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Data Cleaning Methods in Excel

This document discusses 8 methods for cleaning data in Excel, including identifying and removing duplicates, handling missing data, removing blanks, splitting text into columns, standardizing text casing, finding and replacing values, removing extra spaces, and merging data from different sources. The document provides an introduction and briefly outlines each method along with its corresponding Excel function and use case.

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arjunkashidkoppal
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© © All Rights Reserved
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90 views

Data Cleaning Methods in Excel

This document discusses 8 methods for cleaning data in Excel, including identifying and removing duplicates, handling missing data, removing blanks, splitting text into columns, standardizing text casing, finding and replacing values, removing extra spaces, and merging data from different sources. The document provides an introduction and briefly outlines each method along with its corresponding Excel function and use case.

Uploaded by

arjunkashidkoppal
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Srinath Ankolla

DATA
CLEANING
METHODS
IN EXCEL

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Srinath Ankolla

INTRODUCTION
Achieving accurate data analysis in
Excel begins with the fundamental step
of data cleaning. Join me in this carousel
as we delve into essential methods to
guarantee your data's accuracy and
reliability, laying the foundation for
informed decision-making.

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Srinath Ankolla

IDENTIFYING
01
DUPLICATES
Function: Remove Duplicates (Data tab)

Use Case: Easily spot and eliminate


duplicate records, ensuring data
accuracy and reducing redundancy.

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Srinath Ankolla

HANDLING 02
MISSING DATA
Function: Filter (Data tab), Excel
functions like IF and AVERAGE

Use Case: Tackle missing data by


filtering rows with gaps or filling them
with suitable values for a complete
dataset.

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Srinath Ankolla

03 REMOVE BLANKS

Function: Filter (Data tab) and functions


like IF

Use Case: Say goodbye to unwanted


gaps by filtering or replacing blank cells,
ensuring seamless data flow.

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Srinath Ankolla

TEXT TO COLUMNS 04
MAGIC
Function: Text to Columns (Data tab)

Use Case: Split text data into separate


columns based on delimiters, enhancing
text data management and clarity.

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Srinath Ankolla

05
HANDLING
INCONSISTENT CASING
Function: Excel functions like UPPER,
LOWER, or PROPER

Use Case: Standardize text casing to


simplify comparisons and streamline text
data analysis.

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Srinath Ankolla

FIND AND REPLACE 06


SIMPLICITY
Function: "Find and Replace" feature
(Ctrl + H)

Use Case: Swiftly search and replace


specific values throughout your
spreadsheet for accurate and updated
data.

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Srinath Ankolla

REMOVING EXTRA
07
SPACES
Function: Use the TRIM function

Use Case: Ensure uniformity by


eliminating leading and trailing spaces in
text data.

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Srinath Ankolla

MERGING DATA
08
MASTERPIECE
Function: Functions like VLOOKUP,
INDEX-MATCH, or Power Query

Use Case: Combine data from various


sources, creating a unified dataset for
comprehensive analysis.

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Srinath Ankolla

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