www.ricoh-usa.

com

Ricoh Product Line Segment 2 thru 6

MP C2000,
907EX, MP2550,MP3352,
MP301, MP3300, MP5002,
MP4000/5000, MP C5000/6000͕,P7000/8000,
MP7001, MP6001/7001,
MP8001, MP9001, MPC400, MP8001/9001,
MPC5502 MP906EX
and MPC6501

900 Grant Street, Upper Basement • Denver, CO 80203

Phone (720) 423-3411 • Fax (720) 423-3804 • [email protected] • servicecenter.dpsk12.org

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 Copying Documents
Remove paperclips, staples or other loose objects before placing originals in feeder. Be sure to straighten bent
or curled edges
If using the Glass Platen, Lift the lid and place documents face down
on the glass at the position of arrow regardless of size

Select any additional copy settings

Place Originals in the document Feeder

Press original document type, i.e. Text, Text/Photo, Photo, etc.

Press [sort] to collate document (if not highlighted)
Enter any finishing options
Enter desired number of copies
Press [Sample Copy] copier will print one completed set and prompt
you [Suspend] to cancel job or change settings
[Continue] if job is correct to complete remaining copy sets

Or press START to skip [Sample Copy]

Adjust paper guides

Note: When copying from the glass and requesting multiple copies, press the #
key after feeding your last original to release the additional copies

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 Using Batch Mode
Use [Batch] when the number of pages being fed in the document feeder exceeds the feeder capacity, or
you need to feed documents from the feeder and off the platen glass or you need to feed pages from
different sources but want to keep the page order and output multiple complete copies.

2. Select [Batch], and then press [OK].

3. Enter your job settings including the desired number of copies.
4. Place the first part of the originals in the feeder (or on the glass) press (Start) key
5. After those originals have been scanned, placed the next batch, pressing start each time a new page or pages
is added and continue until all the pages for your job is complete.
6. Press the [#] key to release the complete job.
Note: If copies are not stapled, the machine will deliver the first copies as they are scanned and will release the additional copies
after the # key have been selected. You cannot switch between 1 sided and 2 sided documents when using this mode.

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 Sort/Stack & Rotate Sort Output
SORT Rotate/Sort – the machine assembles copies as sets in sequential order. Use [Sort] when placing multiple
page document to maintain page order - Same as [Collate]. When a finisher is installed with the device the
machine will output the document in the Sort/Shift Sort order, separating the first set from the next set.

STACK – groups together copies of each page in a multi-page original. Use

Stack when setting multiple pages in the document feeder and requiring
the same copy number count per page to be stacked.

ROTATE SORT– Use Rotate Sort when your machine does not have a finisher
to keep jobs separated . To use this option you must have one paper tray
loaded with 8.5x11 paper in landscape orientation and the other tray loaded
with 11x8.5 portrait and select this option from the finishing mode or from
the short cut menu on copier screen.

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 Stapling Documents
1. Place Documents in the document Feeder
2. On bottom of touch screen - select the staple
position that match you job output.
– Select Top Left (straight)
– Top Left Slant
– Bottom Left (for landscape documents fed through feeder
in portrait orientation
– Double Staple Left (portrait Orientation)
– Double Staple Top (landscape orientation)
– Booklet stapling (for booklet folded at center stapling)

3. Press OK 2. Select desired staple position

3. Press [OK]
4. Press Start

4. Place documents in feeder

Note: The number of pages and stapling positions will vary by machine depending on 5. Press [START]
the model and type of finisher installed

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 2 & 3 Hole Punch

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 Duplex Copying (2 Sided Output)
Place Originals in Feeder
Landscape orientation or
Portrait orientation

Select

or

Select

Press OK
Enter desired options
You can select these
options from the main Select copy count
copier panel Press START

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 Dup./Combine/Series

Full menu for short cuts on panel

Duplex – 1 sided+2 Sided
2 Sided+ 2 Sided
Combine – Combine multiple pages on single pages
with options for 2 sided or single sided output and options
of placing 2, 4, 8 or pages on a single page. Users can choose
different size pager for output.
Default Screen Settings
Series – output documents from 2 Sided to 1 Sided
Copy 2 face forwarding pages of a book to 2 single pages.
Book – Create a magazine output (use booklet for 4 page output) use
Magazine for 5 or more pages. When the booklet finisher is installed,
Users can choose to have the job stapled and folded.
Use to copy 2 face forwarding pages of a book as a duplex output.

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 Combine Pages
Use this option to combine multiple single pages or 2 sided pages for multiple pages copied on each side of a
page. Originals can be copied in portrait or landscape orientation.

Some of these options are available from

the main copier panel. You cannot use
the Bypass tray with this option.

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 Book Copying
Place open Book on Glass Platen

Press [Dup./Combine/Series ]button Book 1-Sided

Select [SERIES] button
Press [Book - 1 sided] for single pages
Outputs 2 single pages for the right and left pages
Press [OK]
OR
Press the [BOOK ]button Book 2-Sided
• Select [BOOK TO 2 SIDED]
– Copies the left and right pages and place front and back to a single page
– Press [OK]
Enter desired sets
Press [Start]

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 Reduction/Enlargement

Select the option that matches your output

Place originals, Press START

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 Directional Size Magnification%
Use this feature to enlarge a document by placing percentage proportions in the horizontal and
vertical fields.

Place document on platen glass

Press [Reduce/Enlarge]

Press [Horizontal)
Enter the desired ratio with the number keys, and then
press [ ].
Press [Vertical].
Enter the desired ratio with the number keys, and then
press [ ].
Press [OK] twice.
Place the originals, and then press the [Start] key.

Press [Direct. Mag. %].

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 Create Margin
• Reduces the image to 93% of its original size and places the reduced image at the center By
combining it with the Reduce / Enlarge functions, you can further increase a margin. Great
for creating copy edge for stapling or hole punching.

• 1. Press [Create Margin].

• 2. Select the reproduction ratio, if necessary.

3. Press START

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 Erase Center/Border
This option erases the Center and/or all four sides of a document page or pages. Center/Border applies to
books, but use same width or elect to clear out single or multiple edges together.

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 Page Numbering

Page Number Format Number Page Position Starting Page, Starting Number and
Ending number,

Allows users to keep track of documents being copied for projects, etc. Users can choose numbering
Sequence and position of placement of numbers.

Place Documents in Feeder

Press Edit /Stamp
Select Stamp
Select Page Numbering
Press Change>Select Page Numbering Format>OK
Press Change (opposite side) Select Page Number Placement>OK
Touch First Printing Page >indicate page to start number sequence
Touch Last Number>Enter information
Touch First Printing Number >enter information
Touch Total Pages >enter information
Select any other finishing options including the desired number of copies
Press SAMPLE COPY

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 Double Copies
Place Original in Document or lift the lid and place face down on Glass Platen

• Press [Edit / Stamp]. Original Feed Copy Output orientation

• Press [Edit Image].

• Press [Double Copies].
• Press [OK].
• Select the paper size.

• Enter desired number of copies

• Press [Start]

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 Document Centering
You can make copies with the image moved to the center of the copy paper.

Place the document

Select the paper size.
Press [Edit / Stamp].

Press [Edit Image].

Press [Centering].
Press [OK].
Press [Start].

Note:
You cannot use the bypass tray
with this function.

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 Adding Covers
To change between 1 and 2 sided
To set the Bypass tray as the cover covers:-
paper source:- Press "User Tools"
Press "User Tools" Select "Copy Features"
Select "System Settings" Select "Page Format"
Select the "Paper Size" Settings" tab Select "Cover Mode"
Select "Bypass" Select 1 or 2 sided covers
Select "OK"
Select "Display"
Press "User Tools" to exit
Select "Cover"
Select "Mode Selected"
Select "OK"
Press "User Tools" again to exit

On the main screen:-

Select "Cover/Slip sheet"
Select "Front Cover"
Select "Blank" or "Copy"
Press "OK"
Set the paper for the cover sheet on the bypass tray
For 2 sided covers select "Duplex"
Set the originals on the document feeder
Select any additional options
Enter desired number of copies
Press Sample Copy
Press “Continue” if sample set is correct.

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 Designate
Use this function to have certain pages of your original copied onto designation sheets or to insert a designation sheet
for each page specified. Before using this option you must set up the paper trays under paper tray settings.

Copy Blank

Press [Cover/Slip Sheet].

Press [Designate / Chapter].
Select [Designate: Copy] to copy designated page
on the designated number page or
Press [Designate: Blank]. Not to copy anything on
Enter the page number of the first chapter
the specified page.
using the numbers key, and then press the
Press the key to select the chapter number.
[#] key.
You can continue to specify additional
page location numbers, up the 20
locations may be selected.
After making all settings, press [OK] twice.
Press [Start] or [Sample Copy].

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 Sample Copy
Use this option to check the copy settings before making a long
copy run.

Place originals
Select any other necessary functions for copy job
Enter number of desired copies
Instead of [START] press [Sample Copy] key
-One set is delivered as a sample
If Sample Copy is acceptable, press [Continue]
Screen settings will change and display “continue” or Suspend.
-The number of copies made is the number of copies
requested minus the proof copy.

If you press [Suspend] after checking the results, return to

step 1 to adjust the copy settings as necessary.
-Depending on the combination of functions, you may not be
able to change some settings.

You can press [Sample Copy] again or press [Start] to output

the job

Note: This feature can only be used when [sort] is selected.

This feature is not available from the [Simplified screen].

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 Using the By-pass Tray
On copier panel press the # key Press Paper Size

Place copy paper in tray

Adjust tray paper guides to Press Paper Type, Select Press OK
fit paper size Paper option, Press OK

Place originals, enter desired number of copies, press START, Press Clear Modes

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 Job Preset

New
Job

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 Simplified Display
Pressing the Simplified Display button will cause letters and keys
to be displayed at a larger size, making operations easier.
To access the [Simplified Display]
Press the Simplified Display on the Main Screen
Display s the basic copier functions
Finishing options may be added to this screen for ease of use. Not
all functions are available with this screen.

Key color is only available in simplified display mode.

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 Accessing Document Server

From Copy Panel – Select Document Server Option

Used for storing documents for easy access, confidential printing etc.

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 Document Server Usage
Documents may be scanned or
Printed to Document Server for:
-Confidential Printing
-Print and Hold
-Sample Printing
-Forms printing
-File Merge (different types)
-Electronic Distribution
-HIPPA Compliancy
-Label Printing
-Cost Savings

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 List view Document Server Displays Preview document

Details Edit user & file Info

Search by user name
Preview

File Management
Delete File
Print Specified Page

Print one or multiple pages

Search by file name of a stored document

To Printing Screen

Displays printing options of a

Displays scan options stored file

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 Storing an Original

Keyboard appears, type If a password is required, enter a numerical System will prompt you to re-enter
your document name value. password, then press OK

Place your document > Select any additional options > press [Start]

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 Printing a Stored Document
4. To make changes Press the [To Printing Screen].

2. Select the document Name you want to Print.

[More than one job may be selected to print]

Press [Start]
3. Press [Start] Files may be deleted after printing

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 Printing a Specified Page or Page Range

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 Deleting a Stored File

System will prompt you , “Are you

sure you want to delete file,”

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 Ricoh Control Panel
Clears screen to default settings

8.5” Full Color W-VGA Screen

Hard function
keys have
Red/Yellow
Ready Not Ready
status LEDs

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 Printing From Desktop

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 Basic Printing
!. How to Print Documents from your PC
4. In the [Name] list, click the Ricoh
Copier/printer you want to use

2. Open the document you wish to print

5. Enter desired number of copies.

3. Press File>Print>OK
6. Press [OK]

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 Printing [Duplexed] 2-sided Documents
1. Open the document you wish to print

4. Click the [Setup] tab, click your preferred two-sided

printing method in the [Duplex] list, and then click [OK].
2. Press File>Print>OK

5. Before printing ensure that the orientation you select for

3. In the [Name] list, click the Ricoh Copier/printer
printing matches the orientation of the paper in your device.
you want to use then press [Properties]
Press [OK] >OK

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 Stapling Printing Documents
1. Open the document you wish to print
4. Click the [Setup] tab, click your preferred two-sided printing
method in the [Duplex] list, and then click [OK].

2. Press [File]>[Print]>[OK]
5. Before printing ensure that the orientation you select for
Stapling matches the orientation of the paper in your device.
Press [OK] >OK

3. In the [Name] list, click the Ricoh Copier/printer

you want to use then press [Properties]

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 Printing Options

You can send documents to the copier to be held for later pick-up, confidential
printing, for sample printing or to the document server for reprinting. See next
page for options break-out of these features.

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 Printer Properties
Job Type

Locked Print: Temporarily holds print jobs in the memory until a valid password is entered at the control
panel. Files are automatically deleted from the system HDD after printing.
Hold Print: Temporarily holds multiple print files in the memory until selected. Does not require the user
to enter a password.
Sample Print: Outputs the first set of a multiple-set print job so that output settings can be checked for
accuracy prior to printing the entire job.
Stored Print/Store and Print: Identical in functionality to Hold Print, except files are not immediately
deleted after printing. Store and Print enables users to print files immediately while simultaneously
storing data. 4-8 digit password is optional.
Document Server: Sends files directly to the document server for storage and printing at a later date.

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 Accessing Confidential Documents
Press Printer to access the list
of stored files from your
computer as listed on right:-

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 Printer must be online to be
Printer Display Panel
able to submit work via
desktop
Main Display Print Jobs List

Use the Printer button to access print jobs from the desktop that were sent via confidential [locked print] or other option from desktop. Highlight file and select
print.

Press [Printer]
Press [Print Jobs]
Select your job and If you submitted your print job via the
“locked Print” feature, you will now be
follow the next steps or prompted for your password.
press [Start] to output
your document.

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 Scanning Documents

From Copier Panel, Select Scanner – Place the documents to be scanned

in the Document Feeder or on the Platen Glass and Select the
appropriate options for your Documents where necessary.
(Note: Screenshots are provided for reference purposes only. Your display may vary depending on your operating system and device.)

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 Check file status.

Scanner Display Panel

Select tabs to switch between
email and folder scan
destinations.

Preview scan before sending.

Set resolution, scan size &
scan type.

For manual email entry

Program email destinations into

one touch buttons. Groups and
One or two sided original. individual addresses can be
programmed.
Set file types between multi
and single page PDF, TIFF
and JPEG*

Select file stored in the

Add email message. Add security features to document Set up notification when
document server.
i.e. encryption & signature. your email is opened.

* JPEG scanning in single page mode only.

Add subject heading. Set sender from list of
registered users.

(Note: Screenshots are provided for reference purposes only. Your display may vary depending on your operating system and device.)

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 Basic Scanning
1. At copier Screen Press [Scanner]

2. Select [E-mail] or [Folder] Tab

3. Select destination [email address or folder location
4. Place Originals in Feeder or on Glass
5. Press [Start]

(Note: Screenshots are provided for reference purposes only. Your display may vary depending on your operating system and device.)

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 Scanning Options must be selected before pressing the [START] button!

Preview scan before sending.

Drop Out Color From Documents Select Document Types Check file status.

(Note: Screenshots are provided for reference purposes only. Your display may vary depending on your operating system and device.)

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 Viewing the Job at your Desktop

(Note: Screenshots are provided for reference purposes only. Your display may vary depending on your operating system and device.)

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