

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 Secondary Course
Learner’s Guide: Data Entry Operations(229)

 Click Format Painter from the

Clipboard Section CHECK YOURSELF
 Highlight the cells you wish to
format
1. Which of the following is not a basic
 To AutoFit Columns: step in creating worksheet?
 Click on Column Header or any
other cell in the Column to change A. Save Workbook
width
 Go to Home tab Select Format B. Modify Workbook
from the Cells Group  Select
AutoFit Column width C. Enter text and data

D. Copy Workbook
 To AutoFit Rows:
 Click on Row Header or any other
2. To change the font of your entire
cell in the Row to change height
spreadsheet, to make it bold, italic or
 Go to Home tab Select Format
from the Cells Group on the underline it, you must first:
Ribbon  Select AutoFit Row
Height A. Select the font you wish to use

B. Go to Insert and select “Insert Font

 Columns and Rows in best fit:
options”
 Place your pointer on or near the
right edge of a column header of
C. Select all the cells to which you wish
the column you wish to adjust.
 The pointer changes to a double- to apply the formatting changes
headed arrow
D. Click the bold, underline or italic
 Double-Click your pointer buttons in the home tab.

 To Hide/Unhide Columns & 3. You can activate a cell by

Rows:
 Select Columns/RowsRight a. Pressing the Tab key
ClickHide/Unhide options
b. Clicking the cell
 AutoFormat: Select CellsHome
c. Pressing an arrow key
TabStyle GroupFormat as Table

d. All of the above

 Hide/Unhide Worksheet: Select
sheet  Right Click select
Hide/Unhide option

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 Secondary Course
Learner’s Guide: Data Entry Operations(229)

4. To activate the previous cell in a

pre-selected range, press?
I. Create a new workbook as shown
A. Alt below and save the file with the name
B. Tab “Payroll”.
C. Enter
D. None of the above
II. Enter the labels and values in the
5. The Software which contains rows exact cells locations as desired.
and columns is called ______
III. Use AutoFill to put the Employee
A. Database B. Drawing Numbers into cells A6:A8.
C. Spreadsheet D. Word processing
IV. Set labels alignment appropriately.

STRETCH YOURSELF V. Format cell B2 to Short Date

format.

1. What is Format Painter? VI. Save your work

2. Write down the steps to hide
column and row.
3. How to copy styles from an open
workbook to another? ANSWERS
4. How to insert new sheet and
rename it? 1. D
5. How to do auto fit for rows and 2. C
columns? 3. D
6.
4. D
5. C