COURSE: PROJECT MANAGEMENT

TAILORING
GROUP 8

Professor: Cynthia Lynn Giagnocavo

PRESENTING TEAM
CONTENT LIST
PRESENTATION
01 INPUTS

TOOLS AND
02 TECHNIQUES

03 OUTPUTS

04 CONCLUSION
CONTENT LIST
PRESENTATION Almost An April
Fool's Joke
01 INPUTS

TOOLS AND
02 TECHNIQUES

03 OUTPUTS

04 CONCLUSION
CONTENT LIST
PRESENTATION
01 WHY TAILOR?

02 WHAT TO
TAILOR?

03 THE TAILORING
PROCESS
04 CONCLUSION
TAILORING?
TAILORING
Tailoring is an essential concept
used in project management.
DEFINITION
There is no need for every single
"Determining the appropriate process, input, tool, technique, or
combination of processes, inputs, output to be used on every project.
tools, techniques, outputs and
Tailoring also address the
lifecycle phases to manage a project."
competing constraints of scope,
schedule, cost, resources, quality,
and risk.
Projects operate in complex environments that
need to balance potentially competing demands
that include:

Delivering as quickly as possible,

Minimizing project costs,
Optimizing the value delivered,
Creating high-quality deliverables and outcomes,
Providing compliance with regulatory standards,
Satisfying diverse stakeholder expectations, and
Adapting to change.

T Tailoring involves understanding

the project context, goals, and
operating environment.
WHY TAILOR?
Tailoring is performed to better suit the organization, operating
environment, and project needs.

The structure used to deliver projects can be extensive or minimal,

rigorous or lightweight, robust or simple.

Tailoring should reflect the size, duration, and complexity of each individual
project and should be adapted to the industry, organizational culture, and
level of project management maturity of the organization.
WHAT TO TAILOR?
01 Life cycle and development approach selection,.

02 Processes,

03 Engagement,

04 Tools, and

05 Methods and artifacts.

LIFE CYCLE AND DEVELOPMENT APPROACH SELECTION:
- Deciding on a life cycle and the phases of the life cycle is an example of tailoring.
-Some large projects may use a combination of development and delivery approaches
simultaneously.

PROCESSES:
- includes determining which portions or elements should be:
▶ Added: (e.g., adding independent inspections for safety-critical projects)
▶ Modified: (e.g., modifying the format of project documents to accommodate project team
members with vision limitations);
▶ Removed: (e.g., removing the creation of meeting minutes for a small, colocated project team
with good communications);
▶ Blended: (e.g., adding appreciative inquiry methods from organizational management to the
lessons learned meetings of predictive project management to help foster better collaboration);
▶ Aligned: (e.g., many disciplines have standards and practices associated with risk
management that are sufficiently different from each other that would need to be aligned).
ENGAGEMENT
Tailoring engagement for the people involved in the project includes:

1. PEOPLE - evaluating the skills and capabilities of the project leadership and the project
team...
2. EMPOWERMENT - involves choosing which responsibilities and forms of local decision
making should be deferred to the project team.
3. INTEGRATION - can include contributors from contracted entities, channel partners, and
other external entities in addition to staff from inside the sponsoring organization

TOOLS:
Selecting the tools (e.g., software or equipment) the project team will use for the project is a form
of tailoring.
METHODS AND ARTIFACTS:
Tailoring the documents, templates, and other artifacts that will be used on the project helps to
make sure the artifacts are appropriate for the project and the organization.
 03

HOW?

THE
TAILORING
PROCESS
Projects exist in environments that may
have an influence on them.
Analyze and understand the project
environment.
 03

4.) IMPLEMENT
2.) TAILOR FOR ONGOING
CHOOSE A ORGANIZATION IMPROVMENT
DEVELOPMENT ADJUST BASED ON
APPROACH BEST SIZE, CRITICALLY,
SUITED FOR THE MODIFY BASED ON AND OTHER FACTORS
ENDEAVOR. ORGANIZATIONAL INSPECT
MODIFICATIONS AND ADAPT
3.) TAILOR FOR
1.) SELECT INITIAL
PROJECT
DEVELOPMENT
APPROACH

FIGURE: DETAILS OF THE STEPS IN THE TAILORING PROCESS

 03

STEP I. SELECTION OF THE

INITIAL DEVELOPMENT
APPROACH
What development approach to use?

Teams use the product knowledge,

delivery cadence, and awareness of the
available options to make the right Suitability filter tool- makes sure that the
decission. tailored approach is appropriate for a project
by evaluating factors like culture, project team,
and project factors.
 03
STEP II. TAILOR FOR THE ORGANIZATION

Standards for the project methodology, general ASSESSMENT OF THE ORGANIZATIONAL AND PROJECT FACTORS WHEN TAILORING-
management approach, or general development
approach on the organizational level.

Justification for the use of the specific tailored

approach.

Tailoring needs to be aligned with the policies;

additional control and oversight are not excluded.

When tailoring project size, criticality, organizational

maturity, and other considerations matter.
Internal tailoring - less oversight; PM approval
To make the project more suitable for the particular External tailoring- more oversight; PMO or VDO approval
organization we add, remove, and reconfigurate Project management office (PMO)
elements. Value delivery office (VDO)
 03

STEP III.
Tailor for the Project

There are many attributes that

influence tailoring for the project,
we will focus on:

o Product/Deliverable
o Project Team
o Culture
 03

1 Product/Deliverable
Qualities associated with the product or deliverable
include:
Compliance/Criticality
Type of Product/Deliverable
Industry Market
Technology
Time Frame
Stability of Requirements
Security
Incremental Delivery
 03

2 Project Team
Considerations for the Project
Team:

Project Team Size

Geography of Project Team
Organizational Distribution
Project Team Experience
Access to Customer
 03

3 Culture

When evaluating the culture,

these qualities need to be
considered:

Buy In
Trust
Empowerment
Organizational Culture
 FIGURE: IMPLEMENT ONGOING IMPROVEMENT
It is an elaborated process which focuses
on how well the project team is doing, how
the product or deliverable is developing
overtime, and other indications of the need
of tailoring that could lead to
improvement.

STEP IV. TAILOR FOR THE ORGANIZATION

What is important is keeping the project Giving the project team the responsibilities
team engaged to further improve the of seeking for the need of improvements
process of tailoring contribute to overall creates trust and commitment that leads
improvements. to empowerment.
THE
TAILORING
PROCESS
USING A METHODOLOGY
IN TAILORING THE
PROJECT MANAGEMENT
A methodology
WHY IS HAVING A
is an appropriate,
professional, repeatable,
METHODOLGY
standardized, and IMPORTANT?
documented collection of
processes, tools, In the absence of a well
techniques, and templates defined and appropriate
for managing projects project management
(Whitaker, 2012). Tailoring methodology, the
project management team
would constantly make things
up and each project manager
will do things his or her own
way.
IS THE PROJECT Some signs that could

TAILORED indicate that the project is

tailored incorrectly:
CORRECTLY? The methodology is not used,

Project team members are independently

modifying the methodology,

Your methodology features process for the

sake of process,

Your methodology is a one-size-fits-all

approach to projects of differing sizes and
complexity.
The benefits of a
tailored approach to
your project:

Customer oriented focus,

Focus on best-for-project approach,

More efficient use of project resources.

 R IN G T HE
TAILO
O R M A NC E
PERF
DOM AIN S
ciated r e a ss o
ks th a t a
Th e ta s ce
r f o rm an
e ac h p e d.
w ith e ta ilore
a n a ls o b
o m ain c
d
 STAKEHOLDERS

UNCERTAINTY TEAM

PROJECT DEVELOPMENT
APPROACH
MEASUREMENT
PERFORMANCE AND
LIFE CYCLE
DOMAINS

DELIVERY PLANNING
PROJECT
WORK
 DIAGNOSTICS

Retrospectives or lessons learned useful of determining is the process

going well and how where to improve.

Issues, threats, quality assurance statistics, and stakeholder feedback can be

useful.
What really means
tailoring products?
Always consider when tailoring
the audience and the market:

Be particularly aware of
cultural, religious exigence and
law requirements.
 TOPIC: TAILORING

THANK YOU
GROUP 8
 TOPIC: TAILORING

QUESTIONS
GROUP 9 + ALL IN CLASS