L’Avenir Webtech &Knowledge Consultancy

SCHOOL
MANAGEMENT SOFTWARE
 CONTENTS

● About the organization

● About School Management System
● Existing System

● Proposed System
● Complete System DFD
● Description of the basic modules
● Attendance Module
- Tables
- Forms
● Testing
● Security
● Missing Links
 L’Avenir Webtech &Knowledge Consultancy

■ L’Avenir Webtech & Knowledge Consultancy is a premier software

development company of New Delhi located at Lakshmi Nagar Distt Center

‘Idea Today, Application Tomorrow’

■ Providing customized and user friendly software to its clients, Avenir excels its
competing firms.
 PRODUCTS

●INSTITUTE MANAGEMENT SOFTWARE - The product is excellent institute

administration software, college administrative software.

●SCHOOL ADMINISTRATIVE SOFTWARE - The product is excellent school

administration software, involving modules like student information module, Attendance
module, grading module, promotion module etc.

●HOSPITAL MANAGEMENT SOFTWARE- The product is excellent hospital

management software and may be used to manage a hospital of any size, and can be
integrated with other diagnostic equipment.

●LIBRARY MANAGEMENT SYSTEM (LMS)- The product is an excellent piece

of software to manage the Library.Libraries welcome a technology advanced solution,
which provides scalability, flexibility, full parameterisation, simple customisations via fully
documented and easy-to-use.
School Administration
Software
INTRODUCTION

● The technologically superior software that manages your Schools.

● The wizard that makes administration simple and easy.

●Can be operated by a person without any computer experience &

requires only a basic low cost computer.

● This application provides you all the products, information, reports

etc. at any time with full accuracy according to user requirement.
 ● The application captures, manages and presents data regarding
: ■ Student Admission &Registration
■ Billing and Fee Collection
■ Grading and Performance
■ Student Attendance & Discipline
■ Time Table (Allocation of teachers, classrooms)
■ School Accounts

● Reports and Statistics :

The software produces meaningful Reports and Statistics.

●Security :
The application is secure from intruders. Users can enter the system only
through user name/password.
Design
User Setup Library
managemen Wizard management
t Data
capturing
Manage Roles in masters
Student
Advanced Enrollment
Search Merit list
Student
Registration
Miscellaneous
Fee
Edit Fee Heads Collection
Time Table Generate Timetable
Defaulters List
Manageme View Timetable
Refund Fee nt
Allocating Teachers
Student Attendance Attendance

Employee Attendance Enter Grades

Grading
System View Grades
Promotion
Re Appear
of
 Functionality of the software

The School Wizard- Silver includes the following modules:

Admissions
● Student Enrollment
● Admit Student on the basis of merit
● Entrance Test & Interview Sessions

Student Information System

● Demographics
● Previous academic records
● Documents/ Health Details
● Current Academic Choices
● Billing
● Transportation
● Hostel Allotment
Attendance
● Enter Attendance
● View Attendance
● Teacher Attendance
Billing
● Fee Collection
● Fee Reports
Grading
● GPA System, Percentage System
● Enter Grading
● View Grading
Promotion
● Promotion
● Detain List
General Reports
● Administrative Reports
● Student Report
● Progress Report
● Attendance Report
● Discipline Report
● Category Gender Report
● Teacher Report
● Hostel Report
● Transportation Report
 Student admissions

Students are given admission through the following forms:

● Student Enrollment: Records the following details of the

prospective students who submit the admission form.
● Personal Details
● Pre School Details
● Admission Test Details
● A list of enrolled students appears in the Admit Student form.

● Admitted Student: Displays a list of students who were enrolled

Student
through the ENROLLMENT FORM, along withenrollment form
their following
details:
● 1. Written Test Marks
● 2. Oral Test Marks
● 3. Interview Marks
● 4. Date of birth
● On the basis of the above criteria the students are selected for
admission and that list appears in the Student Registration Form.

Student admission form

Student enrollment form

Saved entries
Are shown
Enter name and here
details

Save the
entries
Student admission form

Set priority of
admission criteria
Enter class and
wing

Click admit button

after selecting the
students
 Student information system

In the Student Registration Module, students are selected for admission

from the list of admitted students. This module takes care of data entry of a
student's details regarding:-

● Admissions
● Demographics
● Previous academic records
● Current academic choices
● NOK
● Billing
● Transportation Details
● Hostel Allotment Details
● The application then uses this data to provide meaningful reports, replicates itself
where necessary and the information is made available at the touch of a button.
Student registration system

Enter details respectively

Save details
 Attendance
Enter Attendance: The Enter Attendance form allows teachers to record
attendance

■ Once a day
■ Twice a day
■ By Subject for an entire class
■ The records are updated dynamically.
■ Cumulative totals are computed instantly.
View Attendance: Displays the attendance of a whole section,
Enter attendance
giving the
following details

■ No. of days Present

■ No. of days Absent
■ No. of days Leave
■ Attendance Percentage
■ Required attendance percentage

Teacher Attendance: It captures attendance of the teachers.

View attendance

Teacher attendance
Student attendance form

Let’s the faculty capture student’s attendance

List of students
Class wise is
displayed
Add credit hours
By clicking here
 View attendance form

Displays the attendance of a whole section

View details class wise

by clicking on this button
Individual student attendance

Present

Absent
Teacher attendance form

Captures attendance of the teachers

Individual employee attendance

Absent

Full day
leave

Employee leave details

Save the
Entries
Attendance reports

Generate reports
Class wise, Section wise
Student wise
Wing wise
Report format

Wing wise attendance

Class wise attendance
 Student billing and fees module

The student billing software is completely dynamic.

It permits the user to define:-
■ His own billing structure
■ Billing heads and the amounts
■ Dues and discounts are calculated automatically
■ Payments received are balanced and transaction history is
maintained
■ Payment may be accepted by Cash, Cheque ,Credit card or Demand
Draft.
● This module caters for the following :

■ Fee Collection
■ Preview Fee Receipt
■ Print Fee Receipt
■ Fee Reports
Student fee collection form
Fee receipt
Student fees collection form

Caters for fee collection and generates fee receipts

Fee collection receipt

Fee reports can be generated date wise also

Grading forms
 View grades

View grades of a student

Term wise
 Promotion module
This form is used for promoting the students at the end of the year. The dynamic nature of the
Software doesn’t allow that student to be promoted who has failed

Selected students
Names appear
here
 Time Table
Timetable module can be used in generation and viewing of timetables allotted to different
classes and sections. It also keeps the records of total periods and rooms present in the
polytechnic, depending on this data timetable can be generated.

Time table for a

section
 Library

Library Management Module can be used to manage all the aspects of a library. It can deal
with all the information regarding books, CDs and magazines. It can deal with
authors/editors as well as suppliers of the library. It has all the information regarding the
books in stock, issued, damaged, etc. .

Issue and
Return of
Books
 Payroll
Payroll Module handles the tasks related to payroll of the school i.e. payment setup,
Allowance/Deduction setup, pay slip generation, etc.

Pay Slip of an
Employee
 Search
Search module adds a strong feature to the functionality and power of the software. It
facilitates the user to search any of the records regarding the students or staff. User can
perform advances search through various parameters such as Roll No., Registration no., First
name, Last Name, Father’s Name, Gender, Category, etc

Search a student
 Security
Secure Login through user- id and password. Assignment of Privileges to each and
every user. Users are classified according to groups. Data Management tasks can be
server and clients. e.g. Backup and Restore.

Existing of user
for authenticated
use of application
 Backup & Recovery
This module aids avoiding data loss & hence deals with recovery. As this module has a form
that provides an easy way to take the backup of software in order to avoid drastic conditions.
This form also has an added functionality of restoring the software from the location where its
backup was taken.

Back up and
Recovery