DOCUMENT CONTROL PROCEDURE – EXTERNAL

St Responsibilities Flow chart Descriptions Document

ep
01 Outside Documents, records,
Document, record, … vouchers, postal items,
from outside of the technical regulations, ...
company from outside which is sent
to the company
02 Document The department receiving Log book
receiving parts. and recording. Then, for receiving
Receive and Record
on Log book moving it to the and
administrative department distributing
as soon as it is received. documents.
03 Document The General Department Log book
receiving Transfer to the General will sign the document in for receiving
department Affair Department the distribution book of the and
document receiving distributing
department as soon as it is documents.
Do not use received.
04 General document The General Department of Log book
Department inspection, considering for receiving
(receptionist, whether to be appropriate and
Review,
clerical staff, ...) verify (information is correct) and distributing
document No necessary, classify documents.
documents and write it into
the book, otherwise that
document does not used
05 General Yes The General Department Log book
Department classifies and records in the
for receiving
(receptionist, Classify and Record tracking book as soon as and
clerical staff, ...) received distributing
documents.
06 General The General Department Documents,
Department conducts distribution to records,
(receptionist, Distribute document places to receive names on vouchers,
clerical staff, ...) writing packages, postal items,
documents, vouchers and technical
postal items (in case only regulations, .
the name of the company .. from
will move to the factory outside
director) which is sent
to the
company.
07 Distributed The recipient signed the Log book
department distribution tracking book for receiving
(receiver) To Receiver of the General Department. and
distributing
documents.
08 Distributed If the document is used for Document

Put “Controlled” Stamp

 department the ISO system, the control
(receiver) recipient seals the control catalogs.
and updates it to the
"External Document List".
Other documents, write to
the tracking book to
receive documents,
vouchers, postal items, .. of
their department.
09 Distributed Using and storing According
department Use and fill to
(receiver) document “Document
Control
Process”