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Advantages Disadvantages of Dbms

A DBMS provides a centralized system for storing and managing data, allowing for data sharing across programs. It reduces data redundancy and improves consistency and integrity. However, using a DBMS also introduces risks like reduced security, data quality issues if not properly controlled, and increased enterprise vulnerability if the database is compromised or destroyed.

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33 views3 pages

Advantages Disadvantages of Dbms

A DBMS provides a centralized system for storing and managing data, allowing for data sharing across programs. It reduces data redundancy and improves consistency and integrity. However, using a DBMS also introduces risks like reduced security, data quality issues if not properly controlled, and increased enterprise vulnerability if the database is compromised or destroyed.

Uploaded by

dunnkamwi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Advantages and disadvantages of DBMS:

DBMS is a central system which provides a common interface between the data and
the various front-end programs in the application. It also provides a central location
for the whole data in the application to reside.

A DBMS is a complex set of software programs that controls the organization, storage,
management, and retrieval of data in a database. DBMS are categorized according to
their data structures or types. It is a set of prewritten programs that are used to store,
update and retrieve a database.

Advantages of Database Systems:-


 Minimal Data Redundancy
Since the whole data resides in one central database, the various programs in the
application can access data in different data files. Hence data present in one file need
not be duplicated in another. This reduces data redundancy. However, this does not
mean all redundancy can be eliminated. There could be business or technical reasons
for having some amount of redundancy. Any such redundancy should be carefully
controlled and the DBMS should be aware of it.

 Data Consistency
Reduced data redundancy leads to better data consistency.

 Data Integration
Since related data is stored in one single database, enforcing data integrity is much
easier. Moreover, the functions in the DBMS can be used to enforce the integrity
rules with minimum programming in the application programs.

 Data Sharing
Related data can be shared across programs since the data is stored in a centralized
manner. Even new applications can be developed to operate against the same data.

 Enforcement of Standards
Enforcing standards in the organization and structure of data files is required and also
easy in a Database System, since it is one single set of programs which is always
interacting with the data files.

 Application Development Ease


The application programmer need not build the functions for handling issues like
concurrent access, security, data integrity, etc. The programmer only needs to
implement the application business rules. This brings in application development
ease. Adding additional functional modules is also easier than in file-based systems.
 Better Controls
Better controls can be achieved due to the centralized nature of the system.

 Data Independence
The architecture of the DBMS can be viewed as a 3-level system comprising the
following:
 The internal or the physical level where the data resides.
 The conceptual level which is the level of the DBMS functions
 The external level which is the level of the application programs or the end user.
Data Independence is isolating an upper level from the changes in the organization or
structure of a lower level. For example, if changes in the file organization of a data file
do not demand for changes in the functions in the DBMS or in the application
programs, data independence is achieved. Thus Data Independence can be defined as
immunity of applications to change in physical representation and access technique.
The provision of data independence is a major objective for database systems.

 Reduced Maintenance
Maintenance is less and easy, again, due to the centralized nature of the system.

Disadvantages of using a DBMS:-

A database system generally provides on-line access to the database for many users.
Because of the larger number of users accessing the data when a database is used, the
enterprise may involve additional risks as compared to a conventional data processing
system in the following areas.

 Confidentiality, Privacy and Security


When information is centralized and is made available to users from remote
locations, the possibilities of abuse are often more than in a conventional data
processing system. To reduce the chances of unauthorized users accessing sensitive
information, it is necessary to take technical, administrative and, possibly, legal
measures.

 Data Quality
Since the database is accessible to users remotely, adequate controls are needed to
control users updating data and to control data quality. With increased number of
users accessing data directly, there are enormous opportunities for users to
damage the data. Unless there are suitable controls, the data quality may be
compromised.

 Data Integrity
The main threat to data integrity comes from several different users attempting to
update the same data at the same time. The database therefore needs to be protected
against inadvertent changes by the users.

 Enterprise Vulnerability
Centralizing all data of an enterprise in one database may mean that the database
becomes an indispensable resource. The survival of the enterprise may depend on
reliable information being available from its database. The enterprise therefore
becomes vulnerable to the destruction of the database or to unauthorized
modification of the database.

Ankit Gupta
[email protected]

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