Demonstration on PowerPoint Basics

NTA LEVEL 4: SEMESTER 2: MODULE: GST 04202 - BASIC COMPUTER SKILLS AND
INFORMATION MANAGEMENT
*(More time should be allocated to this session preferable 6hours)
Total Session Time: 120 minutes

Prerequisites
 Introduction to Computer

Learning Objectives
By the end of this session, students will be able to:
 Identify components of PowerPoint Window
 Practice on Creating a Blank Presentation
 Practice Inserting, Copying and Deleting Slides
 Practice on Viewing slides with different Slide information
 Apply and Design Template
 Practice Use the AutoContent Wizard

Resources Needed:
 Flip charts, marker pens, and masking tape
 Black/white board and chalk/whiteboard markers
 Computer
 LCD
 Handout 19.1: PowerPoint Sample Slides in Word

SESSION OVERVIEW
Step Time Activity/Method Content
1 5 minutes Presentation Introduction, Learning Objectives
2 15 minutes Hands on Practice The PowerPoint Window
3 30 minutes Hands on Practice Creating a Blank Presentation
4 10 minutes Hands on Practice Inserting, Copying and Deleting Slides
5 10 minutes Hands on Practice Working with Slide Views
6 15 minutes Hands on Practice Applying a Design Template
7 15 minutes Hands on Practice Using the AutoContent Wizard
8 5 minutes Presentation Key Points
9 15 minutes Presentation Evaluation

SESSION CONTENT
Step 1: Presentation of session title and learning objectives (5 minutes)
 READ or ASK student to read the learning objectives and clarify.
 ASK students if they have any questions before continuing
Step 2: Components of the PowerPoint Window (15 minutes)
Activity 1: Brainstorm (5 minutes)
 ASK student: What is PowerPoint programme used for?
 ALLOW for some responses.
 SUMMARIZE and go to information below for PowerPoint

 PowerPoint 2003 is the presentation graphics software in the Microsoft 2003 Office Suite. It
allows you to create dynamic presentations using its easy-to-use, predefined layouts and
templates.
 Microsoft PowerPoint 2003, part of the Office 2003 suite, is a presentation graphics
application. A presentation is a combination of slides, handouts, notes, and outlines all in one
file. You can add text, graphics, photos, clip art, sound and video to your slides. PowerPoint
2003 can help you present a topic at work, home, or school.
 The Parts of the PowerPoint Window
 The PowerPoint Window has toolbars and panes to help you quickly create presentations.
Most of the toolbars are common in Office applications but may feature options unique to
PowerPoint.
 Title Bar - displays the document name followed by a program name.
 Menu Bar - contains a list of options to manage and customize documents.
 Standard Toolbar - contains shortcut buttons for the most popular commands.
 Formatting Toolbar - contains buttons used for formatting.
 Status Bar - displays slide position and the type of design in PowerPoint.
 Drawing Toolbar - contains tools for drawing lines, shapes and objects.
 Task Pane - located on the right side of the computer screen, this pane allows you to select
tasks in different categories and allows you to quickly enhance your slides in a few steps. It
provides quick access to the most common actions and features in PowerPoint.
 Outline and Slides Tabbed Pane - allows the user to easily view the presentation in outline
format (text), as well as a list of all the slides in the presentation (with visuals).
 Help - provides quick access to Help topics.
 The default view for PowerPoint 2003 is the Tri-Pane View. This view, which opens when
you launch PowerPoint, allows you to see multiple parts of a presentation at once.

Figure 1: PowerPoint components/parts

Source: Goodwill Community Foundation 2002

 The Outline and Slides Tabbed Panes are located on the left side of the screen. Click on the
tabs to view an outline or a slide of your presentation. The tabs render differently based on
the size of the pane.

 You can show or hide PowerPoint's toolbars. Click on the View menu and choose Toolbar.
Decide which ones you want to show or hide.

 View Buttons and Slide Views

 The view buttons at the left bottom corner of the screen allow three slide views: Normal
View, Slide Sorter View and Slide Show.

 The view buttons can be useful as you prepare your presentation. They control the way slides
are displayed on the screen. Click a view button to see a different view.
 Normal View contains the Outline and Slides Tabbed Panes on the left, the Slide pane
in the center and the Task Pane on the right.
 The Outline View shows the text of your presentation for easy editing while Slides View
shows text and graphics of the slide you're working on. Click on the tabs to switch between
the two views. Under the center slide area is a place for notes.

Figure 2: Text Area of PowerPoint

Source: Goodwill Community Foundation 2002

 You can hide or show the different panes in Normal View. To hide the Task Pane, click on
the View menu and choose Task Pane. (The View menu also allows you to choose other
views). To hide the Outline View and Slide Tabbed Panes, click on the X to the right of the
Slides Tab.
 More Views
o Here are some other views that may be useful as you create your presentations:
o Slide Sorter View lets you see small versions of all the slides you have created. You
can delete, copy, and move slides in this view.
o Slide Show lets you see your presentation electronically as it will appear to an
audience.
 The Task Pane
o The PowerPoint 2003 Task Pane is located on the right side of the screen. The down-
pointing arrow in the top, right corner of the pane allows you to select different menus
and tools. By default, the Task Pane appears when PowerPoint 2003 is launched.

Figure 3: Task Pane

Source: Goodwill Community Foundation 2002

o The Slide Layout and Slide Design panes within the Task Pane help organize layouts,
design templates, and color schemes. When you select a design option, your slides are
quickly updated with the new look.
o You can view the Slide Layout and Slide Design panes by clicking on the down-pointing
arrow next to New Presentation in the Task Pane.

Figure 4: Task Pane Show Slide Design

Source: Goodwill Community Foundation 2002

o Select Slide Layout or Slide Design (Design Templates, Color Schemes, Animation
Schemes). You'll learn more about using these panes later in this course.

Figure 5: Selection of Slides

Source: Goodwill Community Foundation 2002

 Using the Task Pane

o If you do not see the Task Pane on the right side of the PowerPoint window, you can
easily access it.
o To Open the Task Pane:
 o Click View Task Pane

Figure 6: Task Pane dialog box

Source: Goodwill Community Foundation 2002

 To View Different Panes

o Click on the down-pointing arrow next to New Presentation and select different panes.
o Once you open different panes, you can move through them by clicking on the backward
and forward arrow buttons at the top of the task pane.

 To Close the Task Pane

o Click the X on the right corner of the bar.
o You can hide or view the Task Pane by clicking on View Task Pane.

 Pull-Down Menus
o PowerPoint 2003's menu bar initially displays commands that you most often use. To
view infrequently used commands from a menu, use pull-down menus.
o To View Commands in a Pull-Down Menu
o Click on a menu in the menu bar. (File, Edit, View, Insert, etc.)
o Move your mouse pointer over the double arrows at the bottom of the pull-down menu.

Figure 7: Edit Button before Click

Source: Goodwill Community Foundation 2002

o Notice that some menus have black arrows to the right. Slide your mouse pointer over the
arrow to view more options. These are called cascading menus.

Figure 8: More Options from View

Source: Goodwill Community Foundation 2002

Activities 2: Parts of the PowerPoint Window (5 Minutes)

 ASK student to use Microsoft PowerPoint 2003

 ALLOW them to make practice in order to be memorable with Parts.

 Open Microsoft PowerPoint 2003 from the Start menu.
 Review the parts of the PowerPoint window.
 Familiarize yourself with the Task Pane. Click to see the other panes.
 Click on the menu bar and view pull-down menus.
 Click on the View Buttons.
 Click on the Outline tab and the Slides tab.
 Close PowerPoint and do not save anything you have done.

Step 3: Creating a Blank Presentation (30 minutes)

 PowerPoint offers three ways to create a presentation: Blank presentation, From Design
Template or From AutoContent Wizard.
 The Blank presentation option is one of the more commonly used methods. It offers several
blank slides with layouts for text and graphics.
 To Create a Blank Presentation
 Open PowerPoint.
 A slide featuring a place for a title and subtitle appears by default. You may begin your
presentation with this slide or choose a different slide layout.
Figure 9: Blank Presentation

Source: Goodwill Community Foundation 2002

 The New Presentation Pane appears on the right side of the screen.
 Under New, click Blank Presentation.
 A list appears.

 Choosing a Slide Layout

o As you work on your presentation, think about the type of layout you want. Do you want
a slide with text and lots of clip art or one with text and a chart? PowerPoint offers many
layout options.
o To Choose a Slide Layout
o Move your arrow pointer over the layouts or use the scroll bar in the Slide Layout Pane.
o A gray bar appears on the right of each layout.
o When you find a layout that you like, click the down-pointing arrow and choose Apply to
Selected Slide.

Figure 10: Slide Layouts Dialog Box

Source: Goodwill Community Foundation 2002

o You can also click on the slide layout to apply it. Notice that the slide you are currently
working on has a dark border in the Outline Pane.

 Placeholders
o Once you choose a layout for your slides, you can begin adding text, graphics or other
items. You do this with placeholders - specials places within a slide where you can add
content.
 To Add Text to a Placeholder
o Click on the placeholder.
o Start typing.
Figure 11: Place Where You Can Us to Prepare PowerPoint Presentation

Source: Goodwill Community Foundation 2002

o (You'll le learn about inserting clip art and other graphics into placeholders later in this
course)

 Saving a Presentation
o You can save, close, and exit presentations in PowerPoint just as you would while using
other Microsoft applications.
 To Save a Presentation
o Click on File Save. (Ctrl + S)

Figure 12: Save Option

Source: Goodwill Community Foundation 2002

o Choose the location where you want to save your presentation. (My Documents is a good
place).
o Type a name in the File Name box or keep the one that PowerPoint has provided.

 Closing a Presentation and Exiting PowerPoint

o Once you've finishing working on your presentation, you can quickly close it.
 To Close a Presentation
o Click the X in the PowerPoint presentation window (Ctrl + W).
 o The PowerPoint application remains open and you can start a new presentation. (See next
page for details).
 To Exit PowerPoint
o Click the X in the far right top corner.

o Choose File Exit. (Alt + F4)

o Before you exit PowerPoint, make sure that you save any work that you want to keep.

 Creating a New Presentation Using the Traditional Method

o Remember, after you have closed one presentation, you can easily start a new one while
PowerPoint is still open by using the traditional new file creation method.
 To Start a New Presentation
o Click on File New. (Ctrl + N)

Figure 13: Creation of New Presentation Dialog Box

Source: Goodwill Community Foundation 2002

o In the New Presentation Pane, under New choose Blank Presentation.

Figure14: New Presentation Pane

Source: Goodwill Community Foundation 2002

o Choose the design layout that you want.

o Remember, if your Task Pane disappears from the right side of the screen, click on View
Task Pane.
Activities 3: Where you learn (Take-home assignment)
 In this series of activities you are going to prepare a presentation about where you learn.
This presentation can contain facts about the city or town where you learn and the place you
use the GCFLearnFree.org® website (home, library, learning center, internet cafe, etc.).
 Start PowerPoint.
 Use the downward pointing arrow, beside Getting Started in the Task Pane, to select New
Presentation Blank Presentation.
 Choose a slide layout with a title and a subtitle placeholder.
 Type Where I Learn in the title placeholder.
 Type your name or username and today's date in the subtitle placeholder.
 Save the document as Where I Learn.
 Exit PowerPoint.

 Important Reminder: If you are using a public computer, such as one at a library or
learning center, you may not be able to use the same computer each time. It is very important
to understand the policies on saving documents to public computers. Some places do not
allow you to use floppy disks due to the risk of computer viruses. Ask someone in charge of
the public computers where you are. If you are unsure how you will keep a recent copy of the
assignment, you can always email a copy of the document to yourself when you finish
working on the document.

o For Example:

Step 4: Inserting, Copying and Deleting Slides (10 minutes)

 You can quickly open a presentation that you've previously saved by using the Task Pane.
 To Open a Presentation
o Start PowerPoint.
o In the Task Pane, click on from existing presentation and select the presentation that
you want to open.
Figure15: Task Pane

Source: Goodwill Community Foundation 2002

OR
o Choose File Open.
o Navigate to the file you want to open.

 Inserting a New Slide

o Once you've created your opening slide, you'll want to add more slides to your
presentation.
 To Insert a New Slide
o Click on Insert New Slide. (Ctrl + M)
o Move your arrow pointer over layouts or use the scroll bar and choose a slide layout.

Figure 16: Slide Layout Application

Source: Goodwill Community Foundation 2002

o A gray bar appears on the right

o Click the down-pointing arrow and choose Insert New Slide.
OR
o Click the New Slide button at the top of the screen

o Move your arrow pointer over layouts or use the scroll bar and choose a design layout.
o A gray bar appears on the right
o Click the down-pointing arrow and choose Insert New Slide.

 Copying a Slide
o Copying is another technique that you may use as you work on your slide presentation.
For example, you may want to repeat a slide later in the presentation or copy a slide and
make slight changes to it to make a different point.

 To Copy a Slide
o Click the slide you want to copy in the pane on the left.
o Click on the Copy Button on the Standard Toolbar. (Ctrl + C)
o Move the arrow pointer to where you want the copied slide to appear.
OR
 o Right click the slide you want to copy in the pane on the left.
o Move the arrow pointer to where you want the copied slide to appear.
o A horizontal cursor appears.
o Click the Paste Button on the Standard Toolbar or right click Paste. (Ctrl + V)

Figure 17: Example of Prepared Slide

Source: Goodwill Community Foundation 2002

Note: This example of how to copy a slide was shown in the Slide Sorter View; however, the
same instructions apply for copying a slide in Normal View.

 Deleting a Slide
o Sometimes you may want to take one or more slides out of your presentation.
 To Delete a Slide
o Click the slide.
o Press Delete on your keyboard.
OR
o Right click the slide you want to delete in the pane to the left Delete Slide.

Figure 18: How to Delete Slide

Source: Goodwill Community Foundation 2002

You'll learn more about working with slides in different views in the next lesson.

Activities 4: Where I learn (Take-home assignment)

 Open the Where I Learn presentation you created in the previous activity
 Insert a new slide with title and text placeholders.
 Type the name of the city and state/province where you live in the title line.
 Type details about this location in the bulleted list.
 Copy and paste the slide you just created.
 Delete the copy you just made.
 Insert a new slide with title and text placeholders.
 Type the name of the place where you learn in the title placeholder. For example, if you use
the GCFLearnFree.org website from your home, you would type Home in the title
placeholder.
 In the bulleted list type information about the location where you learn.
 Save and close your presentation.
Figure 19: Examples of Slides

OR

Source: Goodwill Community Foundation 2002

Step 5: Different Slide Views (10 minutes)

 As you are working on your presentation, you may want to change the order of your slides.
You can rearrange slides in Slide Sorter View. It allows you to view miniature slides that
you can drag and drop.
 To Move Slides in Slide Sorter View
o Click on the Slide Sorter View button in the left bottom corner of the page.
o Click the slide you want to move.
o Hold down the left mouse button and drag the slide to its new location. A pointer with a
box appears as you drag the slide.
Figure 20: Slide Sorted View

Source: Goodwill Community Foundation 2002

o Click on the Normal View button to return to Normal View.

 Working with Slides in Normal View

 You can also easily move slides in Normal View. Remember, this is the Tri-Pane View that
shows small slides on the left, a slide in the center and the Task Pane on the right.
 To Move Slides in Normal View
o Click on the Normal View button .
o Click a slide in the left pane and drag and drop it to its new location.
o Hold down the left mouse button and drag the slide to its new location. A pointer with a
box appears as you drag the slide.

Figure 21: Tri-Pane View

Source: Goodwill Community Foundation 2002

 To toggle between the different views in PowerPoint 2003, click on the View buttons or
click on View Slide Sorter, Normal or Slide Show

 Changing and viewing Slides in Outline View

 Outline View also allows you to make changes to slides. While you can drag and drop slides
in this view, it's also useful for making changes to the text of your slides or for viewing
multiple slides.

 To View or Make Changes to Text in Outline View

o Click the Outline View tab in the left pane.

o An outline view of your slides appears with text.

o Click on the small gray slide you want to make changes to.
o Scroll through the slides in outline view.
o Select the slide in the outline and then type changes directly onto the center slide.
o You can view the text of all of your slides in this view.
o Return to Normal View by clicking the Slides tab in the left pane.

o Viewing Slides in Slide Show View

o After you have made some changes to your PowerPoint presentation, you can get an idea
of how it will look as a slide show.
 To View Slides in Slide Show View
o Click on the Slide Show button at the bottom left corner of the screen.
OR
o Click on View Slide Show.
Figure 22: Slide Show

Source: Goodwill Community Foundation 2002

o Click on each slide until you reach the end of the slide show. (black screen)
o Click to exit and return to Normal View.

Activities 5: Where I learn (Take-home assignment)

 Open the presentation, Where I Learn, which you have worked with in the last two
activities
 View the presentation in Slide Sorter View. Currently, you should have three slides. Your
slides may look something like this:
 Move the city/state slide (currently your second slide) so that it is the third slide in the slide
show.
 View the slides in Outline View.
 Add an exclamation point (!) to the first slide after Where I Learn!
 View the slides in Slide Show View.
 Save and close your presentation.

Step 6: Applying a Design Template (15 minutes)

 PowerPoint offers Design Templates to make it easy to create an attractive presentation.
These templates come in a variety of colors and styles. You can apply a design to existing
slides or begin a new presentation with a template.
 To Begin a New Presentation with a Design Template
 Open PowerPoint.
 In the Task Pane under New, click on From Design Template.

Figure 23: Design Template Feature Figure 24: Apply a Design Template
Source: Goodwill Community Foundation 2002

 A list of templates appears.

 Move your mouse pointer through the different designs or use the scroll bar.
 Click on the down-pointing arrow in the gray box next to the template that you like.
 Choose Apply to All Slides

 Adding a Design to an Existing Presentation

 Do you have an existing presentation that you want to add a design to? PowerPoint makes it
easy to enhance existing slides with a design template.
 To Apply a Design to an Existing Presentation
o Open PowerPoint.
o In the Getting Started Task Pane, under Open, click on the presentation you want or
select More... to browse through the files.
o Click on the down-pointing arrow in the Getting Started pane and choose Slide Design
- Design Templates.
o A list of templates appears.
 o Move your mouse pointer through the different designs or use the scroll bar.
o Click on the down-pointing arrow in the gray box next to the template that you like.
o Choose Apply to All Slides.

 Applying a Design Template to Selected Slides

o As you are working on your presentation, you can choose Apply to Selected Slides if
you want one or more slides to have a different look.

Figure 25: Application of Design Template

Source: Goodwill Community Foundation 2002

 A Closer View of Design Templates

 If you want a closer look at the Design Templates, follow these steps:
 With a presentation open, click on a template.
 Click on the down-pointing arrow in the gray bar to the left.
 Choose Show Large Previews. (It is now checked).

 To return to the smaller views of the slides, click in the gray bar of any template and uncheck
Show Large Previews.

 Choosing a Color Scheme

 PowerPoint's Design Templates have pre-selected colors but you can choose your own color
scheme. A color scheme is a combination of colors for the text and background of your
slides.
 To Choose a Different Color Scheme
o In the Task Pane, click on the down-pointing arrow in the gray bar next and choose
Slide Design - Color Schemes.
o A list of color schemes appears.
 o Move your arrow pointer through the different color scheme options or use the scroll bar.
o When you find a color scheme that you like, click on the down-pointing arrow in the gray
box and choose Apply to All Slides.

Activities 6: Where I learn (Take-home assignment)

Open the presentation, Where I Learn.

 Apply a Design Template to your slides such as Capsules, Blends, Ripple, etc. Choose any
design template other than the white default design.
 View the various Color Schemes and apply a different color scheme to your slides.
 Save and close your presentation.
 PowerPoint has an AutoContent Wizard to help you create a presentation. This wizard
provides several slides with different content guides. Presentation guides are available in
several areas including General, Corporate, and Sales/Marketing.

Step 7: Use of AutoContent Wizard (15 minutes)

 In the Task Pane under New Presentation, choose From AutoContent Wizard.

Figure 26: AutoContent Wizard start

Source: Goodwill Community Foundation 2002

 Click Next to see the different presentation options that are available

 Choosing a Presentation Type

 As you continue working in the Wizard, think about what you presentation best fits your
needs. If you're not sure which choice to make, try General - Generic.
 Click Next after you have chosen a presentation type.

Figure 26: AutoContent Wizard Presentation

Source: Goodwill Community Foundation 2002

 Type of Output
o The next screen asks, What type of output will you use?
o Since you will likely be doing an On-screen presentation, click inside the circle next to
On-screen presentation. Or, choose another presentation type.
o Click Next.
o On the next screen, you can type in your Presentation Title. Add footer, if necessary.

Figure 27: AutoContent Wizard Presentation Options

Source: Goodwill Community Foundation 2002

o Click Next.
o The last AutoContent Wizard dialog box appears.
o Click Finish.
o Your slides will appear and you can go through each one and make changes to the
content. Edit the slides in Outline View in the left pane or type directly onto the slides in
the center pane.

 Making Changes to Content

 o When you use the AutoContent Wizard, the slides that result are a guide for your actual
content. Make the changes necessary to fit your presentation.
o For example, if you are working on a General - Generic presentation about your
organization and how it helps the community, your first slide might look like this:

Figure 28: Slide

o You may want to add or delete some of the slides based on your content or add a different
design or color scheme.

Activities 7: AutoContent Wizard (Take-home assignment)

Part 1: In this section of the challenge you are going to practice using the AutoContent
wizard. You do not need to save this presentation
Open the AutoContent Wizard.
Choose a Presentation Type.
Add a Presentation Title.
When you Finish, make changes to the first page of the presentation.
Click through the presentation in Outline View.
Close this presentation without saving the document.
Part 2: In this section of the challenge you are going to make changes to the presentation you
previously created, Where I Learn.
Open the Where I Learn presentation.
Insert a new slide with a title placeholder and a bulleted list placeholder (Title and Text).
Type a title and type some interesting information about where you learn. Format this
information so it is not in a bulleted list.
Save and close the document.
Congratulations! You just completed your first Activity presentation in PowerPoint 2003.

Step 8: Key Points (5 minutes)

 Microsoft PowerPoint 2003, part of the Office 2003 suite, is a presentation graphics
application. A presentation is a combination of slides, handouts, notes, and outlines all in one
file. You can add text, graphics, photos, clip art, sound and video to your slides.
 Copying is another technique that you may use as you work on your slide presentation. For
example, you may want to repeat a slide later in the presentation or copy a slide and make
slight changes to it to make a different point.
 As you are working on your presentation, you may want to change the order of your slides.
You can rearrange slides in Slide Sorter View. It allows you to view miniature slides that
you can drag and drop.
 PowerPoint offers Design Templates to make it easy to create an attractive presentation.
These templates come in a variety of colors and styles. You can apply a design to existing
slides or begin a new presentation with a template.

Step 9: Evaluation (15 minutes)

 What is the default view for PowerPoint 2003?
 List steps in creating a Blank Presentation
 List steps in inserting, copying and deleting slides
 Describe the procedure for opening a presentation that you've previously saved.

Reference
 Cook, L.R. (2001). 1st Edition, Computer Fundamentals –Understanding How they Work.
Ventage Press.
 Ed Bott and Carl Siechert. (2001). Microsoft Windows XP Inside Out.
 Herniter, M.E. (2000). 2nd Edition, Personal Computer Fundamentals for Students,
Hardware Windows 2000 Application. Prentice Hall.
 Joos, I. Whitman, N. Smith, M. Nelson, R. et al. (2006). 4 th Edition, Introduction to
Computers for Healthcare Professionals. Jones & Bartlett’s Publishers International, Barb
House, Barb Mews: London.
 Morris M & Charles, M. (2003). Logol Computer Designer Fundamentals. Prentice Hall.
 O’leary, T. J, O’leary, L. I. (2006). Computing Essentials, Introductory Edition. Arizona
State University: Boston Burr Ridge.
 Steven Sagman (1999), Microsoft Office 2000 for Windows: Visual Quick Start Guide.
 The Basics of the Word Window (n.d) Retrieved March 11, 2010, from
http://www.gcflearnfree.org/computer/
Handout 19.1: PowerPoint Sample Slides in Word
Slide 1

Slide 2

Slide 3

Slide 4
Slide 5

Slide 6

Slide 7

Slide 8
Slide 9

Slide 10
Session 20: Demonstration on Enhancing
Power Point Presentation
NTA LEVEL 4: SEMESTER 2: MODULE: GST 04202 - BASIC COMPUTER SKILLS AND
INFORMATION MANAGEMENT

Total Session Time: 120 minutes

Prerequisites
 Introduction to Computer

Learning Objectives
By the end of this session, students will be able to:
 Practice Formatting Text
 Practice on Formatting Bulleted and Numbered Lists
 Practice on Adding Clip Art and Pictures
 Practice on Adding Charts, Diagrams and Tables
 Practice Adding AutoShapes, WordArt and Hyperlinks

Resources Needed
 Flip charts, marker pens, and masking tape.
 Black/white board and chalk/whiteboard markers.
 Computer.
 LCD
 Handout

SESSION OVERVIEW
Step Time Activity/Method Content
1 5 minutes Presentation Introduction, Learning Objectives
2 20 minutes Hands on Practice Formatting Text
3 20 minutes Hands on Practice Formatting Bulleted and Numbered Lists
4 20 minutes Hands on Practice Adding Clip Art and Pictures
5 15 minutes Hands on Practice Adding Charts, Diagrams and Tables
6 20 minutes Hands on Practice Adding AutoShapes, WordArt and Hyperlinks
7 5 minutes Presentation Key Points
8 15 minutes Presentation Evaluation

SESSION CONTENT
Step 1: Presentation of Session Title and Learning Objectives (5 minutes)
 READ or ASK student to read the learning objectives and clarify.
 ASK students if they have any questions before continuing
Step 2: Formatting Text (20 minutes)
 Activity 1: Brainstorm (5 minutes)
 ASK students: How can you add text to a slide?
 ALLOW for some responses.
 SUMMARIZE and go to information below for adding text.

 Adding Text to an Original Slide

o Many of PowerPoint's slides have text boxes already included and ready for you to add
information. To add text to a slide, you can just click inside the text box on the slide.
However, if you create an original slide you'll need to add a text box or two.
 To Add Text to an Original Slide
o Insert a blank New Slide.

o Click on the Text Box button in the Drawing Toolbar.

o Click and drag your mouse pointer to create a text box on the slide.

o Click on Insert Text Box.

o Click and drag your mouse pointer to create a text box.

 The Formatting Toolbar

o PowerPoint's default font or text type is Arial. However, you may want to change the font
type, font size and more. Use the Formatting Toolbar to set the color, size, and overall
look of your text. It doesn't matter whether the text is an original slide or is in a preset
layout.
o Here are some of the formatting options
o Font type
o Font size
o Bold, Italics, and Underline
o Center, Align Left, and Align Right
o Bullets and Numbering
o Font color
o Increase Font Size
o Decrease Indent
Figure 1: Formatting Toolbar

Source: Goodwill Community Foundation 2002

 For more formatting buttons, click on the down-pointing arrow at the end of the toolbar.
Choose Add or Remove Buttons - Formatting. Choose any additional options you want on
the Formatting Toolbar. You can also choose Show Buttons on Two Rows.

 Formatting Text
o The Formatting Toolbar allows you to make many changes to your text to give it the look
you want for your presentation.
 To Format Text
o In the Formatting Toolbar, click on the down-pointing arrow OR button for the item you
want to format.
o For example, to set the font size for text you haven't typed yet, click on the down-
pointing arrow next to the number and choose the font size. To change the font color,
click on the down-pointing arrow next to the "underlined" A.

Figure 2 Formatting Text Bar

Source: Goodwill Community Foundation 2002

 To make formatting changes to existing text, highlight the text and click on the down-
pointing arrow OR button for the formatting change.

 Take some time to experiment with the different formatting options to decide what's best for
your presentation.

 The Format Menu

 o You can also use the Format menu to make formatting changes to the text in your
presentation.
 To Use the Format Menu
o Click on Format Font.

Figure 3: Font Option from Formatting

Source: Goodwill Community Foundation 2002

Figure 4: A Dialog Box Opens.

Source: Goodwill Community Foundation 2002

o Choose the font, font style, and/or size.

o Click OK

 Cut, Copy, and Paste

o Once you've determined how your text will appear in your slides, you may need to cut
copy or paste some information.
 To Copy and Paste
o Select the text you want to copy.
 o Click the copy button on the Standard Toolbar. (Ctrl + C)
o Move your mouse pointer to the location on the slide where you want the text to appear.
o Click the paste button on the Standard Toolbar. (Ctrl +V)
o To Cut and Paste
o Select the text you want to cut.
o Click the cut button on the Standard Toolbar. (Ctrl + X )
o Move your mouse pointer to the location on the slide where you want the text to appear.
o Click the paste button on the Standard Toolbar. (Ctrl +V)

 The keyboard shortcuts - Ctrl + C, Ctrl + X, and Ctrl + V - can help make cutting, copying
and pasting faster. If you don't already know them, learn these shortcuts.

Activities 2: Create a Presentation (15 minutes)

 ASK student to do below task and make sure everyone participate full.
 ALLOW them to do either computer laboratory or outside the college.
 In this series of activities you will create a presentation about how you spend your free time
(i.e., what your hobbies are). PowerPoint is a great program and it allows you to be creative
with the way you display information, so have fun!
 Open PowerPoint.
 Choose a slide with a title and a subtitle placeholder.
 Type the title How I Spend My Free Time.
 Format the title using a 44 point Arial font. Make the title bold and in some color other than
the default black.
 Type a subtitle with your name or GCF username and today's date.
 Format the subtitle using a 28 point, Arial font.
 Insert a Title and Text placeholder slide.
 Type the title My Hobbies Are... on that slide.
 Type at least three things you like to do in your free time in the bulleted list text
placeholder.
 Insert a Blank Slide.
 Add a text box and type some information about the first item in your bulleted list that is on
the previous slide, My Hobbies Are...
 Format slide 2 and 3 with whatever font and font size you wish.
 Apply a design template to your presentation, if you wish.
 Save your presentation as My Hobbies and close PowerPoint.

Step 3: How to Format Bulleted and Numbered Lists (20 Minutes)

 Bulleted Lists
o PowerPoint provides several bulleted lists slides for you to choose from for your
presentation. You can use these slides or create bulleted list slides of your own.
Figure 5: Bullet List Show Below

Source: Goodwill Community Foundation 2002

o Bullets can be dots, check marks, arrows, squares and more.

o Picture bullets - colorful bullets in various shapes - are also available.

Figure 6: Picture Bullet dialog

Source: Goodwill Community Foundation 2002

 Formatting a Bulleted List

o You can format the look of bullets from the Format menu.
 To Format a Bulleted List
o Place your cursor in the section of the slide you want your bullet or bulleted list. Click on
Format Bullets and Numbering.
Figure 7: Bullets and Number Dialog Box

Source: Goodwill Community Foundation 2002

Figure 8: A Dialog Box Opens. Make Sure the Bulleted Tab is Selected.

Source: Goodwill Community Foundation 2002

 Choose the bullet style that you want from the examples that appear on the screen or click
Picture and choose a style from the bullets that appear. (You can also choose size and color).
 Click OK.

 Customizing a Bulleted List

o If you don't like the traditional bullets or the picture bullets that PowerPoint offers, you
can customize your own.
 To Customize a Bulleted List
o Place your cursor in the section of the slide you want your bullet or bulleted list. Click on
Format Bullets and Numbering.
o A dialog box appears. Make sure the Bulleted tab is selected.
Figure 9: Selected Bullet From Bullet and Number

Source: Goodwill Community Foundation 2002

o Click on Customize near the bottom right corner of the dialog box.
o A dialog box appears.

Figure 10: Symbols Dialog Box

Source: Goodwill Community Foundation 2002

o Choose a symbol from the list that appears. Note that you can change the font by clicking
on font in the upper left corner of the dialog box.
o Click OK.

 Formatting a Numbered List

o PowerPoint also gives you different options for formatting a numbered list.
 To Format a Numbered List
o Place your cursor in the section of the slide you want your bullet or bulleted list. Click on
Format Bullets and Numbering.
o A dialog box opens. Make sure the Numbered tab is selected.
Figure 11: Number Tab Dialog Box

Source: Goodwill Community Foundation 2002

o Choose the number style that you want. (You can also choose size, color, and the
number you wish to start from.
o Click OK

Activities 3: My Hobbies-Bullet styles (10 minutes)

 ASK student to use previous work (activity 2)
 Open the presentation, My Hobbies, which you created earlier.
 Insert a new slide with title and text placeholders. This is the fourth slide in your
presentation.
 Type a title for the slide. You may want this slide to be about the second hobby on your list
from slide 2, My Hobbies Are..
 Format a different bullet style for the slide.
 Type a list of things related to the topic of the slide.

Figure 12: Example slides created

Source: Goodwill Community Foundation 2002
o Save and close the document.
o Resize pictures and clip art

Step 4: Adding Clip Art and Pictures (20 minutes)

 Inserting Clip Art into a Slide
 Clip art is a collection of graphical images. You can easily enhance your presentation with
clip art in a few easy steps.
 To Insert Clip Art into a Slide
o In the Outline view in the left pane, select the slide in which you want the clip art to
appear.
o Click the Clip Art button on the Drawing Toolbar.

OR
o Select the slide you want to work on.
o Click on the down-pointing arrow in the Task Pane Clip Art.
o If you are working with a slide that has an icon for clip art, click on the icon. You'll learn
more about this later in this lesson.

 Searching for Clip Art

o Once you activate the Clip Art option, a search menu appears on the screen.
 To Search for Clip Art
o With the Search dialog box open, type the name of the image that you are looking for.
For example, people, buildings, winter.
o Click on Go.
Figure 13: Clip Art

Source: Goodwill Community Foundation 2002

o Click on the clip art that you want to insert.

o Click OK.
o The clip art appears in your slide.
 You can move or resize clip art and other content once it has been inserted into a slide. You'll
learn more about this later in this lesson.

 Searching for Clip Art on the Webtions

o To find a larger selection of clip art, you can browse for clip art on the Web. To begin,
make sure that you are logged onto the Internet.
 To Search for Clip Art on the Web
o With the Search dialog box open, type the name of what you are looking for. For
example, people, buildings, winter.
o Under Search in:, click the down-pointing arrow next to Selected collections and check
the box next to Web Collections.

Figure 14: Clip Art (Web Collect)

Source: Goodwill Community Foundation 2002

o Browse through the different clip art options.

o Click on the clip art that you want to insert.

 Inserting Pictures from File

o Adding pictures to your presentation may also help engage the audience's attention. You
can insert pictures that you have on file on your computer.
 To Insert a Picture from File
o Click on Insert Picture From File.

Figure 15: Inserting Pictures Options

Source: Goodwill Community Foundation 2002

 Navigate to the folder where you've saved your picture.

 Click on the picture you want to insert into the slide. OR
 Click the Insert Picture button on the Drawing Toolbar.

 Navigate to the picture that you want to use.

 Select the picture and click Insert.

 Inserting Pictures or Clip Art Using a Slide Design Layout

 Some slide layouts already have icons for clip art and pictures. PowerPoint allows you to
insert pictures though these slide design layouts.
 To Insert Pictures Using a Slide Design Layout
 Browse the slide design layouts to find one with an icon for a picture.
 Click on the picture icon.
Figure 16: Clip Art for Inserting Pictures

Source: Goodwill Community Foundation 2002

 Navigate to the picture you want to insert.

 Select the picture and click Insert.

 Resizing Pictures and Clip Art

 Once you insert clip art or a picture, you may need to resize it to better fit your slide.
 To Resize Pictures or Clip Art
o Click the cursor the edge of the graphic and a resizing handle appears. A resizing handle
is a black, double-headed arrow that changes to a "plus sign", + ,once you start resizing
the image:
o Drag the graphic to the size that you want.

Figure 17: Inserted Picture into PowerPoint Area For Resize

Source: Goodwill Community Foundation 2002

Activities 4: My Hobbies-Clip Arts (Take home assignment)

 ASK student to use previous activity 3 above.
 ALLOW them to do below activities
 Open your My Hobbies presentation.
 Select the fourth slide.
 Choose a Title, Text and Contents layout from the list in the Slide Layouts pane. (Make
sure it contains placeholders for clip art and a bulleted list.)
 Click Apply to Selected Slide.
 You now have a slide with a bulleted list and a place for clip art.
 Click on Insert Clip Art.
 Insert clip art to enhance this slide, when the Select Picture dialog box appears.
 Close and save your presentation.

Step 5: Adding Charts, Diagrams and Tables (15 minutes)

 Inserting a Chart
 PowerPoint allows you to insert charts into your slide presentation to display different types
of information to your audience.
 To Insert a Chart
 Insert a new slide with a title and a chart icon.
 When the slide appears, click the Insert Chart icon.

Figure 18: How to Insert Chart into Presentations

Source: Goodwill Community Foundation 2002

Figure 19: A Chart Appears With a Data Sheet and Sample Data
Source: Goodwill Community Foundation 2002

 Replace the sample data in the data sheet with actual data that you want to present. The Y
axis is for values or numbers. For example, number of hours worked or amount of money
earned. The X axis is the label for the information. It now reads East, West, North.
 You can delete some information in columns or rows of the sheet. Right click on the row or
column and choose Cut, Delete or Clear Contents.
 NOTE: You can expand the chart columns to fit your data or titles. Place your mouse pointer
over the end of the column in the gray heading. A black cross with double arrows appears.
Right click and drag the columns to the size you want.
 To format column width, click on Format Column width.
 Notice that as you enter the new data and titles etc., the chart on the slide changes to show
this new information.
 If the datasheet disappears, double click on the chart and choose View Datasheet.

 Setting a Maximum Value for a Chart

 As you enter numbers in your chart, a maximum value for your chart will automatically be
set, or you can set a maximum value of your own. The top value will automatically round up
from the top value of the data that you are entering. So, depending on your data, it will be
rounded to the nearest ten, hundred, or thousand.
 To Set a Maximum Value
o Double click on a value on the side of the chart.
o The Format Axis dialog box appears.
o Click on the Scale tab.
Figure 20: Format Axis (scale)

Source: Goodwill Community Foundation 2002

o Change the number for Maximum to the maximum number in your presentation. For
example, 100.

Figure 21: Format Axis dialog box

Source: Goodwill Community Foundation 2002

o Click OK.

 Choosing a Different Chart Type

o If you don't want to use the chart that automatically appears when you double click the
chart icon in a slide, you can choose a different chart type
o To Choose a Different Chart Option
o Click on Chart Chart Type.
Figure 22: A list of different charts appears, including Column, Bar, Line, Pie, and Pyramid.

Source: Goodwill Community Foundation 2002

o Choose the best chart type for your presentation.

o Click OK.

 Labeling a Chart
o You may also want to label your chart with such information as the title and what the X
and Y axes represent. In the default chart, the X axis is the horizontal information while
the Y axis is the vertical information.
 To Label a Chart
o Click on Chart Chart Options.
o A dialog box appears.
o Click on the Titles tab (if it is not already selected).

Figure 23: Chart Option Dialog Box

Source: Goodwill Community Foundation 2002

 In the box below Chart Title, type in the title.

 In the box below Category (X) axis, type in the label for this information. It appears in the
rows on the left of the datasheet and in a box on the right of the chart.
 In the box below Value (Y) axis, type in the label for this information.
 Click OK.
 To Change Text Alignment of Label:
o Right click on the text and choose Format Axis title.

o Click on the Alignment tab.

o Choose your text alignment and orientation options.

Figure 24: Format Axis -Alignment

Source: Goodwill Community Foundation 2002

o Click OK.

 Inserting a Diagram or Organization Chart

o Does your presentation require a diagram or organization chart? An organization chart
shows hierarchal relationships in a company or organization such as president, vice
president etc. Diagrams are used to show relationships between various elements.
 To Insert a Diagram or Organization Chart strong
o Insert a new slide with a Diagram or Organization Chart icon.
o Click on the Insert Diagram or Organization Chart icon.

Figure 25: Inserting an Organization Chart

Source: Goodwill Community Foundation 2002

 When the Diagram Gallery dialog box appears, select a diagram or chart type.

Figure 26: Diagram Gallery dialog box

Source: Goodwill Community Foundation 2002

 Click OK.
OR
 If working in a blank slide, click the Insert Diagram or Organization Chart button on the
Drawing Toolbar.

 Inserting a Table
o PowerPoint also gives you the option of displaying information within your presentation
in a table.
 To Insert a Table:
 o Insert a new slide with a table icon.
o Click on the Insert Table icon.
o When the dialog box appears, set the number of columns and rows for your table.

Figure 27: Insert Table Dialog Box

Source: Goodwill Community Foundation 2002

o Click OK.
o Enter the data for your table.
o To format the table, choose Format Table.

Figure 28: Table Options

Source: Goodwill Community Foundation 2002

o Click on the tabs and make any necessary changes.

o Click OK.

Activities 5: My Hobbies - Charts (Take home assignment)

 Open the presentation, My Hobbies.
 Insert a new slide that contains a chart icon. This will be the fifth slide in the presentation.
 Decide whether you would like to insert a chart or a table. This chart or table needs to be
related to the topic of your presentation, how you spend you free time/your hobbies.
 An example of a table related to your hobbies: You could create a table to track how many
hours you spend on each activity for a week. To do this, insert a table with 8 columns and 4
rows. It might look like this:
 
A

n example of a chart related to your hobbies: You could create a chart that shows the
estimated amount of time you spend on each hobby in a week (out of 168 hours (7 days * 24
hours). It might look like this:

 Format the table or chart, as necessary.

 Save and close your presentation.
 Insert a Hyperlink

Step 6: Adding AutoShapes, WordArt and Hyperlinks (20 minutes)

 Inserting an AutoShape
 PowerPoint provides many different items that you can use to enhance your slides. For
example, an AutoShape can be a useful graphical element. AutoShapes include lines,
arrows, banners, stars and other shapes that you can add to your presentation.
 To Insert an AutoShape
 Click Insert Pictures AutoShapes.

Figure 29: Auto shapes. Option

Source: Goodwill Community Foundation 2002

 A small AutoShapes toolbar appears.

 Click on the various options and a list of AutoShapes appears.

 Choose the one for your presentation.
 To format an AutoShape, right click on it and choose Format AutoShape.
 A dialog box appears with various formatting options.
OR
 Insert AutoShapes by clicking on the Drawing Toolbar at the bottom of the PowerPoint
screen. A list of options appears.

Figure 30: Drawing Toolbar

Source: Goodwill Community Foundation 2002

 You can click and drag an AutoShape to increase its size and you can add text by choosing
Insert Text Box.

 Inserting WordArt
o WordArt is colorful and artful text that is available in a variety of styles. It allows you to
create interesting titles, logos and text in your PowerPoint presentation.
 To Insert Word Art
o Click the WordArt button on the Drawing Toolbar.
Figure 31: The Word art Gallery Appears.

Source: Goodwill Community Foundation 2002

 Choose the WordArt that best fits your slide presentation.

 Click OK.
 When the Edit WordArt Text dialog box appears, click on Your Text Here to add text.
Type the text for your slide. You can also make any formatting changes to your font.
 Click OK.
 The WordArt appears in your slide. You may drag it to where you want it to appear on your
slide.

Figure 32: Click Insert Pictures Word Art

Source: Goodwill Community Foundation 2002

 Inserting a Hyperlink
 o PowerPoint also allows you to add hyperlinks to your slides to make them more
interactive. A hyperlink can link to a web site which provides more information for your
presentation.
 To Insert a Hyperlink
o Select the text in your document that you want to be a hyperlink. For example,
www.gcflearnfree.org or Free Computer and Career Classes.
o Click the Hyperlink button on the Standard Toolbar.

o (If this button does not show, you may want to add it to your toolbar by clicking on the
down-pointing arrow at the end of the bar to display Toolbar Options. Click on Insert
Hyperlink to add the button to your toolbar.
o Click the Existing File or Web Page button.

Figure Insert Hyperlink

Source: Goodwill Community Foundation 2002

o Type any text that you want to display. For example: Free Computer and Career Classes.
This type will display instead of the web address.
o Click OK.
o To make sure that the hyperlink works, click the Slide Show button and click on the link
on the slide.

Activities 6: My Hobbies-Hyperlink (Take home assignment)

 ASK student: How can insert Title in slide.
 Open the My Hobbies presentation.
 Insert a new Title Only slide. This is your sixth and final slide.
 Type a title for the slide. You may want to make this slide about the final hobby you have
listed.
 Insert a text box and type any necessary information related to the topic of the slide.
 Insert an AutoShape, WordArt, or a Hyperlink onto the slide.
 Save and close the presentation. The Challenge presentation about your hobbies is now
complete. The presentation should have a total of six slides with information about the things
you do in your free time.

Step 7: Key Points (5 minutes)

 Many of PowerPoint's slides have text boxes already included and ready for you to add
information. However, if you create an original slide you'll need to add a text box or two.
 PowerPoint provides several bulleted lists slides for you to choose from for your
presentation. You can use these slides or create bulleted list slides of your own.
 Clip art is a collection of graphical images. You can easily enhance your presentation with
clip art in a few easy steps. To Insert Clip Art into a Slide: In the Outline view in the left
pane, select the slide in which you want the clip art to appear. Click the Clip Art button on
the Drawing Toolbar. OR Select the slide you want to work on. Click on the down-pointing
arrow in the Task Pane Clip Art.
 PowerPoint allows you to insert charts into your slide presentation to display different types
of information to your audience.
 An AutoShape can be a useful graphical element. AutoShapes include lines, arrows,
banners, stars and other shapes that you can add to your presentation.

Step 8: Evaluation (15 minutes)

 List steps for formatting text
 Describe ways of formatting bulleted and numbered lists
 List steps in adding clip art and pictures
 List steps in adding charts, diagrams and tables
 Describe the procedure for adding AutoShapes, WordArt and Hyperlinks

Resources
 Cook, L.R. (2001). 1st Edition, Computer Fundamentals –Understanding How they Work.
Ventage Press.
 Ed Bott and Carl Siechert. (2001). Microsoft Windows XP Inside Out.
 Herniter, M.E. (2000). 2nd Edition, Personal Computer Fundamentals for Students,
Hardware Windows 2000 Application. Prentice Hall.
 Joos, I. Whitman, N. Smith, M. Nelson, R. et al. (2006). 4 th Edition, Introduction to
Computers for Healthcare Professionals. Jones & Bartlett’s Publishers International, Barb
House, Barb Mews: London.
 Morris M & Charles, M. (2003). Logol Computer Designer Fundamentals. Prentice Hall.
 O’leary, T. J, O’leary, L. I. (2006). Computing Essentials, Introductory Edition. Arizona
State University: Boston Burr Ridge.
 Steven Sagman (1999), Microsoft Office 2000 for Windows: Visual Quick Start Guide.
 The Basics of the Word Window (n.d) Retrieved March 11, 2010, from
http://www.gcflearnfree.org/computer/
Session 21: Demonstration on Creating a
PowerPoint Slide Show
NTA LEVEL 4: SEMESTER 2: MODULE: GST 04202 - BASIC COMPUTER SKILLS AND
INFORMATION MANAGEMENT
*(More time should be allocated to this session preferably 6 hours)

Total Session Time: 120 minutes

Prerequisites
 Introduction to Computer

Learning Objectives
By the end of this session, students will be able to:
 Practice on Animating Slides
 Practice on Creating a Slide Master
 Practice Use of Spelling Check
 Practice on Print a slide presentation
 Practice Adding Transition

Resources Needed
 Flip charts, marker pens, and masking tape
 Black/white board and chalk/whiteboard markers
 Computer
 LCD
 Handout

SESSION OVERVIEW
Step Time Activity/Method Content
1 5 minutes Presentation Introduction, Learning Objectives
2 20 minutes Hands on Practice Animating Slides
3 20 minutes Hands on Practice Creating a Slide Master
4 30 minutes Hands on Practice Spell Check and Printing
5 25 minutes Hands on Practice Printing a Slide Presentation
6 15 minutes Presentation Adding Transition
7 10 minutes Presentation Key Points
8 15 minutes Presentation Evaluation

SESSION CONTENT
Step 1: Presentation of Session Title and Learning Objectives (5 minutes)
 READ or ASK student to read the learning objectives and clarify.
 ASK students if they have any questions before continuing
Step 2: Animating Slides (20 minutes)
Activity 1: Brainstorm (5 minutes)
 ASK student: What is animation in slides?
 ALLOW for some responses.
 SUMMARIZE and go to information below for Animating slides

 Animating slides involves adding movement and sometimes sound to text or to the slides in
a presentation. Animation can help create a livelier and more interesting slide show.
PowerPoint provides some preset animation or allows you to customize the animation to fit
your needs.
 To Animate Slides using Animation Schemes
o Open the PowerPoint presentation that you want to work on.
o Select the slide that you want to animate.
o In the Task Pane, click the down-pointing arrow and select Slide Design - Animation
Schemes.

Figure 1: Application of Animation Schemes

Source: Goodwill
Community
Foundation
2002

 Choosing Animation for Your Slides

o PowerPoint offers several options for animating your slides.
o Once you click on Slide Design Animation Schemes, the Slide Design pane appears
with a list of options.
o Click on an Animation Scheme that you think might work well in your presentation. (To
preview your choice, make sure that the Auto Preview option is checked).
o Preview different schemes to see which one best fit your slides.
 o You can apply different animation to each individual slide or click on APPLY TO ALL
SLIDES.
o Once you have applied your animation you can click on Play or Slide Show to view it.
o Remove animation by selecting No Animation in the white box.

 Adding Custom Animation

o You can also decide how text and other slide elements 'perform' by using custom
animation. You can add effect, set speed and direction, and animate text on your own.
o For example, you can decide how words or graphics enter or exit a slide. You may want
to begin by adding effect to the titles in your presentation.
 To Add Effect to Text
o Open the presentation you want to add an effect to.
o Click on the down-pointing arrow in the Task Pane Custom Animation.

Figure 2: Task Pane (Custom Animation)

Source: Goodwill Community Foundation 2002

o Click the text that you want to add an effect to.

o The Add Effect button will be activated. (Note the button is inactive until you select a
part of the slide to work on)
Figure 3: Addition of Effect in the slide

Source: Goodwill Community Foundation 2002

 Click on Add Effect Entrance.

o A list of options appears for the entrance including Blinds, Box, Checkboard, and Fly In.
o Decide how your text will appear on the screen and choose an option.
o You can easily remove the effect by clicking Remove. Or, you can modify it by setting
direction and speed underneath Modify. (PowerPoint lets you know the specific effect by
listing it next to Modify. For example, Modify: Blinds).
 Emphasis and Exit
o If you want to add an effect to make text or graphics grow, shrink, or change in another
way, click on Add Effect Emphasis. Choose an effect. If you want to add an effect to
have text or graphics exit the slide, click on Add Effect Exit. Choose the effect.
 Setting Direction and Speed
o Once you choose an effect, decide the direction for that effect. For example, you may
want text to Fly In from the bottom. (Make sure your animation doesn't cross important
graphics or text in your presentation).
 To Set Direction
o Underneath Modify in the Custom Animation pane, click on the down pointing arrow
beneath Direction. (Note that direction options vary depending on the type of effect).

Figure 4: Modify Blinds Options (Direction)

Source: Goodwill Community Foundation 2002

 o Choose the side of the slide from which you want the title to enter.
o Underneath Modify next to Start, select With Previous (Animation starts automatically)
or On Click (Animation starts when you click the mouse).
o Decide the speed at which you want effects to happen in your slides. You can choose
very slow, slow, medium, fast or very fast to fit the rhythm of your presentation.
 To Set Speed
o Click on the down-pointing arrow underneath Speed and choose an option

Figure 5: Modify Blinds (Speed)

Source: Goodwill Community Foundation 2002

 Animating a Bulleted List

o A bulleted list may be another area that you might want to animate.
 To Add Animation to a Bulleted List
o Open the slide with the bulleted list you want to animate.
o Click on the text box that contains the text you want to animate.
o Click on the down-pointing arrow in the Task Pane Custom Animation.
o The Add Effect button is now active.

 Controlling Your Text

o With the Add Effect button active, you can control the text in your bulleted list:
 To Set Animation in a Bulleted List
o Select the line of text you want to animate.
o Once a line is selected, the Add Effect button becomes active.
o Select whether you would like to add Entrance, Emphasis, Exit, and/or Motion Paths.
o Using the downward pointing arrow to the right of each category:
o Decide if you want this animation to occur On the Click, With Previous, or After
Previous.
o Select the Direction the animation will occur (direction options will differ depending on
the animation.
o Choose a Speed for the animation.
o To make changes to an animation, simply locate the number of the animation you wish to
change and use the downward pointing arrow to the right of that numbered animation.
o To set the direction/timing, you can select Effect Options from the menu.
Figure 6: Effect Option

Source: Goodwill Community Foundation 2002

o Click on the Text Animation tab.

Figure 7: Blinds a Dialog Box Appears.

Source: Goodwill Community Foundation 2002

 The default option is By 1st level paragraphs. This is the level for the main bullet points.
Bullets points will enter one at a time on the slide
 If you want the bullet points to enter as a group, choose As one object.
 If you have multiple levels of bullets in a slide and you want to animate all levels, choose by
2nd level paragraphs if you have 2nd level bullets, and choose by 3rd level paragraphs if you
have three levels of bullets etc.

Activities 2: My Hobbies – Fly In (15 minutes)

 In this series of activities you will complete one of the PowerPoint presentations you have
been working on. Decide whether you would like to continue working on your My Hobbies
presentation or the Where I Learn presentation.
 Open the presentation you would like to continue working on.
 Add an Entrance effect to the title on the first slide in your presentation. Have the text Fly
In.
 Set the speed and direction-- Have the text come in from the left -- very fast.
 Save your changes.
 Select the second slide.
 Apply the same Entrance effect to the title of this slide as you did for the first slide. (Fly In
from left - very fast).
 Animate the bulleted list by having all of the bullets Fly In as one object from the left at
medium speed.
 Save your changes and close the presentation

Step 3: Creating a Slide Master (20 minutes)

 The Slide Master
o If you work for a company, you may be asked to prepare long presentations. Or, you may
want to prepare slides about a special event or occasion. A Slide Master allows you to
create a presentation with different types of slides but enable them to all have the same
"look".
o The elements that you add to the Slide Master - such as a company logo, background, and
font color - will be applied to all of your slides.
 Creating a Slide Master
o If you have a Slide Master, you don't have to format every single slide in a presentation
with the same basic design and text.
 To Create a Slide Master
o Start a new presentation or open an existing one.
o Click on View Master Slide Master.
o A slide with placeholders appears.

Figure 8: Slide Master Dialog Box

Source: Goodwill Community Foundation 2002

o Click on Format Background.

Figure 9: Background Dialog Box Appears.

Source: Goodwill Community Foundation 2002

o Choose a background color. For more colors, click on More Colors.

o Select the text in the Master title style placeholder.
o Click on the down-pointing arrow next to the font in the Formatting toolbar.
o OR
o Choose Format Font and choose a font, font color and font style. Close Master View
to save changes.

 Choosing Fonts for Levels of the Slide Master

o As you continue working on your Slide Master, notice that the Master text styles
placeholder contains a model of up to five bullets in which the text gets smaller for each
level.
 o In the Slide Master, the font sizes are pre-selected. The sizes are based on what a normal
person is able to read from a reasonable distance. You can change the font size, but this is
fine-tuning that you might want to do later.
o Generally, you should keep the text the same color for the title and all text levels.
 To Edit the Text Styles for Each Level
o Start a new presentation or open an existing one.
o Click on View Master Slide Master.
o Select the text and then choose a font and font color in the Formatting Toolbar.

Figure 10: Formatting Toolbar.

Source: Goodwill Community Foundation 2002

 Viewing the Slide Master Elements

o After creating or making changes to your Slide Master, you can view all of the basic
design elements in your presentation.
 To See the Slide Master Elements Applied
o Click on View Normal OR
o Click the Normal View button.
o A slide or slide appears with the design elements of the Slide Master.

Figure 11: Designed Slides

Source: Goodwill Community Foundation 2002

 The Title Master

o When you create your Slide Master, you can also create a Title Master. This is the
second slide that appears in the left pane when you are working on the Slide Master of a
presentation using a Design Template.
 o This is a special slide for the title slide of your presentation. Remember, the Slide Master
is a basic blueprint for all the slides of your presentation while the Title Master only
addresses the elements of your title slide
 To Edit the Title Master
o Select the text in the Master title style placeholder.
o Choose Format Background and choose a background color.
o Click on the down-pointing arrow next to the font in the Formatting Toolbar OR
o Choose Format Font and choose a font, font color and font style.

Activities 3: My Hobbies – Slide Master (10 minutes)

 Open the My Hobbies presentation or the Where I Learn presentation that you worked on
in the previous challenge.
 Design a Slide Master for this presentation.
 Choose such elements as font and background color.
 Type your name in the footer area.
 Choose Normal View.
 Insert a New Slide and notice that all the elements of the Slide Master are present in this
new slide.
 Save and close the presentation.

Step 4: Spell Check (30 minutes)

 Using Spell Check
 The Spell Check tool allows you to check your entire presentation for spelling errors.
PowerPoint has a dictionary that you can customize with words typically not included in a
standard dictionary.
 To Use the Spell Check Tool
 Click on Tools Spelling.

Figure 12: Spelling Check Tool

Source: Goodwill Community Foundation 2002

o Click the Spelling button on the Standard Toolbar.

 Scanning for Errors
o Once you launch the Spell Check tool, a couple of scenarios can occur:
o PowerPoint quickly scans your presentation, searching for words that aren't in its
dictionary. If there are no recognizable errors, a dialog box will appear stating that the
spelling check is complete.

Figure 13: Spelling Check Notification

Source: Goodwill Community Foundation 2002

o If there are possible spelling errors, the Spelling dialog box opens and offers you a
number of options. Any unrecognized word appears in the Not in Dictionary box.
Figure 14: Spelling Check Dictionary

Source: Goodwill Community Foundation 2002

Figure 15: Spell Check Options

Source: Goodwill Community Foundation 2002

 You can choose from one of the options in the Spelling dialog box:
 Ignore - the word is correct and does not need to be added to the custom dictionary.
 Ignore All - ignore all occurrences of the word.
 Change - correct the word.
 Change All - change all occurrences of the spelling of a word.
 Add - add a word to the custom dictionary.
 Suggest - PowerPoint suggests possible correct spellings of a word. Scroll through the list to
find the correct spelling. Select the appropriate one and click the Change button.
 AutoCorrect - automatically corrects many common spelling, typing, and grammatical
errors.
 Once the entire presentation has been checked for spelling errors, and you have made your
corrections or changes, click Close.
 The Spell Check tool does not catch all errors. Be sure to read through your text carefully to
find any typographical errors.

Step 5: Printing a Slide Presentation (25 minutes)

 Previewing and Printing
o Once you've corrected any errors in your document, it's time to print. PowerPoint 2003
allows you to preview your presentation before you print. You can preview and print
slides, handouts, notes pages and outlines.
 To Preview and Print a Presentation
o Click on File Print Preview.

Figure 16: Print Preview Option

Source: Goodwill Community Foundation 2002

OR
o Click the Print Preview button on the Standard Toolbar.

o On the Print Preview Toolbar, click the down-pointing arrow next to the Print What
box.

Figure 17: Different Layout That You Want To Preview

Source: Goodwill Community Foundation 2002

o Select the layout that you want to preview and/or print.

o Click the Close button to return to the presentation or choose Print to print the layout.
 Printing a Slide Presentation
o If you don't want to preview your presentation in the various formats, you can simply
print it.
o To Print a Presentation
o Click on File Print.

Figure 18: Print Dialog Box Option

Source: from Ms PowerPoint print screen

 The Print dialog box opens.

 Click the down-pointing arrow next to the Print What box.
 Choose Slides, Notes, Handouts, or Outline.
 Select the print range and number of copies.

Figure 19: Print Dialog Box Component

Source: Goodwill Community Foundation 2002

o Click OK.
Activities 4: My Hobbies-Spell Check (5 minutes)
 ASK student to refer previous activities to complete the task below
 Open the My Hobbies presentation or the Where I Learn presentation that you worked on
in the previous activity
 Use Spell Check to check your spelling.
 Make any necessary corrections.
 Preview Handouts (6 slides per page).
 Print a Handout and keep this copy for your records.
 Save and close the document.

Step 6: Adding Transition (15 minutes)

 Adding Transition
o Once you've completed all of your slides, create a cohesive presentation by adding
transition. You can move from slide to slide with interesting transitions that affect the
timing, entrance and exit of your slides. A transition is an effect that is applied to some or
all of the slides in a presentation.
 To Make Transitions from Slide to Slide
o Click on Slide Show Slide Transition.

Figure 20: Slide Transition

Source: Goodwill Community Foundation 2002

OR
o In the Task Pane, click on the down-pointing arrow and select Slide Transition.

Figure 21: Slide Transition Option

Source: Goodwill Community Foundation 2002

 In the Slide Transition pane, choose the effect, you want from the drop-down menu. Ex.
Blinds Horizontal, Blinds Vertical, Box In and Box Out.
 Automatically preview each transition by clicking on it. (Auto Preview has to be selected).
 Click Apply to All when you have chosen an effect.
 Choose to advance from slide to slide on mouse click or automatically after the number of
seconds that you select.
 To see how your transition works, preview the slide show. Learn more about this later in
this lesson.
 Some transitions work well with effects that have been added to text and graphics. Others do
not. Preview a variety of transitions before finalizing your slide presentation.

 Previewing a Slide Show

o If you want to get an idea of what your completed show will look like to an audience,
preview it. PowerPoint allows you to view your show in slide show format.
 To Preview a Slide Show
o Click on View Slide Show. (F5)

Figure 22: Slide Show

Source: Goodwill Community Foundation 2002

OR
o Click on Slide Show View Show.

OR
o Click on the Slide Show button to start the presentation.
o To move to the next slide, click the mouse. (Space bar or Enter).
o When the screen goes dark, click the screen to return to the PowerPoint screen.
o You can exit the slide show by pressing ESC on the keyboard at any time.

o If you have set the slides to advance automatically, you don't need to click through the
slides. Just sit back and enjoy the show. At the end of the show, click the left mouse
button to return to the PowerPoint Screen.
 Setting Up a Slide Show
o Once you have added created a presentation and previewed it, set up a show. Take the
necessary steps to make sure your slides are ready for a real audience.
 To Set Up a Slide Show
o Click on Slide Show Set Up Show.

Figure 23: Set Up Show

Source: Goodwill Community Foundation 2002

Figure 24: The Set up Show dialog box appears.

Source: Goodwill Community Foundation 2002

o Choose your show type. Typically, it's presented by a speaker.

o Choose which slides you will show. For example, all or slides 3 - 12.
o Choose show options. You can leave these blank unless you're planning to run a show
continuously on a kiosk or want to show it without animation etc.
o Next, decide how you plan to advance your slides.
o Click OK.

Activities 5: My Hobbies – Add Transition (10 minutes)

 ASK student How to add transition
 Open the My Hobbies presentation or the Where I Learn presentation that you worked on
in the previous activity.
 Add transition.
 Preview it in Slide Show view.
 Set up your show.

Step 7: Key Points (10 minutes)

 Animating slides involves adding movement and sometimes sound to text or to the slides in
a presentation. Animation can help create a livelier and more interesting slide show.
 A Slide Master allows you to create a presentation with different types of slides but enable
them to all have the same "look".
 The elements that you add to the Slide Master - such as a company logo, background, and
font color - will be applied to all of your slides.
 The Spell Check tool allows you to check your entire presentation for spelling errors.
PowerPoint has a dictionary that you can customize with words typically not included in a
standard dictionary.
 Once you've completed all of your slides, create a cohesive presentation by adding transition.
You can move from slide to slide with interesting transitions that affect the timing, entrance
and exit of your slides. A transition is an effect that is applied to some or all of the slides in a
presentation.
Step 8: Evaluation (15 minutes)
 List steps in animating slides
 Describe steps in creating a Slide Master
 List steps in spell checking and printing
 Describe the ways of adding transition to slides for presentation

References
 Joos, I. Whitman, N. Smith, M. Nelson, R. et al. (2006), 4 th Edition, Introduction to
Computers for Healthcare Professionals, Jones & Bartlett’s Publishers International, Barb
House, Barb Mews, London W6 7PA UK
 O’leary, T. J, O’leary, L. I, (2006), Computing Essentials, Introductory Edition, Arizona
State University, Boston Burr Ridge
 Morris M & Charles, M. , (2003) Logol Computer Designer Fundamentals, #rd Edition,
Prentice Hall
 Herniter, M.E. (2000), 2nd Edition, Personal Computer Fundamentals for Students,
Hardware Windows 2000 Application, Prentice Hall
 Cook, L.R. (2001), 1st Edition, Computer Fundamentals –Understanding How they Work,
Ventage Press
 Steven Sagman (1999), Microsoft Office 2000 for Windows: Visual Quick Start Guide
 Ed Bott and Carl Siechert, (2001), Microsoft Windows XP Inside out
http://www.gcflearnfree.org/computer/