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Access Instruction Sheet

1. Import a CSV file into a database table, setting the primary key and field types. Take a screenshot of the table structure. 2. Import a second CSV file into a separate table, relate the tables through a common field, and take a screenshot of the relationship. 3. Add a new record to the first table, check for errors, and save. 4. Create a report selecting specific records, showing given fields in a given order, sorting and formatting the report, and adding identification details. Save and print the report. 5. Create another report selecting different records, calculating a new field, showing given fields in a given order with additional formatting and sorting, and adding identification details

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TEHNYET ARAIN
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43 views3 pages

Access Instruction Sheet

1. Import a CSV file into a database table, setting the primary key and field types. Take a screenshot of the table structure. 2. Import a second CSV file into a separate table, relate the tables through a common field, and take a screenshot of the relationship. 3. Add a new record to the first table, check for errors, and save. 4. Create a report selecting specific records, showing given fields in a given order, sorting and formatting the report, and adding identification details. Save and print the report. 5. Create another report selecting different records, calculating a new field, showing given fields in a given order with additional formatting and sorting, and adding identification details

Uploaded by

TEHNYET ARAIN
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Task 3 – Database [ 31 marks ]

You are now going to prepare some reports. Dates are to be imported in the format of day month
year.

1- Using a suitable database package, import the file J2120RACE.csv


Use these field names and data types:
Field name Data type Format

Entry_ID Text

Last_Name Text

First_Name Text

Club Text

Cat_Code Text

Birth_Date Date/Time

Age_Jan Number Integer


Laps Number Integer
Race_Time Date/Time hh:mm:ss

Event_Rank Text

Points Number Integer


Race_No Number Integer
Licence Boolean/Logical To display as Yes/No
Set Entry_ID as a primary key.
Save the data.

EVIDENCE 1
Place in your Evidence Document a screenshot showing the primary key, field names
and data types used in the table.

[2]
2- Import the file J2120CATEGORIES.csv as a new table in your database.
Set Cat_Code as a primary key.
Create a one-to-many relationship between Cat_Code in the categories table and Cat_Code in the
race table.

EVIDENCE 2
Place in your Evidence Document screenshot(s) showing the type of relationship
between the two tables.
[1]
3 Enter the following details as a new record in the race table:
2

Entry_ID XC0657
Last_Name Britton
First_Name Jamie
Club Bike Runners
Cat_Code SV19PM
Birth_Date 25/09/1958
Age_Jan 61
Laps 4
Race_Time 01:15:26
Event_Rank 5
Points 90
Race_No 1162
Licence Yes
Check your data entry for errors.
Save the data. [2]

4 Using fields from both tables produce a tabular report that:


• selects the records where:
– Ability is Elite or Expert
– Gender is Female
– Licence is Yes

• shows only the fields:


First_Name, Last_Name, Gender, Club, Licence, Points and Ability
in this order, with data and labels displayed in full. Do not group the data
• sorts the data into descending order of Points
• has a page orientation of portrait
• fits on a single page
• includes only the text Top Ability Females as a title at the top of the page
• has your name, centre number and candidate number on the report.

Save and print your report.

PRINTOUT 2
Make sure that you have entered your name, centre number and candidate number
on your report.
[6]
5 Using fields from both tables, produce a tabular report that:
• selects the records where:
– Club includes the text Bike

© UCLES 2020 0417/21/M/J/20


3

– Age_Jan is 40 or more
– Event_Rank does not include DNF
• contains a new field called Lap_Time which is calculated at run-time and displayed as
integer. This field will calculate the average time per lap. Multiply Race_Time by 1440
and divide by the number of Laps. Format this field to display as integer format
• shows only the following fields:
Last_Name, First_Name, Gender, Age_Jan, Category, Club, Event_Rank, Licence,
Race_Time and Lap_Time
in this order, with data and labels displayed in full. Do not group the data
• sorts the data into ascending order of Gender then descending order of Age_Jan
• has a page orientation of landscape
• fits on a single page wide
• includes only the text Bike Club Veterans as a title at the top of the page, formatted so
that it displays:
– in a black, 28-point, serif font style – with all text fully visible
• calculates the average age and displays this as an integer below the Age_Jan column
• has a label Average Age of Veterans to the left of this value
• includes only your name, centre number and candidate number in the footer of the
report so it appears on every page with no other data displayed.

Save and print your report.

PRINTOUT 3
Make sure that you have entered your name, centre number and candidate number on
your report.

EVIDENCE 3
Place in your Evidence Document a screenshot showing the database formula used to
calculate the average age.
[15]

5 Export the report created in Step 5 in portable document format (pdf). Save the exported file
in your work area.

EVIDENCE 4
Place in your Evidence Document a screenshot to show the exported file saved in your
work area. Make sure there is evidence of the file type.

[1]

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