POF 1262-A

(INDIGENOUS SUPP

Government of Pakistan
PAKISTAN ORDNANCE FACTORIES
To M/s TENDER ENQUIRY

Dear Sirs,
Reference : TENDER ENQUIRY NO. 0106/LP/WPN/53 DATED 05-OCT-23
You are requested to submit quotations for the item(s) noted in the Schedule to
the Tender. Please note the following instructions for filling the tender:-

1. SUBMISSION OF TENDER
1.1 Tenders will be opened at 10:30 hours on 20-DEC-23 at Bid Centre adjacent to Rabita
Hall, POf Wah Cantt. Quotation must be submitted electronically on
www.ebidding.pof.gov.pk as well as in hard form (duly sealed in envelope) before 30
minutes of opening time. The tender received late will not be entertained. You may
witness the opening of the tender if you so desire. If a representative is deputed, he
should bring a letter of authority from you.

Tender Enquiry No: 0106/LP/WPN/53

Tender to be opened on: 20-DEC-23
Address as follows:-
(www.ebidding.pof.gov.pk) BID CENTER
ADJACENT TO RABITA HALL
POFs, WAH CANTT.
2. GENERAL INSTRUCTIONS REGARDING PREPARATION OF QUOTATIONS
2.1 For Materials, the prices should be filled in column 5 and delivery date in column 7 of
the schedule to this Tender Enquiry. As per PPRA Rule 36(b), Single Stage two
envelope method will be utilized for "Open competitive bidding." Moreover, technical
& commercial evaluation of Bids will be carried out strictly as per PPRA rules and
contract(s) will be awarded to the most advantageous bidder(s).

2.2 For Plant and Machinery, you are required to quote in two parts:-
Part I "Technical Offer": It should exclusively give technical details and
literatures/brochures of the offered plant, machinery and equipment; validity date;
delivery schedule; and signed undertaking given on the schedule to this Tender Enquiry.
It must not indicate price, costs etc.

Cont....P-2
 -2- POF 1262-A
Part II "Commercial Offer": It should indicate the commercial terms e.g.price,
terms of payment, mode of payment, mode of supply.

2.3 The quotation must remain valid for, at least 90 days from the date of opening of
commercial tenders, extendable if so desired.

2.4 The quotation should hold good for any reduced or enhanced quantities without
notice.
2.5 In the event of non-acceptance of offer, intimation may be given to the
Tenderers on their request.

2.6 Conditional offers or alternative offers are likely to be ignored.

2.7 Quotations should be based on:-

F.O.R. station of dispatch basis, i.e. delivered free on rail, inclusive of

packing and forwarding charges. The stores will be booked under Military Credit
Note, to be provided by the purchaser.

and/or

Free delivery at POF's stores at WAH CANTT

In this case Octroi duty, will be payable by the supplier.
W
2.8 Taxes and Duties etc. where applicable, must be shown separately, quoting
refrences to Registration No. in cases of Sales Tax and relevent authority in the
case of others. Offers without these clarifications and inclusive of Taxes and
Duties may be ignored.

2.9 Taxes and duties levied on or after Tender opening date or on or after the date
offer was signed and dispatched will be allowed to include in the offered rates.

2.10 "Suppliers will furnish a certificate, issued by Excise & Taxation deptt:, that he
has cleared all Proffessional Tax payable by him" offers recieved without this
certificate will be rejected.

2.11 Suppliers will render necessary information regarding hazardous effects on

environment, of the material/products supplied by them,in their quotations and
shipping/dispatch documents.
2.12 If the requisite information is not furnished on the T.E forms or offer
received is not conformity with the requirement of the T.E such offer shall be
ignored.
3. INSPECTION

3.1 Supplies shall be subject to the inspection and acceptance by the competent
inspection authority nominated by the Purchaser, who will arrange it at his own
cost. Inspection facilities such as tools, test equipment, instruments etc will,
however, be provided by the Suppliers in accordance with the relevant specifications.

3.2 Where considered necessary by the Purchaser, stores may be obtained on

Warranty/Guarantee subject to inspection on receipt. Rejected stores will be
removed and replaced with the acceptable stores by the Supplier at his own expense,
within a specified time.

Contd...P-3
 -3- POF 1262-A
4. TENDER FEE
The tender must be accompanied by a copy of non-refundable fee by means of a crossed
postal order/pay order for Rs. 500/- in favour of: Director-Admin-POFs, Wah Cantt. The
tender fee instrument in original must be provided on day/date of tender opening in
the Bid Center.
4.1 TENDER SAMPLE
Where required, offer must accompany tender sample., strictly according to the
description and specification given in Tender Enquiry. Offer not accompanied by
tender sample will NOT be entertained excepting the established and reputable firms
who have either previously satisfactorily supplied the same or similar stores or
have submitted an acceptable sample thereof against previous T.E.
5. BID Security
5.1 A copy of Bid Security should accompany the tender in shape of deposit at call
receipt/Pay Order/Banker Cheque from scheduled bank drawn in favour of :-
GM-PPC-WPNS
5.2 Bid security instrument in original must be provided on the day/date of tender
opeining in the Bid Center as under:
a. Registered/indexed firms including foreign firms - 2% of quoted value subject
to the maximum ceiling of Rs. 0.5 Mn.
b. Registered/un-indexed firms including foreign firms - 3% of quoted value
subject to the maximum ceiling of Rs. 0.75 Mn.
c. Unregistered Firms including foreign firms - 5% of quoted value subject to the
maximum ceiling of Rs. 1.00 Mn.
d. Govt organization/production units/state owned enterprises/welfare projects of
Svcs HQ - Rs 0.50 M. can be waived off on request by DG(C)
e. Bid money will be returned to unsuccessful (less first three lowest quotee
firms) bidders on opening of commercial offers
f. Bid money will be returned to successful bidders on submission of performance
bond/unconditional B.G.
g. Quotation accompanied with less bid money will be accepted on provisional
basis for 10 x days after opening of bids. However the firms are bound to
provide/furnish the balance bid money within 10 x days after opening of bid
otherwise such quotations will be ignored or rejected
h. Offers received without Bid Security will not be entertained.
i. Bid money will be forfeited in case the quotation is withdrawn before the
expiry of its validity date.
6. ACCEPTANCE OF OFFERS
6.1 POF may reject all bids or proposals at any time prior to the acceptance of
bid(s) or proposal, but is not required to justify grounds for its rejection. POF
shall incur no liability towards supplier or contractor who have submitted bids
or proposals.

6.2 PERFORMANCE BOND

(a) The successful bidders shall provide performance bond which shall not exceed
10% of contract value, in the form of Deposit At Call Receipt from a scheduled
Bank; or, an un-conditional Bank Guarantee on a prescribed format. The
performance Bond will be in favour of C.M.A.(POF) Wah Cantt. It will be
returned on satisfactory completion of contract.

(b) If the Supplier fails to furnish the Performance Bond within the specified
time, such failure will constitute a breach of the contract and the Purchaser
shall be entitled to make other arrangements for purchase of the stores at the
risk and expense of the Supplier.

Contd....p-4
 -4- POF 1262

6.3 Performance Bond from State owned organizations may be waived off at the
discretion of the Purchaser.
6.4 FAILURE TO SUPPLY THE STORES
All deliveries must be completed by the specified date. In case of failure to
deliver the stores within the scheduled time should have arisen from "Force
Majeure", which the purchaser may admit as reasonable ground for further
time, he will allow such additional time as he may consider to have been
required by the circumantances of the case.Otherwise, he will be entitled, at
his discretion, to cancel the contract; and/or claim liquidated damages upto 2%
but not less than 1% of the contract price of the items and their quantities
for each and every month or part of a month, beyond the specified delivery
date,during which these may not be delivered, subject to a maximum of 10% of
the total contract value of the particular stores which remained unsupplied either
in part or in full: or,to purchase from elsewhere, the unsupplied stores at the
risk and cost of the supplier.

6.5 PAYMENT
Payment will be made by the CMA(POF) through crossed cheque on receipt/
acceptance of stores on our prescribed bill form supported by receipt voucher on
part/full supply basis.
(a) Payment of duties/Taxes including professional tax (where applicable) must
be supported by proof of having paid these to concerned Govt. Taxation Dep
7. SECURITY OF INFORMATION

The tenderer and his employees must not communicate any information relating to the
sale/purchase of stores under this enquiry to any person other than the
manufacturer or to any press or agent not authorised in writing by POFs to
receive it.
Please return the Schedule to the Tender duly signed by the specified date,alongwith
the specifications, drawings etc.if any, enclosed herewith - even if you are unable
to quote.

WARNING In case the firm abstain from making offers or fail to return/ acknowl-
edge the tender form by the specified date on three consecutive occasions, no
further tender enquiry may be issued to them and their names would liable to
removed from the approved list.

Yours faithfully

MUHAMMAD ALEEM
ACT. GENERAL MANAGER-PPC (W)
for PAKISTAN ORDNANCE FACTORIES

Tele 051-9055-22138 Fax 0519271400,0596-2995

 POF 1262-A
PAKISTAN ORDNANCE FACTORIES

SCHEDULE TO TENDER NO. 0106/LP/WPN/53 05-OCT-23

(1) FOR MATERIALS

(1) (2) (3) (4) (5) (6) (7)

Item Description with Specs. etc. Unit Qty Quoted Price Per Unit Delivery
No. Value FOR or free delivery Date
In Figures In Words

1 HEAT TREATABLE STEEL G3A3 DIA 10 MM, DIN-671 KG 735

32 Ni Cr Mo 145 G,(1.6746) ACCORDING TO KEY
TO STEEL 1977 P#375 OR ( BS-970-EN 27)
1013-02.04
(Length. 3-3.5 Mtr)
Or 30Cr Ni Mo8 DIN.17200
CHEMICAL COMPOSITION IN %
age.
C=0.25-0.35, Si=0.5 Max.
Mn=0.8 Max.Ni=3.2 to 3.7
Cr=1-1.5.Mo=0.3 to 0.6
P= 0.030 . S=0.025
P+S=0.055 Max
OR 1.6746 SAMPLE ANALYSIS.
P= 0.02, S = 0.015, P+S=0.03
Mechnical Properties.
Best Machineability without
superficial decarburization,
Inspection for cracks
2 CASE HARDENING ALLOYED STRUCTURAL STEEL KG 455
BRIGHT DRAWN DIA 16 MM, DIN.668 15 Ni Cr 13
(1.5752) EN-10084
01-0302.02
( Length+3-4 MTR)
OR BS-970 PT-1 655 H13,655 M
13
3 CASE HARDENING ALLOYED STRUCTURAL STEEL HOT, KG 1731
ROLLED AND ANNEALED Dia 36 mm 15 Ni Cr 13
( Rod Length= 3-4 Mtr.)
(1.5752) EN 10084
OR BS-970 PT-I 655 H13,
655 M13
4 CASE HARDENING ALLOYED STRUCTURAL STEEL, HOT KG 3380
ROLLED AND ANNEALED SIZE. 50 X 50 MM 15 Ni Cr
13 (1.5752) EN-10084
01-0113.01
(LENGTH: 3-4 MTR)
OR BS-970 PT-I 655 H13.6
655 M 13
5 CASE HARDNING STEEL COLD DRWAN SIZE. 15 MM KG 570
DIN 671. (LENGTH=+3-3.5 MTR) C 15 E (1.1141)
DIN-EN 10084
OR BS-970 PT-1 080 M 15
 POF 1262-A
PAKISTAN ORDNANCE FACTORIES

SCHEDULE TO TENDER NO. 0106/LP/WPN/53 05-OCT-23

(1) (2) (3) (4) (5) (6) (7)

Item Description with Specs. etc. Unit Qty Quoted Price Per Unit Delivery
No. Value FOR or free delivery Date
In Figures In Words

6 MILD STEEL BRIGHT DRAWN AND ANNEALED (MG-3) KG 336

DIA 8.8 MM ST 37-2 K+G
Cq 35 K+G DIN 1654
BS-970 PT-I 060 A12
ASTM-A29 1013
DIN-1652 (LENGTH= 3-4 MTR)
7 MILD STEEL HOT ROLLED AND ANNEALED DIA 65 MM KG 3593
CK 15 DIN. 17210 (1.1141)
DIN-17210 (Length= 3-4 Mtr)
OR. BS-970 PT-1 030 M15
OR. AISI 1015,SAE 1015
UNSG 10150
C 15E OR EN-10132-2
8 SEAMLESS PRECISION STEEL TUBE DIA 9 X1.5 MM METER 540
DIN.2391 Pt-1 St 35 BK DIN.2391 Pt-2(1.0308)
1013-111.75
Outer Dia 9+-0.1mm
Inner Dia 6.07+0.048 mm
(Length.3-3.5 Mtr.)
( 1981) OR BS 3602 PT-1 360
Deviation in wall thickness
+_ 7.5%, BRIGHT DRAWN HARD
9 SPRING STEEL WIRE Phr, DIA:1.25 C, DIN-2076 KG 431
DIN-EN-10270-1 GRADE SH/DH
( IN COIL)

Total Rs =

+18% GST =

Total value Rs =

(2) For Plant & Machinery:

Specification:-
(3)Special Conditions
01 Only Registered suppliers (with sales tax and income tax department) who are on Active
Tax Payers List (ATL) on FBR are eligible to suply goods or services to Govt.
Department, (ATL with Business Name must be attached with offer).
02 Payment to the registered persons may be linked with the Active Tax Payers Status of the
suppliers as per FBR Database if any registered suplier is not in ATL, his payment
should be stopped till the files his mandatory returns and appears on ATL of FBR.
03 Fax Offers, e-mail offers, conditional offers and offers with less / without Bid Mondy &
Tender Fee will not be entertained.
04 Offers received with multiples rates will not be entertained
05 Undertaking must be enclosed with technical offer duly signed and stamped otherwise your
offer will be ignored.
 POF 1262-A
PAKISTAN ORDNANCE FACTORIES

SCHEDULE TO TENDER NO. 0106/LP/WPN/53 05-OCT-23

(1) (2) (3) (4) (5) (6) (7)

Item Description with Specs. etc. Unit Qty Quoted Price Per Unit Delivery
No. Value FOR or free delivery Date
In Figures In Words

06 As per P.P.R.A. Rule (Two Envelop) Kindly send Technical and Commercial quotation
separately, Technical quotation will be opened on due date.
08 Inspection Authority: Director-Q.A POF Cantt
09 POFs Managment reserves the right to discourage the offers of supplier with
poor/unsatisfactory performance (sub-standard/delayed supplies) against previously
awarded contracts.
10 Past Performance / Business dealing with POF should be provided with technical offers.
11 Firm is responsible to submit bid in hard copy as well as electronically through e-
bidding system.
12 Firm will deposit Stamp Duty @0.25% of total contracted value to concerned revenue
office. Proof of same will be provided by firm at the time of submission of bill/claim.
13 Delivery period will be of 90 x days after issuance of contract.
14 Qoutations accepted with less bid money will be accepted on provisional basis for 10 x
days after opening of bid. However, firms are bound to provide/furnish balane bid money
within 10 x days after opening of bid, otherwise offers could be rejected.
15 Foriegn Firms Can also qout on FOB/CPT/C&F Basis.

Undertaking

Should our offer be accepted, we hereby undertake to supply the stores/render the
services contracted on the basis of General Conditions of Contract embodied in Form POF
1281, and to deposit the performance bond within the prescribed time, failing which it
will constitute a breach of contract, and POF will have the right to purchase the
stores/services elsewhere at our risk and cost.
Place ____________ Signature of the Tenderer ______________________________
Date ____________ Name ______________________________
__________________ Position ______________________________
__________________ Address ______________________________
Income Tax G.I.R. No ______________________________
Official Stamp ______________________________