1.

Professional Ethics and Responsibility with the

GOOD AFTERNOON SIR/MAAM, I AM focus on the ethical and integrity aspects as a
___________________________________, OAJA continuing requirement.
REPRESENTATIVE AND I’LL BE PRESENTING - This is a way inward to identify the actual
THE OAJA, PA COMPETENCY-BASED JOB competencies needed to deliver
DESCRIPTION. professional tasks but also be a guide in
ensuring that the right person mans the
2. responsibility.
AS SHOWN IS THE SCOPE OF THIS
PRESENTATION as the Legal Adviser of CGPA, AJA is required to
give legal advice, extending to any legal matters
3. either legal opinions on matters of law, legal
FOR THE JOB SUMMARY services in the form of drafting or reviewing legal
Based on this, it is pertinent to take into account the matters concerning the Philippine Army, and also
primary functions of OAJA personnel in order to carrying out dissemination of legal information.
have a sound basis of the scope of their duties and >> reviewing authority
responsibilities >> COMPREHENSIVE knowledge
A consultative process was conducted to >> the AJA must be able to apply effective
identify role profile, competencies, behaviour analytical and reasoning skills, based on advanced
indicators and the proficiency levels. legal research and excellent understanding of law
and policy, to address advisory requests to resolve
4. issues.
AS YOU CAN SEE, THIS IS THE STRUCTURE OF For this: the following technical competencies were
THE OFFICE OF THE ARMY JUDGE ADVOCATE identified
in accordance with the TOE • Proficiency in Military Justice and
with a total of 14 Officers (both in the TOE and its Jurisprudence, including Laws related to
actual number); Real Estate, Military Reservations and
10 Enlisted Personnel (both in the TOE and its Procurement;
actual number) • Strategic and Analytical Thinking, Problem-
10 Civilian Employees (but in actuality, there are 4 Solving Skill and Critical and Adaptive
actual civilian Ees) Thinking;
• Legal Writing and Documentation;
5. • Oral Communication Skills;
Here is the List of TOE Positions under each • Computer or Technical Savvy;
branch, the respective technical competencies of All of which must be of superior level
which will be shown in the succeeding slides. Coaching/Mentoring for Results
The Officers, Enlisted Personnel and Civilian - The ability to determine, plan, design,
Employees primarily work in these areas of implement and evaluate appropriate
specialization. learning and development interventions
These specialized Divisions at the OAJA form the needed by the employees to address their
primary areas of work that the Officers and competency gaps and requirements for
personnel subscribe to, and build their expertise on, career growth.
over time. - This one is related to the functions of the
This framework takes cue of these primary areas of Executive Officer
work that OAJA is involved in, and looks at what it Risk Analysis and Management
takes to undertake different tasks under those - Anticipates changes and problems in the
areas. organizational climate and plans and executes
strategy based on that anticipation
6.
For technical competencies, we have considered =CIPI= In addition to these, since the legal
Practice Skills focusing on the professional profession comes under the purview of theCode of
competencies, Advising Skills, Drafting Skills and
Professional Responsibility, there are specific dynamics of power and decision-making to
competencies achieve objectives.
in matters of Code of Conduct applicable to the - Approaches each problem situation with
lawyers: CIPI clear perception of organization and also
>> “Ensures accountability and transparency in Understands the roles people play in an
relation to determination of charges/claims, sharing organization and uses that understanding to
of information, consideration of evidence and achieve objectives
record keeping and case discussion processes. - Obtains commitments to program/project
>> standard professional etiquettes & compliance and strategies based on knowledge on
Caveat: some qualifications might be taken as non- internal and external operations of the
technical competencies with respect to legal work office.
but these are the qualities/skills/knowledge that we This is directly connected to
have envisioned and discussed for a JAGS officer, Managing Performance and
present and future, in the Office of the Army Judge Coaching/Mentoring For Results
Advocate to have. - knowledge on internal and external
A functional competency is a specific knowledge or operations of the office enables the
skill area that relates to successful performance in executive officer to identify the areas of
the job. improvement for a particular personnel.
- Analyses competency gaps and
7. Mentors/coaches technical staff in the
“alter-ego” or assistant of AJA conduct of competency gap assessment
>> main role: pagaanin ang trabaho ni AJA Maintains good working relationships with other
Offices and their personnel
8. Inter and Intra personal skills go hand-in-hand.
Qualities ni Ex-O and Deputy - dapat pagaanin and Intrapersonal skills can also affect your
work ni AJA interpersonal relationships, as they serve as the
As we can see, the primary functions of the foundation for your innermost beliefs and attitudes.
Executive Officer pertains to the operations of the Intrapersonal skills are a type of soft skill that
Office and maintaining effective working involve self-awareness and self-control. They are
relationship in the Office the internal abilities and behaviors that help you
Supervisory and management skills manage your emotions, cope with challenges, and
- This is directly related to the functions of an learn new information. They are different from
Executive Officer to ensure complete and interpersonal skills, which involve interacting with
coordinated functional branches of OAJA to other people.
produce the intended actions
- Filters all matters and concerns before 10. CHIEF CLERK
raising them to the AJA Supervisory and management skills
For Policy Development - Oversee the routine activities of civilian and
- since it is her duty to oversee the efficient and EP
effective operation of the Office and the - First line of defense; initial point of contact
performance of the prescribed duties of all office wrt queries
personnel Knowledgeable in Office Practices, Standards and
- The ability to develop policies by undertaking Systems (proper implementation)
research, analysis, consultation and synthesis of - Enforces/observance of the discipline of the
information to produce recommendations for the military roles regulations among EP and
improvement of the Office operation and working CivHR Employees of the Office
dynamics - Imposes/adherence to the publish SOPs
Knowledgeable in Office Practices, Standards and regulations to all EP and CivHR of the
and Systems Office
- The ability to identify and understand the Organizational and Management Skills
work of an organization and utilize the • Supervises the maintenance of service
records of all military and civilian personnel
 within the office and efficient filing system planning is essentially a problem-solving
on matters pertaining to branch policies, where certain questions must be
regulations and other publications; answered. It is important in establishing
• Reminds personnel for the overall security a practice, and it is important
of the office to ensure that records, periodically after your practice has been
equipment and supplies are properly established.
secured; - Includes Task plans to eliminate confusion
Administrative and Case Management about who should be performing a specific
- Includes Managing Information Skills duty, work schedules to eliminate the
- The ability to organize, process, validate, question of what to do next
manage and disseminate information in • Performance Management;
order to support or facilitate the Office work • Career Management
and the organization • Personnel Services Management
- Ability to Collect processes and organize - Handles HR-related matters before raising it to the
health data into usable information (reports, Executive Officer
summaries, profiles, etc.)
- Supervises archiving, retrieval and 15. ADMIN & PERSONNEL CO
disposing of records Functions are primarily related to that of the Chief
- Enhancement to records management Clerk
system - Admin and personnel NCO serves as secretary of
- Implements a system for document the Chief Clerk
identification, sorting and distribution Knowledgeable in Office Practices, Standards
and Offices
11. -such as receiving and recording appointments,
Trained with Drafting Skills for legal opinion that’s managing case and administrative records, and
why the chief clerk should also have technically records maintenance. Common procedural pitfalls,
competent with legal related matters: with basic mail and correspondence processing, personalized
knowledge on Articles of War and related laws on form letters, filing, reminder systems, follow-up
issues usually encountered by our military systems, and typical reports are portrayed.
personnel - This is to contribute to efficiency, enhance the
- Pagaanin ang workload ng legal officers professional image
- Mobilization of personnel for a more efficient Must have good working relationship with the Chief
and effective work organization Admin in GHQ for communication of
correspondence
13. CHIEF, AB - Primarily, he or she will coordinate actions
Functions are directly related and connected to that to OTJAG for a smoother flow of working
of Ex-O and Chief Clerk relationship
- Interwoven yung functions ng lahat pero sila - Collaboration >> The ability to establish and
kumbaga ang pinaka-close maintain collaborative relationships with
PLANNING related to critical and adaptive other Offices, Maintains cooperative
thinking, conflict management, and risk relationship with them and be mindful
analysis and management
- This is in connection to the function of 17 SUPPLY AND PROCUREMENT
Preparing, updating and formulating plans LOGISTICS PLANNING
and administrative systems for more - knowledge wrt to managing how resources are
efficient use of time, improved work flow acquired, stored, and transported to their final
and proper motivation of personnel destination and identifying prospective distributors
- A major function of planning is to be and suppliers and determining their effectiveness
able to visualize what office practices, and accessibility.
standards, systems are at one stage and Assists frontline services in preparing required
what they can be at another. Thus, forms for personnel, financial, logistics and other
planning gives efforts a road map. Good administrative requisitions and transactions
· Coordinates with other offices for the timely Knowledgeable in Military Justice, Civil Law
processing of requests for budget, administrative Proficiency, and Special Writs, including
support and logistic requirements by the different Amendments in Laws and latest Supreme Court
divisions/projects in one’s Bureau/Office Decisions
· Helps in the preparation of budget by anticipating - We train our EPs to draft legal documents under
logistics and other administrative support that may the supervision of a legal officer
be required by the Bureau/Office
· Monitors the proper maintenance, allocation and
utilization of resources
· Establishes appropriate records management
system within one’s Bureau/Office

18. FINANCE NCO. AB

Verifies legality of the claims and ascertain
identity of the payee
- Detail-oriented
Planning, Financial Management and
Monitoring Skills
- timely release of salaries and allowances
- Intra and interpersonal skills
- Good communication and coordination
>> Follow-up the payroll, vouchers and other
claims
Records Management
monthly report of changes for personnel
Proven CIPI
Security and safety of checks and cash

19 DRIVER/MESSENGER
Strategic and Analytical Thinking, Problem-Solving
Skill; Records Management
- recommend proper courses of action to be
undertaken wrt any problem that may arise
from the dispatch of documents
Attention to Details
- All communications for dispatch properly recorded
and received in the logbook

20 ADMIN AIDE
Attention to Details and Records Management
- orderliness and cleanliness of the Office
files
- Monitors incoming/outgoing
communications

21 CHIEF PSB
for sound application and interpret of laws
Coordinate with investigating/referring agencies,
and facilitate courts (effective coordination
mechanism established)

25 BRANCH NCO, PSB