Lesson 3

MS WORD APPLICATION

A. LESSON OBJECTIVES: At the end of the lesson, the students are able to:
1. Explain the value of the different parts of MS Word program.
2. Apply formatting styles to a document.
3. Determine the pros and cons of knowing the different parts of MS Word.
4. Defend their answer about the dependency of people to technology today.
5. Develop a suggestion or advice to people who will be using MS Word for the first time.
6. Make different documents using the MS Word Application.

B. LESSON OUTLINE:

 Microsoft Word for Windows

 Formatting a Document

C. LESSON CONTENT:

Microsoft Word for Windows

This tutorial teaches Microsoft Word basics. Although knowledge of how to navigate in a
Windows environment is helpful, this tutorial was created for the computer novice. To begin,
open Microsoft Word. The following screen will appear.

The Title Bar

This lesson will familiarize you with the Microsoft Word screen. We will start with the Title bar,
which is located at the very top of the screen. On the Title bar, Microsoft Word displays the
name of the document you are currently using. At the top of your screen, you should see name of
document (Document2 in this case).

The Menu Bar

The Menu bar is directly below the Title bar and it displays the menu. The menu begins with the
word File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. You
use the menu to give instructions to the software. Point with your mouse to the menu option and
click the left mouse button to open a drop-down menu. You can now use the left and right arrow
keys on your keyboard to move left and right across the Menu bar options. You can use the up
and down arrow keys to move up and down the drop-down menu. To select an option, highlight
the item on the drop-down menu and press Enter. An ellipse after a menu item signifies
additional options; if you select that option, a dialog box will appear.
Toolbars

The Standard Toolbar

The Formatting Toolbar

Toolbars provide shortcuts to menu commands. Toolbars are generally located just below the
Menu bar. Before proceeding with the lesson, make sure the Toolbars we will use -- Standard
and Formatting -- are available. Follow these steps:

1. Point to View on the Menu bar.

2. Click the left mouse button.
3. Press the down arrow key until Toolbars is highlighted.
4. Press Enter.
5. Standard and Formatting should have a checkmark next to them.
6. If both Standard and Formatting have a checkmark next to them, press Esc three times to
close the menu.
7. If one or both do not have a checkmark, highlight Customize.
8. Press Enter.
9. Point to the box next to the unchecked word and click the left mouse button. A
checkmark should appear.
Note: You turn the checkmark on and off by clicking the left mouse button.
10. Point to Close and click the left mouse button to close the dialog box.

The Ruler

The ruler is generally found below the main toolbars. The ruler is used to change the format of
your document quickly. To display the ruler:

1. Point to View on the Menu bar.

2. Click your left mouse button.
3. The option Ruler should have a checkmark next to it. If it has a checkmark next to it,
press Esc twice to close the menu. If it does not have a checkmark next to it, continue to
the next step.
4. Press the down arrow key until Ruler is highlighted.
5. Press the Enter key. The ruler should display below the toolbars.

Document View

With word, you can display your document in one of five views: Normal, Outline, Page Layout,
or Online Layout.

Normal view
Normal view is the most often used and shows such formatting as line spacing, font,
point size, and italics. Multiple-column text is displayed in one continuous column.
Web Layout view
The Web Layout view optimizes the document for online viewing (viewing the document
in a browser).
Print Layout view
The Print Layout view shows the document as it will look when it is printed.
Reading Layout view
The Reading Layout view shows the document as book. It shows two pages on the
screen.
Outline view
Outline view displays the document in outline form. Headings can be displayed without
the text. A heading can be moved and the accompanying text moved with it.
Before moving ahead, check to make sure you are in Normal view:
1. Point to View on the Menu bar.
2. Click the left mouse button.
3. The icon next to Normal should be depressed. If the icon next to normal is depressed,
press Esc twice to close the menu. If the icon next to Normal is not depressed, continue
on to the next step.
4. Highlight Normal.
5. Press Enter. You should now be in Normal view.

Text Area

Just below the ruler is a large area called the "text area." You type your document in the text
area. The blinking vertical line in the upper left corner of the text area is the cursor. It marks the
insertion point. As you type, your work will show at the cursor location. The horizontal line next
to the cursor marks the end of the document.

Exiting Word

You have completed Lesson One. Typically you would save your work before exiting. This
lesson did not require you to enter any information. Without text in the text area, there is nothing
to save. To exit Word:

1. Click on File.
2. Highlight Exit, which can be found at the bottom of the drop-down menu.
3. Press Enter.
4. If you have entered text, you will be prompted: "Do you want to save changes to
Document1?" To save your changes, click on Yes. Otherwise, click on No.
5. Specify the correct folder in the Save In box.
6. Name your file by typing lesson1.doc in the File Name field.
7. Click on Save.

Selecting Text
You need to select text to be able to apply formatting to that text. Among the ways to select text:

1. Click and drag with your mouse.

2. Double-click a word to select the word.
3. Triple-click in a paragraph to select the paragraph.
4. Click and drag in the document's Selection Area in the left margin.
Selecting Fonts

The Font group is located on the Home tab.

The most commonly used commands in the Font group are:
1. Font. Choose between a wide selection of fonts.
2. Font Size. Change the size of your text.
3. Bold. Bold your text.
4. Italic. Italicize your text.
5. Underline. Underline your text.
6. Strikethrough. Strikethrough your text.
7. Text Highlight Color. Highlight your text.
8. Font Color. Change the color of your text.
9. Clear All Formatting. Clear all formatting in the selection and return the text to its
default.

Clear Existing Formatting

You can clear the formatting in a document by selecting the section you want to clear (or press
Ctrl+A to select the entire document), and from the Home tab in the Font group, select Clear All
Formatting.

Set Indentation
You can set indentation in your document using the Paragraph dialog box.

To set indentation:

1. On the Home tab, select the Paragraph group Dialog Box Launcher.

2. In the Paragraph dialog box, set the options in the Indentation section and click OK.

Change Text to WordArt

You can quickly and easily add visual appeal to Word text using WordArt.
To change text to WordArt:
1. Select the text you want to convert to WordArt.
 2. From the Insert tab, in the Text group, select WordArt.

3. Select an option from the drop-down list.

Insert Special Characters

You can insert special characters in your Word documents. To insert a special character:

1. Click in your document where you want to insert the character.

2. Select the Insert tab, and from the Symbols group, select Symbol drop-down list.

3. Select a displayed symbol, or click More Symbols to view all of the

available characters.

4. Select the character you want to insert using the Symbols

and Special Characters tabs, and click Insert to insert it
into your document.

Smart Lookup

When you right-click on an item in Word 2016 or 2019, one of

the available options is Smart Lookup.

This will launch the Insights pane, which is powered by Bing, Microsoft's
search engine. Articles, definitions, images, and so on will appear in the
pane.

You can also launch the Insights pane by selecting the Review tab and then
selecting Smart Lookup in the Insights group.

D. DISCUSSION QUESTIONS:

1. Explain the value of the different parts of MS Word program. ( Communictaion)

2. Differentiate between the normal text and a WordArt text. (Communication)
3. How would you use the formatting styles to your advantage in making a document?
(Creative)

4. How would you use the appropriate symbols in a document? ( Creative)

5. Determine the pros and cons of knowing the different parts of MS Word.

6. Why is learning MS Word important to us as a student?

7. What is your opinion about the dependency of people to technology today is it good or bad?
State evidence and reasons to support your opinion?

8. What could you do to augment your learning today?

9. What makes our way of processing papers today similar and different from before?

10. Develop a suggestion or advice to people who will be using MS Word for the first time.
11. Make an application letter using MS Word.

E. LESSON ACTIVITY:
Task 1. Create an application Letter
1. Create your Application Letter
2. Format the letter according to the following:
 Select All of the text and use the Font options to format the type:
Tahoma, 12 point, bold, centered, and black
 Select the first line of type and make it 14 point.
 Save your practice document and name it: Activity 1 <your Family name>
Rubric:
Creativity 10
Content 15
Accuracy 10
Speed 5
40 pts.
Task 2. Working with Pictures
Open a blank Microsoft Word document. You can use Microsoft ClipArt, or Clips Online, to do
the following practice exercises.
Insert a picture of a sunrise or sunset.
 Use Format->Size to resize the picture to 1.5" wide
 Use In-Line Text Wrapping
 Next to the picture type: The weather is great!
Insert a picture of a camera.
 Change the Text Wrapping to Tight
 Resize the picture to be 2.5 inches tall
 Place the picture to the bottom of the page
Insert a picture of a beach.
 Format Text Wrapping to Tight
 Place the picture into the center of the page
 Add a thick RED border around the picture
 Crop the picture .5 inches from the left
Save your practice document and name it: Activity 2<your name>

Task 3. Create a Flyer

Make the headline for the flyer
Type the words: Choose a topic to write a flyer about
Format the headline big, bold, centered and dark red
Enter two blank lines after the headline
Type: Sample text
Briefly research your topic
 Write out a 5-10 sentence about your research
Create two columns of text
Select all of the text EXCEPT the headline
Go to Page Layout -> Columns
Select the option for 2 columns
Add pictures
Insert a Picture from ClipArt
Look for pictures of which enhance your paragraph
You can use the Google images for pictures
For each picture, change the text wrapping to be tight
Format Borders and Shading
Before you add borders and shading, notice what you have selected on your document. If the
picture is selected, then you will be adding borders to it. If you have text3. selected, then the
border will be added to your word(s). To add Borders and shading to an entire page, make
certain you have NOTHING selected!
o The default is NONE. Select a Box, Shadow, etc from the right hand side.
o To change line style, choose a format from the middle Style window.
o To have little pictures instead of a line, select Art and browse through the options.
o Width indicates how thick the line (or art) can be.
o Click OK to complete this action.
 Save your practice document and name it: Activity 3
Rubric:
Creativity 10
Content 15
Accuracy 10
Speed 5
40 pts.
F. BIBLIOGRAPHY

“Formatting a Document”.
https://www.webucator.com/tutorial/introduction-microsoft-word/formatting-microsoft-
word-documents.cfm
“Microsoft Word for Windows”
http://math-info.criced.tsukuba.ac.jp/elearningbih/informatics/word/word_lesson1.htm