Assessment Task 3
Assessment Task 3
Assessment Task 3
au
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Duration:
Trainer will set the duration of the assessment.
Evidence required:
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Your tasks:
1. Create a Vision Statement for the project so that the client is able to understand the project and its
outcomes.
2. Detailed project requirements for the client that is clear and consistent outlying the issues the project is
aiming to resolve.
3. List project management tools and techniques that will be used in the project.
4. A detailed project management plan showing the following:
a. Project Overview
i. Purpose, Scope and Objectives
ii. Assumptions, Constraints and Risks
iii. Project Deliverables
iv. Schedule and Budget Summary
v. Evolution of the Plan
vi. Definitions and Acronyms
b. Project Organisation
i. External interfaces
ii. Internal structure
iii. Role and responsibilities
c. Project Management Process Plans
i. Project Initiation
1. Project Charter
2. Initial Project Scope
ii. Project Planning
1. Initial Project Estimates
2. Initial Project Team Staffing
3. Resource Acquisition
4. Project Staff Training
iii. Project Execution
1. Work breakdown schedule
2. Project Schedule and Time Management
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3. Resource Allocation
4. Project Human Resource Management
5. Project Procurement Management & Budget Allocation
iv. Project Monitoring & Control
1. Requirements Management
2. Project Scope and Schedule Management
3. Project Budget and Cost Management
4. Project Quality Management considering energy conservation
5. Project Communications Plan
6. Project Performance Management
7. Project Risk Management
8. Project Change Management
9. Project Issue Management
v. Project Closure
d. Project-Specific Process Plans
i. Project Specific Processes
ii. Method, Tools and Techniques
iii. Infrastructure
iv. Project and Work Product Acceptance against quality control metrics
e. Project-Supporting Process Plans
i. Configuration Management
ii. Verification and Validation
iii. Documentation
iv. Work Product Quality Assurance
v. Project Reviews and Audits
vi. Problem Resolution
vii. Subcontractor Management
f. Additional Plans
i. Conflict Resolution
g. Project Plan Sign Off
5. A detailed project budget layout on a spreadsheet
6. A Detailed Plan and a Report on how systems administration/support will be performed when the project
hardware and software are fully operational. Also including formal practices, such as total quality
management or continuous improvement of the computer system, improvement by less formal processes
which enhance both the product quality and processes of the project, for example client surveys to
determine client satisfaction with project team performance.
7. Evaluate the project by preparing a ‘lessons learned’ report with answers for a series of questions about
the project.
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The School
Windsor Valley Preparatory School was established as the result of a bequest in 1998. The school is located in
an outer suburb and has generous buildings. However it was specifically established to service families of
limited means and fees are low.
The school is well staffed by a headmaster and 18 teachers. Non-teaching staff comprises a school secretary
and her assistant, a gardener and maintenance man who doubles as the gardener’s assistant when required.
There is a well-run library with a librarian and librarian’s assistant.
There are approximately 350 students between the ages of 5 and 12.
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Key Staff
Dr Arnold the head master. Dr. Arnold is an excellent headmaster who although not particularly interested in
computers and information technology understands their importance in modern education. He often relies on
the maths teacher Frederick Hoyle for advice on information technology. Dr. Arnold is well respected in the
local community and held in high regard by the parents.
Pamela White the school secretary. Pamela is very efficient and responsible for all the school’s administration
functions. These include student fees, salaries and entitlements, day to day correspondence. Pamela is
proficient with her office computer and software.
Jane Wilson the librarian. Jane has great rapport with the students and loves to provide assistance where she
can. Her one bugbear is some of the annoying tricks that some of the older students get up to with the
computers in the library. She is good at trouble shooting problems with the library equipment but feels that a
lot of the problems are caused unnecessarily.
Susan Armstrong the assistant librarian. Susan has plans to become a doctor or medical researcher and is
studying part-time for a degree in biochemistry, which she hopes, will ultimately get her a place in a medical
school.
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Frederick Hoyle the mathematics teacher. Fred is very enthusiastic and proactive. One of his outside interests
is as a volunteer software developer on an open source project. Fred knows a lot about software development
but his knowledge and experience of hardware and networking is limited to maintaining his own computer.
Tom Brown the art teacher. Tom is very interested in using computers for creative and artistic projects and has
introduced several innovative ideas that have been very successful with his students. Tom’s enthusiasm and
his exciting student projects have been responsible for many of the young students achieving high standards of
computer literacy.
Network Infrastructure
The school buildings were cabled with a full Cat5e cabling system during renovations several years ago. A small
workroom next to the library was used as the main communications point with two Cat5e cables run to each
classroom, the main hall, library, administration office, headmaster’s office, and to each teacher office. These
cables terminate in a patch panel located in a small communications cabinet mounted on the wall in the
workroom.
Two 3Com 24 port switches, also mounted in the communications cabinet, are used to create two school wide
networks. One of these switches currently connects the classrooms and the main hall, while the other
connects the headmaster’s office, the library and the staff offices. The administration office is not connected
to either network.
Internet connectivity is provided by a NetComm broadband router/modem situated next to the
communications cabinet. Currently only the switch connecting the headmaster’s office, library and staff offices
is connected to the router. There is no Internet connection available to computers in the classrooms or the
main hall.
Computers
Approximately 12 months ago the school upgraded its computer systems through a grant and bulk purchased
enough machines to equip the administration office, classrooms (12 machines) and the library (6 machines).
The specification of the purchased machines was:
Dell OptiPlex 7090 Micro Desktop with:
§ 11th Generation Intel® Core™ i5-11500T (6 Cores, 12MB Cache, 1.5GHz to 3.9GHz, 35W)
§ Windows 10 Pro (Includes Windows 11 Pro License), English
§ Intel® Integrated Graphics
§ 8GB, DDR4 non ECC memory
§ M.2 256GB PCIe NVMe Class 35 Solid State Drive
§ OptiPlex 7090 Micro 35W
§ Dell 24 Monitor IPS Monitor
Library - The library network consists of 5 student machines and one for the librarian. A manual booking
system maintained by the librarian keeps track of student use and reasonable use of the computers. The
computers are networked using Cat5e cabling to a hub in the librarian’s office. This hub is connected through
the school cabling system to the communications cabinet and to the Internet.
The PCs are running Windows 10 and Microsoft Office 2016. Other educational software, mostly small
shareware programs are also used on these machines.
A small laser printer is connected to the librarian’s machine. Occasionally the library assistant will agree to
print some information from a web site, but she does not want this to become too frequent.
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The library PCs are allowed to access the Internet through the school’s broadband connection. Each machine
has been loaded with Filterpak content filtering software obtained through the government NetAlert Internet
safety program. This software is individually installed on each PC. Administration of the user profiles and
filtering levels is controlled by Fred Hoyle, as part of his administration role, by logging into the Filterpak
vendor server through the Web.
Currently the library does not use a software system to control library acquisitions and loans.
Administration Office – The office machine is not connected to the network at the moment. A small laser
printer is attached to this machine.
Teacher Offices – Some teacher offices are equipped with older machines that were in use in the classrooms
prior to the upgrade to the Dell machines. These are mostly Pentium II or Pentium IV machines running
Windows 98 and older versions of Microsoft Works.
Classrooms – Each classroom has one new Dell computer located near the front of the room. These computers
are usually used to deliver information using data projectors that are moved from room to room as required.
Students may also use the machines to access databases and encyclopaedias loaded onto them. There is
currently no access to the Internet from the classrooms and no ability to print.
Main Hall – Currently equipped with an old machine used only for displaying audio-visual material sourced
from local drives or from the audio-visual network.
Audio-visual Network
The school has recently purchased a system for delivering audio-visual materials from a central location across
the school cabling network. The system, from Exterity, uses TV-over-IP technology consisting of specialized
hardware in the school communications room that can send the audio-visual data streams over the school
Cat5e network, and receivers in the classrooms to decode the data streams. The information can then be
displayed on TV screens or projected using a data projector. If a PC is available, as in the classrooms, the PC
can be used to receive the data stream and display the information on the screen or project it through an
attached data projector.
The audio-visual data streams can be sourced from a television receiver, satellite receiver, or a DVD player
located in the school communications room. These are currently looked after by the library assistant.
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This room will be shared with the community college and so will need to be flexible in its software
configurations. Fred Hoyle plans to run some Linux classes in the evenings and wants to be able to quickly
change operating systems, then restore the machines to the standard configuration for the next school day.
The parent’s association has raised $30,000 to provide all the teachers with laptops. The planned specification
for the laptops is:
Dell Vostro 3510 with:
§ 11th Generation Intel® Core™ i7-1165G7 Processor (12MB Cache, up to 4.7 GHz)
§ Windows 11 Pro, English
§ Intel® UHD Graphics with shared graphics memory
§ 8GB DDR4 2666MHz
§ 512GB M.2 PCIe NVMe Solid State Drive
Dr. Arnold:
“We have a good chance of getting some funding for a computer lab. I believe the government is going to
make funds available, particularly where we can share facilities with other local organisations.”
“If we are going to do this properly I think we must enlist some expert advice from outside. I don’t mean to
denigrate the teachers but this does seem rather more complicated than anything we have been involved in,
although of course Fred Hoyle and Tom Brown have some great ideas about using computers in education.”
“While we’re undergoing this shake-up I’m going to ask Pamela to have a good look at the management of our
school records with a particular eye to ensuring that we can meet all the necessary privacy provisions. I’m also
not sure if our records are secure and regularly backed up”
“With the addition of the new computer lab and an increase in users, including some from outside the school, I
am also increasingly concerned that we control access to the Internet to block inappropriate material as part
of our duty of care”.
Pamela White:
“This is all very exciting. Perhaps I might get the chance to get a better program to manage the school
accounts. Fred keeps telling me there are better ways than doing everything on spreadsheets”.
“I am sometimes concerned that the school records are held on one PC, and teachers need to ask me if they
need any information. It would be useful if the office administration was part of the network with limited
access for teachers to student records and school policy documents. I’m also concerned that we have no
method of regularly backing up this data”
“One thing I don’t want though, when I’m on the network, is all the teachers using my printer, I have enough
trouble with it myself when the paper jams.”
Jane Wilson:
“Ideally we need to keep all the computers in the library set-up the same way. If we could stop the older
students from fiddling with some of the machine settings and software that would be a great help. I wonder if
there is some way we can stop students from saving unnecessary stuff to the hard drive?”
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“I would like the students to be able to print small amounts of information from the library machines, but we
must have effective controls on how much is printed and see if there is a way we can charge for the amount
printed.”
Susan Armstrong:
“We could do with a library administration system. I was at a librarian conference recently and someone was
talking about Koha. I wasn’t paying much attention but I gathered it was free.”
“I’ve also been asked to help out with the new school website. I know a little about how websites work but will
have to talk to Fred about how we set up a web server. We’ve even talked about setting up the server to
enable students to log in and access resources or upload their assignments from home. Fred mentioned that
free software called Moodle was available to do this”.
Fred Hoyle:
“We really need to get moving on making more effective use of computers in our school. We should have a
computer lab with access to a wide range of educational software. I would also like to be able to reconfigure
the computer lab quickly to allow a range of courses to be taught there, while being able to restore it quickly
to standard school configuration”
“The office needs to have a proper suite of office software and a financial package like MYOB. I wonder if there
is an open systems equivalent? I think we should get a consultant in, form a user group to help him identify our
requirements. I’d be the first to put my hand up.”
“One thing that bothers me though is if we go through with this we will need someone to do systems
administration. Perhaps we should be looking at a solution that lends itself to remote administration with only
occasional onsite visits.”
“I’m also concerned that maintaining the Internet filter is taking up a lot of my time and this will continue,
particularly with the new computer room. I would prefer a centralised content filter that can control all the
school computers from one point. I’ve seen some good open source products such as Endian that are freely
available. I would also like to see students and staff required to log in to a proxy server to access the Internet
to ensure we can control the access for different groups.”
Tom Brown:
“I’m very excited by what is happening. There is some great free educational software out there. Celestia,
Stellarium, TuxMath, TuxPaint, Scratch, Audacity and dozens of others. I think we can really make good use of
these programs with our children.”
“Currently there is no way for the teachers to connect to the school network. Assuming that the teachers all
get laptops of their own it would be great to be able to connect to the school network to exchange email and
lesson material. Later on we could even be able to logon to the school network from home”.
“I would also like to be able to print from my computer while at the school, preferably to a printer located near
the staff offices.”
Administration Office:
§ School management software to be installed.
§ Administration system to be available on the network to allow limited access for teachers to
retrieve information. Student machines should not be able to see the administration machines on
the network.
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§ School server required to provide for file sharing amongst staff and control of shared printers in
staff rooms.
Library:
§ Students should not be able to change system settings on the library computers or save
information to the hard drives.
§ A shared printer to be made available with control over what is printed and with the ability to
charge for the amount printed.
§ Library management software to be installed – preferably the freely available Koha software. This
will require setting up a local web server to run the software (Perl script).
Internet Connection:
§ A centralised content filter to be implemented on a new gateway server to be installed in the
school communications room. This server should also provide a firewall and anti-virus protection.
§ The gateway computer should also include a proxy which can authenticate users and control
Internet access. Authentication should be through centralised accounts control (active directory).
Teacher Computers:
§ Ability to connect to the school network from the staff offices using wireless with centralised
authentication
§ Preferable to have staff and student machines on different networks to make it harder for students
to access staff or administration machines
§ Ability to connect to the school network from outside the school
§ Security of data being transferred or stored on laptops (school records, etc.) – particularly when
laptops are outside the school.
School Website:
§ Choice of internal or external hosting (external most likely)
§ Ability to create and maintain the site from within the school network – working through the
school proxy server.
Security:
§ Centralised control of user accounts so they can be controlled and security policies enforced – e.g.
password complexity and change frequency, etc. Could use a domain/active directory
§ User accounts and groups need to be set up to allow control access to shared files, printers, etc.
§ Secure remote administration of the servers in the school.
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School Profile
Purpose Windsor Valley will:
§ Strive to develop a school culture that supports and respects individual
students while allowing for a balanced life. Students learn best in an
atmosphere that balances high academic expectations within a caring
and supportive environment by providing developmentally appropriate
academic and extra-curricular programs reinforced with a strong
advising and counselling program and leadership opportunities.
§ Pursue academic excellence, educate within a supportive, caring
community, develop students with character, expand educational
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Strategic Intent
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