‭MS EXCEL COMPLETE NOTES‬

‭ xcel is a spreadsheet application initiated and published by Microsoft. It is a component of‬

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‭the Microsoft Office suite of productivity software. MS Excel is the most commonly used‬
‭Microsoft Office application. Excel was formerly code-named Odyssey through‬
‭development. It was first published on September 30, 1985. Excel is the spreadsheet‬
‭program that is employed to save and analyze numerical data.‬

‭ or example, one can create an Excel spreadsheet that determines a track associated‬
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‭charges, monthly statements, and interactively classify the data by the required criteria.‬

‭ ith this article, we will learn about essential features of MS Excel, accompanying a sketch‬
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‭of how to use the program, its advantages or benefits, and other significant elements.‬

‭About MS Excel‬
‭What is MS Excel?‬
‭●‬ U ‭ nlike a word processor, such as Microsoft Word, Excel builds data in columns and rows. An‬
‭Excel spreadsheet can be interpreted as a collection of columns and rows that create a‬
‭table. Rows and columns meet in a space termed a cell.‬
‭●‬ ‭Alphabetical letters are normally allocated to columns, and numbers are ordinarily allocated‬
‭to rows. Each cell can contain a single piece of data, such as a numerical value, text, or‬
‭formula.‬
‭●‬ ‭The address of a cell is furnished by the letter depicting the column and the number‬
‭symbolizing a row. Microsoft Excel is beneficial when we want to record, examine and save‬
‭numeric data.‬
‭●‬ ‭Microsoft Excel is a spreadsheet program applied to record and analyze numerical and‬
‭statistical data. Microsoft Excel provides several features to perform various operations like‬
‭mathematical calculations, graph tools, pivot tables, macro programming, etc. It fits with‬
‭multiple OS like Windows, macOS, Android, and iOS.‬

‭How to Start MS Excel?‬

‭ icrosoft Excel is a component of the Microsoft Office suite of programs. Alternatively, one can even‬
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‭download it from the Microsoft website but you will have to purchase the license key. Working on‬
‭Excel is not different from working with any other Windows program. If you are operating Windows‬
‭with a GUI like (Windows XP, Vista, and 7) then to begin MS Excel on your computer, follow these‬
‭steps:‬

‭ lick on the Start Menu–>Go to All Programs–>Click on MS Office–> Lastly choose the MS-Excel‬
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‭option.‬
‭ lternatively, one can also begin it from the start menu(by typing MS Excel in the search option‬
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‭available)if it has been added there. You can open it from the desktop shortcut if you have created‬
‭one.‬
‭Features of MS Excel‬
‭ S Excel is used for processing the data that is in tabular form and then performing mathematical‬
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‭functions on it to analyze it. This is what the Excel window looks like (version 2007):‬

‭ xcel is a tool for coordinating and performing calculations on data. It can examine data, compute‬
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‭statistics, create pivot tables, and express data as a chart or graph. MS Excel performs the following‬
‭basic functions:‬
I‭n MS Excel, there are rows and columns. The intersection of rows and columns makes a cell. So‬
‭each of the cells is an individual unit of data. Each cell has a cell address which is the number of‬
‭rows and alphabet of the column it appears in. No two cells have the same address ever.‬

‭Home and Insert‬

‭ he Home & Insert menu of MS Excel is similar to MS Word. Users can change the formatting of the‬
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‭content from home & include pie charts, tables, and other files related to data from the insert menu.‬

‭ ont size, font color, font styles, alignment, background color, formatting options and styles,‬
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‭insertion, deletion, and editing in the cells options are also available.‬

‭ ne can insert images and figures, header, and footer, charts, and sparklines and even attach graphs,‬
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‭equations, and symbols.‬

‭Formulas‬
‭ he unique functions that MS Excel has are Formulas & Data. Users can perform the formula on data‬
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‭to analyze it quickly. Users have to select the cells for that and one cell becomes one unit of data.‬

‭ o if the user selects 10 cells and applies an average formula to them, the user will get an average of‬
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‭the data output of those 10 cells.‬

‭ o apply a formula to any data, the user needs to select it without any space. Then in the function‬
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‭bar, the user needs to type ‘=’ and the abbreviation of the formula the user wishes to apply.‬

‭Data‬
‭ rom the Data menu, the user can perform functions without changing the original data. Users can‬
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‭filter, add external data from the web & sort data without changing it. For example, the user can sort‬
‭the data in alphabetical order.‬

‭ ight from basic functions like addition & subtraction, the user can perform complex statistical‬
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‭functions like correlation & t-test. Moreover, users can convert them into Pie charts or graphs within‬
‭moments. This makes data analysis easy.‬

‭Review‬
‭ roofreading like spell check can be performed for an excel sheet in the review section and a user‬
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‭can even add comments or remarks in this part.‬

‭View‬
‭ ifferent views and layouts in which the user wants the spreadsheet to be displayed can be selected‬
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‭here. Options to zoom in and out, full screen, and pane arrangement are available under this section.‬
‭MS Excel Terminologies‬
‭●‬ C ‭ ell- A cell is a rectangle block/box present in a worksheet. Any sort of data that a‬
‭user wants to enter into the worksheet must be arranged in a cell.‬
‭●‬ ‭Cells can be color-coded, show text, numbers, and the outcomes of calculations,‬
‭based on the operations. An Active Cell is currently an open-cell for editing.‬
‭●‬ ‭Workbook- The workbook relates to an Excel spreadsheet record. It includes all the‬
‭data that have been listed/sorted/calculated. A workbook that is available to be seen‬
‭and edited by various users on a network is recognized as a Shared Workbook.‬
‭●‬ ‭Worksheet- Inside the workbook is where we get documents called worksheets. Also‬
‭recognized as spreadsheets, a user can have multiple worksheets in a single‬
‭workbook.‬
‭●‬ ‭Workspace- Very similar to worksheets in a workbook, a workspace enables users to‬
‭open numerous files simultaneously.‬
‭●‬ ‭Formula Bar- The Formula Bar displays the data of an active cell. In the case of‬
‭formulas, the formula bar will showcase all components of the formula.‬
‭●‬ ‭Toolbar- The toolbar that holds quick shortcuts like save, undo and redo, etc.‬
‭●‬ ‭Chart- An object that displays data visually / graphically.‬
‭●‬ ‭Data Validation- This feature of MS Excel helps to limit incorrect data from being‬
‭inserted into the worksheet. Data validation aids consistency and precision in the‬
‭data to be entered.‬
‭●‬ ‭Ribbon- Over the workbook is a section of command tabs named the Ribbon. Several‬
‭options are present behind every tab of the ribbon.‬
‭Advantages of Using MS Excel‬
‭●‬ A ‭ s there is no boundary to the amount of data that can be saved in a spreadsheet,‬
‭MS Excel is extensively used to save or to analyze the data.‬
‭●‬ ‭Earlier when working with pen-paper mode, data were to be stored in different files‬
‭and registers. Now, this has become helpful as more than one worksheet can be‬
‭attached to a single MS Excel file.‬
‭●‬ ‭When the data is collected in the form of a table, explaining it becomes easier. Thus,‬
‭data stored in the spreadsheet is more readable and recognizable.‬
‭●‬ ‭Performing various mathematical calculations such as addition, subtraction,‬
‭average, and other operations have become more manageable and less‬
‭time-consuming with the choice of the formula in MS excel.‬
‭●‬ ‭The information is drafted on a piece of paper, finding something in it may take‬
‭longer, though this is not the case with excel spreadsheets. Locating and recovering‬
‭data is easy and simple.‬