Title Page

Health Information System

Laboratory Information
Management System
Lesson 10
 Title Page Reporters

Group Members

Lesson 10 Members

Symonette Octura Chloe Fabre

 Title Page Reporters Introduction

Laboratory Information Management System

Introduction
What is a Laboratory Information Management System (LIMS)?

A Laboratory Information Management System (LIMS) is the answer to the needs of modern
laboratories.

It is a software system that facilitates the management of samples, test results, and associated data
to improve lab productivity and effectiveness.

It provides harmonization of workflows, procedures and tests, and also ensures control over the
processes in the lab.

Octura speaking...
 Title Page Reporters Introduction

Laboratory Information Management System

Capabilities of LIMS

Sample Management Instrument Integration

Capabilities of LIMS

Procedure Execution Data Management

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 Title Page Reporters Introduction

Laboratory Information Management System

Capabilities of LIMS

Sample Management

LIMS sample management system is the core functionality of a LIMS. LIMS manager provides accurate
records of each sample, from the moment it is received in the lab sample and throughout its life cycle.

The LIMS stores all the important information about the sample.

The LIMS enables to track the location of a sample.

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 Title Page Reporters Introduction

Laboratory Information Management System

Capabilities of LIMS

Instrument Integration

LIMS Instrument Integration is a functionality that provides increased integration with lab instruments.
The LIMS can insert control files into a particular instrument and direct its functioning.

Data integration ensures more secure data management and significantly reduces the time of data
processing and reporting and ensures safe access to data from different instruments.

The LIMS can also import instrument result files and use extracted data for quality control
assessment.

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 Title Page Reporters Introduction

Laboratory Information Management System

Capabilities of LIMS

Procedure Execution

The LIMS has full control over procedure execution. It is in control of LIMS procedures, SOP's, and
methods used in the lab.

It provides solutions allowing the lab technologist to configure all the processes in the laboratory, step
by step. Advanced configuration options facilitate work in the lab by defining clear steps and guiding
analysts through a process.

Continuous integration provides the opportunity to download data in real time, during the process.

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 Title Page Reporters Introduction

Laboratory Information Management System

Capabilities of LIMS

Data Management

LIMS data management enhances work in laboratories by facilitating configuration and the process of
archiving.

The LIMS archives original raw data files, as well as standardized representation in XML format. A
standardized version of data can be accessed from any computer or browser.

It enables migration of archive files from one medium to another. The LIMS also supports paperless
laboratories as it reduces the need for paper documentation.

Octura speaking...
 Title Page Reporters Introduction

Laboratory Information Management System

Difference Between LIMS, LIS, and PDES

LIMS (Laboratory Information Management System)
- used to reference systems installed in industry settings in facilities. It is used for environmental,
research, or commercial analysis, and to improve lab workflow and safety. LIMS focuses on a sample.

LIS (Laboratory Information System)

- focuses on a patient rather than on a sample. It has been used in clinical conditions to store and
manage patients' data and their test results. LIS usually stores patients' demographic information and
record of clinical diagnosis.

PDES (Process Development Execution System)

- not specifically connected to laboratories. PDES applies to a wider scope and is used to support and
guide the development of high-tech manufacturing technologies.

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 Title Page Reporters Introduction Purpose

Laboratory Information Management System

The Purpose of Implementing LIMS

One of the most crucial advantages of a LIMS is that it provides a single platform for various laboratory
activities, which enables all relevant information to be safely stored in one place, supporting a paperless
laboratory approach.

Efficiency

LIMS are highly regarded for their efficiency. They enhance lab work by offering user-friendly features,
saving time, streamlining workflows, and reducing resource wastage. This optimization of processes
results in increased performance, profitability, and resource utilization in the laboratory.

Octura speaking...
 Title Page Reporters Introduction Purpose

Laboratory Information Management System

The Purpose of Implementing LIMS

Safety

LIMS employs robust security measures to protect sensitive data, including user logins, various access
management mechanisms, and encryption. It also plays a crucial role in ensuring product safety and
compliance in the laboratory by enabling real-time monitoring, quality control, and automatic reporting for
non-compliant samples, all in accordance with relevant regulations.

Compliance

LIMS is widely used in various industries to manage samples, tests, and results, subject to strict
regulations. Compliance with these regulations is essential. Non-compliance with LIMS can result in
serious repercussions, such as product failures and remediation costs for identifying and correcting
issues, leading to potential losses for laboratories and organizations.
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 Title Page Reporters Introduction Purpose

Laboratory Information Management System

The Purpose of Implementing LIMS

Speed

LIMS in paperless laboratories aims to enhance speed and efficiency in information retrieval. It replaces
the time-consuming process of sifting through printed data with easy, effective, and timely access to
information. Additionally, LIMS facilitates collaboration between labs by enabling data sharing, allowing
lab technicians from different laboratories to work on various projects with seamless access to the
required information.

Improving Work Comfort

LIMS enhances work comfort for lab technicians by streamlining workflows, ensuring safety for both
workers and samples, and reducing oversight and manual errors. It stores data and protocols securely,
eliminates red tape, and improves data flow. Working with LIMS is both effective and comfortable,
alleviating the burden of daily lab work.

Octura speaking...
 Title Page Reporters Introduction Overview Basics

Laboratory Information Management System

LIMS Basics: How Does LIMS Work?

LIMS software can include some of the following features:

Audit Management
LIMS includes audit trail features essential for regulated laboratories, providing a clear record of actions
and collaborators with timestamps. It can automate and control the audit process to ensure regulatory
compliance, detect irregularities, and report them promptly to minimize potential issues.

Barcode Handling
In LIMS, handwritten labels can be replaced with barcodes, reducing the risk of
illegible information and human errors. Barcodes provide advantages like
accurate data input, improved sample/instrument and sample/study associations,
and more space for label information. Additionally, LIMS may support various
barcode readers for added convenience.

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 Title Page Reporters Introduction Overview Basics

Laboratory Information Management System

LIMS Basics: How Does LIMS Work?

Chain of Custody
The chain of custody (COC) is crucial for laboratories, particularly in regulated and forensic settings, as it
involves tracking the handling of evidence from collection to disposal. Effective COC involves recording
user and location information, facilitating inventory management, and enhancing security configuration.

Compliance
Compliance with regulations is vital in industries that use Laboratory Information Management Systems
(LIMS) to handle data on samples and tests. Non-compliance can result in significant losses and
inaccuracies due to strict industry restrictions.

Customer Relationship Management

Customer Relationship Management in LIMS involves storing client demographic data and simplifying
communication. Some LIMS even enable clients to order samples, register containers, and send samples
to the lab for analysis.
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 Title Page Reporters Introduction Overview Basics

Laboratory Information Management System

LIMS Basics: How Does LIMS Work?

Document Management
Document management in LIMS involves handling diverse data types like specifications, safety protocols,
and regulatory files. LIMS can upload, index, search, convert, and export documents of various formats,
offering a comprehensive and beneficial solution for managing laboratory data.

Instrument Calibration and Maintenance

LIMS simplifies the complex task of instrument calibration and maintenance in laboratories. It provides
scheduling, record-keeping, and real-time monitoring of instrument conditions, making it an invaluable
tool for managing these critical processes.

Inventory and Equipment Management

LIMS simplifies the challenging task of laboratory inventory and equipment management, allowing lab
managers to efficiently measure, record, and control inventories and equipment, reducing the complexity
and time needed for these tasks.
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 Title Page Reporters Introduction Overview Basics

Laboratory Information Management System

LIMS Basics: How Does LIMS Work?

Manual and Electronic Data Entry
LIMS provides fast and dependable interfaces that allow for seamless implementation of data by a lab
technician or electronic component. With this functionality, the process of data entry is facilitated and
adjusted to the needs and preferences of a specific lab.

Method Management
LIMS centralizes the management of laboratory processes, procedures, and methodologies, offering a
unified system for organizing and providing instructions to laboratory technologists for their current
operations.

Personnel and Workload Management

LIMS extends and enhances the planning and management of laboratory work by allowing task
scheduling, workload assignment, and maintenance scheduling. While these processes can be done
manually, LIMS optimizes and streamlines laboratory operations for greater efficiency.
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 Title Page Reporters Introduction Overview Basics

Laboratory Information Management System

LIMS Basics: How Does LIMS Work?

Training Management
Apart from organizing work schedules and storing employee information, LIMS offers an opportunity to
schedule and plan trainings for lab technicians.

Quality Assurance and Control

LIMS controls and enhances lab processes, conducting quality checks, automating sample/product
logging, and providing rapid access to management information for comprehensive process control.

Reports
LIMS enables lab technicians to generate and schedule reports in customized formats to meet laboratory
requirements. These reports can be easily distributed to designated recipients, ensuring quick and
seamless information delivery.

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 Title Page Reporters Introduction Overview Basics

Laboratory Information Management System

LIMS Basics: How Does LIMS Work?

Time Tracking
The time-tracking feature refers to LIMS's ability to track the amount of time an employee spends at work
in general. It can be useful for payroll purposes. LIMS includes capabilities to monitor employee work
hours, aid in payroll, and evaluate work performance. It can also streamline laboratory workflow by
assigning tasks, suggesting equipment, and ensuring efficient progress, preventing delays.

Octura speaking...
 Title Page Reporters Introduction Overview Plan Advantages

Laboratory Information Management System

The Advantages of Laboratory Information

Management System
There are four main advantages of LIMS in a lab:

Productivity
In the pursuit of productivity, modern laboratories utilize cutting-edge technologies like LIMS to
enhance efficiency and reduce fatigue among lab technicians. LIMS offers easy-to-use, powerful
features that boost productivity and motivation, eliminating unnecessary tasks and streamlining
processes while saving time on information retrieval.

Octura speaking...
 Title Page Reporters Introduction Overview Plan Advantages

Laboratory Information Management System

The Advantages of Laboratory Information

Management System
Automation
Streamlining work and increasing productivity is possible due to the automation of processes
performed in the lab. LIMS relieve laboratory technologists of many of their time-consuming duties by
performing them automatically.

Connectivity
LIMS provides laboratories with data integration that not only ensures secure data management,
adjusted specifically to the various needs of different labs but also significantly reduces the time
needed to receive information from a different facility.

Fabre speaking….
 Title Page Reporters Introduction Overview Plan Advantages

Laboratory Information Management System

The Advantages of Laboratory Information

Management System

Cost-Cutting
LIMS not only saves time and streamlines workflow but also minimizes the number of unnecessary
resources used in these processes.

Fabre speaking….
 Title Page Reporters Introduction Overview Plan Advantages Benefits

Laboratory Information Management System

LIMS Benefits for Laboratory Employees

The following are the benefits of LIMS for respective lab
employees:
Collaboration
Data Visualization
Sample Management
Data Management
Workflow Management

1. Collaboration
LIMS allows free and seamless cooperation and communication between different lab employees,
enabling data to flow freely between roles within the organization.

Fabre speaking….
 Title Page Reporters Introduction Overview Plan Advantages Benefits

Laboratory Information Management System

LIMS Benefits for Laboratory Employees

2. Data Visualization
By enabling access to critical data, LIMS facilitates processes of review and evaluation for executives
and lab managers.
3. Sample Management
With LIMS, laboratory managers are are supported in ensuring sample trace ability, from receipt to
their disposal by simplified sample tracking.

4. Scientific Data Management

Scientific Data Management supports IT managers by eliminating internal data servers. LIMS offers
fully compliant data management systems, as well as a high degree of data integrity.

5. Workflow Management
The principal beneficiaries if streamlined laboratory workflows are the scientists. With due automation
of numerous processes, scientists are less burdened with responsibilities.
Fabre speaking….
 Advantages Benefits Supported Industries

Laboratory Information Management System

Supported Industries

Who uses LIMS?

Food Industry
Diagnostic and Health Care
Pharmacy and Biotechnology
Criminology
Environmental Protection
Industrial Production

Fabre speaking….
 Advantages Benefits Supported Industries

Laboratory Information Management System

Supported Industries
1. Food Industry
— Food production requires constant and thorough control. Managers who conduct production or
marketing of food face quite a challenge.

2. Diagnostics and Health Care

— Implementation of LIMS in specialized laboratories within the health care industry ensures high data
throughout, quality of research results, and integration of laboratory tools and devices.

3. Pharmacy and Biotechnology

— Pharmaceutical and Biotechnology companies are not only have to search for new solutions and
medicines, but to also ensure the quality and efficiency of production of the already existing
pharmaceuticals.

Fabre speaking….
 Advantages Benefits Supported Industries

Laboratory Information Management System

Supported Industries
4. Criminology
— Cutting-edge solutions, such as LIMS, are used both in judicial and forensic laboratories, as well as
during field sampling or securing evidence. Laboratory Information Management System enables
efficient management of resources, results, and evidence.

5. Environmental Protection
— Numerous businesses, both global corporations as well as smaller companies must adapt to the
constantly changing requirements concerning the pollution of air, water, soil, and radiation levels.

6. Industrial Production
— All the industrial manufacturers are expected and pressured to improve quality and increase
productivity, while being subject to strict regulations and requirements.

Fabre speaking….
 Advantages Benefits Supported Ind Choosing LIMS

Laboratory Information Management System

How to choose LIMS?

When selecting the best LIMS Software, it is advised to evaluate business needs and objectives.
Forecast your prospective advantages, take note of the time and expenses associated with manual
processes that would otherwise be satisfied through digitization.

The following sections discuss the prospective scopes of improvement:

Samples Registration and Analysis

Various types of LIMS provide relief by instantly and automatically imputing and registering samples into
universal formats. Manual procedures such as custom registrations and providing annotations, are
additionally time-consuming.

Fabre speaking….
 Advantages Benefits Supported Ind Choosing LIMS

Laboratory Information Management System

How to choose LIMS?

Reporting and Invoicing
Compliance is a staff-laborious activity. Even large-scale environments can expect results using the best
LIMS for small labs. Compliance should be achieve through automatic verification allowing your
organization to perform independent assessments of samples and test results.

Complete ROI
The best LIMS software should provide improvements in organizational procedures, regulatory
compliance, limiting labor costs, as well as share holistic benefits such as improved safety, quality
assurance, and protection for data integrity.

Fabre speaking….
 Advantages Benefits Supported Ind Choosing LIMS Implementing LIMS

Laboratory Information Management System

How to Implement a LIMS?

Proper planning and communication from the very beginning can protect you from common difficulties
connected to LIMS implementation, such as extended time lines, scope creep, unexpected costs, and
slow user adoption.

The following are the steps in implementing LIMS:

Engage End Users

Define Workflows
Select theVendors
Design your LIMS

Fabre speaking….
 Advantages Benefits Supported Ind Choosing LIMS Implementing LIMS

Laboratory Information Management System

How to Implement a LIMS?

Engage End Users
It is important to get to know their opinions and hardships; ask them questions. Their requirements and
observations are essential to developing the best possible solutions. Dispel any doubts and allow them
to ask their questions.

Define Workflows
You can get visual; draw your process maps and SIPOCs (suppliers, inputs, process, outputs, and
customers), including decision points and parallel processes. Consult your map with end users and
correct it if necessary.

Fabre speaking….
 Advantages Benefits Supported Ind Choosing LIMS Implementing LIMS

Laboratory Information Management System

How to Implement a LIMS?

Select the Vendors
Use your process map(s) to choose the right vendor. Presenting your process maps can save a lot of
time and costs by making conversations around your perfect LIMS clearer.

Design your LIMS

In order to design the best possible LIMS, your vendor of choice will hold frequent meetings to develop a
deep understanding of your lab's needs. It is crucial to provide them with all the necessary information
and be inquisitive; ask many questions and engage lab technicians.

Fabre speaking….
Title Page Reporters Introduction Overview Plan End

Laboratory Information Management System

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