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Lab 2 - Excel - Charts

This document provides instructions for creating and customizing charts in Excel. It explains how to insert a chart using selected data, customize chart elements like titles and labels, switch between row and column data, paste charts into other documents, and format chart appearance. The document includes example tasks for creating a column chart and pie chart to demonstrate chart types, data labeling, titles and other key chart features. Students are asked to complete the example tasks in an Excel workbook and submit it for grading.

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Albert Tsz Hin Wong
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30 views

Lab 2 - Excel - Charts

This document provides instructions for creating and customizing charts in Excel. It explains how to insert a chart using selected data, customize chart elements like titles and labels, switch between row and column data, paste charts into other documents, and format chart appearance. The document includes example tasks for creating a column chart and pie chart to demonstrate chart types, data labeling, titles and other key chart features. Students are asked to complete the example tasks in an Excel workbook and submit it for grading.

Uploaded by

Albert Tsz Hin Wong
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Lab 2 : Excel – Chart

1 Introduction

In this lab, we will use Microsoft Excel Charts to present data in a more attractive way. Upon
finishing this lab, you should be able to:

 insert a chart in Excel and customize its setting.

2 Pre-requisites

Our Institute has prepared a Microsoft 365 subscription. You may refer to ITSC website to get your
own copy of Microsoft 365.
https://liveciheedu.sharepoint.com/sites/ITSCPublicWebsite/SitePages/MS-Office-365.aspx
You may also use the online version of the software. Please log in using your Office 365 account and
password.
https://www.office.com/
Please note that online version of the software is much less powerful than the offline one. Many
functionalities are not available online.

3 Charts

Charts allow you to present data in a worksheet in a visual format using a variety of graph types.
Before you make a chart you must first enter data into a worksheet. Then, you can insert the chart
by selecting the data to be used and then a chart type in Charts group of Insert tab.

3.1 Switching Rows and Columns

Sometimes you entered the data with different settings by the default Chart setting. E.g., by default,
column charts expect every column as a series and use row label as horizontal axis. If you want to
change that, you may do so by clicking the “Switch Row/Column” button in Chart Tools Design tab
(offline Office) or Chart Tools Chart tab (online Office 365).

3.2 Pasting Charts in Documents

After creating the chart in Excel, you may choose to paste it into a document. You can perform
simple copy and paste. In this case, if you use the offline version of Excel and Word, a “link” is
created between the source Excel and the destination document. Within the document, you may
call-up the Excel file and edit its content if you want to change the graph. See the options available
in Chart Tools tabs. To avoid such link, you may choose to paste the graph as a picture (as in this set
of notes). If you use online version of Excel, only picture of graph is copied.

3.3 Axis Labels/Title

You may add/change the labels in Chart Tools Layout tab, Labels group. For examples, you can add
title, or axis labels, etc. there.

3.4 Selecting Data

When you select a chart, you will see that there are some color-boxes in the worksheet, indicating
the cells used for creating the chart. You may simply change the boxes to change the data to be
included in the chart.

By clicking the Select data icon in Chart Tools Design tab (or Chart Tools Chart tab for online Excel),
you can select the cells for creating different series labels. Select the part you want to change and
select the corresponding part on the Excel worksheet.

4 Formatting the Table

In offline Excel, you can format the Charts by double clicking the objects you want to format. The
corresponding Format Chart pane will appear on the right and you can do the corresponding
formatting. In online Excel, you can call the Format Pane for charts in Chart Tools Chart tab 
button).
Afterwards, you can choose and select the options you like to change. For example, you can enable
the data labels and showing the % at the location shown in the following diagram.

5 Tasks

Task 1. Create an Excel Workbook and type in the following table.


Task 2. In the Excel Workbook, insert a column chart that looks like the following one. Please note
the Chart title, Chart axis, Legend location, and Chart type.

Task 3. In the Excel Workbook, insert a pie chart that looks like the following one. Please note the
Chart type, Data labels, and Chart title.

6 Submissions

Please submit your Excel workbook to Moodle. The filename of your Excel workbook should include
your student ID. For example, if your student ID is s12345678, then the filename of your Excel
workbook should be Lab 2_s12345678.

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