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ESKOM HOLDINGS SOC Ltd CONTRACT NO.

Fencing around Kriel Power Station Effluent Dams

NEC3 Engineering & Construction Contract

Between ESKOM HOLDINGS SOC Ltd


(Reg No. 2002/015527/30)

and [Insert at award stage]


(Reg No. )

for FENCING AROUND KRIEL POWER STATION


EFFLUENT DAMS

Contents: No of
pages
Part C1 Agreements & Contract Data [●]
Part C2 Pricing Data [●]
Part C3 Scope of Work [●]
Part C4 Site Information [●]

CONTRACT No. [Insert at award stage]

PART C2: PRICING DATA PAGE 1 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Part C1: Agreements & Contract Data

Contents: No of
pages
C1.1 Form of Offer and Acceptance
C1.2a Contract Data provided by the Employer
C1.2b Contract Data provided by the Contractor

PART C2: PRICING DATA PAGE 2 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Offer

The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for
the procurement of:

Fencing around Kriel Power Station Effluent Dams

The tenderer, identified in the Offer signature block, has examined the documents listed in the Tender Data
and addenda thereto and by submitting this Offer has accepted the Conditions of Tender.

By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer
and Acceptance the tenderer offers to perform all of the obligations and liabilities of the Contractor under the
contract including compliance with all its terms and conditions according to their true intent and meaning for
an amount to be determined in accordance with the conditions of contract identified in the Contract Data.

Options B The offered total of the Prices exclusive of VAT is R


Sub total R
Value Added Tax @ 15% is R
The offered total of the amount due inclusive of VAT is1 R
(in words)

This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and
Acceptance and returning one copy of this document including the Schedule of Deviations (if any) to the
tenderer before the end of the period of validity stated in the Tender Data, or other period as agreed,
whereupon the tenderer becomes the party named as the Contractor in the conditions of contract identified
in the Contract Data.

Signature(s)

Name(s)

Capacity

For the
tenderer:

(Insert name and address of


Name & organisation)
signature of Date
witness
Tenderer’s CIDB registration number (if applicable)

1
This total is required by the Employer for budgeting purposes only. Actual amounts due will be assessed in
terms of the conditions of contract.

PART C2: PRICING DATA PAGE 3 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Acceptance

By signing this part of this Form of Offer and Acceptance, the Employer identified below accepts the
tenderer’s Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in
accordance with the conditions of contract identified in the Contract Data. Acceptance of the tenderer’s Offer
shall form an agreement between the Employer and the tenderer upon the terms and conditions contained in
this agreement and in the contract that is the subject of this agreement.

The terms of the contract, are contained in:

Part C1 Agreements and Contract Data, (which includes this Form of Offer and

Acceptance) Part C2 Pricing Data

Part C3 Scope of Work: Works

Information Part C4 Site Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above
listed Parts.

Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed
in the Returnable Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the
Employer during this process of offer and acceptance, are contained in the Schedule of Deviations attached
to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said
documents are valid unless contained in this Schedule.

The tenderer shall within two weeks of receiving a completed copy of this agreement, including the Schedule
of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange
the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be
provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this
agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall
constitute a repudiation of this agreement.

Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer
receives one fully completed original copy signed between them of this document, including the Schedule
of Deviations (if any).

Unless the tenderer (now Contractor) within five working days of the date of such receipt notifies the
Employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall
constitute a binding contract between the Parties.

Signature(s)

Name(s)

Capacity

for the
Employer

(Insert name and address of


Name & organisation)
signature of Date
witness

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and
Acceptance.

PART C2: PRICING DATA PAGE 4 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Schedule of Deviations to be completed by the Employer prior to contract award


Note:
1. This part of the Offer & Acceptance would not be required if the contract has been developed
by negotiation between the Parties and is not the result of a process of competitive tendering.
2. The extent of deviations from the tender documents issued by the Employer prior to the
tender closing date is limited to those permitted in terms of the Conditions of Tender.
3. A tenderer’s covering letter must not be included in the final contract document. Should any matter
in such letter, which constitutes a deviation as aforesaid be the subject of agreement reached
during the process of Offer and Acceptance, the outcome of such agreement shall be recorded here
and the final draft of the contract documents shall be revised to incorporate the effect of it.

No. Subject Details

1
2
3
4
5
6
7

By the duly authorised representatives signing this Schedule of Deviations below, the Employer and the
tenderer agree to and accept this Schedule of Deviations as the only deviations from and amendments to
the documents listed in the Tender Data and any addenda thereto listed in the Tender Schedules, as well as
any confirmation, clarification or changes to the terms of the Offer agreed by the tenderer and the Employer
during this process of Offer and Acceptance.

It is expressly agreed that no other matter whether in writing, oral communication or implied during the
period between the issue of the tender documents and the receipt by the tenderer of a completed signed
copy of this Form shall have any meaning or effect in the contract between the parties arising from this
Agreement.

For the tenderer: For the Employer

Signature

Name

Capacity

On behalf (Insert name and address of organisation) (Insert name and address of organisation)
of

Name &
signature
of witness

Date

PART C2: PRICING DATA PAGE 5 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

C1.2 ECC3 Contract Data

Part one - Data provided by the Employer

Completion of the data in full, according to the Options chosen, is essential to create a complete contract.

Clause Statement Data

1 General
The conditions of contract are the core
clauses and the clauses for main Option
A: Priced contract with activity schedule
dispute resolution Option W1: Dispute resolution procedure

X2 Changes in the law

X7: Delay damages


X17: Low Service Damages

X18: Limitation of liability

Z: Additional conditions of contract


of the NEC3 Engineering and Construction
Contract, April 2013 (ECC3)

10.1 The Employer is (Name): Eskom Holdings SOC Ltd (reg no:
2002/015527/30), a state owned company
incorporated in terms of the company laws of
the Republic of South Africa
Address Registered office at Megawatt Park, Maxwell
Drive, Sandton, Johannesburg

10.1 The Project Manager is: (Name) S D Jack

Address Kriel Power Station, Bethal/Ogies Road


Private Bag X5009
2271
Tel 017 615 2438

Fax 086 663 9048

e-mail JackSH@eskom.co.za

10.1 The Supervisor is: (Name) M Ramoshaba

Address Kriel Power Station, Bethal/Ogies Road


Private Bag X5009
2271
Tel No. 017 648 0037

e-mail RamoshME@eskom.co.za

PART C2: PRICING DATA PAGE 6 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

11.2(13) The works are FENCING AROUND KRIEL POWER STATION


EFFLUENT DAMS

11.2(14) The following matters will be included in


the Risk Register Time
Quality
Costs

IME The boundaries of the site are None

11.2(16) The Site Information is in Part 4: Site Information

11.2(19) The Works Information is in Part 3: Scope of Work and all documents and
drawings to which it makes reference.
12.2 The law of the contract is the law of the Republic of South Africa

13.1 The language of this contract is English

13.3 The period for reply is Two Working days

2 The Contractor's main responsibilities Data required by this section of the core
clauses is provided by the Contractor in Part 2
and terms in italics used in this section are
identified elsewhere in this Contract Data.

3 Time

11.2(3) The completion date for the whole of the


works is 01 April 2024.

11.2(9) The key dates and the conditions to be Condition to be met key date
met are:
1 Establish site Two weeks
after award
2 QCP approvals 1 month after
contract
award
3 Completion of the works Eight months

30.1 The access dates are: Part of the Site Date


1 Establish site Two weeks
after award

2 Construction work 1 month after


award

31.1 The Contractor is to submit a first


programme for acceptance within Two weeks after contract award

31.2 The starting date is 01 July 2023

32.2 The Contractor submits revised


programmes at intervals no longer than Every two weeks.

E The Employer is not willing to take over


the works before the Completion Date.
4 Testing and Defects
42.2 The defects date is 52 weeks after Completion of the whole of the

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ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

works.

43.2 The defect correction period is A week

5 Payment
50.1 The assessment interval is Between the25th day of each successive month.

51.1 The currency of this contract is the South African Rand.


51.2 The period within which payments are
made is Four weeks.

51.4 The interest rate is the publicly quoted prime rate of interest
(calculated on a 365 day year) charged from
time to time by the Standard Bank of South
Africa Limited (as certified, in the event of any
dispute, by any manager of such bank, whose
appointment it shall not be necessary to prove)
for amounts due in Rands and

(ii) the LIBOR rate applicable at the time for


amounts due in other currencies. LIBOR is the
6 month London Interbank Offered Rate
quoted under the caption “Money Rates” in
The Wall Street Journal for the applicable
currency or if no rate is quoted for the
currency in question then the rate for United
States Dollars, and if no such rate appears in
The Wall Street Journal then the rate as
quoted by the Reuters Monitor Money Rates
Service (or such service as may replace the
Reuters Monitor Money Rates Service) on the
due date for the payment in question, adjusted
mutatis mutandis every 6 months thereafter
and as certified, in the event of any dispute, by
any manager employed in the foreign
exchange department of The Standard Bank of
South Africa Limited, whose appointment it
shall not be necessary to prove.
6 Compensation events
60.1(13) The place where weather is to be Bethal
recorded is:
The weather measurements to be
recorded for each calendar month are, The cumulative rainfall (mm)

the number of days with rainfall more than 10


mm

the number of days with minimum air


temperature less than 0 degrees Celsius
the number of days with snow lying at 09:00
hours South African Time

and these measurements:


The weather measurements are supplied South African Weather Bureau
by
The weather data are the records of past

PART C2: PRICING DATA PAGE 8 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

weather measurements for each calendar


month which were recorded at: Bethal weather station

and which are available from: the South African Weather Bureau and
included in Annexure A to this Contract Data
provided by the Employer

60.1(13) Assumed values for the ten year return As stated in Annexure A to this Contract Data
weather data for each weather provided by the Employer.
measurement for each calendar month
are: Note: If this arrangement is used, delete the
rows above for 60.1(13) and delete this note.
7 Title There is no reference to Contract Data in this
section of the core clauses and terms in italics
used in this section are identified elsewhere in
this Contract Data.

8 Risks and insurance


80.1 These are additional Employer's risks 1 None

9 Termination There is no reference to Contract Data in this


section of the core clauses and terms in italics
used in this section are identified elsewhere in
this Contract Data.

10 Data for main Option clause

A Priced contract with activity schedule


11 Data for Option W1

W1.1 The Adjudicator is The person selected from the ICE-SA Division
(or its successor body) of the South African
Institution of Civil Engineering Panel of
Adjudicators by the Party intending to refer a
dispute to him. (See www.ice-sa.org.za). If the
Parties do not agree on an Adjudicator the
Adjudicator will be appointed by the Arbitration
Foundation of Southern Africa (AFSA).

W1.2(3) The Adjudicator nominating body is: the Chairman of ICE-SA a joint Division of the
South African Institution of Civil Engineering
and the London Institution of Civil Engineers.
(See www.ice-sa.org.za ) or its successor body.
W1.4(2) The tribunal is: arbitration.

W1.4(5) The arbitration procedure is the latest edition of Rules for the Conduct of
Arbitrations published by The Association of
Arbitrators (Southern Africa) or its
successor body.
The place where arbitration is to be held is South Africa

The person or organisation who will


choose an arbitrator
- if the Parties cannot agree a choice or The Chairman for the time being or his
- if the arbitration procedure does not nominee of the Association of Arbitrators

PART C2: PRICING DATA PAGE 9 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

state who selects an arbitrator, is (Southern Africa) or its successor body.


12 Data for secondary
Option clauses
X2 Changes in the law There is no reference to Contract Data in
this Option and terms in italics are identified
elsewhere in this Contract Data.

X5 Sectional Completion

X5.1 The completion date for each section of


the works is: Section Description Completion
date
1 Fence construction One month
per dam

X7 Delay damages (but not if Option X5 is


also used)

X7.1 Delay damages for late Completion of section Description Amount per day
the sections of the works are:

1 Fence construction per R 20 000


dam per month

Remainder of the works Works on dams can be


done concurrently

The total delay damages payable by the


Contractor does not exceed: R 200 000.00

X18.1 The Contractor’s liability to the Employer


for indirect or consequential loss is R0.0 (zero Rand)
limited to:

X18.2 For any one event, the Contractor’s


liability to the Employer for loss of or the amount of the deductibles relevant to the
damage to the Employer’s property event
is limited to:

X18.3 The Contractor’s liability for Defects due


to his design which are not listed on the The greater of
Defects Certificate is limited to the total of the Prices at the Contract Date
and
 The amounts excluded and unrecoverable
from the Employer’s assets policy for
correcting the Defect (other than the
resulting physical damage which is not
excluded) plus the applicable deductible
as at contract date.
X18.4 The Contractor’s total liability to the
Employer for all matters arising under or The total of the Prices other than for the
in connection with this contract, other than additional excluded matters.
excluded matters, is limited to:
The Contractor’s total liability for the additional
excluded matters is not limited.

The additional excluded matters are amounts

PART C2: PRICING DATA PAGE 10 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

for which the Contractor is liable under this


contract for

Defects due to his design which arise before


the Defects Certificate is issued,
Defects due to manufacture and fabrication
outside the Site,
loss of or damage to property (other than the
works, Plant and Materials),
death of or injury to a person
and
Infringement of an intellectual property right.
X18.5 The end of liability date is (i) [●] years after the defects date for
latent Defects and

(ii) The date on which the liability in question


prescribes in accordance with the
Prescription Act No. 68 of 1969 (as amended
or in terms of any replacement legislation) for
any other matter.

A latent Defect is a Defect which would not


have been discovered on reasonable
inspection by the Employer or the Supervisor
before the defects date, without requiring any
inspection not ordinarily carried out by the
Employer or the Supervisor during that period.
If the Employer or the Supervisor do undertake
any inspection over and above the reasonable
inspection, this does not place a greater
responsibility on the Employer or the
Supervisor to have discovered the Defect.
Z1 Cession delegation and assignment
Z1.1 The Contractor does not cede, delegate or assign any of its rights or obligations to any person
without the written consent of the Employer.

Z1.2 Notwithstanding the above, the Employer may on written notice to the Contractor cede and
delegate its rights and obligations under this contract to any of its subsidiaries or any of its
present divisions or operations which may be converted into separate legal entities as a result
of the restructuring of the Electricity Supply Industry.

Z2 Joint ventures
Z2.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of
two or more persons or organisations then these persons or organisations are deemed to be
jointly and severally liable to the Employer for the performance of this contract.

Z2.2 Unless already notified to the Employer, the persons or organisations notify the Project
Manager within two weeks of the Contract Date of the key person who has the authority to bind
the Contractor on their behalf.
Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other
unincorporated grouping of two or more persons without the consent of the Employer having
been given to the Contractor in writing.

Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status

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ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his
business composition or business dealings results in a change to the Contractor’s B-BBEE
status, the Contractor notifies the Employer within seven days of the change.
Z3.2 The Contractor is required to submit an updated verification certificate and necessary
supporting documentation confirming the change in his B-BBEE status to the Project Manager
within thirty days of the notification or as otherwise instructed by the Project Manager.

Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the
Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s
obligation to Provide the Works.
Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may
constitute a reason for termination. If the Employer terminates in terms of this clause, the
procedures on termination are P1, P2 and P3 as stated in clause 92, and the amount due is A1
and A3 as stated in clause 93.

Z4 Confidentiality
Z4.1 The Contractor does not disclose or make any information arising from or in connection with
this contract available to Others. This undertaking does not, however, apply to information
which at the time of disclosure or thereafter, without default on the part of the Contractor,
enters the public domain or to information which was already in the possession of the
Contractor at the time of disclosure (evidenced by written records in existence at that time).
Should the Contractor disclose information to Others in terms of clause 25.1, the Contractor
ensures that the provisions of this clause are complied with by the recipient.

Z4.2 If the Contractor is uncertain about whether any such information is confidential, it is to be
regarded as such until notified otherwise by the Project Manager.

Z4.3 In the event that the Contractor is, at any time, required by law to disclose any such information
which is required to be kept confidential, the Contractor, to the extent permitted by law prior to
disclosure, notifies the Employer so that an appropriate protection order and/or any other action
can be taken if possible, prior to any disclosure. In the event that such protective order is not,
or cannot, be obtained, then the Contractor may disclose that portion of the information which it
is required to be disclosed by law and uses reasonable efforts to obtain assurances that
confidential treatment will be afforded to the information so disclosed.
Z4.4 The taking of images (whether photographs, video footage or otherwise) of the works or any
portion thereof, in the course of Providing the Works and after Completion, requires the prior
written consent of the Project Manager. All rights in and to all such images vests exclusively in
the Employer.
Z4.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z5 Waiver and estoppel: Add to core clause 12.3:


Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the
Parties, the Project Manager, the Supervisor, or the Adjudicator does not constitute a waiver of
rights, and does not give rise to an estoppel unless the Parties agree otherwise and confirm
such agreement in writing.

Z6 Health, safety and the environment: Add to core clause 27.4

Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety
of persons in and about the execution of the works. Without limitation the Contractor:
accepts that the Employer may appoint him as the “Principal Contractor” (as defined and
provided for under the Construction Regulations 2014 (promulgated under the Occupational

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ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Health & Safety Act 85 of 1993) (“the Construction Regulations”) for the Site;
warrants that the total of the Prices as at the Contract Date includes a sufficient amount for
proper compliance with the Construction Regulations, all applicable health & safety laws and
regulations and the health and safety rules, guidelines and procedures provided for in this
contract and generally for the proper maintenance of health & safety in and about the execution
of works; and
undertakes, in and about the execution of the works, to comply with the Construction
Regulations and with all applicable health & safety laws and regulations and rules, guidelines
and procedures otherwise provided for under this contract and ensures that his Subcontractors,
employees and others under the Contractor’s direction and control, likewise observe and
comply with the foregoing.
Z6.2 The Contractor, in and about the execution of the works, complies with all applicable
environmental laws and regulations and rules, guidelines and procedures otherwise provided
for under this contract and ensures that his Subcontractors, employees and others under the
Contractor’s direction and control, likewise observe and comply with the foregoing.

Z7 Provision of a Tax Invoice and interest. Add to core clause 51


Z7.1 Within one week of receiving a payment certificate from the Project Manager in terms of core
clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the
Employer's procedures stated in the Works Information, showing the amount due for payment
equal to that stated in the payment certificate.

Z7.2 If the Contractor does not provide a tax invoice in the form and by the time required by this
contract, the time by when the Employer is to make a payment is extended by a period equal in
time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms
of core clause 51.2 is then calculated from the delayed date by when payment is to be made.
Z7.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to
comply with the requirements of the Value Added Tax Act, no 89 of 1991 (as amended) and to
include the Employer’s VAT number 4740101508 on each invoice he submits for payment.

Z8 Notifying compensation events


Z8.1 Delete from the last sentence in core clause 61.3, “unless the Project Manager should have
notified the event to the Contractor but did not”.

Z9 Employer’s limitation of liability

Z9.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is
limited to R0.00 (zero Rand)

Z9.2 The Contractor’s entitlement under the indemnity in 83.1 is provided for in 60.1(14) and the
Employer’s liability under the indemnity is limited.

Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet
Z10
point, after the words "against it":
Z10.1 or had a business rescue order granted against it.

Z11 Addition to secondary Option X7 Delay damages (if applicable in this contract)
Z11.1 If the amount due for the Contractor’s payment of delay damages reaches the limits stated in
this Contract Data for Option X7 or Options X5 and X7 used together, the Employer may

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ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

terminate the Contractor’s obligation to Provide the Works using the same procedures and
payment on termination as those applied for reasons R1 to R15 or R18 stated in the
Termination Table.

Z12 Ethics

For the purposes of this Z-clause, the following definitions apply:


Affected Party means, as the context requires, any party, irrespective of whether it is the Contractor or
a third party, such party’s employees, agents, or Subcontractors or Subcontractor’s
employees, or any one or more of all of these parties’ relatives or friends,
Coercive Action means to harm or threaten to harm, directly or indirectly, an Affected Party or the
property of an Affected Party, or to otherwise influence or attempt to influence
an Affected Party to act unlawfully or illegally,

Collusive means where two or more parties co-operate to achieve an unlawful or illegal purpose,
Action including to influence an Affected Party to act unlawfully or illegally,
Committing means, as the context requires, the Contractor, or any member thereof in the case of a
Party joint venture, or its employees, agents, or Subcontractor or the Subcontractor’s
employees,

Corrupt Action means the offering, giving, taking, or soliciting, directly or indirectly, of a good or service
to unlawfully or illegally influence the actions of an Affected Party,
Fraudulent means any unlawfully or illegally intentional act or omission that misleads, or attempts to
Action mislead, an Affected Party, in order to obtain a financial or other benefit or to avoid an
obligation or incurring an obligation,
Obstructive means a Committing Party unlawfully or illegally destroying, falsifying, altering or
Action concealing information or making false statements to materially impede an investigation
into allegations of Prohibited Action, and

Prohibited means any one or more of a Coercive Action, Collusive Action Corrupt Action,
Action Fraudulent Action or Obstructive Action.
Z12.1 A Committing Party may not take any Prohibited Action during the course of the procurement of
this contract or in execution thereof.

Z12.2 The Employer may terminate the Contractor’s obligation to Provide the Services if a Committing
Party has taken such Prohibited Action and the Contractor did not take timely and appropriate
action to prevent or remedy the situation, without limiting any other rights or remedies the
Employer has. It is not required that the Committing Party had to have been found guilty, in court
or in any other similar process, of such Prohibited Action before the Employer can terminate the
Contractor’s obligation to Provide the Services for this reason.
Z12.3 If the Employer terminates the Contractor’s obligation to Provide the Services for this reason, the
amounts due on termination are those intended in core clauses 92.1 and 92.2.

Z12.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited Action.
Where the Employer does not have a contractual bond with the Committing Party, the Contractor
ensures that the Committing Party co-operates fully with an investigation.

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ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Z13 Insurance
Z 13.1 Replace core clause 84 with the following:

Insurance cover 84

84.1 When requested by a Party, the other Party provides certificates from
his insurer or broker stating that the insurances required by this contract
are in force.

84.2 The Contractor provides the insurances stated in the Insurance Table A.

84.3 The insurances provide cover for events which are at the Contractor’s
risk from the starting date until the earlier of Completion and the date of
the termination certificate.

INSURANCE TABLE A
Insurance against Minimum amount of cover or
minimum limit of indemnity
Loss of or damage to the works, The replacement cost where not
Plant and Materials covered by the Employer’s insuran

The Employer’s policy deductible,


at Contract Date, where covered b
the Employer’s insurance
Loss of or damage to Equipment The replacement cost
Liability for loss of or damage to Loss of or damage to property
property (except the works, Plant and Employer’s property
Materials and Equipment) and liability The replacement cost where not
for bodily injury to or death of a covered by the Employer’s insuran
person (not an employee of the
Contractor) caused by activity in The Employer’s policy deductible,
connection with this contract at Contract Date, where covered b
the Employer’s insurance

Other property
The replacement cost

Bodily injury to or death of a


person
The amount required by applicabl
law
Liability for death of or bodily injury to The amount required by the
employees of the Contractor arising applicable law
out of and in the course of their
employment in connection with this
contract

Z 13.2 Replace core clause 87 with the following:


The Employer provides the insurances stated in the Insurance Table B.

INSURANCE TABLE B
Insurance against or name Minimum amount of cover or minimum
of policy of indemnity
Assets All Risk Per the insurance policy document
Contract Works insurance Per the insurance policy document

PART C2: PRICING DATA PAGE 15 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Environmental Liability Per the insurance policy document


General and Public Liability Per the insurance policy document
Transportation (Marine) Per the insurance policy document
Motor Fleet and Mobile Plant Per the insurance policy document
Terrorism Per the insurance policy document
Cyber Liability Per the insurance policy document
Nuclear Material Damage and Per the insurance policy document
Business Interruption
Nuclear Material Damage Per the insurance policy document
Terrorism

Z15 Asbestos

For the purposes of this Z-clause, the following definitions apply:

AAIA Means approved asbestos inspection authority.


ACM Means asbestos containing materials.

AL Means action level, i.e. a level of 50% of the OEL, i.e. 0.1 regulated asbestos
fibres per ml of air measured over a 4 hour period. The value at which proactive
actions is required in order to control asbestos exposure to prevent exceeding the
OEL.
Ambient Air Means bbreathable air in area of work with specific reference to breathing zone,
which is defined to be a virtual area within a radius of approximately 30cm from the
nose inlet.
Compliance Means ccompliance sampling used to assess whether or not the personal
Monitoring exposure of workers to regulated asbestos fibres is in compliance with the
Standard’s requirements for safe processing, handling, storing, disposal and
phase-out of asbestos and asbestos containing material, equipment and
articles.
OEL Means ooccupational exposure limit.
Parallel Means mmeasurements performed in parallel, yet separately, to existing
Measurements measurements to verify validity of results.

Safe Levels Means airborne asbestos exposure levels conforming to the Standard’s
requirements for safe processing, handling, storing, disposal and phase-out of
asbestos and asbestos containing material, equipment and articles.
Standard Means the Employer’s Asbestos Standard 32-303: Requirements for Safe
Processing, Handling, Storing, Disposal and Phase-out of Asbestos and Asbestos
Containing Material, Equipment and Articles.
SANAS Means the South African National Accreditation System.

TWA Means the average exposure, within a given workplace, to airborne asbestos
fibres, normalized to the baseline of a 4 hour continuous period, also applicable to
short term exposures, i.e. 10-minute TWA.
Z15.1 The Employer ensures that the Ambient Air in the area where the Contractor will Provide the
Services conforms to the acceptable prescribed South African standard for asbestos, as per
the regulations published in GNR 155 of 10 February 2002, under the Occupational Health
and Safety Act, 1993 (Act 85 of 1993) (“Asbestos Regulations”). The OEL for asbestos is 0.2
regulated asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous
period of four hours, and the short term exposure limit of 0.6 regulated asbestos fibres per
millilitre of air as a 10-minute TWA, averaged over any 10 minutes, measured in accordance

PART C2: PRICING DATA PAGE 16 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

with HSG248 and monitored according to HSG173 and OESSM.

Z15.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail.
All measurements and reporting are effected by an independent, competent, and certified
occupational hygiene inspection body, i.e. a SANAS accredited and Department of
Employment and Labour approved AAIA. The Contractor may perform Parallel
Measurements and related control measures at the Contractor’s expense. For the purposes
of compliance the results generated from Parallel Measurements are evaluated only against
South African statutory limits as detailed in clause Z15.1. Control measures conform to the
requirements stipulated in the AAIA-approved asbestos work plan.
Z15.3 The Employer manages asbestos and ACM according to the Standard.

Z15.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is
conducted and if so required, with reference to possible exposure to an airborne concentration
of above the AL for asbestos, immediate control measures are implemented and relevant air
monitoring conducted in order to declare the area safe.
Z15.5 The Contractor’s personnel are entitled to stop working and leave the contaminated area
forthwith until such time that the area of concern is declared safe by either Compliance
Monitoring or an AAIA approved control measure intervention, for example, per the
emergency asbestos work plan, if applicable.
Z15.6 The Contractor continues to Provide the Services, without additional control measures
presented, on presentation of Safe Levels. The contractually agreed dates to Provide the
Services, including the Completion Date, are adjusted accordingly. The contractually agreed
dates are extended by the notification periods required by regulations 3 and 21 of the
Asbestos Regulations, 2001.

Z15.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a
registered asbestos contractor, instructed by the Employer at the Employer’s expense, and
conducted in line with South African legislation.

PART C2: PRICING DATA PAGE 17 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Annexure A: One-in-ten-year-return weather data obtained from SA Weather Bureau for


[weather station]

If any one of these weather measurements recorded within a calendar month, before the Completion Date
for the whole of the works and at the place stated in this Contract Data is shown to be more adverse than
the amount stated below then the Contractor may notify a compensation event.

Weather measurement
Month Cumulative Number of days Number of days Number of days [Other
rainfall (mm) with rain more with min air with snow lying measurements
than 10mm temp < 0 deg.C at 08:00 CAT if applicable]
January 97.7 3 0 0 None
February 50.9 2 0 0 None
March 256.2 7 0 0 None
April 2 0 0 0 None
May 31.5 1 4 0 None
June 1 0 16 0 None
July 0 0 15 0 None
August 0 0 6 0 None
September 14.1 0 0 0 None
October 110.5 6 0 0 None
November 192.9 7 0 0 None
December 159.5 7 0 0 None

Only the difference between the more adverse recorded weather and the equivalent measurement given
above is taken into account in assessing a compensation event.

PART C2: PRICING DATA PAGE 18 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

C1.2 Contract Data


Part two - Data provided by the Contractor

[Instructions to the contract compiler: (delete this notes before issue to tenderers with an enquiry)
Whenever a cell is shaded in the left hand column it denotes this data is optional. If not required
select and delete the whole row, otherwise insert the required Data.]

Notes to a tendering contractor:

1. Please read both the NEC3 Engineering and Construction Contract (April 2013) and the
relevant parts of its Guidance Notes (ECC3-GN)2 in order to understand the implications
of this Data which the tenderer is required to complete. An example of the completed
Data is provided on pages 156 to 158 of the ECC3 (April 2013) Guidance Notes.
2. The number of the clause which requires the data is shown in the left hand column for
each statement however other clauses may also use the same data

Completion of the data in full, according to Options chosen, is essential to create a complete
contract.

Clause Statement Data

10.1 The Contractor is (Name):


Address
Tel No.
Fax No.

11.2(8) The direct fee percentage is Compensation events : direct expenditure (subject
to quotation acceptance) will be paid in full by
Eskom plus this% fee
The subcontracted fee percentage is

11.2(18) The working areas are the Site and

24.1 The Contractor's key persons are:


1 Name:
Job:

Responsibilities:

Qualifications:
Experience:

2 Name:

Job
Responsibilities:

Qualifications:

Experience:

2
Available from Engineering Contract Strategies Tel 011 803 3008, Fax 011 803 3009 or see www.ecs.co.za

PART C2: PRICING DATA PAGE 19 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

CV's (and further key persons data


including CVs) are appended to Tender
Schedule entitled .

11.2(3) The completion date for the whole of the 30 April 2024
works is

11.2(14) The following matters will be included in


the Risk Register Time
Quality
Costs

11.2(19) The Works Information for the Contractor’s


design is in:
31.1 The programme identified in the Contract
Data is

A Priced contract with activity schedule

11.2(20) The activity schedule is in


11.2(30) The tendered total of the Prices is (in figures)

(in words), excluding VAT

PART C2: PRICING DATA PAGE 20 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NO.
Fencing around Kriel Power Station Effluent Dams

Part 2: Pricing Data


ECC3 Option B

Document reference Title No of


pages

C2.1 Pricing assumptions: Option A


C2.2 The activity schedule

PART C2: PRICING DATA PAGE 21 C2 ECC3/B COVER


ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

C2.1 Pricing assumptions: Option A

How work is priced and assessed for payment


Clause 11 in NEC3 Engineering and Construction Contract, (ECC3) Option A states:

Identified and 11
defined terms 11.2 (20) The Activity Schedule is the activity schedule unless later changed in
accordance with this contract.

(27) The Price for Work Done to Date is the total of the Prices for

 each group of completed activities and


 each completed activity which is not in a group.

A completed activity is one which is without Defects which would either delay
or be covered by immediately following work.

(30) The Prices are the lump sum prices for each of the activities on the
Activity Schedule unless later changed in accordance with this contract.

This confirms that Option A is a lump sum form of contract where the work is broken down into activities,
each of which is priced by the tendering contractor as a lump sum. Only completed activities are assessed
for payment at each assessment date; no part payment is made if the activity is not completed by the
assessment date.

 Function of the Activity Schedule


Clause 54.1 in Option A states: “Information in the Activity Schedule is not Works Information or Site
Information”. This confirms that specifications and descriptions of the work or any constraints on how it is to
be done are not included in the Activity Schedule but in the Works Information. This is further confirmed by
Clause 20.1 which states, “The Contractor Provides the Works in accordance with the Works Information”.
Hence the Contractor does not Provide the Works in accordance with the Activity Schedule. The Activity
Schedule is only a pricing document.

 Link to the programme


Clause 31.4 states that “The Contractor provides information which shows how each activity on the Activity
Schedule relates to the operations on each programme which he submits for acceptance”. Ideally the
tendering contractor will develop a high level programme first then resource each activity and thus arrive at
the lump sum price for that activity both of which can be entered into the activity schedule.

 Preparing the activity schedule


Generally it is the tendering contractor who prepares the activity schedule by breaking down the work
described within the Works Information into suitable activities which can be well defined, shown on a
programme and priced as a lump sum.

The Employer, in his Instructions to Tenderers or in a Tender Schedule, may have listed some items that
he requires the Contractor to include in his activity schedule and be priced accordingly.

It is assumed that in preparing his activity schedule the Contractor:

PART C3: SCOPE OF WORK 1 C3 ECC3 COVER PAGE


ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

 Has taken account of the guidance given in the ECC3 Guidance Notes pages 19 and 20;
 Understands the function of the Activity Schedule and how work is priced and paid for;
 Is aware of the need to link the Activity Schedule to activities shown on his programme;
 Has listed and priced activities in the activity schedule which are inclusive of everything necessary
and incidental to Providing the Works in accordance with the Works Information, as it was at the
time of tender, as well as correct any Defects not caused by an Employer’s risk;
 Has priced work he decides not to show as a separate activity within the Prices of other listed
activities in order to fulfil the obligation to complete the works for the tendered total of the Prices.
 Understands there is no adjustment to the lump sum Activity Schedule price if the amount, or
quantity, of work within that activity later turns out to be different to that which the Contractor
estimated at time of tender. The only basis for a change to the Prices is as a result of a
compensation event.

SUPPLY AND INSTALLATION OF FENCE AT KRIEL POWER STATION FOR A PERIOD OF 9 MONTHS
Item Description Unit Qty Rate Amount

SECTION NO. 1
PRELIMINARY & GENERALS

FIXED RELATED ITEMS 1

TIME RELATED ITEMS 1

SUB TOTAL(100)

SECTION NO.2
EXTERNAL WORKS (PROVISIONAL)
Approved security fencing including site
clearance, preparation of ground, cutting and
removing of trees where required.

200 CUT 1
201 1 800mm high x 75mm x 2.0mm diamond with m 1200
High pressure flat razor wire 2.24mm
202 1800mm high concrete palisade with 500mm raor m 120
flat wrap above
203 5000mm x 1800mm high double swinging gate Each 1
including installation

SUB TOTAL(200)

300 CUT 1B
301 1 800mm high x 75mm x 2.0mm diamond with m 2100
High pressure flat razor wire 2.24mm
302 5000mm x 1800mm high double swinging gate Each 1
including installation

SUB TOTAL(300)

400 CUT 2
401 1 800mm high x 75mm x 2.0mm diamond with m 7600
High pressure flat razor wire 2.24mm

PART C3: SCOPE OF WORK 2 C3 ECC3 COVER PAGE


ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

402 1800mm high concrete palisade with 500mm raor m 90


flat wrap above
403 5000mm x 1800mm high double swinging gate Each 1
including installation

SUB TOTAL(400)

500 CUT 2B
501 1 800mm high x 75mm x 2.0mm diamond with m 900
High pressure flat razor wire 2.24mm
502 5000mm x 1800mm high double swinging gate Each 1
including installation

SUB TOTAL(500)

600 DUCK'S POND


601 1 800mm high x 75mm x 2.0mm diamond with m 1600
High pressure flat razor wire 2.24mm
602 1800mm high concrete palisade with 500mm raor m 90
flat wrap above
603 5000mm x 1800mm high double swinging gate Each 1

SUB TOTAL(600)

700 DAM FENCE


701 1 800mm high x 75mm x 2.0mm diamond with m 4000
High pressure flat razor wire 2.24mm
702 1800mm high concrete palisade with 500mm raor m 90
flat wrap above
703 5000mm x 1800mm high double swinging gate Each 1
including installation

SUB TOTAL(700)

800 SIGNAGE
801 Supplying and installing Safety Signage on the Each 500
fence

SUB TOTAL(700)

SUMMARY

PRELIMINARY & GENERALS


CUT 1
CUT 1B
CUT 2
CUT 2B
DUCK'S POND
DAM FENCE
SIGNAGE
TOTAL EXCLDING VAT & CPA

PART C3: SCOPE OF WORK 3 C3 ECC3 COVER PAGE


ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

Part 3: Scope of Work

Document Title No of
reference pages
This cover page 1

C3.1 Employer’s Works Information


C3.2 Contractor’s Works Information

Total number of pages

PART C3: SCOPE OF WORK 4 C3 ECC3 COVER PAGE


ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

C3.1: Employer’s works Information


Contents
When the document is complete, insert a ‘Table of Contents’. To do this go to: Insert, → Reference, →
Index and table’s → Table of Contents. Three levels and the title (but not the subtitle) may be shown if the
formats used in this template are retained.

 Part 3: Scope of Work 4


 C3.1: Employer’s works Information 5
 1 Description of the works 7
 1.1 Executive overview 7
 1.2 Employer’s objectives and purpose of the works 7
 1.3 Interpretation and terminology 7
 2 Management and start up. 8
 2.1 Management meetings 8
 2.2 Documentation control 9
 2.3 Health and safety risk management 10
 2.4 Environmental constraints and management 13
 2.5 Quality assurance requirements 15
 2.6 Programming constraints 19
 2.7 Contractor’s management, supervision and key people 23
 2.8 Invoicing and payment 23
 2.9 Insurance provided by the Employer 24
 2.10 Contract change management 24
 2.11 Provision of bonds and guarantees 25
 2.12 Records of Defined Cost, payments & assessments of compensation events to be kept by
the Con tractor 25
 2.13 Training workshops and technology transfer 25
 3 Engineering and the Contractor’s design 25
 3.1 Employer’s design 25
 3.2 Parts of the works which the Contractor is to design 26
 3.3 Procedure for submission and acceptance of Contractor’s design 27
 3.4 Other requirements of the Contractor’s design 28
 3.5 Use of Contractor’s design 28
 3.6 Design of Equipment 29
 3.7 Equipment required to be included in the works 29
 3.8 As-built drawings, operating manuals and maintenance schedules 29
 4 Procurement 30
 4.1 People 30
 4.1.1 Minimum requirements of people employed on the Site 30
 4.1.2 BBBEE and preferencing scheme 30
 4.1.3 Accelerated Shared Growth Initiative – South Africa (ASGI-SA) 30
 4.2 Subcontracting 30
 4.2.1 Preferred subcontractors 30
 4.2.2 Subcontract documentation, and assessment of subcontract tenders 30
 4.2.3 Limitations on subcontracting 31
 4.2.4 Attendance on subcontractors 31
 4.3 Plant and Materials 31
 4.3.1 Quality 31
 4.3.2 Plant & Materials provided “free issue” by the Employer 32
 4.3.3 Contractor’s procurement of Plant and Materials 32
 4.3.4 Spares and consumables 32
 4.4 Tests and inspections before delivery 32

PART C3: SCOPE OF WORK PAGE 5 C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

 4.5 Marking Plant and Materials outside the Working Areas 33


 4.6 Contractor’s Equipment (including temporary works). 33
 4.7 Cataloguing requirements 33
 5 Construction 34
 5.1 Temporary works, Site services & construction constraints 34
 5.1.1 Employer’s Site entry and security control, permits, and Site regulations 34
 5.1.2 Restrictions to access on Site, roads, walkways and barricades Error! Bookmark not
defined.
 5.1.3 People restrictions on Site; hours of work, conduct and records Error! Bookmark
not defined.
 5.1.4 Health and safety facilities on Site Error! Bookmark not defined.
 5.1.5 Environmental controls, fauna & flora, dealing with objects of historical interest Error!
Bookmark not defined.
 5.1.6 Title to materials from demolition and excavation 42
 5.1.7 Cooperating with and obtaining acceptance of Others 42
 5.1.8 Publicity and progress photographs 42
 5.1.9 Contractor’s Equipment 43
 5.1.10 Equipment provided by the Employer 43
 5.1.11 Site services and facilities 43
 5.1.12 Facilities provided by the Contractor 43
 5.1.13 Existing premises, inspection of adjoining properties and checking work of Others43
 5.1.14 Survey control and setting out of the works 43
 5.1.15 Excavations and associated water control 43
 5.1.16 Underground services, other existing services, cable and pipe trenches and covers 44
 5.1.17 Control of noise, dust, water and waste 44
 5.1.18 Sequences of construction or installation44
 5.1.19 Giving notice of work to be covered up 44
 5.1.20 Hook ups to existing works 44
 5.2 Completion, testing, commissioning and correction of Defects 44
 5.2.1 Work to be done by the Completion Date 44
 5.2.2 Use of the works before Completion has been certified 45
 5.2.3 Materials facilities and samples for tests and inspections 45
 5.2.4 Commissioning 45
 5.2.5 Start-up procedures required to put the works into operation 45
 5.2.6 Take over procedures 45
 5.2.7 Access given by the Employer for correction of Defects 45
 5.2.8 Performance tests after Completion 45
 5.2.9 Training and technology transfer46
 5.2.10 Operational maintenance after Completion 46
 6 Plant and Materials standards and workmanship 47
 6.1 Investigation, survey and Site clearance Error! Bookmark not defined.
 6.2 Building works Error! Bookmark not defined.
 6.3 Civil engineering and structural works Error! Bookmark not defined.
 6.4 Electrical & mechanical engineering works Error! Bookmark not defined.
 6.5 Process control and IT works Error! Bookmark not defined.
 6.6 Other [as required] 57
 7 List of drawings 58
 7.1 Drawings issued by the Employer 58
 C3.2 Contractor’s Works Information Error! Bookmark not defined.

PART C3: SCOPE OF WORK PAGE 6 C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

1 Description of the works

1.1 Executive overview

Put yourself in the position of the Contractor’s senior management who need a high level overview of what is
involved – the scope of work - so that they can decide when tendering whether they have the resources and
capability to undertake the work. Include a description of the different services and disciplines of work
involved within the works and the location where most of the work will be carried out

1.2 Employer’s objectives and purpose of the works

The objective of the project is to construct fences around all Dams of Kriel Power Station to prevent fatalities
of unauthorised personnel.

1.3 Interpretation and terminology

If required include here definitions additional to those used in the conditions of contract which are required
only for the purpose of making the Works Information easier to draft and read. Also list abbreviations used
and provide a full interpretation of each one, for example:

The following abbreviations are used in this Works Information:

Abbreviation Description
SOW Scope of Work
QCP Quality Control Procedure

Definition Description
Fence Predictive maintenance carried out because of findings from analysis
of parameters measured under a condition-monitoring regime, or from
recommendations from reliability analysis.
Inspection Activities, which by means of examination, observation or
measurement, determine the conformance of material, parts,
components etc., to predetermined specifications and quality
requirements.
Maintenance A combination of all technical, administrative and managerial actions
during the life cycle of an item intended to retain it in, or restore it to, a
condition in which it can perform its required function.
Repair Restore (something damaged, faulty, or worn) to a good condition.
Replace Action to provide something new in place of what is damaged or
broken

PART C3: SCOPE OF WORK PAGE 7 C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

2 Management and start up.

2.1Management meetings

Meetings will be held monthly between the Project Manager and the Contractor (and any other co-opted
members). The Contractor is represented at each meeting by the appropriate members of the staff.
The venue for these meetings is as determined by the Project Manager. The Project Manager writes the
minutes of meetings
The Contractor reports the overall progress and as a minimum requirement, the following is addressed:
a) Contractor’s current activity progress and planned finish dates;
b) Contractor’s to report on all items listed in the NEC core clause, 31.
c) Contractor’s and Project Manager’s programme agenda compared for delays and milestone
targets
d) Current and projected manpower by class;
e) Health, safety and quality Management;
f) The progress of any other relevant activities;
g) To discuss any technical or commercial issues;
h) Skills Development and Localisation
i) CSI and Infrastructure Project Implementation Plan
j) Procurement
progress Problem areas or
concerns

Regular meetings of a general nature may be convened and chaired by the Project
Manager as follows:

Title and purpose Approximate time & Location Attendance by:


interval
Kick off meeting, Once off 60 minutes (Time Project Manager’s Project Manager,
implementation strategy to be announced by Project Offices system engineer and
Manager) Contractor

Risk register Daily On site Project Manager and


Contractor

Compensation events As and when required Project Manager’s Project Manager,


Offices system engineer and
Contractor

Overall contract progress Weekly ( Fridays ), time to Project Manager’s Project Manager and
and feedback be determined by the Offices Contractor
project manager(30
minutes)

Commissioning Once off (Time and On site Project Manager,


duration to be announced system engineer and
by Project Manager) Contractor

Meetings of a specialist nature may be convened as specified elsewhere in this Works Information or if not
so specified by persons and at times and locations to suit the Parties, the nature and the progress of the

PART C3: SCOPE OF WORK PAGE 8 C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

works. Records of these meetings shall be submitted to the Project Manager by the person convening the
meeting within five days of the meeting.

All meetings shall be recorded using minutes or a register prepared and circulated by the person who
convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or
instructions under the contract as these shall be done separately by the person identified in the conditions of
contract to carry out such actions or instructions.

2.2 Documentation control

Document identification
The documentation requirements cover the various engineering stages, from the design stage through
fabrication, installation, testing and commissioning and most importantly for the operating, maintenance
and training stage of the project.
The Contractor is responsible for the compilation and the supply of the documentation during the various
project stages and to provide the documentation programme to link with the milestone dates.
Documentation and drawings are programmed for delivery to meet the milestone dates and in accordance
with the agreed VDSS supplied Employer.

Documents Submission

All documents and records must be submitted according to Technical Document and Record Management
Work Instruction (240-76992014) and Gx Projects Documentation Deliverable Requirements Specification
(240-65459834) and the Employer ensures that the Contractor is provided with latest revisions of all these
documents. In order to portray a consistent image it is important that all documents used within the project
follow the same standards of layout, style and formatting as described in the documents above. The
Contractor is required to submit documents as electronic in .pdf format in a CD and hard copies and must
be delivered to the Project Manager with a transmittal note.
The Contractor submits the Master Document List to the Employer on a monthly basis for tracking
purposes irrespective of whether there are updates or not. The MDL includes list of drawings and
documents and contains the following minimum information for each document:
 Date of submission
 Transmittal number
 Transmittal title
 Document description
 Document number
 Document Type
 Revision number
 Document Approval Status
 Document Authorisation Status (i.e. Accepted With Comments, Not Accepted with Comments,
Accepted)
Documentation Review and Turn-around
The Employer has a minimum 14 calendar days to review and consolidate review comments for
documentation submitted by the Contractor. The Contractor also has a minimum 14 calendar days to
respond and / rectify as per the comments by the Employer

Drawings Format and Layout

PART C3: SCOPE OF WORK PAGE 9 C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
FENCING AROUND KRIEL POWER STATION EFFLUENT DAMS

The creation, issuing and control of all Engineering Drawings will be in accordance to the latest revision of
36-943 (Engineering Drawing Office and Engineering Documentation Standard) and 36-945 and 36-946
(associated Work Instructions) to be supplied as part of the enquiry documents. Drawings issued to the
Employer will be a minimum of one hardcopy and an electronic copy. All Contractors are required to
submit electronic drawings in Micro Station (DGN) format, and scanned drawings in pdf format. No
drawings in TIFF, AUTOCAD or any other electronic format will be accepted. Drawings issued to Eskom
may not be “Right Protected” or encrypted. (240-86973501) The Employer reserves the right to use these
drawings to meets it other contractual obligations
2.2.3 Plant Identification

2.2.3.1 Plant Coding Allocation


Coding of the design will be based on the KKS coding system and the Employer will undertake the coding in
line with its standards. The KKS coding shall be applied during the design review stage(s) and cross
referenced to all arrangement drawings, schematics, wiring diagrams, instructions and manuals and where
practical to spare parts list/manuals. The Contractor will be required to include allocated coding to the
electronic design drawings.
2.2.3.2 Plant Labelling

The Contractor will also manufacture and install KKS labels to identified plant items as per list supplied by
the Employer. Labels will be manufactured and installed according to the Employer’s KKS Plant Labelling
and Equipment Descriptions Standard. The labeling standard will be supplied as part of the enquiry
documents. Mention no. of standard

2.2.4 Configuration change control


Any changes to the design baselines will be formally managed according to the Eskom Project Engineering
Change Procedure (240-53114026). All design reviews will be conducted according to the Design Review
Procedure (240-53113685).

2.3 Health and safety risk management

In carrying out its obligations to the Employer in terms of this contract, which obligations include, amongst
others, providing the works; using Plant, Materials and Equipment; and whilst at the site for any reason, the
Contractor is the “Employer” in terms of the Occupational Health and Safety Act, No. 85 of 1993, in respect
of its activities and in relation to its employees, agents, Subcontractor/s and mandatories.

The Contractor does not consider itself under the supervision or management of the Employer with regard to
compliance with the Safety Health and Environmental requirements.

Furthermore, the Contractor does not consider himself to be a subordinate or under the supervision of the
Project Manager in respect of these matters. The Contractor is responsible for the supervision of its
employees, agents, Subcontractors and mandatories and takes full responsibility and accountability for
ensuring that they are competent, aware of the Safety Health and Environmental requirements, whilst
executing the works in accordance with the Safety Health and Environmental requirements.

The Contractor ensures compliance with, amongst others:


a) The provisions of the Occupational Health and Safety Act, No. 85 of 1993 and all applicable
regulations (as amended), binding in terms thereof;

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b) The latest versions of standards, procedures, specifications, rules, systems of work and
requirements of the Employer, copies of which will be provided to the Contractor on request.
Refer to Section 6.
c) The Health and Safety Plan prepared by the Contractor in accordance with the Employer’s
Safety Health and Environmental Specification – 240-127760320 and requirements.
d) The provisions of the National Environmental Management Act (as amended) and all
regulations in force from time to time in terms of that Act, including Record of Decisions Kriel
waste management procedure-RER 0221, Kriel Environmental Non-conformances, corrective
and preventive measures and all applicable environmental legislations.

(The documentation referred to in paragraphs 2.3.1 (a) (b) (c) and (d) are collectively referred to as the
Safety Health and Environmental requirements and forms a part of the contract Works Information.)
The Contractor ensures that its employees, agents, Subcontractors and mandatories comply with the
provisions of the Occupational Health and Safety Act, No. 85 of 1993, and all applicable regulations binding
in terms thereof as well as the Employer’s Safety Health and Environmental Specification whilst making
use of plant, materials and equipment and whilst at the Site for any reason whatsoever.
The Contractor implements a comprehensive health and safety management system, based on the
OHSAS 18001: 2007 requirements for utilisation at the project.

The Contractor appoints a person, qualified and competent in accordance with the safety health and
environmental requirements, as the liaison with the Employer’s Project Safety, Health and Environment
Manager/Officer or delegated person for all such matters as pertaining related to safety, health and the
environment. The Contractor shall ensure that such a person is contactable 24 hours a day, and is
registered with a registered professional council approved by the Principal Director of the Department of
Labour, as per the requirements of the latest Construction Regulations, inclusive of all exemptions and
amendments pertaining thereto.

The Contractor hereby indemnifies the Employer and holds the Employer harmless in respect of any and all
loss, costs, claims, demands, liabilities, damage, penalties or expenses that may be made against the
Employer and/or suffered or incurred by the Employer (as the case may be) as a result of, any failure of the
Contractor, its employees, agents, Subcontractors and mandatories to comply with their obligations, and/or
the failure of the Employer to procure the compliance by the Contractor, its employees, agents,
Subcontractors and/or mandatories with their responsibilities and/or obligations in terms of or arising from the
Occupational Health and Safety Act, No. 85 of 1993.

2.3.1 Mandatory Agreements

The Contractor confirms that:


a. In terms of sections 37(1) and 37(2) of the OHSA, the Employer is relieved of any and all of
its responsibilities and liabilities pertaining to the activities performed by the Contractor (and
its employees, agents, Subcontractors and mandatories) relating to the works; the use of
plant, materials and equipment; and whilst at the Site for whatsoever reason.
b. The Contractor confirms that, in terms of the Construction Regulations, regulation 6, it is
hereby mandated as the designer and must perform all duties required of a designer. (This will
be applicable only where the Contractor is required to do design work as part of their Scope).
The Contractor confirms that he has been provided with sufficient information regarding the health and safety
arrangements applicable to the works; the use of Plant, Materials and Equipment, as well as at the Site.

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In addition, the Contractor shall ensure that:


a. Prior to the Contractor commencing with any operations/ activities relating to the works
and/or prior to gaining access to the Site, the Contractor concludes a written mandatory
agreement with the Employer in terms of section 37(2) of the OHSA and 5(1)(k) under the
construction regulations. The aforementioned agreement constitutes a record of the written
arrangements and procedures between the Contractor and Employer regarding health and
safety.
b. As far as is reasonably practicable, the safety and absence of risks to health in connection
with the production, processing, use, handling, storage or transport of articles or substances is
maintained;
c. As far as is reasonably practicable, all hazards pertaining to the health and safety of persons
and harm to the environment that are attached to any work which is performed, any article or
substance which is produced, processed, used, handled, stored or transported and any plant
or machinery which is used in its business, is clearly identified and, as far as is reasonably
practicable, further establishes what precautionary measures should be taken with respect to
such work, article, substance, plant or machinery in order to protect the health and safety of
persons and or harm to the environment, and provides the necessary means to apply such
precautionary measures;
d. Such information, instructions, training and supervision as may be necessary to ensure, as
far as is reasonably practicable, the health and safety at work of its employees, agents,
Subcontractors and mandatories is provided;
e. As far as is reasonably practicable, no employee, agent, Subcontractor and mandatory
performs any work or produces, processes, uses, handles, stores or transports any article
or substance or operates any plant or machinery, unless the precautionary measures
contemplated in paragraph 2.3.3, or any other precautionary measures which may be
prescribed have been taken;
f. Such measures as may be necessary in the interest of health and safety and the
environment are enforced;
g. Work is performed and that plant, materials or equipment is used under the direct supervision
of a person trained to understand the hazards associated with it and who has the authority to
ensure that precautionary measures required by the Employer are implemented; and
All employees are informed of the scope of their authority as contemplated in OHSA

2.3.2 Health and Safety Obligations

In addition to the mandatory agreements, the Contractor:


a. Ensures that all statutory appointments (as required in terms of the Occupational Health and
Safety Act, No. 85 of 1993 and all applicable regulations binding in terms thereof, as amended)
and other appointments required in terms of the Employer’s Safety Health and Environmental
Specification – 240-127760320 and SHE Requirements Procedure (32–726) are in place and
that all appointees are cognisant of their duties and responsibilities in terms of such
appointments;
b. Ensures that such appointees execute their duties and responsibilities as required by such
an appointment.
c. Ensures that all personnel brought by itself onto site (including employees of Contractors
and Subcontractors) are suitably qualified and trained for the performance of the task, duties
and functions, which will be allocated to them;

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d. Immediately reports any occupational or other injuries, near miss events, property damage,
environmental related incidents as well as any potential threat to the health and safety of
individuals at the works or on the site, as soon as he becomes aware thereof, to the
Project Manager;
e. Complies with the Employer’s Environmental, Occupational Health & Safety Incident
Management Procedure - 32-95, relating to the reporting and investigation of incidents. The
classification of incidents contained in such document are considered final and must be
applied by the Contractor relating to any incidents/ injuries relating to its employees, agents,
Contractors, Subcontractors and mandatories whilst on Site;
f. Conducts a risk assessment regarding the utilisation of PPE and thereafter ensure that PPE of
good quality is issued (at its own cost) to its employees, agents, Contractors, Subcontractors
and mandatories prior to such individuals accessing the site, alternatively performing activities
related to the works at the site, as specified in the Eskom PPE Specification - 240-44175132.

(a) 2.3.4 Fire Protection


The Contractor ensures that adequate fire fighting apparatus is provided at all his work sites, and that his
staff and sub-contractors are trained in the use of this apparatus.

Precautions are taken to prevent any occurrence of fires or explosions while carrying out any work near
flammable gas and liquid systems.

Any tampering with the Employer’s Fire Equipment is strictly forbidden. All exit doors, fire escape routes,
walkways, stairways and stair landings are kept free of obstruction, and not be used for work or storage at
any time. Firefighting equipment remains accessible at all times.

2.4 Environmental constraints and management

The Contractor provides an Environmental Management Plan applicable during installation and maintenance
of works. The plan provides a guideline on the environmental management of the handling of the works. All
waste will be handled in an environmentally friendly manner. The Contractor conforms to the “polluter pays
principle”, duty of care and other NEMA principles.

The Contractor conforms to all requirements dictated in the document “Environmental Management
Programme for the Kriel Power Station , Kriel Waste Management Procedure – RER 0221, Kriel
Environmental Non-conformances , corrective and preventive measures as well as the National
Environmental Management Act (NEMA, Act No. 107 of 1998) and the National Environmental Management
Waste Act (NEMWA, Act No. 59 of 2008). This is achieved by undertaking inspections, audits, monitoring
and reviews, conducted internally by the Contractor and externally by the Project Manager.

The Contractor ensures that all environmental authorization obligations, applicable legislative requirements
and Employer’s specific requirements are fulfilled. This includes all national, provincial and local
environmental legislation and requirements.

The Contractor issues on a weekly and monthly basis, Environmental Management Performance and
Expenditure Reports to the Project Manager.

The Contractor conducts their environmental management based on the ISO 14001:2004 requirements and
implement their environmental management practices accordingly.

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The Contractor develops and implements as a minimum the following procedures:


 Environmental Management Plan,
 Waste Management Procedure,
 Spill Management Procedure,
 Hazardous Chemical Substances Management and Storage Procedure,
 Stockpile and Erosion Management Procedure,
 Clear-and-Grub Procedure,
 Environmental Rehabilitation Procedure.

All environmental procedures, as listed above, shall be site-specific and submitted to the Employer for
acceptance by the Project Manager before the commencement of construction activities.
The Employer will provide a copy of the environmental authorisation and Environmental Management Plan to
the contractor for the drafting of the above procedures.

2.4.1 Waste Management

All waste management activities, which includes procurement of control measures, handling and disposal or
processing of all waste forms generated on the Contractor’s site, are conducted according to Kriel PS Waste
Management Procedure – RER 0221. All costs associated with waste management are the responsibility of
the Contractor.

All demolished concrete is treated as Hazardous waste and disposal to be disposed of at a licensed
Hazardous Waste Site, and safety disposal certificates are kept for record purposes.

Refuse Disposal
The Employer will provide special colour coded bins for refuse disposal. The Employer will empty these
bins. The Contractor ensures that all workers under his control strictly adhere to the correct use of refuse
bins: Maroon bins: Scrap metal only
White bins: Lagging and general household
rubbish Yellow bins: Ash, dust, coal dust and sand
For the full duration of the Works, the Contractor is responsible to keep the work area clean of any rubble,
and to place all refuse into the bins provided

2.4.2 Spill Management


The Contractor, at his cost, has available spill control measures (spill kits, drip trays, etc.), to the satisfaction
of the Employer. All hazardous wastes generated from a spill are disposed of at a licensed disposal facility,
at the cost of the Contractor, and safety disposal certificates are kept for record purposes.

2.4.3 Dust and Storm-water Management


The Contractor implements dust control measures for the project. The Contractor ensures that no ponding of
storm water occurs on the site and shall establish good storm-water management in accordance with the
Employer’s requirements as per Environmental Management Programme.

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2.4.4 Environmental Rehabilitation

The Contractor rehabilitates construction site at the end of the project. The rehabilitation is done in
accordance with the Gx Coal Area 1 Environmental Rehabilitation Plan - 240-100259162, as provided by the
Employer. The Contractor submits to the Project Manager a rehabilitation plan and schedule at least two (2)
weeks before finalisation of the works for approval by the Project Manager. All rehabilitation costs are the
responsibility of the Contractor.

2.5 Quality assurance requirements


2.5.1 General

The Contractor complies with the Employer’s Quality Requirements Standards.

a) The Contractor and all Subcontractors comply with the Employer’s quality requirements including
those listed in the Employers specification document, ( 240-105658000)
b) Certified to ISO 9001 is a mandatory requirement for this contract. The Contractor uses the QMS
for all phases of the Project. The Contractor provides evidence of a fully implemented QMS within
its own organisation. The Employer may, at his sole discretion, carry out an audit on the Contractor
or Subcontractor’s QMS for acceptance.

2.5.2 Quality Management Documents Requirements

The Contractor conforms to the quality management requirements as per ISO 9001 and the Employer’s
Supplier Contract Quality Requirements Specification (240-105658000). The Contractor shall adhere to the
following:
During the Pre-Contract Award: Quality Requirements Categories (1, 2, 3 and 4)
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are classified
into four Categories. The following is the minimum documentation for Category 1 to 4:

Category 1.
SECTION A: Valid certification of Quality Management System by an ISO accredited body
 The supplier shall submit a copy of ISO 9001 ( or the latest application revision)
certificate. SECTION B: Evidence of QMS in operation
 Copy of appointment letter & CV/ resume of a Quality Representative for the project.
 Signed Organisational structure & Quality dept reporting structure.
 Copy of procedure for control of suppliers & subcontractors
 Copy of an internal management system audit report (with NCR, corrective & preventive report).
 Copy of an external management system audit report (with NCR, corrective & preventive report).
 Copy of Customer satisfaction surveys
 Copy of a Quality Plan (incl ITP's) on previous project < 2yrs
 Historical Information (list) of similar work performed < 2yrs

SECTION C: Contract Quality Plan as per Scope of Works (Ref ISO 10005)
 Draft Contract Quality Plan

SECTION D : QCP /ITP (Quality Control Plans) as per Scope of Works

SECTION E : Form A is completed and signed.

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2.5.3 The Contract Quality Plan (CQP)

The Contractor submits to the Project Manager within thirty (30) days of Contract Date for review and
acceptance prior to the commencement of work, a CQP which will detail the Contractor’s organisation,
quality assurance and quality control procedures within that organisation specific to this project. The CQP
must be aligned to, and reference ISO 10005:2005 QMS, guidelines for quality plans and in compliance
with the guideline in QM 240-105658000.

The CQP will make reference to the Contractor’s QMS documents to be used in this Contract:

a) The Contractor’s QMS compliance with the requirements of ISO 9001


b) Contractor’s quality manual
c) Contractor’s quality procedures
d) Contractor’s quality forms and work instructions
e) Contractor’s quality system documents referenced in this Works Information
f) Employers Works Information, drawings, specifications, standards and codes, etc.

2.5.4 Quality Control Plan or Inspection and Test Plan

As defined in the approved CQP the Contractor drafts and submits to the Project Manager for acceptance,
prior to the commencement of any works, the requisite Inspection and Test Plan (ITP) or Quality Control
Plan (QCP). The ITP/QCP shows each activity from the Works Information. The Project Manager inserts
intervention points based on the risk profile of the equipment.

a) The interventions points include all witness, hold, verification, surveillances and review points
required by the Project Manager. The Contractor’s failure to allow the intervention points will
constitute a non-conformance.
b) The intervention requirements take into consideration the criticality of the Plant and Materials.
c) Where intervention points have been bypassed without prior written waver from the Project
Manager, result in the repeat performance of the activity in question and a Non-conformance (NC)
is issued.

The Contractor shall comply with the following standards to ensure Quality assurance on the equipment and
the works in general:
ISO 9001 Quality Management Systems
Osh Act; Act 85 of 93 Occupational Health and Safety Act; Act 85 of 93
NWS 1058 Safety at Construction Sites
PA/270/00 Safety Guide for Contractors
240-99527377 Inspection Manual for Civil Works at Eskom Power Stations
EAP0064 Maintenance Execution Strategy for Civil & Structures
240-101712128 Standard for the Internal Corrosion Protection of Water Systems,
Chemical Tanks and Vessels and Associated Piping with linings
34-1168 Colour coding, symbolic safety signs and demarcation
240-106628253 Standard for Welding Requirements on Eskom Plant

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240-83539994 Eskom NDT Personnel Approval for Quality Related special processes
on Eskom Plant standard
240-83540088 Requirements for NDT on Eskom Plant Standard

Operational Documents

The Contractor submits as a minimum the following documents, as required by the Project
Manager during the execution of the works:

a) Updated QCP register


b) Inspection notifications accompanied by their inspection report
c) Non-conformance and Defects registers and reports
d) Updated Site and off site inspection schedules.
e) Inspections, completed and outstanding.
f) Inspection and test reports
g) Weekly and monthly contract quality progress report

Inspections and Tests

All Plant and Materials is comprehensively tested in accordance with the agreed ITP/ QCPs prior
to delivery. The Employer reserves the right to appoint others to inspect all parts during
manufacturing, erection and commissioning to be present at any of the tests specified. The
witnessing of tests by the Supervisor or Others, and if the Supervisor chooses to waive the
witnessing of any tests, it does not relieve the Contractor of his responsibilities.

Tests that are required by the Employer are carried out by the Contractor during manufacturing,
erection and commissioning to prove compliance with the specification independently of any test
that may have been carried out at the Contractor’s premises.

The Supervisor inspects parts of the Plant at his discretion during manufacturing stages and
before shipment as per the agreed ITP/QCP;

a) The Contractor is responsible for the inspection of all the work that is performed and the
Supervisor only verifies that the work is conducted as per the Works Information.
b) The Contractor conducts all inspections in accordance with the accepted ITP/QCP.
c) The Contractor provides suitably qualified personnel to conduct on-and-offsite inspections
d) The Contractor ensures that all are inspected and approved before the Supervisor is
invited for verification.
e) The Contractor provides a minimum of five (5) working days’ notice for local off-site
inspections, 24 hours for local on-site inspection, and 21 working days’ notice for foreign
inspections. The notice contains copies of the Contractor’s inspection reports.

Quality Responsibility

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The Contractor responsibilities include but are not limited to the following:

a) The Contractor is accountable for the quality of the output and liable for any failures.
b) Implementation of their QMS on site
c) Administration of their QA/QC systems on site
d) Verification of approval status of Subcontractor’s Quality programmes, that is, CQP’s,
QCPs, NC’s, Defects and all their operational procedures and works instructions
e) On-and-offsite inspections
f) Weekly and monthly progress reporting on quality performance
g) The Contractor is responsible for defining the level of intervention of QA/QC or
inspections in line with the Employers requirements.
h) The Contractor is responsible for defining the level of intervention of QA/QC or
inspections to be imposed on his Subcontractor, suppliers and sub-suppliers and must
ensure that these are in line with the Employer’s requirements.

The Supervisor will be responsible for the following:

a) Reviews of the quality submissions


b) Verification of the Contractor’s intervention points
c) Reviews the Contractor’s ITP/QCP documents (procedures, test results)
d) Reviews the data book
e) Issue of Defects Certificate
f) Checks and marks off materials off site

Non Conformances and Defects

Where Non-Conformance (NC) notifications are issued, the Contractor acknowledges receipt
within the period of reply and proposes corrective and preventive actions to the Supervisor. The
corrective and preventive actions will include the implementation and completion dates. Progress
on all NCs notifications issued to the Contractor must be reported to the Supervisor on weekly
basis.

a) The Contractor’s Quality Manager keeps a register of all NC notifications issued


b) Records of NCs notifications are kept and form part of the data book records.
c) Deviations from the Contract are treated as a non-conformance.

To ensure reduction of non-conformances, the Employer will implement a penalty to the value of
R20 000.00 for every NCR issued during the contract period not closed within 14 working days.

During the contract execution phase, the Contractor will be monitored by the Supervisor for
performance on quality related aspects. The monitoring will be in the form of audits and
assessments.

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Quality Reporting

The Contractor submits a monthly quality report, on the last working day of the month. The report
includes but not limited to the following:

a) A register of NCRs and defects


b) Updated QCP / ITP register
c) QA monthly report summary
d) Planned and completed local and foreign inspection dates
e) Completed and outstanding Inspections
f) Audit findings report
g) Risks with Mitigation plan

2.6 Programming constraints

The Contractor submits a programme within 1 week of the Contract Date. The program shall be in Microsoft
Excel or Projects format.
Requirements for the Contractor’s programme:
The programme has a revision number and a space for the Contractor’s and Employer’s acceptance
signatures.
The Contractor develops this programme to show as a minimum:
 The Project Start and Finish Dates
 The Completion dates for each task
 All interfaces with the Employer, and the times reserved by the Employer as stated in the Works
Information
 Where applicable, the Contractor will show activities that are sub-contracted
 Where applicable, the Contractor will also indicate when free issue materials, or any other
receivables, are to be provided by the Employer to the Contractor
 Programme includes items such as:
o Documentation submissions
o Procurements
o Off-site fabrication/assembly
o Transport time
o Site mobilisation
o Design
o Installation
o Testing
o Commissioning
o Handover
o Training
o Drawings
 The programme is an integral part of the Contractor’s offer and shall be part of his tender returnable
submission.

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Planning requirements:
 For final installation planning and/ or design requirements, plant access can be made available to the
Contractor after awarding of contract.
For final installation planning, there must be close co-operation between the Contractor and the 2.6.1
General

The Contractor submits a single integrated Level 3 programme that incorporates all the work to be
performed including that of his Subcontractors. The interfaces between Subcontractors as well as the
interfaces between Subcontractors and the Contractor are clearly identified. Project key dates are
incorporated into the programme.

2.6.2 Computerised Planning

Primavera is the only planning tool Eskom accepts for this project; therefore the Contractor is required to
obtain this planning tool for the use of producing their programmes. The Project Manager does not intend
duplicating the Contractor’s planning and scheduling, however, the Accepted Programme will be used in the
Employer’s internal integrated and Master project programmes for project control purposes, updating and
monitoring. The accepted programme will be in Primavera XER file. The Project Manager requires one
project programme to be used and updated during the installation process, which will remain with Eskom.
This insures that any changes, deviations to the Programme can be carried out on the agreed programme
and monitored. The initial programme supplied to Eskom after Contract award must be fully resource loaded.

Any changes that are required to be made to the Project/Programme i.e. scope changes, delays and the
such, will be recorded through the Eskom change process and documentation, where all parties agree to the
changes and sign.

The Contractor and Project Manager shall agree on the format of how the updates will be done i.e. PDF,
XER, and the frequency of the updates i.e. such as on a weekly basis, or at any other time as required by
the Contractor, or as instructed by the Project Manager.

The latest version of Primavera has been adopted by the Employer for all planning, progress monitoring and
reporting on the Contract. The Contractor obtains this software and applies it for the planning and control of
the work in line with the Work Breakdown Structure (WBS) which will be agreed upon contract award.

2.6.3 Planning and Scheduling Levels


All planning and scheduling is done based on the Critical Path Method (CPM). The Contractor uses
activity codes to define interfaces to be agreed upon between project manager and contractor.
The Contractor’s programme shows the actual critical path clearly.

The schedule layout takes into account the approved WBS, reflecting the manner the works are to
be performed as per the Contractor’s Method Statement and how activities are to be summarised,
reported and monitored.

The following levels of programmes are to be used for this project for integrated project control:
(a) Management programme (Level 1)
b) Project programme (Level 2)

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c) Control programme (Level 3 – Sub-system level)


d) Discipline specialty programme (Level 4)

2.6.3.1 Management Programme (Level 1) – Project Master Programme

The management programme Level 1 is the project master programme and is used to show the
overall time frames for the works. It is a statement of project objectives recorded in graphic form.

2.6.3.2 Project Programme (Level 2)

A "rolled up" programme from the control level 3 programme is produced. It will be separated by unit, plant
area and by phase (engineering, procurement, construction and commissioning).

2.6.3.3 Control Programme (Level 3 – Sub-system level)


The project programme is prepared representing the significant work activities and deliverables associated
with the works.

The programme includes:


a) Major milestones, interface dates, access dates and key dates (for the new plant, existing plant
and between Subcontractors)
b) The duration of major activities and their relationship to one another.
c) Identified long-lead material items.
d) Responsibility assignments for accomplishing project objectives end product is a time scaled bar-
chart programme developed using logic network.

This programme is separated by unit, by plant area, by phase, by WBS. The work within each plant area is
broken down by engineering discipline, procurement, delivery, construction by the Contractor, start-up and
commissioning. The programme is resource-loaded and it forms the basis for progress measurement,
progress curves and histograms for each discipline within a plant area. .This is used for Evaluations and for
the accepted programme after contract award. This will be saved and used as the original.

The Contractor submits a Level 3 Programme to the Project Manager which breaks the Works Information
down to a sub-system level as per the Activity Schedules. This programme is in alignment with the
Contractor’s Method Statement. The Contractor’s Forecasted Rate of Invoicing (FRI) should also align with
the resource loading on the programme.

2.6.3.4 Discipline Programme (Level 4)

The discipline specialty programme is developed and maintained by the Contractor and generated for
tracking and control of various activities and deliverables for all phases of the project. This programme is
formatted as a spreadsheet or database report utilizing the WBS breakdown. This programme represents
the day-to-day activities which are work-unit based and are summarized in the level 3 activities.

Resource information for manpower, plant, material and equipment and reflected in resource histograms is
provided by the Contractor. Staffing histograms are required to be submitted based on “equivalent
personnel”.

 Employer.
2.6.4 Planning Programmes

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The Contractor develops a contract programme which will include a bar chart conforming to the project
master programme dates included and sufficient detail to indicate the Contractor’s intention for executing
the works. This programme covers major items relating to design, procurement, manufacture, delivery,
erection, start-up and commissioning. The critical path is clearly shown.

Key milestones, access dates, interface dates and commissioning key dates are clearly identified in the
contract programme, including access dates and release of terminal points that involve the Employer
or Others.
The programme makes provision for site related preparation such as site establishment, safety induction
and medical clearance of the entire Contractor’s staff that will be working on site.

2.6.4.1 Procurement and Manufacturing Programme

The Contractor is required to submit a procurement and manufacturing programme for review by the Project
Manager which identifies as a minimum:
a) Details of orders and target dates for placing subcontracts
b) Any detailed design required within the manufacturing period
c) Long-lead delivery items
d) Hold-points and witness-points for inspection and tests for acceptance and release.
e) CSI roll out plan to be incorporated.

This programme is in sufficient detail to enable the work to be adequately tracked and progressed.

2.6.4.2 Construction Programme

The Contractor is required to submit a construction programme that is resource loaded for review
by the Project Manager. This programme includes the following criteria:
a) Full details of all civil/mechanical/electrical/C&I terminal point release
requirements
b) Identify any erection or commissioning activities that may affect other
construction activities
c) Identify when services are required for commissioning purposes

This programme meets the requirements of the Contractor and Others engaged on the project.
The programme shall be based on the following working hours: Where applicable
a) Twenty four (24) hours per day
b) Seven (7) days per week
c) Holidays included as working days
d) Pay weekends to be negotiated (if working 7 day work week)

2.6.4.3 Commissioning Programme

During the progress of the works, the Contractor develops a detailed commissioning programme
with sufficient detail to enable the work to be adequately progressed and tracked to meet the
commissioning key dates.
Training programme to be incorporated into the commissioning programme.

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The commissioning programme is detailed to sub-system level and is fully integrated with the
Construction Programme.

2.6.4.5 Reporting and Data Requirements for Contractors Document number 240-83561037

This specification is included as an Annexure to the Works Information. This specification lists all
the data and reporting that must be submitted by the Contractor on a weekly / monthly basis to the
Project Manager. The purpose of this information is to implement proper project controls on this
project.

2.7Contractor’s management, supervision and key people

The Contractor will provide the Employer and the Project Manager with an organogram showing the key
people and the roles and responsibilities.
The organogram provided must show clear reporting lines between individuals, including individuals from
subcontractors or joint ventures.

The Contractor provides the following key personnel as a minimum:


a) Dedicated Project Manager
b) Dedicated Project Planner
c) Dedicated Site Manager
d) Dedicated Quality Manager
e) Dedicated Site Safety Manager
Dedicated Environmental Manager

2.8Invoicing and payment

The Z clauses make reference to invoicing procedures stated here in this Service Information. Also include a
list of information which is to be shown on an invoice.

Within one week of receiving a payment certificate from the Project Manager in terms of core clause 51.1,
the Contractor provides the Employer with a tax invoice showing the amount due for payment equal to that
stated in the Project Manager’s payment certificate.

The Contractor shall address the tax invoice to Eskom Holdings SOC Ltd and include on each invoice the
following information:

Name and address of the Contractor and the Project Manager;


The contract number and title;
Contractor’s VAT registration number;
The Employer’s VAT registration number 4740101508;
Description of service provided for each item invoiced based on the Price List;
Total amount invoiced excluding VAT, the VAT and the invoiced amount including VAT.
At each assessment interval, the Contractor submits to the Project Manager a forecast rate of invoicing that
includes all the expected payments by the Employer to the Contractor on a month-by-month basis.

The invoices from the Contractor contain the following information:


a) The registered name of the Contractor
b) The VAT registration number of the Contractor
c) The address of the Contractor
d) The Employer’s contract number
e) The VAT registration number of the Employer

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f) The amount paid to date


g) The value of the invoice split into payments as per the activity schedule as indicated in the Price
Lists.
h) Any retention monies to be deducted from the invoice
i) Any interest payable
j) Escalation formula used where applicable
k) Settlement discount
l) Proof of ownership of materials supplied

The Contractor shall address the tax invoice to Eskom Holdings SOC Ltd and include on each invoice the
following information:

All invoices in PDF format shall be emailed straight from your system to an Eskom email address (see email
addresses below):

 Email addresses for invoice submission:


o All invoices:
o The Project Manager shall be copied when submitting invoices.
 All queries and follow up on invoice payments should be made by contacting the FSS Contact
Centre:
o Tel: 011 800 5060 or e-mail: fss@eskom.co.za
 For Foreign invoices, the Contractor is required to physically deliver hard copies of original
documents to the Project Manager even though the Contractor has e-mailed those invoices.
 The Contractor ensures compliance with the tax Requirement for submitting invoices electronically.
 If there is Cost Price Adjustment (CPA) on your invoice, the Employer recommends that the
Contractor issue a separate invoice for CPA so that if there are any issues on the CPA the rest of
the invoice can be paid while resolving CPA issues.
 The base invoice number needs to be mentioned on the CPA invoice.
 Electronic invoicing does not guarantee payment but ensures visibility of all invoices and ensures
that no invoices get lost. If the Goods Receipt (GR) is not done the invoice will be parked and the
system will automatically send an e-mail to the Project Manager to do the goods receipt. This is also
tracked by the Employer through the parked invoice report.
 The Contractor can request a parked invoice report from the Finance Shared Services (FSS)
Contact Centre which can then be followed up and corrected. You are welcome to forward the
details of invoices corrected to the FSS Contact Centre.

2.9Insurance provided by the Employer

N/A

2.10 Contract change management

The Contractor submits a programme within 1 week of the Contract Date. The program shall be in Microsoft
Excel or Projects format. The programme indicates the followings:
 The hour duration of each activity,
 The working calendar (number of work hours per day, days per week),
 The exact quantity of people per day
 All phases and interfaces

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2.11 Provision of bonds and guarantees

Not applicable

2.12 Records of Defined Cost, payments & assessments of compensation events to be kept by the
Contractor

The Contractor may keep records of payments, assessments of compensation events if he deems it
necessary.

2.13 Training workshops and technology transfer

No training required

3 Engineering and the Contractor’s design

3.1 Employer’s design

All materials must be delivered to the Kriel site in the lay down area that will be identified during the site
establishment phase of the project.

Stripping shall be done for the following reasons:


• Where construction vehicles will be moving
• Where temporary facilities will be placed such as toilets
• Where the fence will be erected
Stripping the topsoil which includes the top 150mm of soil (or to the depth of the bedrock where the soil is
shallower than 150mm) and root material of cleared vegetation, for subsequent use during rehabilitation.
Topsoil shall be stripped from all areas of the working area where topsoil will be impacted by construction
activities including areas for temporary facilities. Stockpile area shall be identified by Eskom power stations
EO (environmental officer) for the contractor to comply to. Topsoil and subsoil stockpiles shall not exceed
2m in height and shall be so placed as to occupy the minimum width compatible with the natural angle of
repose of the material, and shall be taken to prevent the material from spreading over too wide a surface.

Clearing areas of all grass, weeds, shrubs, debris, including grubbing up all roots and cart away all
vegetation and debris to indicated spoil areas. Once the clearing is completed the setting out will be carried
out by the qualified Surveyor, according to the coordinates on the drawings prior to any excavation
commences. All excavations work will be performed in accordance with method and specification under
1200D. The excavation material will be stockpiled at the designated areas approved by Eskom Kriel power
station. Tipper trucks will be used to transport the top soil to the area of the stock pile. Compaction and
backfill to be carried out to the specifics according to the inspection test method. Compaction of at least 90%
of Mod AASHTO will be applicable on the backfill around fence mesh trench, fence post and G5 material
and will be randomly tested by an independent laboratory.

Around the dams, the contractor is responsible for installing a 1.8 m diamond mesh – 1800 x 75 x
2.0mm with High pressure flat razor wire 2.24mm at the top and bottom of the fence. (High tensile and
difficult to cut). This must include all support poles, carrier poles and corner poles.

Around the pump and panel area, 1.8 m concrete palisade fencing with extra-long post to fit 500mm flat-
wrap (flat razor wire) on top of concrete palisades as well as all post, pale and cross bars required.

All gates must be installed and must have heavy duty lockable hitches

Safety warning signs to be installed as per SANS standards (every 50m). Safety warning sign must have
hole in the middle to allow wind flow. Safety signage must consist of the following minimum description and
in at least 2 languages (English & Zulu)

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Labour will be supplied by the contractor to supervise on and off site activities, including normal & overtimes
(Overtime work up to contractor discretion). All plant operators must have competent and certified operators.
Supervisor (with safety training (HIRA) to conduct risk assessments) must be full time on site to supervise all
work activities and required. Operators and/or General workers will be supplied by the contractor to execute
the work activities.

Kriel Power Station Security required to patrol the fencing using the access roads surrounding the various
dams. Security is required to (but not limiting to):
• Map and schedule patrol route around fence (multiple access roads surround the cuts and dams)
• Report any missing or damaged fencing for repair or replacement

3.2Parts of the works which the Contractor is to design

The Contractor is responsible for the supply and design of the below mentioned works. The design and/or
construction drawings must be submitted to the Project Manager in advance in order for the Employer to
review and accept. A method statement, clearly defining the execution of the works, must be submitted to
the Project Manager for approval as part of the design package

3.2.1 Responsibility for Design

i. The Contractor takes full professional accountability and liability for all designs done by the Contractor.
ii. The Contractor is responsible for the design of all temporary works required for the execution of
the project.
iii. The Contractor takes full professional accountability and liability for all designs of all temporary works
required for execution of the project.
iv. All designs, design reports and construction drawings prepared by the Contractor are signed off by
an ECSA Professionally registered Technologist and/or Engineer who takes full professional
accountability for the designs.
v. The Contractor is mandated in terms of Construction Regulations 2014: Duties of Designer, 6(1) g to
fulfil the duties described therein for the detailed designs done by the Contractor. Any risk
associated with the Contractor’s design is highlighted to the Employer together with mitigation
measures.
vi. The Contractor’s design is required to be in accordance with all National Standards and
Specifications referenced in this Works Information

i. Civil and Structural

i. The Contractor is responsible for the design, supply and erection of all temporary works
required for the project.
ii. The Contractor is responsible for the design and shop detail drawings of all the fences
specified by the employer and any outstanding items not supplied by the Employer. This
includes surveying and setting out points for the fence around each dam.
iii. The Contractor is responsible for the design, supply and installation of the perimeter fence
and access gates to be installed at all Dams owned by Kriel Power Station. The Employer
has supplied general specifications of the fence details and design requirements, for the
perimeter fences and access gates.
iv. The Contractor submits the final design, method statement and detailed construction
drawings of the perimeter fences and access gates to the Project Manager for acceptance
prior to construction and/or installation.
.

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ii. Signage

i. The Contractor is required to provide applicable signage’s for the following system:
 Safety warning signs to be installed as per SANS standards (every 50m). Safety
warning sign must have hole in the middle to allow wind flow. Safety signage must
consist of the following minimum description and in at least 2 languages (English &
Zulu)
ii. The Contractor provides all signs in accordance with SANS 1186

3.3Procedure for submission and acceptance of Contractor’s design

The Contractor submits all designs to the Employer for record purposes. The designs submitted are
complete packages with all elements (drawings, calculations) included.
The Employer conducts a high-level review of the drawings. The Employer reserves the right to review any
design in the detail that is deemed necessary. The Employer accepts no accountability and liability due to
the review of any designs or if any acceptance is given.
The Contractors is the Design Authority as defined in the Design Review Procedure 240-53113685 for the
works. In terms of the Construction Regulations, the Employer’s review of the Contractor’s design does not
influence the design as only the Contractor can amend,
update and revise the design. The Contractor remains the “Designer” as per the Construction Regulations,
the Employer is not the “Designer”. The Contractor is responsible for following this design procedure and
submits all the necessary information to the Employer to allow the following reviews to be conducted:
a) Design Freeze Review
b) System Integrated Design Review
c) The Contractor considers this review process in the schedule
The following process will be followed during submission of documents:
a) The Contractor submits the documents/drawings to the Employer’s Document Controller.
b) The Employer’s Document Controller registers the documents.
c) The Employer’s Document Controller will supply the documents/drawings to all relevant parties within the
Employer’s project team.
d) The Employer’s project team reviews the documents/drawings and will submit all comments or inputs
to the Contract Manager who submits to the Contractor for consideration.
e) If the Employer finds major deficiencies in the submitted documents/drawings, the Contractor revises
the documents/drawings and resubmits to the Employer.
f) The Employer reviews the documents/drawings and if no major deficiencies are found, the Contractor
organises a review session.
g) The Employer and the Contractor conduct a review.
h) If any fundamental errors were found in the review or further actions are required, the Contractor record
all concerns raised and revises the documents/drawings.
i) The Contractor organises a review session once all documents/drawings have been revised according to
the concerns raised by the Employer.
j) If no fundamental errors were found in the documents/drawings during the review session, the Contractor
compiles the review minutes/report and submits it to the Employer.
k) The Employer’s Document Controller registers the report.
l) The Employer’s project team reviews the Contractor’s report/minutes. If the report/minutes are
not acceptable, the Contractor revises the report/minutes and resubmits to the Employer.
m) The Employer will accept the Contractor’s documents/drawings once the report/minutes are accepted
by the Employer’s project team.
The Contractor is to implement the following activities for acceptance:
a) The Contractor reviews, stamps, dates and signs to signify his approval and submit in the manner
required by the Employer in an orderly sequence so as to cause no delay in the work, all
Contractor's drawings, equipment selections and/or samples required by the

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Works or subsequently by the Employer. Contractor's drawings, equipment selections and samples are to be
properly identified as specified or as the Employer may require.
b) At the time of submission, the Contractor informs the Employer in writing of any deviation in the
Contractor's drawings, equipment selection or samples from the requirements of the Works.
c) Each individual plant & material selection submission is to be accompanied by a copy of the
applicable detailed technical specification. Each clause of this specification to be marked "Complies" or
"Does not comply", complete with reason stated, alternative offered and countersigned by the
Contractor.
d) Plant & material selection submissions are to be indexed like the index for plant & material part of
the "Operating Instructions and Maintenance Manual".
e) The Contractor is required to submit two copies of drawings and plant & material selections along
the channels agreed.
f) By submitting drawings, plant & material selections and/or samples, the Contractor represents that he
has determined and verified all site measurements, site instruction criteria, materials, catalogue numbers
and similar data, and that he has checked and co-ordinated each services drawing and sample with the
requirements of the Works.
g) The Employer reviews Contractor's drawings, plant & material selections and samples so as to cause
no delay, but only for conformance with the design of the Works. The Employer’s approval of a separate
item does not indicate approval of an assembly in which the item functions.
h) The Contractor makes any corrections required by the Supervisor and re-submits the required number
of corrected copies of the Contractor's drawings, plant & material selections or new samples until
approved. The Contractor directs specific attention in writing on resubmitted drawings to revisions other
than the corrections required by the Supervisor on previous submissions.

3.4Other requirements of the Contractor’s design

Use this section to describe any particulars which must be taken into account by the Contractor in his
design; for example codification (configuration management) of Plant and Materials.
3.4.1 Site Conditions

The Consultant ensures that Plant and Materials are designed to accommodate the following ambient
conditions such that the operation of Plant and Materials is not impaired, damaged or does not perform
according to requirements.
Kriel Power Station is a coal fired power station situated about 10 km west from the town Kriel and has been
in operation since 1979 (26˚15’15” S 29˚10’46” E). Kriel is approximately 1600 m above sea level.
Winters at Kriel Power Station are mild and dry with an average maximum temperature dropping below 25
˚C in May, June, July and August. In June and July, the temperature drops below 0˚C. Average summer
temperatures exceed 27 ˚C from September to March. In extreme conditions during summer the temperature
can exceed 30 ˚C. This is usually between October and February.
The humidity at Kriel Power Station is between 15% and 95%. The wind direction is predominantly North
and North-West. There are occasional easterly winds that are associated with the relative location and
strength of the Indian Ocean anticyclone

3.4.2 As Built Drawings

The Consultant’s Staff will maintain a master set of red-lined as-built drawings. The Consultant will provide
drawing mark-ups as work is completed. The Employer and the Consultant will ensure that all appropriate
information is transferred to the field record copy of drawings. The Employer and the Consultant will check
the "as-built" for completeness and accuracy.

The following types of drawings will be updated to as-built


status: Article II. • Plant arrangements
• Civil & Structural drawings

3.5Use of Contractor’s design

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First read core clause 22.1 and then include here the exceptions and other purposes if applicable. If there
are none this section could be deleted leaving the core clause to stand.

3.6Design of Equipment

Article III. All designs of equipment by the Consultant shall be used only and once review &
approval of the designs has occurred. The review & approval shall be submitted to the employer.
 The Consultant is solely responsible for providing the protection of the equipment from
damage or loss due to weather, fire, theft, unexplained disappearance or similar during the
execution of the works
 The liability of the use of such equipment in the execution of the works shall remain that
of the Consultant.

3.7Equipment required to be included in the works


All plant, machinery and equipment required to perform the services are provided by the Consultant.

3.8 As-built drawings, operating manuals and maintenance schedules

The Consultant’s Staff will maintain a master set of red-lined as-built drawings. The Consultant will provide
drawing mark-ups as work is completed. The Employer and the Consultant will ensure that all appropriate
information is transferred to the field record copy of drawings. The Employer and the Consultant will check
the "as-builts" for completeness and accuracy.

The following types of drawings will be updated to as-built status:


• Plant arrangements
• Civil & Structural drawings

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4 Procurement

4.1 People

4.1.1 Minimum requirements of people employed on the Site

4.1.2 BBBEE and preferencing scheme

Specify constraints which Contractor must comply with after contract award in regard to any Broad Based
Black Economic Empowerment (B-BBEE) or preferencing scheme measures.

4.1.3 Accelerated Shared Growth Initiative – South Africa (ASGI-SA)

If the ASGI-SA requirements are to be included in this contract specify constraints which Contractor must
comply with after contract award in regard to any ASGI-SA requirements. The ASGI-SA Compliance
Schedule completed in the returnable tender schedules is reproduced here. If ASGI-SA does not apply,
delete this paragraph.

The Contractor complies with and fulfils the Contractor’s obligations in respect of the Accelerated and
Shared Growth Initiative - South Africa in accordance with and as provided for in the Contractor’s ASGI-SA
Compliance Schedule stated below
.
[Insert the agreed ASGI-SA Compliance Schedule here]

The Contractor shall keep accurate records and provide the Project Manager with reports on the
Contractor’s actual delivery against the above stated ASGI-SA criteria. [Elaborate on access to and format
of records and frequency of submission etc.]

The Contractor’s failure to comply with his ASGI-SA obligations constitutes substantial failure on the part of
the Contractor to comply with his obligations under this contract.

4.2 Subcontracting

4.2.1 Preferred subcontractors

ECC does not make use of nominated subcontracting, but the Employer may list which subcontractors or
suppliers the Contractor is required to enter into subcontracts with. This is usually only required where Plant
and Materials need to be obtained from a particular supplier or group of suppliers in order to comply with
operational standards.

4.2.2 Subcontract documentation, and assessment of subcontract tenders

Specify any constraints on how the Contractor is to prepare subcontract documentation, whether use of the
NEC system is compulsory or not (compulsory is recommended) and how subcontract tenders are to be
issued, received, assessed (using a joint report?) and awarded.

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4.2.3 Limitations on subcontracting

The Employer may require that the Contractor must subcontract certain specialised work, or that the
Contractor shall not subcontract more than a specified proportion of the whole of the contract.

4.2.4 Attendance on subcontractors

State requirements for attendance on Subcontractors, if any

4.3 Plant and Materials

4.3.1 Quality

Quality is usually designed in or specified in the technical specifications referred to in section 6 of this Works
Information. However to cover circumstances where quality may not be prescribed, this sub-paragraph
could be used as an overarching default requirement. It could also be used to deal with how repairs are
carried
out after a Defect has been notified; for example can the item be fixed up or must it be replaced by a new
one. See also SANS 1200A, sub-paragraph 3.1
i. Only components of high reliability will be utilised, with a proven operating history, to enable the
Plant to achieve required reliability and availability. Plant and Material design, engineering and
manufacture will accord with the best modern practice applicable to high-grade products of the
type to be furnished, so as to ensure the efficiency and reliability of the works and the strength and
suitability of the various parts for the works.
ii. Plant and Materials withstands ambient conditions and the variations of temperature arising
under working conditions without distortion, deterioration or undue strains in any part.
iii. All parts are made accurately, and where practicable, to standard gauges so as to
facilitate replacement and repairs. Like parts are interchangeable.
iv. No repair of defective Plant and/or Materials will be permitted without the Project Manager’s
acceptance and any such repair, if accepted, will be carried out to the satisfaction of the
Employer.
v. The Contractor is require to produce the Quality Control Plans (QCP) for the project which
indicates the level of product quality control to be applied. The QCPs to be developed will comply
with the Eskom Quality Standard (QM 58).
vi. The Contractor is to submit the QCP for review to the Project Manager.
vii. The Project Manager is free to specify holding and witness points during the installation and on
site testing stages of the project. The Contractor issues preliminary notification of such holding and
witness points by fifteen working days advance notice to the Project Manager, and confirms such
holding and witness points at least seven working days prior to the activity.
viii. Typical hold points are listed below:
 Design Review
 Factory Acceptance Test
 Delivery to Site
 Erection
 Site Acceptance Test
 All manuals and drawings (in the specified format)
 Commissioning
ix. In addition to maintaining appropriate inspection and test records to substantiate conformance to
requirements, the following records are safely stored for a minimum period of seven years
following the final completion of the Works:
 Construction, layout and component approvals
 Type and routine test certificates
 Construction drawings and approvals
x. After this period, the Contractor offers these records to the Employer (in writing) and obtains
a disposal instruction.

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xi. All work is to be done in accordance with the quality management system of Kriel Power Station
as set out in the quality manual, in addition to the ISO 9001:2015 quality management system.
High quality standards are also assured by conforming to the following:
 The use of sound design and engineering principles
 The design process uses a good performance and functional specification
 All installations conforms to the Works Information
 Design Review Procedure is followed
 Engineering Change Procedure
 QA/QC on the project (manufacturing, installation)

4.3.2 Plant & Materials provided “free issue” by the Employer

Contractor’.
State arrangements for collection by Contractor or delivery by others on behalf of the Employer, off loading,
inspection, storage, care custody and control, return of unused Plant and Materials, etc. State whether any
samples are to be provided by the Employer and if so how, where and when. Always include a statement to
the effect that ‘all other Plant and Materials are to be provided by the

4.3.3 Contractor’s procurement of Plant and Materials

Specify any constraints on how the Contractor is to order, codify, expedite, freight, import, transport to Site
and any other requirements for delivery and storage before installation. The Employer may require
warranties from suppliers to be in favour of the Employer and not just to the Contractor during the life of the
contract. Also include requirements for vendor data which the Employer may need after Completion of the
whole of the works. THIS IS A VERY IMPORTANT SECTION IN PROCESS PLANT AND UTILITY
PROCUREMENT CONTRACTS.

4.3.4 Spares and consumables

Some contracts may need to include provision for the supply of a minimum category of spares, fuel, oil or
other feed stock and consumables which the Employer may need at or just after take over and that it is
best the Contractor provide these initially as part of his Providing the Works.

4.4 Tests and inspections before delivery


i. The Employer carries out quality inspections at own discretion. The Employer will inspect and
accept stages of manufacture of all equipment necessary to ensure the correct quality of equipment
as prescribed in the accepted project quality plan.
ii. All inspections and testing to be performed in accordance with the Quality Control Procedure
(QCP) developed by the Contractor after acceptance by the Project Manager.
iii. The Contractor must provide facilities for inspection of all items of equipment at the place of the
manufacture and this requirement must extend to all Subcontractors and suppliers. All material
labour or assistance, tools, gauges, articles or apparatus that the Employer may require for the
purpose of testing, gauging and inspection, must be provided by the Contractor. The
Contractor provides all such facilities for testing and the contract price must include for this.
iv. The Employer reserves the right to reject items that do not conform to the requirements of the
Works Information. When the plant has passed the test referred to in this Works Information, the
Employer will furnish to the Contractor a certificate or endorse the Contractor’s test certificate to that
effect. Examination by the Employer are to not relieve the Contractor from the responsibility of
carrying out

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all tests which may be necessary to ensure the required standard of manufacture or from any
obligations in terms of the contract.
v. The achievement of adequate standards during the tests at the place of manufacture, if performed,
is only the first requirement. The final criterion will be performance onsite, and any of the
requirement which proves defective due to bad workmanship or material must be replaced forthwith
by the Contractor at his own cost on the instruction of the Employer.
vi. The following tests are conducted by the Contractor and are to be witnessed by the Employer at
the manufacturer’s works or Contractor’s premises as a minimum requirement:
 Visual inspection of the equipment
 Review of the certification requirements
 Functional tests of the systems
 Inspection of paint work and corrosion protection.
 Verification that all components are delivered to the Contractor’s premises.
 Verification that components installed is correct.
 Verification that all labels are correct.
 Phase rotation

Test Certificates
i. One copy of all type-test certificates and results must be submitted to the Project Manager
for approval to substantiate the details stated in the Works Information.
ii. Two copies of all routine-test certificates and results must be supplies/submitted to the
Project Manager.

4.5 Marking Plant and Materials outside the Working Areas

All Plant and Materials paid for by the Employer must be clearly labelled as being the Employer’s property

4.6 Contractor’s Equipment (including temporary works).

The Contractor provides all permanent and temporary plant, materials and equipment required in order to
complete the works. The Contractor supplies, installs, maintains and removes all temporary construction
facilities and utilities necessary to provide the works

4.7 Cataloguing requirements by the Contractor

State whether cataloguing is applicable, if it is, reference the requirements for cataloguing that need to be
satisfied by the Contractor (consult Procurement Instruction Number 1 of 2018 – Incorporating Cataloguing
into the Procurement Environment, Unique Identifier 240-1289988974).

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5 Construction

5.1 Temporary works, Site services & construction constraints

5.1.1 Employer’s Site entry and security control, permits, and Site regulations

Access to Site

Access to the site is controlled and it is governed by the terms and conditions lay down by Kriel Power
Station security officials. The proposed site will be shown to the Contractor during the site meeting or
clarification meeting by the Employer.

The Contractor liaises with the GCD SHE Practitioner/Officers for Safety Induction prior work to
commence. During Safety Induction, site access permits with a copy of the medical and a certified ID
copy/passport (not older than three months) should be handed to the GCD SHE Practitioner/Officer for
approval.

The Contractor employees will take the signed site access documents to security reception official in order
to finalize their site access.

The Contractor ensures that all its employees carry their site access forms with them all the time.

The Contractor is subjected to alcohol testing on a daily basis.

The Contractor submits his application for vehicle permit to the Project Manager. The personnel
and vehicles entering and leaving the site are subjected to routine searches.

The Contractor obtains a “Gate Removal Permit” from the Project Manager before materials and equipment
can be removed from site. The “Gate Removal permit” gives itemised list of materials and equipment to be
removed from site.

The Contractor ensures that a tool list is available on the day of arrival and that all tools are captured on the
tool list. The tool list will be handed over to the Reception Security official that will stamp the tool list. The
tool list will be kept safe and will be used when tools needs to be remove from site. This message should
be handed over to any Subcontractor that will be working on Kriel Power Station.

Site Regulations

The Contractor complies with the Site Regulations as per Employer’s Safety Health and Environmental
Specification 240-127760320.

Any subject within the authority of the Project Manager may be addressed by a Site Regulation.

Before work starts on Site, a kick-off meeting is held with the Contractor and the Project Manager, to
explain in detail all requirements of the Site Regulations.

The Contractor is issued with a CD with the current Site Regulations at the project kick-off meeting.

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Permit to Work System

The Contractor allocates staff to be trained and authorised as Responsible Persons according to the
Employer’s Plant Safety Regulations (36-681) and/or High Voltage Regulations. These Responsible
Persons are available on Site as and when required to take out permits to work.

In this contract the Contractor shall appoint employees to attend and be authorised as follows:
 All Construction Managers, Assistant Managers, Supervisors and Assistant Supervisors to attend PSR
and be authorised as Authorised Supervisors.
 Four(4) Supervisors to be authorised in terms of the PSR as Responsible Persons; and
 Two (2) to be authorised in terms of ORHVS as Responsible Persons.

People restrictions on Site; hours of work, conduct and records

Restrictions and hours of work may apply at Kriel Power Station. The Contractor keeps records of his
people on Site, including those of his Subcontractors which the Project Manager or Supervisor have access
to at any time. These records may be required when assessing compensation events.

Health and safety facilities on Site

The Contractor provides a First Aid service and SHE representative to his employees and Sub-Contractors.
In the case where these prove to be inadequate, like in the event of a serious injury, the Employer’s Medical
Centre and facilities will be available. Outside the Employer’s office hours, the Employer’s First Aid Services
are only available for serious injuries and life threatening situations. The Employer recovers the costs
incurred, in the use of the above Employer’s facilities, from the Contractor.

Environmental controls, fauna & flora, dealing with objects of historical interest

As per Kriel Waste Management Procedure – RER 0221, National Environmental Management Act
(NEMA, Act No. 107 of 1998) and the National Environmental Management Waste Act (NEMWA, Act No.
59 of 2008).

Title to materials from demolition and excavation

As per Clause 73.2 the Contractor has no title to materials from excavation and demolition (e. g. copper).

Cooperating With and Obtaining Acceptance of Others

Other Contractors are working in the same area as the work of this contract. In this regard, the Contractor
co-ordinates his work with the Project Manager to maintain harmonious working conditions on Site.

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During the progress of the works the Contractor provides access to others who also execute work in the
same area, on an as and when required basis.

The Contractor makes his own assessment of the problems and difficulties which may be encountered for
providing access to and interfacing with others (this includes access difficulties experienced during
construction or commissioning phase).

Publicity and Progress Photographs

The taking of photographs at Kriel Power Station including the Project works is restricted and subject to the
approval by the Project Manager.

For the purpose of the Progress Reporting Requirements, the Project Manager may prohibit the taking of
such photographs and/or require that all such photographs be taken by an official Employer photographer.
In the latter event, the Contractor is required to make arrangements directly with the photographer for the
taking of the photographs required by the Contractor for the purpose of the Progress Reporting
Requirements.

Contractor’s Equipment

a) The Contractor provides all Equipment that is required to complete the works.
b) The Contractor shall ensure that all his construction labour and equipment remains within the
fenced off allocated construction area.
c) The Contractor shall ensure that any staff, labour, or equipment moving outside his allocated
construction site does not obstruct the normal operation of the power station. Any additional
access routes required must be coordinated with the Project Manager.
d) The Contractor must keep daily records of his equipment used on Site and the Working Areas
(distinguishing between owned and hired Equipment) with access to such daily records
available for inspection by the Project Manager at all reasonable times.
e) All Equipment used by the Contractor in providing the Works shall comply with the General
Machinery Regulation 4 of the Occupational Health and Safety Act (Act 85 of 1993).

Equipment provided by the Employer

No Equipment will be supplied by the Employer; however the Employer does reserve the right to negotiate
with the Contractor that different equipment be used of another origin for whatever purpose that may
become apparent at the time.

The Contractor supplies all equipment including cranes, scaffolding and other earthmoving equipment for
the construction of the works.

Site services and Facilities

Site Yard

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Site Yard for the Contractor shall conform to the Employer’s Safety Health and Environmental
Specification 240-127760320. It is required, for the proper co-ordination and execution of the works that
the Contractor has an office on site for the duration of the contract.

A site will be made available to the Contractor for his yard within the Power Station security area. The
proposed site will be shown to the Contractor during site meeting or clarification meeting. The yard is a raw
site of approximately one hectare and will be used by the Contractor for the establishment of his offices,
workshop and stores.

The Contractor’s yard is subject to periodic inspection by the Project Manager/delegated person.

The location of the nearest sewer manhole, power distribution point, portable water connection storm water
channel and road access point is indicated by the Employer. The Contractor is responsible for connection
to the closest point of supply.

Supply of Electricity

Electricity will be made available for construction purposes free of charge from power points which will be
indicated by the Project Manager. The Contractor is responsible for the provision of the reticulation system
from the point of supply. Both 220 (AC) Volt and 380 (AC) Volt are available on request. All points of
supply requested by the Contractor are provided in terms of quantity and location at the discretion of the
Project Manager.

No guarantees of power supply quality are given and power supply breaks of some duration may occur
without warning. Planned outages are also a possibility. The Contractor makes arrangements at his own
expense to improve continuity and quality of power where necessary for any reason and no claim of any
nature relating to power failures is considered.

No connection is made to the permanent installation at Kriel Power Station without the prior acceptance of the
Project Manager.

The power supply is managed in accordance with the latest revision of the Eskom safety regulations i.e.:
a) 32-846, Operating Regulations for High-Voltage Systems
b) 36-681, Generation Plant Safety Regulations
c) COC for the site installation is required prior to power being switched on.

Lighting

The Contractor at his own expense provides temporary local lighting in accordance with the requirements
of the OHS Act as amended. The Project Manager provides no local lighting. All construction lighting is
the responsibility of the Contractor.

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Water

Water will be made available on request free of charge from water points on site. The Contractor supplies
at his own cost all the necessary connections, fittings, piping work, temporary plumbing and pumps
necessary to lead water from the Employer’s points of supply to the various points where it is required. The
Contractor is responsible for maintaining this equipment and for removing it at Completion of the whole of
the works.

The Project Manager does not guarantee continuity of supply and the Contractor makes his own provision for
standby supplies to maintain continuity of work. Claims of any nature relating to discontinuity of water supply
are not considered.

Roads

Main access roads are surfaced and complete and may be used by the Contractor with the necessary care.
The Employer maintains the Site roads, described above, to a fair condition. Any costs incurred by the
Project Manager from damage caused to underground services, structures, etc. as a result of the Contractor
not using the prescribed routes is recovered from the Contractor.

The Contractor provides temporary access points from the prescribed routes and roads to the points where the
Contractor is required to perform work, having first obtained permission in writing from the Project Manager.

Setting-Out Beacons

The Project Manager provides permanent beacons marking the main setting out grid lines for the works, and
permanent level benchmarks.

The Contractor takes reasonable steps to preserve beacons and benchmarks provided by the Project Manager
who is not to be held responsible if any existing beacons are removed as long as other beacons exist.

Facilities provided by the Contractor

Contractor’s Yard, Offices, Workshops and Stores

It is required, for the proper co-ordination and execution of the works that the Contractor has an office on
Site for the duration of the contract.

The Contractor includes in his establishment rates for all further treatment of the yard areas that he
considers necessary for his entire operation throughout his period of occupation and under all weather
conditions. The Contractor also includes for all security fencing, security and access arrangements. The
yard will be kept clean and tidy at all times, this will include all workshops and storage areas under the
control of the Contractor. Maintenance of the yard is the Contractors responsibility and is for the Project
Managers acceptance.

Outfall drainage of all surface run-off drains is constructed by the Contractor to the acceptance of the
Project Manager to minimise erosion and to effect control of contaminated water. The Contractor’s plan for

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the layout of his yard area are accepted by the Project Manager prior to occupying the yard and the
Contractor does not occupy any site area other than that allocated to him. The Contractor’s plan states
fully what measures are taken regarding removal and storage of topsoil, stabilisation of eroded areas and
further loss of topsoil.

The Contractor complies with the environmental policy given in the Site Regulations. The Contractor
provides, erects and maintains for his own use adequate size office accommodation and stores together
with such drainage, lighting, heating, and hot and cold water services as may be required. Provision is also
made for adequate parking and a turning area adjacent to all the aforesaid structures. The Supervisor prior
to commencement of any work on Site accepts all designs and layouts for these provisions.

The Contractor dismantles and clears the yard of all such temporary structures and associated
foundations and infrastructure at the direction of the Project Manager on Completion of the whole of the
works. No such dismantling and clearance work is carried out without prior acceptance from the Project
Manager.

The Contractor shall make provision for carrying out of all quality control testing required in terms of the
works involved. This shall include, but is not limited to, the following:
• Soil grading analysis from 0.075 mm up to 100 mm as per TMH 1 A1a) and A5;
• Soil testing for Atterberg limits as per TMH 1 A2-A4;
• Soil density testing (nuclear and sand replacement as per TMH 1 A10);
• Soil testing for moisture content;
• DCP testing.
The Contractor shall either provide a laboratory on site or may make use of approved external laboratories
and/or laboratories of other contractors on site subject to the approval of the Project Manager.

Results of permeability testing will only be accepted if carried out by an accredited laboratory.

Telecommunications

Neither a network point nor a telephone is available on site. Should the Contractor require one, he is to
make his own arrangements with relevant authorities. Arrangements may also be made to use the
telephones of the station if they are available. Calls from these will be charged for at prevailing GPO rates.

Should the Contractor wish to use radio communication equipment on site, he will make his own
arrangements with the relevant authorities. In this case, he is requested to liaise with the head of security at
the station to ensure that there is no interference with existing channels or equipment.

Sanitary Facilities and Refuse

The Contractor is to supply own sanitary facilities at his Contractor’s yard. A refuge control system will be
established by the Contractor. All waste and refuge will be collected and disposed of as directed by the
Project Manager, at the Power Station refuse disposal site. In case where refuse disposal sites are not
provided by the Power Station, then Contractor is responsible for the removal of such waste to an
authorised waste site.

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Equipment/Appliances

Any electrical Equipment, or appliances, used by the Contractor conforms to the applicable OHS Act safety
standards and is maintained in a safe and proper working condition. The Project Manager has the right to
stop the Contractor's use of any electrical Equipment, or appliance, which, in the opinion of Project
Manager, does not conform to the foregoing. Inspection of equipment/appliance will be done as required by
OSH Act.

The Employer may assist the Contractor with the off-loading of equipment, plant and material but the
responsibility for off-loading remains with the Contractor.

Any special tools and equipment to be used on site for the execution of the works is the responsibility of the
Contractor.

Survey control and Setting Out of the Works

The Project Manager designates the working area boundary limits and assigns for the Contractor’s use
access roads, parking areas, storage areas, existing facilities areas and construction areas. The Contractor
does not trespass in or on areas not designated for his work.

The Contractor is responsible for keeping Contractor’s personnel out of areas not designated for
Contractor’s use, except, in the case of isolated work located within such areas for which the Contractor is
authorised to do so.

The control points will be established by the Contractor. Land surveys will be done by the Contractor before
and after clear and grub, before and after topsoil strip and after final excavation before construction
commences.

The Contractor will ensure that application for excavation permit is done well in advance before any
excavation work can start in an area. The Employer will need the drawings of the work to be conducted in
the area to show the Excavation authorised person of Kriel the drawings so that an excavation permit can
be issued. A copy of the excavation permit with the drawings will be handed to the Employer for record
keeping.

In addition, the survey information is to be according to the National LO co-ordinate grid system and is to
be provided in digital format (either YXZ format or preferably in Model Maker file system ver. 7 or above).

The following survey information is additionally required in order to approve construction works executed.
This list is intended to give an indication of some of the survey work required, and is not intended to be
an exhaustive list of all the surveys that will be required.
• Detailed bottom of excavation survey, before placement of any layer works, clearly
showing toe and crest lines of the basin excavation and embankment walls (for all
works).
• Survey of invert level subsoil and leakage detection collection collector and outlet pipes
to verify falls and length of pipes installed.
• Detailed survey of final HDPE liner surface, clearly showing toe and crest lines of
the facility.
• As-built surveys of the bottom and top of primary and secondary Compacted Clay Liners
to verify liner thickness, as well as of the final surface of the ballast layer, will be
required.
• Inverts levels of storm water drains.
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• Any extensions to stockpile areas.

Final As-Built survey information must be given to the Supervisor in the same format as what the
setting out was given in the drawings. Final completion will not be processed before this survey
information has been evaluated and verified using a DTM package.

Control of Noise, Dust, Water and Waste

The Contractor maintains a high standard of cleanliness during the conduct of his activities at Kriel Power
Station. This includes areas allocated for storage of materials, site offices etc. to the satisfaction of the
Project Manager. The Contractor keeps these areas clean and free from accumulation of waste materials
and refuse regardless of the source.

The Contractor ensures during sweeping and dusting, that a minimum amount of dust is liberated into the
atmosphere. Cleaning by vacuum cleaners is preferred and the use of compressed air for cleaning is
prohibited.

The Contractor is responsible for the prompt removal of all waste to a designated disposal area. The
disposal area will be on or in the vicinity of the Power Station and be indicated by the Project Manager.

For the purpose hereof, “waste” any matter, whether liquid or solid or any combination thereof, which is
a by-product, emission, residue or remainder of any process or activity carried out in connection with the
works and which is not reused on the Site in the in the ordinary course of carrying out the works within
seven days of production.

The Contractor provides an adequate number of marked bins and containers at offices, in yards, at
workshops and on the Site for the temporary storage of waste. These bins and containers are subject to
approval by the Project Manager. The Contractor is required to segregate certain items of waste by type as
designated by the Project Manager.

Bins and containers are emptied and waste removed to the designated area at least once a week. All the
temporary storage areas for bins and containers are kept tidy and must not constitute a nuisance to others.
The Contractor takes all required steps to avoid spillage of waste alongside the bins and containers during
removal and disposal thereof.

All waste that cannot be contained in either a bin or container is placed on a temporary waste site which
the Project Manager identifies. The waste is removed as soon as possible but in any event at least once a
week. No burning of waste is allowed at the Power Station.

Hazardous waste is dealt with in accordance with the safety, health and/or environmental requirements of
the works and the Contractor is solely responsible for the proper disposal thereof. Hazardous waste will be
disposed of at an authorised landfill site. Waste manifest will be kept for record keeping and hand over at
the end of the Project.

Controlling water from excavations is done as required by the Environmental legislation and only after a
method statement to this regard has been accepted by the Project Manager.

The Contractor must ensure that adequate pumping capacity is provided for the continual pumping of water
from excavations. Water may be contaminated and should not be discharged into the environment unless
tested.

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Sequences of Construction or Installation

The Contractor is responsible for the construction and installation of the equipment according to the
Contractor’s construction and installation plans.

The Contractor complies with the Employer’s Work Co-ordination Process.

Without derogating from the provisions of the Conditions of Contract, the Work Co-ordination Process
is used by the Project Manager to monitor and manage activities on the Power Station and to facilitate
the integration and co-ordination of the various works by others.

If not included in the contract, the Project Manager will notify the Contractor of the requirements of the
Work Co-ordination Process prior to the date of site establishment by the Contractor.

Giving Notice of Work to be covered up

The Contractor provides a notice of work to be covered up to the Supervisor.

Hook ups to Existing Works

The adjacent plant and equipment may not be modified without written permission from the Project
Manager. The Contractor complies with Eskom Life Saving Rules and will report any non-conformance.

5.1.2 Title to materials from demolition and excavation

Clause 73.2 states that the Contractor has title to materials from excavation and demolition (e. g. copper)
only as stated in the Works Information. Hence state here any special arrangements regarding such title. If
nothing is stated then the default position is the Contractor has no such title.

5.1.3 Cooperating with and obtaining acceptance of Others

This sub-paragraph could be used to deal with two issues.


1) The cross reference from core clause 25.1 about cooperation generally as well as details about others
with whom the Contractor may be required to share the working areas. See clause 11.2(10) for the
definition of others.
2) Requirements for liaison with and acceptance from statutory authorities or land owners.

5.1.4 Publicity and progress photographs

State requirements for notice boards, advertising rights, media relations, photography and progress
photographs if required.

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5.1.5 Contractor’s Equipment

This sub-paragraph is intended to address how records are to be kept of Equipment on Site including
whether it is owned or hired. Include any constraints about scaffolding, rigs, heavy lifts and cranes, including
removal from the Working Areas. Also silencing similar to Clause 4.1 in SANS 1200 A

5.1.6 Equipment provided by the Employer

Provide details of equipment made available for use by the employer and set out conditions relating thereto.

5.1.7 Site services and facilities

This is a mandatory cross reference from clause 25.2 in ECC3. State what the Employer will provide in the
way of power, water, waste disposal, telecoms, ablutions, fire protection, lighting etc. Give hook up locations
and any constraints on how the hook up is to be done. Always conclude by stating that the Contractor shall
provide everything else necessary for providing the Works.

5.1.8 Facilities provided by the Contractor

Describe what the Contractor is to provide in the way of Site accommodation, laboratories, storage, vehicles
and office equipment etc for the Project Manager and the Supervisor, and any restrictions or minimum
requirements concerning the Contractor’s own facilities. State requirements for facilities to be provided by
the Contractor such as construction camps. Also state what happens to these facilities upon completion of
the contract. Set out constraints, if any, as to the location by the Contractor of such facilities on the Site and
requirements for drawings of Site facilities, as necessary.

5.1.9 Existing premises, inspection of adjoining properties and checking work


of Others

Details under this sub-paragraph are very contract specific and may be quite extensive in some cases. State
requirements for the inspection with the owners of adjacent buildings and properties and representatives of
local authorities before commencing with the works that have the potential to damage surrounding buildings
and property. State whether Contractor is required to inspect the work of Others to which he is required to
connect and if so by when to avoid delays to his work.

5.1.10 Survey control and setting out of the works

Provide information on survey controls established by the Employer, if any, and state requirements for
survey control and the setting out of the works.

5.1.11 Excavations and associated water control

State any particular requirements for handling deep foundations and controlling water from excavations.

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5.1.12 Underground services, other existing services, cable and pipe trenches and
covers

Describe known services making reference to drawings containing known services and state requirements
for locating, marking and recording such services.
State requirements for the treatment of existing services i.e. their termination, diversion or continued use,
either temporarily or permanently, and set out the procedures relating thereto.
State requirements, as necessary, for the use and availability of detection equipment for the location of
underground services.
State responsibility for damage to services, known and unknown, and requirements for working in close
proximity to services etc.
State requirements and reinstatement procedures for the notification and repair of damage to services and
any penalties applicable to the damage of services.

5.1.13 Control of noise, dust, water and waste

State requirements, if any.

5.1.14 Sequences of construction or installation

Only prescribe sequences of work where absolutely necessary such as when Contractor has to give
access to others (without take over) and for technical reasons such as under tidal conditions and in rivers.

5.1.15 Giving notice of work to be covered up

State the procedure for notifying the Supervisor

5.1.16 Hook ups to existing works

State any constraints

5.2 Completion, testing, commissioning and correction of Defects

5.2.1 Work to be done by the Completion Date

This is mandatory. Core clause 11.2(2) defines Completion as when the Contractor has done all the work
which the Works Information states he is to do by the Completion Date. Rather than list all work to be done
by the Completion Date, state that all work is to be done by the Completion Date except for [●]. For
example:

On or before the Completion Date the Contractor shall have done everything required to Provide the Works
except for the work listed below which may be done after the Completion Date but in any case before the
dates stated. The Project Manager cannot certify Completion until all the work except that listed below has
been done and is also free of Defects which would have, in his opinion, prevented the Employer from using
the works and others from doing their work.

Item of work To be completed by

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As built drawings of Within days after


Completion
Performance testing of the works in use as specified in See performance testing
paragraph of this Works Information. requirements.

5.2.2 Use of the works before Completion has been certified

Clause 35.2 in ECC3 provides that the Employer may use any part of the works before Completion has been
certified but if he does so he takes over the part of the works except if the use is for a reason stated in the
Works Information. State the reason here if this applies.

5.2.3 Materials facilities and samples for tests and inspections

State what materials facilities and samples for tests and inspections the Contractor and the Employer are to
provide, per core clause 40.2.

5.2.4 Commissioning

Required mainly for contracts including mechanical and electrical work. Would typically refer to detailed
commissioning procedure attached as an Annexure. Confirm whether commissioning is to be done before or
after Completion. If after Completion, include this item of work in the list in sub-paragraph 5.2.1 above.

5.2.5 Start-up procedures required to put the works into operation

In order to put the works into operation the Employer may require the Contractor to either do this for him
or be in attendance whilst he does it, depending on who is the responsible person. State requirements of
the Contractor here together with any special arrangements associated with operating plant and
machinery.

5.2.6 Take over procedures

Take-over is after or at the same time as Completion. The Employer may require the Contractor to provide
assistance, security personnel on a temporary basis etc.

5.2.7 Access given by the Employer for correction of Defects

Clause 43.4 requires that the Project Manager arranges for the Employer to allow the Contractor access to
and use of a part of the works which has been taken over if needed to correct a Defect. After the works have
been put into operation, the Employer may require the Contractor to undertake certain procedures before
such access can be granted (for example barricading a motorway or in a nuclear power station). Include
these here.

5.2.8 Performance tests after Completion

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Many design and build or turnkey projects require the Contractor to demonstrate that the works can operate
as guaranteed by the Contractor (in Contractor’s Works Information) or specified by the Employer either here
or elsewhere in this Works Information. State here the procedures for carrying out such proving tests.
These details should link up with any performance levels stated in Contract Data if secondary Option X17
in ECC3 applies.

5.2.9 Training and technology transfer

Include if the Employer requires the Contractor to provide training in the use and maintenance of the works
or any associated transfer of technology from him to the Employer.

5.2.10 Operational maintenance after Completion


The Employer may require the Contractor before the defects date to perform certain duties after
Completion and take over which relate to maintenance of the works. (Not to be confused with Defect
correction) For example oil and filter changes

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ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER
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6 Plant and Materials standards and workmanship

During the construction of the works there are numerous standards and specifications to which the
Contractor must adhere to. The documents listed below, including normative references within, are not
bound in this document but are obtained by the Contractor at his own expense and must be adhered to
during the implementation of the works.
All references to standard/codes/publications are to be the latest issue of each, together with the latest
additions and/or amendments thereto, as of the date of contract, unless otherwise indicated. This list is
not all-inclusive and does not relieve the Contractor from complying with all applicable codes.
The following specifications are required to be complied to:

List of Applicable Standards


240-56364545 Structural Design and Engineering Standard
240-85549846 Standard for Design of Drainage and Sewerage Infrastructure
240-84418186 Road Specification Manual
SANS 10400 The Application of the National Building Regulations
SANS 2001-BE1 Construction works Part BE1: Earthworks (general)
SANS 2001-BS1 Construction works Part BS1: Site clearance
SANS 2001-CC1 Construction works Part CC1: Concrete works (structural)
SANS 2001-CC2 Construction works Part CC2: Concrete works (minor works)
SANS 2001-CM1 Construction works Part CM1: Masonry walling
Construction works Part CM2: Strip footings, pad footings and slab-on-the-ground
SANS 2001-CM2
foundations for masonry walling
SANS 2001-CS1 Construction works Part CS1: Structural steelwork
Construction works Part DP1: Earthworks for buried pipelines and prefabricated
SANS 2001-DP1
culverts
SANS 2001-DP5 Construction works Part DP5: Stormwater drainage
SANS 1200 A Standardized specification for civil engineering construction Section A: General
SANS 1200 D Standardized specification for civil engineering construction Section D: Earthworks
Standardized specification for civil engineering construction Section DK: Gabions and
SANS 1200 DK
pitching
Standardized specification for civil engineering construction Section HA: Structural
SANS 1200 HA
steelwork (sundry items)
Standardized specification for civil engineering construction Section HB: Cladding
SANS 1200 HB
and sheeting
Standardized specification for civil engineering construction Section HC: Corrosion
SANS 1200 HC
protection of structural steelwork
Standardized specification for civil engineering construction Section M: Roads
SANS 1200 M
(general)
SANS 1200 ME Standardized specification for civil engineering construction Section ME: Subbase
SANS 1200 MF Standardized specification for civil engineering construction Section MF: Base
Standardized specification for civil engineering construction Section MJ: Segmented
SANS 1200 MJ
paving
Standardized specification for civil engineering construction Section MK: Kerbing and
SANS 1200 MK
channelling
SANS 10109-1 Concrete floors Part 1: Bases to concrete floors

6.1 Particular Specification

The following codes are required to be complied to:


i. SANS 1200 A: General
ii. SANS 1921-1: Construction and management requirements for works contracts, Part 1: General
engineering and construction works

The table below indicates particular specifications pertaining to SANS 1200 A and must be read in
conjunction with the code.

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Clause Particular Specification

5.1 Survey

Add:
The Contractor is responsible for the complete surveying and
setting out of the works including the establishment of any
beacons and benchmarks required to complete the works.
5.1.1
The Contractor is required to consult the Surveyor-General’s
office to obtain information on available registered beacons near
Kriel Power Station to use for the establishment of any required
benchmarks close to the works.

6.2 Degrees Of Accuracy


6.2 b) Degree of accuracy II is applicable to the works.

6.2 Site Clearance

The following codes are required to be complied to:


i. SANS 2001 BS1: Site Clearance
ii. SABS 2001 C: Site Clearance (Only Clause 8 – Measurement and Payment)
iii. 240-57127953: Execution of Site Preparation and Earthworks

The table below indicates particular specifications pertaining to SANS 2001-BS1 and must be read in
conjunction with the code.

Clause Particular Specification


4.1 Areas to be cleared and grubbed
4.1.1 The designated areas are also as shown on the Drawings.
4.2 Clearing
4.2.1 Activity numbers 1, 5, 6, 8, 9 and 10 will apply.
4.2.1 The reusable material comprises of topsoil and is to be stacked as
specified below in clause 4.9
4.2.3 Use of masonry units is not permitted.
4.4 Disposal of material
4.4.1 Materials from clearing and grubbing operations are to be
disposed of at a disposal site accepted by the Project Manager.
Disposal certificates are required to be kept on record by the
Contractor.
4.4.1 Combustible material is required to be disposed of as follows:
 Cleared combustible material is to be taken to an
accepted waste disposal site.
 Disposal certificates are to be kept on record by the
Contractor.
4.4.2 Tree trunks and cleared tree debris are to be taken to a waste
disposal site accepted by the Project Manager
4.4.4 The material which is to be reused is to be stacked at a site
proposed by the Contractor which is accepted by the Project
Manager.
4.9 Conservation of topsoil
4.9 Topsoil together with grass and other suitable vegetation are to be
removed and placed in stock piles not higher than 1.5m
Variations
Cl 4.9 Add the following

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Clause Particular Specification


Topsoil stripping is to be scheduled for the dry season, as far as
possible.
Cl 4.9 Add the following
Topsoil is handled twice only - once to strip and stockpile, and
secondly to replace, level, shape and scarify.
Cl 4.9 Add the following
Topsoil stripped from different sites are stockpiled separately and
clearly identified as such.
Cl 4.10 Add the following:
Where protected plant species of medicinal value is identified
prior to commencement of construction on the Site,
representatives of the South African San Council, Griqua National
Council and National Khoisan Council must be contacted to
provide an opportunity to collect and remove (with the appropriate
permits for
medicinal use) plant species such as Harpagophyum procumbens.
Additional Clauses
1 The size of areas subjected to land clearance are to be kept to a
minimum
2 All vegetation not required to be removed are to be protected
against damage
3 No trees may be removed without prior permission in writing from
the Project Manager

6.3 Earthworks

The following codes are required to be complied to:


i. SANS 2001 BE1: Earthworks (General)
ii. SANS 1200 D: Earthworks (Only Clause 8 – Measurement and Payment)
iii. SANS 1921-5: Construction and management requirements for works contracts, Part 5:
Earthworks activities which are to be performed by hand

The table below indicates particular specifications pertaining to SANS 2001-BE1 and must be read in
conjunction with the code.

Clause Particular Specification


3.1 Classification for Excavation Purposes
3.1 This Sub-Clause is deleted and the following classifications of
material applies:
Hard Material
Material which cannot be excavated except by drilling and
blasting, or with the use of pneumatic tools or mechanical
breakers and; boulders exceeding 0,1m3 are to be classified as
hard material. Where more than 40% of any material (by volume)
consists of boulders each exceeding 0,1m3 in size, the material is
classified as hard material.
Soft Material
All material not classified as hard material is classified as soft
material
NOTE: Should the Contractor consider that any material to be
excavated can only be removed by explosives, he is required to
submit a written request to the Project Manager for his ruling.
Failing such a request, the excavations are deemed to be in soft
material.

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Clause Particular Specification


The decision of the Project Manager as to the classification of the
material is final and binding and any objection to the classification
is to be made in writing before the excavations have been
backfilled.
4.1.5.1 Topsoil is conserved
4.2.2.1.3 Sides off excavations are not used as formwork

6.4 Concrete Works

The following codes are required to be complied to:


i. SANS 2001 CC1: Concrete Works (Structural)
ii. SANS 1200 G: Concrete (Structural) (Only Clause 8 – Measurement and Payment)
The table below indicates particular specifications pertaining to SANS 2001-CC1 and must be read in
conjunction with the code.
Clause Particular Specification

4.2 Materials
4.2.1 Cementitious binders
4.2.1.1 Cement is to comply with the relevant requirements of CEM1-
42.5N, Ordinary Portland Cement in accordance with SANS 50197
4.2.3 Aggregates
4.2.3.1 (b) The coarse aggregate nominal size is to be specified as follows:
Cover to rebar < 25 mm – 13.2 mm diameter
Cover to rebar >= 25 mm – 19 mm diameter
4.2.3.4 Plums are not permitted
The following tests are required:
drying shrinkage on fine and coarse aggregates;
4.2.3.5 drying shrinkage of concrete;
flakiness index of the stone;
alkali-aggregate reaction.
4.2.4 Admixtures, air-entrainment agents and curing agents
4.2.4.1 The use of admixtures is permitted, provided that the results of
trial tests which demonstrate their suitability and the following are
made available:
The trade name of the admixture, its source and the
manufacturers’ recommended method of use.
Typical dosages and possible detrimental effects of under and
over doses.
Whether compounds are likely to cause corrosion of the
reinforcement or deterioration of the concrete.
The average expected air content of freshly mixed concrete
containing an admixture that causes air to be entrained
when the admixture is used at the manufacturer’s
recommended dose.

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Clause Particular Specification


4.2.6 Grade of concrete
4.2.6 The grade of concrete is required to be as follows, unless
otherwise stated on the Drawings.
Class 15 MPa/ 19 mm for Blinding/Mass Concrete (28 days),
Class 35 MPa/ 19 mm for Structural Concrete (28 days).
Class 35 MPa/ 13.2 mm for Screed/Topping

In general, one of the following types of non-shrink grout are


required to be used:
4.2.7 Cement-based non-shrink grout, not less than 50 MPa;
Special proprietary non-shrink or expansive grout, not less
than 50 MPa.
4.2.11.4 Galvanising of cover plates is required.
4.3 Formwork
4.3.1 General
4.3.1.5 Earth cuts may not be used as forms for vertical surfaces
4.3.1.8 The formed surfaces are as follows:
Foundations (below 150 mm from finished floor level) – Rough
finish is acceptable.
All concrete from 150 mm below finished floor level which
receives an additional finish – Smooth finish is required
Off-shutter exposed concrete (not receiving any further
finishes) – Smooth special finish is required.

4.4 Reinforcement

Add the following:


4.4 All reinforcement is stamped with a SANS quality assurance
mark
4.4.1.3 Bars may not be hot bent
4.4.2.2 Welding of bars is not permitted
4.4.3 Cover
Cast in-situ concrete cover is required to be:
4.4.3.1
50 mm or as shown on the Drawings
4.5 Holes, chases and fixing bolts
4.5.1 Fixtures to be embedded in the concrete are attached as shown
on the Drawings.
4.6 Embedded items
4.6.3 Pipes, conduits and ducts
4.6.2.1 The type and location of pipes are as specified on the Drawings.
4.7 Quality of Concrete
Contractor submits to the Project Manager full details and
samples of all materials which he proposes to use for
4.7.1.1 making concrete at least 28 days before the concreting of
the works is due to commence.
4.7.3.2 Pumping of concrete is permitted.

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Clause Particular Specification


4.7.4 Chloride and sulphate content
4.7.4.1 Efflorescence on exposed concrete surfaces is not permitted
4.7.6 Prescribed-mix concrete
4.7.6.1 The mix proportions for the prescribed mix are as determined by
the Contractor for the required grade based on test results using
the cement, fine and coarse aggregate available. Mix designs and
the mix test results are to be submitted to the Project Manager for
acceptance prior to the commencement of work on site.
Add the following:
 A layer of blinding concrete of 50 mm minimum
thickness is required to be placed under foundations,
4.7.10
sumps and trenches
 A polyethylene sheet with a minimum thickness of
375 microns is required under ground slabs
4.7.10 Placing
4.7.10.11 Plums are not permitted.
4.7.10.15 Pumping of concrete is permitted.
4.7.12 Joints
4.7.12.1 Construction joints
4.7.12.1.1 Construction joints are not permitted, unless where shown on the
Drawings.
4.7.12.2.3 All angled corners are chamfered 25 mm x 25 mm, unless such
other larger size is detailed on the Drawings.
4.7.12.1.4 Where construction joints are shown on the Drawing, the follow is
required:
 Proprietary bonding compounds between old and
new concrete is permitted.
4.7.12.4 Sealing of joints
4.7.12.4 Joints are sealed as shown on the Drawings.
 Contractor submits a detailed procedure for acceptance
4.7.19.3 by the Project Manager on how he intends to carry out
the repairs of structural concrete defects

 For concrete pour records, the Contractor submits a


detailed Quality Control Plan to the Project Manager for
acceptance.
4.7.22
 In addition the Contractor supplies the Project Manager
with two copies of these records each day covering
works carried out the preceding day.

5.1 Testing

 Six 150 mm cube samples taken from each batch or


place of concrete deposition, three cubes are tested at 7
5.1.1.4 days and three at 28 days.
 Strength at 7 days is required to be at least two thirds
of 28 day strength.
5.1.1.8 The test for the percentage of alkali-aggregate is to be ASTM
C289 – Potential reactivity of aggregate (chemical method)
or alternative method accepted by the Project Manager.

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Clause Particular Specification


Add the following:
5.1.3.3  …, unless no more than three batches of concrete is
being mixed.

5.2 Tolerances

 Tolerances on all concrete work is required to be a level


II degree of accuracy as specified in SANS 2001-CC1
5.2.1.1
with and is to be carefully maintained throughout the
construction.
Variations
Cl 4.7.8.2 Add the following:
Should “ready-mixed” concrete be used, the uninterupted supply
of the correct volume to Site should be guaranteed.
Cl 4.7.8.2 Add the following:
The Project Manager may permit production of concrete at a
central production facility other than on the Site of construction
and reserves the right to inspect for acceptance of these central
production facilities. The Contractor is responsible for conducting
all control testing.
4.7.10 Add the following:
Concrete may not be placed before the Project Manager’s
acceptance has been given in writing and a minimum written
notice period of 24 hours prior to pouring is required for each part
of the structure.

i. All concrete work is required to be in accordance with SANS 2001-CC1 and SANS 10100-2
unless otherwise stated.
ii. All concrete surfaces and cast-in items is required to be inspected and accepted by the
Project Manager in writing before casting of concrete may commence.
iii. The Contractor is required to obtain written acceptance from the Project Manager for the use of
any add-mixture or the use off ready mixed concrete, to pump concrete, or to use cement or
cement blends other than Ordinary Portland Cement (OPC)
iv. Compaction of concrete is required to be done by means of mechanical vibrators only.
v. The Contractor is required to demonstrate, by means of a report from an approved laboratory, that
the aggregates do not exhibit excessive shrinking properties in accordance with SANS 1083 and is
also required to demonstrate that the aggregates do not have a potential alkali silica reaction.
vi. All concrete is required to have a maximum water/cement ratio of 0.45 with a minimum cement
content of 420 kg/m3
The Contractor is required to perform a slump test on the same batch of concrete every time a sample is
taken and the result recorded

6.5 Structural Steel

The following codes are required to be complied to:


i. SANS 2001 CS1: Structural Steelwork
ii. SANS 1200 H: Structural Steelwork (Only Clause 8 – Measurement and Payment)
iii. AWS D1.1: Structural welding code – steel
iv. SANS 1921-3: Construction and management requirements for works contracts, Part 3:
Structural steelwork
v. SANS 50025-2: Hot rolled products of structural steels – Part 2- Technical delivery conditions for
non- alloy structural steels
vi. SANS 1700: Fasteners

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vii. SANS 10162: The structural use of steel


The table below indicates particular specifications pertaining to SANS 2001-CS1 and must be read in
conjunction with the code.
Clause Particular Specification

4.1 Materials

Add the following:


4.1.1
All structural steelwork is required to be grade S355JR

4.1.4.1 Electrodes for electric welding are required to be E7018.


4.1.5.1 Ordinary bolts to be grade 8.8 with class 8 nuts, as a minimum
4.2 Drawings
4.2.4 Fabrication drawings (shop detailing)
4.2.4 The following clause is added:
“Fabrication drawings are to be prepared by the Contractor. These
are issued to the Project Manager for acceptance in the form of
two paper prints and in “PDF” electronic format. The Contractor
may not commence with fabrication until written acceptance from
the Project Manager is received.”
4.2.4.2 Attachments to facilitate erections may not remain as part of the
permanent structure.
4.2.4.7 Connections to allow movements are as shown on the Drawings.
4.3 Workmanship (General)
4.3.1.1 All steel elements are marked to be traceable to a specific cast or
heat of steel.
4.3.6 Holing
4.3.6 The following clause is added:
“Flame cutting of holes is not permitted.”
4.4 Workmanship (Welding)
4.4.4.3 Tack welds are not to be incorporated into the final welds.
4.5 Workmanship (Bolting)
4.5.1.3 The maximum protrusion beyond the nut is not less than 3mm, but
not greater than 5mm.
4.5.1.4 Washers under nuts and bolt heads on flat surfaces are required.
4.6 Workmanship - Erection

4.6.5  On site welding is not permitted

5.3 Non-destructive testing of welds

5.3.3  Fillet welds are required to undergo magnetic


particle inspection (20 % of welds)
 All butt welds and full penetration welds are required
5.3.4 to undergo ultrasonic non-destructive testing (100 % of
welds)

Variations
Cl 5.2 Add the following:
Properly documented evidence of previous qualification of welders

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Clause Particular Specification


are acceptable.

Additional Clauses
1 All materials are to be new and as specified in this document and
on the relevant Drawings.
2 Materials not listed in this specification or on the relevant
Drawings are not permitted.
3 In the event of any specified steel not being available, the
Contractor advises the Project Manager in writing. The Project
Manager is to reply in writing on alternative materials and / or
sections.
4 Fabrication drawings are prepared by the Contractor. The
drawings are issued to the Project Manager for acceptance in the
form of two paper prints and in “PDF” electronic format and in
Native Format (dgn or dwg). The Contractor does not commence
with fabrication until written acceptance from the Project Manager
is received.
5 All gutters and down pipes are provided to ensure free water flow
away from the works.
6 Handling and lifting plant have sufficient capacity to ensure that
steelwork is placed in its final position without distortion or undue
stressing of members.
7 Except where otherwise authorised in writing by the Supervisor,
the Contractor ensures that the work is carried out strictly in
accordance with the relevant drawings supplied to the Contractor
by the Project manager or supplied by the Contractor and
accepted by the Project Manager
8 Tolerances:
 Tolerances for overall dimensions (length, width, height,
etc.) are 3mm unless otherwise specified by the
drawing.

 Tolerances for door locations are +/- 9mm.

 Tolerances for stiffener, channels, angles and bars are +/-


3mm non-accumulative, unless noted of the drawing.
 Tolerances for attachments such as supports, plates
and pipes are located within 3mm of the required
drawing location.

 The centre line of a bolt hole is aligned within 1.5mm


of the drawing dimension.

 Bolt hole spacing is 3mm (non-accumulative) and


6mm (overall) of the drawing dimension.

 Bolt hole diameter is within 2mm of the


drawing dimension.

 Special tolerances are shown on the Employer’s


drawings and take precedence.
Unless otherwise specified by the drawing, tolerances for all
overall dimensions (length, width, height, etc.) are within 3mm.
9 The Project Manager may instruct the Contractor to replace any
welding equipment which is unsuitable or unsatisfactory for the
service in which it is being used.

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The table below indicates particular specifications pertaining to SANS 1921-3 and must be read in
conjunction with the code.
Clause Particular Specification
4.2 Responsibility for design and construction
4.2.1 The responsibility strategy assigned to the Contractor is “B” for the
portion of works designed by the Employer.
4.2.2 The structural engineer is The Employer’s, Structural Design CoE for
the works designed by the Employer.
4.3 Planning, programme and method statement
4.3.2 Programme
4.3.2.1 The requirements for sequencing of the works are:
The sequence of the work is as per the project Schedule.
4.3.2.1 The procedures to be followed where required are as shown on the
Drawings or defined within the scope of work.
4.3.3 Method Statements
4.3.3.2 The steelwork Contractor provides the steelwork structural engineer
with a detailed method statement for the erection of each structure.
Add the following:
The methodology for any work that will be carried out after hours
must be accepted one week prior to the event.
4.4 Quality assurance
4.4.3 Inspections, tests and certification
4.4.3.4 The following items and procedures need to be tested/certified by a
recognised body:
Welders qualification
Material certificates
4.5 Drawings, information and calculations
4.5.1 Format, number and register
4.5.1.1 Information, Drawings and calculations provided to the steelwork
Contractor will be provided in the following format:
2D drawings provided electronically in PDF format.
4.5.1.2 The steelwork Contractor is to provide information in the following
format:
Electronic in PDF format.
4.5.3 Drawings and other information provided by the steelwork Contractor
4.5.3.1 Drawings and other information are to be submitted in accordance
with the steelwork Contractor’s accepted programme.
4.5.3.4 The steelwork Contractor is required to submit the following
additional information with general arrangement drawings to the
Employer for approval:
Erection methodologies.
Detail drawings marked up for each part, if different from the
supplied details
4.7 Site establishment
4.7.6 The steelwork Contractor is required to make his own arrangements
for the provision of the following services:
Compressed air

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Clause Particular Specification


Welding machines
Cutting torches and gas
Lifting attachments
4.11 Health and Safety
4.11.1 The specific health and safety requirements are as per the
requirements in conditions of contract.
4.11.3 The steelwork Contractor is required to submit a report on the
assessment and management of risk.
4.11.4 The steelwork Contractor is required to enclose the steelwork for the
protection of the public and others.

6.6 Steel Corrosion protection

The following codes are required to be complied to:


i. SANS 1200 HC: Corrosion Protection of Structural Steel
ii. SANS 10064: The preparation of steel surfaces for coating
iii. SANS 121: Hot dip galvanized coatings on fabricated iron and steel articles
The table below indicates particular specifications pertaining to SANS 1200 HC and must be read in
conjunction with the code.
Clause Particular Specification
Variations
Cl 5.3 Add the following:
All burrs and sharp areas are to be removed by:
Chamfering or
Ground to a smooth radius of at least 1mm.
Cl 5.4.1 Add the following:
The method of cleaning and preparing the substrate of steelwork
prior to the application of the coating system is to be in
accordance with the applicable provisions of SANS 10064
Cl 5.4.3.1. b) Add the following:
Dry abrasive blast cleaning:
Silica sand abrasive material not permitted.
Blast cleaning media is not recycled.
Cl 5.7 Add the following:
The coating system is to be hot-dip galvanising which is carried
out in accordance with SANS 121:2011.
Additional Clauses
1 Surface preparation and painting is to be carried out as indicated
on the Drawing.

6.7 Other [as required]

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7 List of drawings
7.1 Drawings issued by the Employer

This is the list of drawings issued by the Employer at or before the Contract Date and which apply to this
contract.

Note: Some drawings may contain both Works Information and Site Information.

Drawing number Revision Title

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Document reference Title No of
pages

This cover page 1

C4 Site Information

Total number of pages


ESKOM HOLDINGS SOC Ltd

Part 4: Site Information

Core clause 11.2(16) states

“Site Information is information which


describes the Site and its surroundings and
is in the documents which the Contract Data states it is in.”

In Contract Data, reference has been made to this Part 4 of the contract for the location of Site
Information.

Delete this note and others given in boxes like this one at final draft stage.

1. General

The Kriel Power Station is situated approximately halfway between Bethal and Ogies on the
R545, being just over 30 km from each town and 10 km north-west of Kriel town.

2. Climate

Kriel Power Station is situated in a summer rainfall area with an average annual precipitation
of about 750-mm falling almost entirely during the months of October to April. The average
rainfall per month generally exceeds 40 mm during this period, although drought periods do
occur which can last for 20 days or longer. Drought periods occur most frequently during the
months of October/November and March/April. January is statistically the highest rainfall
month with an average monthly rainfall of about 130-mm. June has the lowest rainfall with
an average monthly rainfall of about 7 mm.

Approximately 85% of the annual rainfall occurs in the summer months and heavy falls of
125 to 150 mm occasionally occur in a single day. The annual average number of
thunderstorms is about 75. These storms are often violent with severe lightning and strong
(but short-lived) gusty winds and are sometimes accompanied by hail. This region has
among the highest hail frequencies in South Africa; about 4 to 7 occurrences (depending
mainly on altitude) may be expected annually.

January is normally the hottest month with an average daily maximum temperature of 27°C
with a mean daily temperature in winter being about 16°C. Winter average daily
temperatures vary from 18,5°C maximum to -1°C minimum. The extreme temperatures
recorded range from 34,7°C to minus 12,4°C for the period 1920 - 1984. (Source: Weather
Bureau, Pretoria)

Winds are generally light to moderate except during thunderstorms. Generally the prevailing
wind directions are from the North West during the day and from the east at night. During
daytime, the prevailing winds are from the north-western direction. During night-time, the
prevailing winds are from the north-eastern direction. The highest recorded average wind
speed is 17, 6 km/hour. The average wind velocity over the year is 14, 5 km/hour.

(Source: MSN weather & Weather 24, average records 2008 - 2009.)

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3. Weather Data – Refer to Annexure A

4. Relative Humidity

Records for Bethal (2008 - 2009)


The average relative humidity on an annual base is as follows:
For 08:00 = 80%
14:00 = 52%
20:00 = 73%

5. Prevailing Winds

Records for Bethal (2008 - 2009)


Winds are mostly north-westerly except for February and March when they are easterly to
south-easterly. The highest wind speeds are recorded from the south-east: on average
14km/h.

6. Other Climatic Factors

Records for Bethal (2008 - 2009)

Thunder occurs mostly from November to January with average of 35.7 days annually.
a) Hail occurs mostly in December with average of 2.8 days annually.
b) Fog occurs mostly in the winter months with an average of 19 days annually.
c) Snow rarely occurs
d) Cloud coverage is highest in the summer months with annual average as follows:
 08:00 = 2.8/8
 14:00 = 3.8/8
 20:00 = 3.1/8
e) Evaporation for the area is in rage of 75mm to 190mm per month. The highest
evaporation occurs in December, and the lowest in June.

7. Topography

The surface topography of the Kriel area is typical of the Mpumalanga Highveld consisting
in the main of a gently undulating plateau. The flood plains of the local streams are at an
average elevation of ± 1540 meters above mean sea level and drainage generally is a
northerly direction.

8. Air Quality

The existing and potential sources of air pollution in Kriel area are the following:

 Kriel Power Station stack emissions


 Kriel Power Station dry dust (fly ash) handling plant
 Dust blow from the Eskom coal stock yard
 Dust blow from the roads in the area
 Seasonal dust blow caused by ploughing of farmlands, and dust blow off denuded
fields
 Dust blow from dried out exposed surfaces of the wet ash dam.

However, Eskom utilises the majority of the top surface of the ash dam as an evaporation
pan for polluted water, which means that the exposed surface is constantly wet. The sides

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of the ash dam have largely been rehabilitated, with the result that dust blow from the ash
dam.

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