Question 1. What is database? Give example.

CBSE 2010
Answer: A collection of related information organised as tables is known as
database, e.g. INGRES, MySQL etc.
Question 2. Write the purpose of DBMS. CBSE 2007
Answer: DBMS is used to store logically related information at a centralised
location. It facilitates data sharing among all the applications requiring it.
Question 3. Write the relationship between a database and a table. CBSE
2008
Answer: A database contains multiple tables whereas, a table cannot exist
outside a database.
Question 4. Give any one use of database. CBSE 2003
Answer: A database is used to store logically related information in table.
Question 5. What is field in database? Give an example.
Answer: A field is an area, reserved for a specific piece of data. It is also
known as attribute, e.g. Customer_Name.
Question 6. Define the term DBMS. CBSE 2010
Answer: The full form of DBMS is Database Management System. It is a
computer based record keeping system.
Question 7. State the primary goal of a DBMS.
Answer: To provide a convenient and efficient environment in which we can
store and retrieve information.
Question 8. Write any two uses of database management system. CBSE
2007
Answer:

1. DBMS is used to store data at a centralised location.

2. It is used to minimise data redundancy and data inconsistency.
Question 9. Give any two disadvantages of the database.
Answer:

1. High complexity
2. Database failure
Question 10. Write any two advantages of using database.
Answer:

1. Can ensure data security.

2. Reduces the data redundancy.
Question 11. What is a primary key? CBSE 2003
Or
Define primary key with an example. CBSE 2005
Or
What is primary key? Give an example. CBSE 2007
Or
What is a primary key in database? Give an example. CBSE 2010
Answer: A field which uniquely identifies each record in a table is known as
primary key. e.g. empld is the primary key of the Employee table.
Question 12. Give one advantage of using primary key.
Answer: A primary key uniquely identifies the record in the table.
Question 13. What is the significance of a primary key?
Answer: A primary key cannot allow null values and must have a unique
index.
Question 14. Name two possible primary keys for an Employee table.
CBSE 2007
Answer: Possible primary keys for an Employee table are empcode,
empphonenumber.
Question 15. Write the significance of a foreign key.
Answer: A foreign key is used to Establish relationship between any two
tables of RDBMS.
Question 16. What is the default extension of OO.o not zero BASE
database? CBSE 2005
Answer: The default extension of OO.o BASE database is .odb.
Short Answer Type Questions [2 & 3 Marks each]
Question 1. What are the main purposes of a database system?
Answer:

 Storage of information.
 Retrieval of information quickly.
 Sorting, selecting data that satisfies certain criteria (filtering).
 Produce the report in some standardised and readable format.
Question 2. How are fields, record and a table related to each other?
Explain with the help of an example. CBSE 2007
Answer: Fields are one type of information. A record contains logically
related fields. A table Emp name contains logically related records.
EmpNo Name Salary
1. Shridhar 20000
2. Raghav 40000
Here EmpNo, Name and Salary are three different fields. 1, Shridhar, 20000
represents one complete record.
Question 3. What is the difference between ‘Rows’ and ‘Columns’ in a
table? CBSE 2002
Answer: In a table, rows are called records and columns are termed as fields.
A row stores complete information of a record whereas column stores only
similar data values for all records.
Question 4. Distinguish between data and information. CBSE 2007
Answer: Distinguish between data and information are as follows:
Data Information
It is a raw facts. It is a process form of data.
It considers facts symbols, images It considers knowledge derived from
for reference or analysis. study, experience or instruction.
e.g. 23 is a data. e.g. age = 23 is information.
Question 5. Define query in the context of database.
Answer: A query is an inquiry into the database using the SELECT
statement.These statements give you filtered data according to your
conditions and specifications indicating the fields, records and summaries
which a user wants to fetch from a database.
Question 6. Define forms and what is the need of using them? CBSE 2006
Answer: In a database, a form is a window or a screen that contains
numerous fields or spaces to enter data. Forms can be used to view and edit
your data. It is an interface in user specified layout.
e.g. a user can create a data entry form that looks exactly like a paper form.
People generally prefer to enter data into a well-designed form, rather than a
table.
Question 7. What do you understand by report?
Answer: When you want to print those records which are fetched from your
database, design a report. It is an effective way to present data in a printed
format. It allows you to represent data retrieved from one or more tables, so
that it can be analysed.
Question 8. What do you mean by DBMS? CBSE 2004
Answer: It is a collection of programs that enables users to create, maintain
database and control all the access to the database. It is a computer based
record keeping system. DBMS is a software package that manages database,
e.g. MySQL, INGRES, MS-ACCESS etc.
DBMS is actually a tool that is used to perform any kind of operation on data
in database.
Question 9. Define RDBMS.
Answer: RDBMS is a type of DataBase Management System that stores data in
the form of relations (tables). Relational databases are powerful, so they
require few assumptions about how data is related or how, it will be extracted
from the database.
Question 10. A table named School (containing data of students of the
whole school) is created, where each record consists of several fields
including AdmissionNo (Admission Number), RollNo (Roll Number),
Name. Which field out of these three should be set as the primary key
and why? CBSE 2007
Answer: AdmissionNo should be set as primary key because admission
numbers are unique for each and every students of the school, which is not
possible in the case with RollNo and Name.
Question 11. What is the utility of primary key in database? Write
distinct features of primary keys. CBSE 2013
Answer: Primary key is used to uniquely identify the record in a database. It
can be a column or a set of columns in the table. Main features of primary key
are as follows:

1. It must contain a unique value for each record of table.

2. It does not contain null values.
Long Answer Type Questions [5 Marks each]
Question 1. Discuss the components of a database.
Answer: A database consists of several components. Each component plays
an important role in the database system environment.
The major components of database are as follows:

 Data
It is raw numbers, characters or facts represented by value. Most of the
organisations generate, store and process large amount of data. The data
acts as a bridge between the hardware and the software. Data may be of
different types such as User data, Metadata and Application Metadata.
 Software
It is a set of programs that lies between the stored data and the users of
database. It is used to control and manage the overall computerised
database. It uses different types of software such as MySQL, Oracle etc.
 Hardware
It is the physical aspect of computer, telecommunication and database,
which consists of the secondary storage devices such as magnetic disks,
optical discs etc., on which data is stored.
 Users
It is the person, who needs information from the database to carry out its
primary business responsibilities.
The various types of users which can access the database system are as
follows:

 Database Administrator (DBA)

A person, who is responsible for managing or establishing policies for the
maintenance and handling the overall database management system is
called DBA.
 Application Programmers
The people, who write application programs in programming languages
to interact and manipulate the database are called application
programmers.
 End-user
A person, who interacts with the database system to perform different
operations on the database like inserting, deleting etc., through menus or
forms.
Question 2. Define database management system. Write two advantages
of using database management system for school. CBSE 2007,05, 04
Answer: DataBase Management System (DBMS) is a collection of programs
that enable users to create, maintain database and control all the access to the
database. The primary goal of the DBMS is to provide an environment that is
both convenient and efficient for user to retrieve and store information.
The advantages of using DBMS for school are as follows:

1. In school, DBMS is used to store the data about students, teachers and
any other related thing at a centralised location.
 2. It provides security to the personal information of the school, stored in it.
Question 3. Distinguish between a record and a field in a table, with an
example. CBSE 2007,05
Answer: Distinguish between a record and a field in a table are as follows:
Record Field
It is a collection of data items, which
It is an area within the record
represent a complete unit of
reserved for a specific piece of data.
information about a thing or a person.
A record refers to a row in the table. A field refers to a column in the table.
Record is also known as tuple. Field is also known as attribute.
e.g. if Employee is a table, then entire e.g. if Empolyee is a table, then empld,
information of an employee is called a empName, department, salary are the
record. fields.
Question 4. Write the steps to design a database.
Answer: Steps to Design a Database
There are various steps to design a database which are as follows:

 Step 1 Determine the purpose of your database The first step of

designing a database is to determine the purpose and mechanism to
design and use it.
 Step 2 Determine the tables Tables are one of the most important
elements of a database, consist of rows and columns. To create a well-
defined database, you have to keep some conditions which are as follows:

 A table should not contain duplicate information.

 Each table should contain information about one subject.
e.g. One table is used to contain the personal information of the
students and the other is used to contain the marks scored by the
student.
 Step 3 Determine the fields After creating a table, you need to decide
the type and number of fields required for the tables in your database.
Each field in a table contains individual facts about the table’s subject.
e.g. A customer table may include company name, address, city, state and
phone number fields.
 Step 4 Identify the primary key in a table From the fields of table, you
need to identify a primary key which uniquely identifies each individual
record of the table. The primary key helps you to reduce data duplication
in the table.
 Step 5 Determine the relationship between tables In this step, you
need to determine relationship between two or more tables in your
database. You can set-up a relationship between tables on the basis of
common field between them. Establishing a relationship allows you to
fetch any information from both the tables.
  Step 6 Refine the design After you have designed the tables, fields and
relationships, its time to study the design and detect any faults that might
remain.
 Step 7 Enter data and create other database objects When you are
satisfied that the database structure meets the goals you needed, add all
your existing data to the tables.
Application Oriented Questions
Question 1. Consider the following table

1. Which of the above field can be selected as a primary key?

2. EmpName field also has unique values for all the records. Can it be
made primary key? Give answer with reason.
Answer:

1. EmpNo can be selected as a primary key.

2. EmpName is having unique values, but there is no guarantee that if more
employees are included then there would not be multiple people with
similar names.
So, in future its values may be duplicate. Thus, it cannot be made as a
primary key.
Question 2. Sanchita is working for a nationalised bank and is in the process
of creating a table to store the details of customers of the bank.
Find out, which of the following fields of table Bank can be selected as
primary key, candidate key and alternate key? CBSE 2011
Account No, Customer Name, Date of Birth, PAN Number, Opening Balance
Answer:
Primary key AccountNo
Candidate key AccountNo and PAN Number
Alternate key PAN Number
Question 3. Consider the following database Student

1. The marks obtained by the student with RollNo. 1101 is?

2. What is the name of the student, who has got the highest marks and what
is the amount of scholarship awarded to him/her?
3. How many records are there in the table?
4. How many fields are there in the table?
Answer:

1. 95.4
2. Mohan Garg and scholarship awarded is 50000.
3. 5
4. 6
Question 4. The director of a company uses a database to store data
about job title. This is a part of the database given below

1. How many records are there in this part of the database?

2. How many fields are there in this part of the database?
3. What is the job title of the employee with Payroll Number M421?
4. Which department has maximum employees and what are their Payroll
Numbers?
Answer:

1. 6
 2. 6
3. Secretary
4. Finance department and their Payroll Numbers are A621 and M502.
Question 5. Identify the columns out of the given three, which should not
be present in each of the following tables:

Answer: (i) DateofBirth (ii) Admno (iii) Phonenumber

Multiple Choice Questions [1 Mark each]
Q1. Facilities offered by databases are
(a) The ability to store a large amount of data in a structured format, easy
update, sort query, production of reports.
(b) Easy editing, spell check, perform calculations, library of mathematical
functions, replication.
(c) The ability to rotate images, copy and paste, fill scale.
(d) None of the above
Answer: (a) Databases have ability to store a large amount of data in
structured format, easy update, sort query, production of reports.
Q2. Which of the following is not an example of database? CBSE2011
(a) Cross knot game
(b) Employee payroll management
(c) Numeric calculator
(d) Customer management system
Answer: (c) Numeric calculator because it is used to calculate the numeric
numbers only as it is unable to store data.
Q3. Database is a combination of CBSE 2011
(a) hardware and software
(b) hardware and operating system
(c) software and operating system
(d) utility programs
Answer: (a) A database consists of several components. These are data,
software, hardware and user.
Q4. Operations performed on a database are controlled by
(a) user
(b) hardware
(c) DBMS
(d) RDBMS
Answer: (a) Users are those persons, who need the information from the
database to perform operations.
Q5. Database is made up of all the following components except
(a) tables
(b) queries
(c) forms
(d) formula bar
Answer: (d) Database is made up of tables, queries and forms.
Q6. Data is stored in RDBMS in the form of
(a) table
(b) query
(c) report
(d) record
Answer: (a) Relational Database Management System stores data in the form
of relation. As we know, relations are known as table.
Q7. Out of the following, which one is the most appropriate data field in
context of employee table, if only one of these is required? CBSE 2011
(a) Age in years
(b) Date of birth
(c) Age in days
(d) Age in months
Answer: (b) Date of birth is the most appropriate data field in context of
employee table.
Q8. All the information about a thing or a person is known as a
(a) database
(b) file
(c) field
(d) record
Answer: (d) A record refers to a raw of data, which represents a complete set
of information in a table.
Q9. Which of the following is not the main building block of a database?
(a) Lists
(b) Queries
(c) Reports
(d) Forms
Answer: (a) The main building blocks of database are tables, queries, forms
and reports.
Q10. Which of the following best describes a form? CBSE 2013
(a) Form enables people to enter or view data in a database easily
(b) Form summarises and prints data
(c) A form filters data from a database based on a criteria
(d) All of the above
Answer: (a) Form enables people to enter or view data in a database easily.
Q11. DBMS is a program that controls the creation, maintenance and use
of database. Here, DBMS referred to
(a) Digital Base Management System
(b) Data Build Management System
(c) DataBase Management System
(d) DataBase Management Service
Answer: (c) Here, DBMS stands for Database Management System.
Q12. Computer based record keeping system is known as
(a) Data Manipulation System
(b) Computerised Data System
(c) Computerised Record keeping system
(d) DBMS
Answer: (d) DBMS is a collection of programs that enable user to create and
maintain database. Also, it is a computer based record keeping system.
Q13. RDBMS provides relational operators to manipulate the data. Here,
RDBMS refers to
(a) Record Database Management System
(b) Relational Database Management System
(c) Reference Database Management System
(d) None of the above
Answer: (b) RDBMS stands for Relational Database Management System,
which provides operator to manipulate the data stored into the database
table.
Q14. A database that contains tables linked by common fields is called a
(a) Centralised database
(b) Flat file database
(c) Relational database
(d) None of these
Answer: (c) Relational database stores data in the form of tables which are
linked by common fields.
Q15. Duplication of data is known as CBSE 2013
(a) data security
(b) data incomplete
(c) data redundancy
(d) None of these
Answer: (c) Data redundancy means duplication of data. It eliminates
replication of data item into different files from a large database.
Q16. Which of the following fields will not make a suitable primary key?
CBSE 2011
(a) A customer’s account number
(b) A date field
(c) An auto number field
(d) A student’s admission number
Answer: (b) From the given options, data field can not be set as a primary key
because it can’t be fixed for an object.
Q17. Key field is a unique identifier for each record. It is defined in the
form of
(a) rows
(b) columns
(c) tree
(d) query
Answer: (b) Key is a data item that allows you to uniquely identify individual
occurrences which is defined as the column or set of columns.
Fill in the Blanks [1 Mark each]
Q1. ………….. is a collection of related information. CBSE 2011
Answer: Database
Q2. In database, all the data are stored at a ……………. location.
Answer: centralized
Q3. Table is also known as ………… .
Answer: relation
Q4. A field in a table is also called as ………………… .
Answer: column
Q5. ………….. is the smallest part of a table in which one data item can be
kept. CBSE 2011
Answer: Field
Q6. A set of related data item is called as ……………. .
Answer: record
Q7. The database is managed by a software package known as …………….. .
Answer: DBMS
Q8. Primary key is used to …………….. identify the record
Answer: uniquely
Q9. A foreign key is a reference of the ………….. key in another table.
Answer: primary
Q10. The candidate key, which is not used as primary key is called …………..
key.
Answer: alternate
True or False [1 Mark each]
Q1. Database is the collection of logically non-related data.
Answer: False A database is the collection of integrated and logically related
data.
Q2. A relationship cannot be created with the help of a table.
Answer: False A relationship is a connection between two tables of data.
Q3. Field contains set of characters.
Answer: True It is the individual sub-component of one record. It contains set
of characters, which have a proper meaning.
Q4. A report allows you to represent data retrieved from one or more
tables so that, it can be analysed and printed if required.
Answer: True When you want to print those records which are fetched from
your database then, reports are more useful for this purpose.
Q5. If a piece of data (field value) is stored in two places in the database,
then storage space is wasted and changing the data in one place will not
cause data inconsistency. CBSE 2011
Answer: False If a piece of data is stored in two places in the database, then
storage space is wasted and changing the data in one spot will cause data
inconsistency.
Q6. A database can have only one table. CBSE 2011
Answer: False No, database does not have a limit on number of tables. It
depends on the disk space.
Q7. Primary key field gives us permission to record duplicate entry.
Answer: False A primary key is a key which identifies records uniquely in a
table so it does not give us permission to record duplicate entry.
Q8. A primary key field does not allow numbers.
Answer: False Primary key has to identify a unique value which can be
present in a table, in a number form also. It means, primary key field allow
number too.
Q9. A primary key value can be NULL.
Answer: False The primary key of table is used to uniquely identify each and
every row in the table. So, its all keys and columns must be defined as NOT
NULL.
Q10. A table can have multiple primary keys. CBSE 2013
Answer: False If we create multiple primary keys in a table, then primary key
will be unable to find the unique key value.
Q11. A foreign key is a primary key in another table.
Answer: True When a table’s primary key field is added to a related table in
order to create the common field which relates two tables, it is called a foreign
key in the related table.
Digital Documentation Class 10 Notes
Session 1: Create and Apply styles in thedocument
1. What are Styles ?. What are the advantages of using styles.Answer –
A style is a collection of formats that you can use to easilychange the
appearance of chosen pages, text, frames, and otherelements in your
document.
Advantages:
Styles help to ensure that a document is uniform.They also make it simple to
make large formatting modifications.
Different types of styles:a. Page Styles –
Margin, headers and footers, borders, andbackgrounds are all examples of page
styles.
b. Paragraph Styles –
Paragraph styles can contain characterformatting and affect all aspects of
a paragraph’s look, such as textalignment, tab stops, line spacing, and borders.
c. Character Styles –
Character styles impact the font and size ofselected text within a paragraph, as
well as bold and italic formats.
d. Frame Styles –
Frame styles, such as wrapping type, borders,backgrounds, and columns.
e. Numbered Styles –
Numbered Style include Alignment,Numbering, bullet characters.
f. Cell Styles –
Fonts, alignment, borders, background, numberformats, and cell protection are
all included in cell styles.
g. Graphics Styles –
Line, area, transparency, shadowing, font,connectors, dimensioning, and
other characteristics are included ingraphic styles in drawings
and presentations.
h. Presentation Styles –
Font, indents, spacing, alignment, and tabcharacteristics are all included
in presentation styles.
Digital Documentation Class 10 Questions and Answers
2. What is the best way to load styles from a template
or anotherdocument?Answer –
You can copy styles by loading them from a template or anotherdocument, for
example:1. Open the document into which you wish to paste the styles.2. In the
Styles and Formatting window, click on Load Styles after long-clicking on the
arrow next to the New Style from Selection symbol.3. Locate and choose the
template you wish to copy styles from in theLoad Styles window4. Choose the
style categories you want to copy. If you want thecopied styles to overwrite
any styles with the same names in thedocument you’re putting them
into, select Overwrite.5. To copy styles from another document, click the From
File button tobring up a box where you may choose the required file.

Digital Documentation Class 10 Questions and Answers

3. How can you modify the style?
Answer –
Styles can be changed in a variety of ways inOpenOffice.org.• Load or copy
styles from another document or template• Update a style from a selection
Digital Documentation Class 10 Questions and Answers
5. How can we create our own styles?
Answer –
There are two different ways to create a style –Creating a new style from a
selection – You can copy a new style froman existing style. This new style will only
be applied to this documentand will not be saved in the template.Dragging And
Dropping To Create A Style – You can drag and drop atext selection into the Styles and
Formatting window to create a newstyle.
Digital Documentation Class 10 Questions and Answers
Session 2: Insert and use images
6. Explain any five Graphic filters.
Answer –
The following are four graphic filters:
a. Invert –
Changing the color in the color image, and giving brightness in grayscale image.
b. Solarization –
Increasing the effects of excessive light in a photograph.

c. Posterize –
 Reduces the number of colours in a picture to make itlook like a painting.
d. Charcoal –
The image is displayed as a charcoal sketch.
e. Mosaic –
Combines groupings of pixels into a single colour area.
Digital Documentation Class 10 Questions and Answers
7. Explain Image Cropping
Answer –
Right-click the image and choose Picture from the pop-upmenu to begin cropping it.
Select the Crop page in the Picturedialogue box.The following parameters can
be controlled on the Crop page:
Keep scale / Keep image size –
a. When Keep scale is chosen (the default), cropping the image has noeffect on
the image’s scale.b. Cropping creates enlargement (for positive cropping
values),shrinking (for negative cropping values), or distortion of the
imagewhen Keep image size is selected, so the image size remains constant.
Left, Right, Top, and Bottom –
You can crop the image using the dialog box, you can enter left, right,top and
bottom margins to crop the image.
a. Keep scale –
using this option you can crop the image withoutchanging the size of the
image.
b. Keep image size –
Without changing the height and width of theimage you can crop the image
using keep image size.
Digital Documentation Class 10 Questions and Answers
7. List any three methods of inserting images in a text document.Answer
–
The three methods for inserting images in digitaldocuments are –Drag and
DropInserting image from clipboardInsert image from Scanner
8. What do you understand by the terms:
a. Text Wrappingb. Anchoring
Answer –a. Text Wrapping –
Text wrapping describes the relationship betweengraphics and the surrounding text,
which may wrap around thegraphic on one or both sides, be overprinted behind
or in front of thegraphic, or be overprinted behind or in front of the graphic.
b. Anchoring –
The graphics’ reference point is referred to as IT. Thispoint could represent
the object’s location on the page or in theframe. An anchor point is always present
in an image.
Digital Documentation Class 10 Questions and Answers
Session 3: Create and use template
9 What are templates? What are the advantages of using templates?
Answer –
A template is a type of document that you can use to makea similar type
of document. Templates can contain text, graphics, style,design.
Advantage of template are –
a. Document creation is made easier with templates.b. It save time to giving
style in documentc. The use of templates helps to keep the audience’s interest.
Digital Documentation Advanced Class 10 Notes
10. What is the difference between styles and templates?Answer –a.
Style –
Styles ensure that your formatting is consistent throughouta document.
b. Template –
Templates allow you to reuse text and maintain aconsistent look and feel
across many projects.
11. Explain different ways of creating a template.Answer –
There are two ways to create templates in a document.
Creating a template from a document –
1. Create or edit a new or existing document of the type you wish touse as
a template.2. Fill in the blanks with the content and styles you desire.3. Select
File > Templates > Save from the main menu.
Digital Documentation Class 10 Questions and Answers
Creating a template using a wizard –
Wizards can be used to construct letter, fax, agenda, presentation, andWeb
page templates. The Fax Wizard, for example, walks you throughthe following
options:1. Fax machine type (business or personal)2. Document components
such as the date, topic line (for businessfaxes), salutation, and closing3.
Information about the sender and receiver options (business fax)4. Inclusion
of text in the footer (business fax)
Digital Documentation Class 10 Questions and Answers
Session 4: Create and customize table ofcontents
12. What do you mean by table of content?Answer –
The table of contents tool in Writer allows you to create anautomated table of
contents from your document’s headings.
Many of the elements are used in table of content –a. E# –
It indicate chapter number
b. E –
It represents the entry text
c. T –
It represents tab stop
d. LS –
It represents start of a hyperlink
e. LE –
It represents End of a hyperlink
Digital Documentation Class 10 Questions and Answers
Session 5: Implement Mail Merge
13. Explain Mail Merge.Answer –
A mail merge is a method of personalizing a messageyou’ve written and sending it
to a large group of people, giving theimpression that you prepared the letter
specifically for them.
14. What are the advantages of Mail Merge?Answer –
 Advantages of mail merge are –a. It’s simple to send the same mail to a big group
of recipients usingthe Mail Merge tool.b. We don’t have to type each
recipient’s name separately in eachletter when we use Mail Merge.c. It’s one
of the most efficient ways to mass-produce hundreds ofpersonalized letters in
a short amount of time.d. It is simple to amend the letter because any change
made in themain letter will be reflected in all other recipients’ letters.
Digital Documentation Class 10 Questions and Answers
15. Give examples of databases in which the Data Source
can becreated.Answer –
Any database that supports Open Database Connectivity(ODBC) can be utilized as a
data source. They can also be made inspreadsheets using Excel, or other
similar software.For example –a. Spreadsheetb. Text filec. CSV filed. OpenOffice
base or Access