PROJECT EXECUTIVE PLAN

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Table of Contents
1.0 Project Detail .................................................................................................................. 3
2.0 Project Execution plan..................................................................................................... 3
3.0 Location .......................................................................................................................... 3
4.0 Project Organization Chart .............................................................................................. 4
5.0 Roles and Responsibilities ............................................................................................... 5
6.0 Risk Management Plan .................................................................................................... 8
6.1 Risk Management Process ......................................................................................... 10
6.2 Risk Assessment ........................................................................................................ 11
7.0 Quality management...................................................................................................... 15
8.0 Project Executive Plan Overview................................................................................... 16

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1.0 Project Detail
Project Title Cadangan Membekal Dan Memasang Sistem Pencegah Kebakaran Untuk Klinik
Kesihatan (Jenis 6) Dengan 2 Blok Terrace Quarters (8 Units) Di Nanga
Kemalih, Ulu Entabai, Julau, Sarikei Division
Officer Inden Jkr Bahagian Sarikei
Contractor Saratiara Sdn Bhd
Contract No. JKR/SKI/WO/34/2023
Contract Period 4 Months
Start Date 15th September 2023 Completion Date 14th January 2024

2.0 Project Execution plan

The purpose of this Project Plan is to provide the Project Team with clear and consistent
direction to meet the overall goals and objectives of the Project. The Project Executive Plan
lays out the objectives, scope, schedule, cost, safety, environment and quality expectations as
well as the strategies, policies and procedures that have been developed and endorsed to
achieve them.

3.0 Location
Klinik Kesihatan di Nanga Kemalih, Ulu Entabai, Julau

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4.0 Project Organization Chart

Director
John Anak Injan

Manager
Lau Ting Hui
014-6998187

Project Engineer Project Executive Site Safety Supervisor

David Ting Ying How Hapis Anak Stende Sharif Iskandar Bin Ahmadi
014-6817393 012-8990408 017-8017335

General Worker
Ronald Umpi Anak Ugus
Mohd Norman Mohd Ali Osmady
Lo Kun Choo
Tie Hieng Yu
Foo Huong Ming
Sia Hock Seng

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5.0 Roles and Responsibilities
The following are roles and responsibilities of the project team:

a) Director and Manager

• Represent the contractor’s interests in all aspects in the execution of the project
• Provide leadership to strategically manage risk, monitor finances, project
performance and ensure monthly monitoring report submit on time.
• Ensure that project delivered satisfied client requirements as accordance with
the contract.
• Ensure that the project is technically sound, evidence-based and consistent with
funder and stakeholders’ priorities.
• To hold meeting with the team, client and relevant authorities.
• Decide all the necessary plan, scheduling, effective and economical plan of the
project.
• Responsible for overall work progress carry out daily as per planned schedule
and checklist.
• All the equipment’s required to execute the works shall be available and in good
condition as per project planned.
• Review and controlling schedule time frame, management, necessary resources,
mobilization plan and assign duties to the team.
• Ensure the project is delivered within the quality and meet client expectations.

b) Project Engineer
• Maintaining the implementation of the Project Quality Plan, Control and
Procedures.
• Ensure the project quality plan with the aspect of preparation, updating,
amendments and issuance.
• Ensure that project delivered satisfied client requirements as accordance with
per specified drawing and contract.
• Preparing checklist form, monthly report and invoices.
• Ensure all the work task carry out accordingly to schedule.
• Audit the material certifications and inspection test data from technician.

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 • Ensure that the work carry out are carried out in accordance as-built drawing
and relevant standards and specifications.

c) Project Executive
• Ensure that the day-to-day operations of projects are transitioned effectively.
• Carry out onsite inspection activities and witness of tests conducted at site.
• Prepare the HSE report, QAQC report, Work Progress Report every month.
• Set appropriate milestone and assign qualified staff to handle the scope and
complexity of the project
• Be engaged in, and often ties, lead client and project pursuit efforts.

d) Site safety Supervisor

• Monitor the progress of construction projects and ensure compliance with
construction safety regulations
• Develops and administers risk management programs
• Conducts regular safety and site survey
• Identify and analyze applicable safety standards and precautions
• Provide support in developing and reviewing Health and Safety related policies
• Advise project team of safety importance and job-related hazards
• Check compliance of safety equipment usage and safety policies application
• Report and review accidents/incidents/near miss investigations to determine the
root cause and make recommendations for action plan to minimize or eliminate
future safety risks

e) General Worker
• Provision of all necessary information and distribution of responsibilities to his
team.
• Check all the received materials are in good condition and arrange a place to
store collected materials despite environmental impacts.
• Monitor his team health and safety condition.
• Ensure that the work carry out are carried out in compliance with contract terms
and conditions, relevant standards and regulations.
• Assist technician to carry out work task.
• Check all the received materials are in good condition and arrange a place to
store collected materials despite environmental impacts.

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Task

Supervisor
Executive
Manager/

Engineer
Director
Project

Project
Prepare, update and manage ✓
Project Programme at each project
phase

Prepare and update cost estimates ✓ ✓

at each project phase
Prepare, update and manage ✓
budget at each project phase and
annually
Record, report and manage project ✓
costs
Administer all contracts with ✓
suppliers, consultants and service
providers.
Prepare and manage Public ✓ ✓ ✓ ✓
Relations/Project Stakeholder
Communication Plan
Monitor all related risk and hazard ✓ ✓

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6.0 Risk Management Plan
Risk management plan is a procedure that helps SARATIARA SDN BHD workers to
identify hazards, assess risks, and implement risk controls before beginning work at a site.
During the assessment, a worker must weigh the probability of an occurrence, and the impact
of a potential injury. Therefore, a risk management plan is the tool to increase safety in
SARATIARA SDN BHD workplace to recognize the hazards related to project and take the
necessary precautions to avoid unwanted scenario happen.

1. Evaluate the probability of occurrence

2. Determine the impact of a potential injury

3. Follow the risk control hierarchy

Elimination: Eliminate the hazard. Turn the equipment off and verify a safe work condition.

Substitution: Think through the entire procedure and substitute methods and procedures that
constitute lower risk.

Engineering Controls: Engineering controls can have a substantial impact on risk. They
should, where practicable, be considered and analyzed. Typically, engineering controls take the
form of barriers and other safeguarding devices such as, zone selective interlocking, differential
relaying, energy reducing maintenance switches, high resistive grounding and current limiting
devices.

Awareness: Awareness means can be used to complement the effects of engineering controls
with regard to risk reduction. They should be chosen based on the design configuration for each
specific application and their potential effectiveness during foreseen interaction. Each design
and configuration can require unique awareness devices in order to have the desired impact on
risk. Typically, awareness means take the form of signs, visual alarms, audible alarms, and so
forth.

Administrative Controls (Procedures): Procedures and instructions that are required for
individuals to safely interact with the electrical system should be identified. The procedures
and instruction should include descriptions of the hazards, the possible hazardous events,
hazardous situations, and the protective measures that need to be implemented. Procedures and
instructions should also be used to communicate foreseeable misuse of the system that could
contribute to an increased level of risk. Typically, formal procedures are provided in written

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form; however, in some cases, verbal instruction can be provided. Care should be taken in the
latter case to ensure that the verbal instructions will have the desired impact on risk.

Personal Protective Equipment (PPE): The electrical system must be analyzed in order to
determine the appropriate PPE. Once the appropriate PPE has been determined, personnel must
maintain and use it as required in order to ensure that residual risk remains at the desired level.
PPE is the last line of defence.

Mitigation: Emergency procedures. Identify who is going to provide assistance and summon
help if needed.

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6.1 Risk Management Process

1. Plan Risk Management

2. Identify Risks

3. Perform Qualitative Risk Management

4. Risk Ranking

5. Plan Risk Responses

6. Implement risk response

7. Recovery action step

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 SARATIARA SDN. BHD. (1094967-D)
Address: No.16, 2nd Floor, Taman Damai ,96000 Sibu Sarawak. Tel: 014-6998187 Fax: 084-431687 Email: [email protected]

6.2 Risk Assessment

RISK IDENTIFICATION QUALITATIVE RATING
No List of risk Root causes Probabilit Impa Risk Risk Potential risk What Recovery Action Risk
. y ct score ranking responses happened Step owner
when risks
occurred

Caused by faulty *Standby portable Dangerous and Keep every Supervisor

electrical fire extinguisher. lead to fatal flammable material and
1 Fire equipment or 1 5 5 3 *Do contact the accidents or and item far from fire workers
installations nearby Firefighter fires or heat sources.
department in case Smoking while
the fire getting worst. conducting the work
*Evacuate the with easily
affected area worst flammable item is
immediately. strictly prohibited.
*Use LOTO
2 Explosion Caused by *Standby portable Dangerous and Make sure anyone Supervisor
unsuitable electrical 1 5 5 3 fire extinguisher. lead to fatal working with and
apparatus or *Stop the work accidents or electricity has workers
static electricity immediately. fires sufficient skills,
igniting flammable *Located where the knowledge and
vapours or dusts, sources come from. experience to do so.
for example in a *Use LOTO
spray paint booth

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3 Incorrectly *Using wrong 2 5 10 1 *Standby the manual Dangerous and *Experienced Supervisor
wiring colour of cable for or give clear lead to fatal employee assigned to and
installation specific connection instruction to the accidents or the task- Only the Workers
*Performing a too worker. fires certified worker
big bunch of cables *Ensure that the could do the complex
that may prevent supervisor do the task.
settling the cable in check before and
the duct after the installation
*Wrong crimping to avoid any error
of ferrules at the *Use LOTO
ends of the cables
* Faulty appliances. *Turn off the source Dangerous and Work under Supervisor
4 Electric damaged or frayed 1 5 5 3 of electricity lead to fatal maximum and
shock cords or extension immediately accidents or supervision and Workers
leads. electrical *Pull the victim with fires make sure to switch
appliances in non-conductor off and unplug
contact with water current tool (eg: appliances before
Clothes) cleaning or adjusting
* Begin CPR if the them.
person shows no
signs of circulation
*Use LOTO
*Bad road *Use suitable and Dangerous and *Always travel with Supervisor
5 Car condition, fatigue 1 5 5 3 good condition car lead to fatal good sleep *Ensure and
accident/ due to long distance for driving. Use accidents or to travel with at least Workers
self- drive suitable off-road tyre fires one colleague
accident *Exchange driver
with colleagues
*Get a rest before
continue a journey

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6 Fell off *Broken ladder 1 5 5 3 *Use only approved Dangerous and *Only experienced Supervisor
ladder lead to fatal employees assigned and
*Set up the ladder accidents or to the task Workers
within correct fires * Re-check the
position ladder before starts
the work
7 Wounded/ *Touch/Step on 3 3 9 2 *Mandatory to use Serious - Non- *Safety briefing Supervisor
Bleeding sharp debris helmet, glove and fatal injury, every morning and
safety boots within permanent *Ensure worker to Workers
site area disability led to wear PPE in site
tetanus *Good housekeeping

INDICATOR:
Probability = The chance for the hazard likely to occur within the specific period or in specified circumstances
Impact = The severity of injury or health of people or damage to property, or insult to environment, or any combination of those caused by the
event
Risk = Probability x Impact = The harmfulness of the hazard to the person

Probability 1 2 3 4 5
5 5 10 15 20 25
4 4 8 12 16 20
3 3 6 9 12 15 High Risk
2 2 4 6 8 10 Medium Risk
1 1 2 3 4 5 Low Risk

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 Probability Impact
Value Meaning Value Meaning
1 Inconceivable - Is practically 1 Minor - Feeling uncomfortable
impossible and has never occurred
2 Remote - Has not been known to 2 Moderate - Disabling but not permanent injury
occur after many years
3 Conceivable - Might be occur at 3 Serious - Non-fatal injury, permanent disability
some time in future
4 Possible - Has a good chance of 4 Fatal - Approximately one single fatality major property damage if realized
occurring and is not unusual hazard
5 Most likely - The most likely result 5 Catastrophic - Numerous fatalities, irrecoverable property damage and
of the hazard being realized productivity

Based on the table above Refer to: (RISK MANAGEMENT PLAN) SARATIARA SDN BHD should focus on risk based on its ranking.

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7.0 Quality management
The primary goal of the quality management process for this project is to ensure business and
governance needs have been adequately satisfied. Ongoing quality management involves
careful evaluation and monitoring of objectives and deliverables, together the assessment of
stakeholder feedback and the implementation of changes to project methodology or
management as appropriate. Quality Control will therefore be an integral element of the Project
Executive Plan and will be considered by Board at its monthly meetings. Specifically
• The project will be managed in accordance with the governance structure above. Roles
and responsibilities are also detailed.
• This document provides an outline of the overall project objectives. The key milestones
and deliverables of the project are outlined in more detail in the accompanying Project
Schedule and will be subject to approval of the Governance Board.
• The full-time project team will meet on a weekly basis to discuss progress and identify
issues which need to be progressed.
Objective: Collect and communicate valuable lessons learned in different phases of the project
from previous projects both internal and external.
Continuously improve the quality of project management processes based on lessons learned
and ensure any strategy takes account of such lessons.
Responsibility: Project Engineer, Project Executive
Quality Records: Lessons Learned database and reports

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8.0 Project Executive Plan Overview
Contract
• Proposal
• Document Review
• Bid date
• Award Date

Design
• Feasibility Study
• Apply for Permit
• Start Design Work

Procurement
• Order equipment
• Order material
• Hire manpower

Construction
• Prep/ Pre-construction
• Installation Start
• Site work
• Stage Completion
• Testing and commissioning
• Housekeeping

Closing phase
• Handover site
• Document all report

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