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Class 3 Perform Calculations On Data

- This document provides instructions on how to create and edit named ranges, use formulas and functions in Excel including SUM, AVERAGE, COUNT, MAX, MIN, PMT for loan calculations, IF, AVERAGEIF, SUMIF, and SUMIFS. - It explains how to select cells to define a named range, use the Formulas tab to create and edit named ranges, and insert formulas using functions like SUM and AVERAGE referencing named ranges. - The PMT and IF functions are demonstrated including using arguments in PMT for loan calculations and enclosing text in quotes for IF functions. - Examples of AVERAGEIF and SUMIFS are provided to conditionally sum or average cells based on criteria.

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master.j878
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43 views12 pages

Class 3 Perform Calculations On Data

- This document provides instructions on how to create and edit named ranges, use formulas and functions in Excel including SUM, AVERAGE, COUNT, MAX, MIN, PMT for loan calculations, IF, AVERAGEIF, SUMIF, and SUMIFS. - It explains how to select cells to define a named range, use the Formulas tab to create and edit named ranges, and insert formulas using functions like SUM and AVERAGE referencing named ranges. - The PMT and IF functions are demonstrated including using arguments in PMT for loan calculations and enclosing text in quotes for IF functions. - Examples of AVERAGEIF and SUMIFS are provided to conditionally sum or average cells based on criteria.

Uploaded by

master.j878
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Create a Named Range

• Select the cells you want to include in a named range.


• Go to Formula tab.
• Click Define Name.
• Enter a name for the range.
Edit a Named Range
• Go to Formulas.
• Click Name Manager.
• Edit or Delete the name.
Create Formulas to Calculate Values
• You begin the cell’s contents with an equal (=) sign.
• Formula =C2+C3
• You can revise the formula by clicking the cell and then editing
the formula.
• Formula =C2-C3
Common Functions – Status bar
 =Sum
 =Average
 =Count
 =Max
=Min

• Right click the status bar.


Common Functions – Defined Ranges
• Select a range of cells.
• Name the range “numbers”.
• =average(numbers)

• Replace average with sum, count, max and min.


PMT Function – Calculating Loan Payments
• PMT(rate,nper,pv,fv,type)
• The elements to be entered into the function are called arguments.
• rate: interest rate (divide by 12 for a loan with monthly payments).
• nper: total number of loan payments.
• pv: present value (amount loaned).
• fv: future value (optional): the amount to be left over at the end (leave
blank which means 0).
• Type (optional): 0 or 1 (left blank which indicates 0, or the end of the
month when payments are made).
Example
• $2,000,000 is loaned.
• 6% annual interest rate (monthly rate = 6% / 12 = 0.5%).
• Pay back over 24 months.
• Pay monthly.

• =PMT(0.5%,24,2000000) = $88,641.22
Using Same Formula for Different Cells

Commission Column: =Sale Price*Rate

Drag the fill handle down: copies the formula


If Function
• It has three parts:
• Logical_test (holds the condition you want to check)
• Value_if_true
• Value_if_false

• To have Excel print a message through using an If


Function, you enclose the message in quotes.
• If(cell a < cell b, “good”,”bad”)
AverageIf Function

• Finds the average of values in cells that meet a criterion.

• =Averageif(pick the cells in the Commission column, “>=450”). This


will yield 840.
Averageif Function

• Say you want to calculate the average sales in Nova Scotia for a particular week.
• =Averageif(pick the cells from the State column, “Nova Scotia”, pick the cells
from the Total column)
• This will yield the average of 30000 and 40000.

• You can also use =Sumif and =Countif functions the same way.
SumIfs

 Adding more conditions.


 =Sumifs(pick the cells from the Total Column, Pick the cells from the
State column, ”Nova Scotia”, pick the cells from Total,”>=31000”). This
will yield 40000.

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