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Lecture 10 Conditional Format

1. Apply a rule to cells in September to fill green if >$9,000; 2. Add a 3-arrow icon preset to the same cells; 3. Bold values above average in June; 4. Top 5 June values get green background and dotted pattern; 5. Top 5% June values get blue background.

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muhammedshihasu
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10 views

Lecture 10 Conditional Format

1. Apply a rule to cells in September to fill green if >$9,000; 2. Add a 3-arrow icon preset to the same cells; 3. Bold values above average in June; 4. Top 5 June values get green background and dotted pattern; 5. Top 5% June values get blue background.

Uploaded by

muhammedshihasu
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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MS EXCEL

conditional format
conditional formatting
• Let's say you have a worksheet with thousands of rows of data. It
would be extremely difficult to see patterns and trends just from
examining the raw information. Similar to charts and sparklines,
conditional formatting provides another way to visualize data and
make worksheets easier to understand
conditional formatting
• Conditional formatting allows
you to automatically apply
formatting—such as colors,
icons, and data bars—to one
or more cells based on the cell
value. To do this, you'll need to
create a conditional
formatting rule. For example,
a conditional formatting rule
might be: If the value is less
than $2000, color the cell red.
By applying this rule, you'd be
able to quickly see which cells
contain values less than $2000
To create a conditional formatting rule
• Select the desired cells for the conditional formatting rule
To create a conditional formatting rule
• From the Home tab, click the
Conditional Formatting
command. A drop-down menu
will appear
• Hover the mouse over the
desired conditional formatting
type, then select the desired rule
from the menu that appears. In
our example, we want to
highlight cells that are greater
than $4000
To create a conditional formatting rule
• A dialog box will appear. Enter the desired value(s) into the blank
field. In our example, we'll enter 4000 as our value
• Select a formatting style from the drop-down menu. In our example,
we'll choose Green Fill with Dark Green Text, then click OK
To create a conditional formatting rule
• The conditional formatting will be applied to the selected cells. In
our example, it's easy to see which salespeople reached the $4000
sales goal for each month
To create a conditional formatting rule
• You can apply multiple conditional formatting rules to a cell range
or worksheet, allowing you to visualize different trends and
patterns in your data
To remove conditional formatting
• Click the Conditional Formatting
command. A drop-down menu will
appear
• Hover the mouse over Clear Rules,
and choose which rules you want to
clear. In our example, we'll select
Clear Rules from Entire Sheet to
remove all conditional formatting
from the worksheet
• The conditional formatting will be
removed
To remove conditional formatting
• The conditional formatting will be removed
To remove conditional formatting
• Click Manage Rules to edit or delete individual rules. This is especially
useful if you have applied multiple rules to a worksheet
Conditional formatting presets
• Excel has several predefined styles—or presets—you can use to
quickly apply conditional formatting to your data. They are grouped
into three categories
Data Bars
• Data Bars are horizontal bars added to each cell, much like a bar
graph
Color Scales
• Color Scales change the color of each cell based on its value. Each
color scale uses a two- or three-color gradient. For example, in the
Green - Yellow - Red color scale, the highest values are green, the
average values are yellow, and the lowest values are red
Icon Sets
• Icon Sets add a specific icon to each cell based on its value
To use preset conditional formatting
• Select the desired cells for the conditional formatting rule
To use preset conditional formatting
• Click the Conditional
Formatting command. A
drop-down menu will appear
• Hover the mouse over the
desired preset, then choose a
preset style from the menu
that appears
To use preset conditional formatting
• The conditional formatting will be applied to the selected cells
Fixing the Details
• In every conditional
formatting rule one can fix
the small details od how it is
applied.
• Create a preset rule then go
to manage rule
• Select the rule you want to
modify then click on edit rule
• and there one can modify all
the details of the rule.
Practice
• Open the Excel workbook on lms called Excel Example Conditional Format
• Apply conditional formatting to a range of cells with numerical values.
Apply a rule for the sales in September that will fill cells with green if their
values are more than $9000.
• Apply a second conditional formatting rule to the same set of cells. apply a
preset conditional formatting rule the 3 arrow icon set.
• Give a Bold font to all values above average in the June column
• Give the top 5 values a green background an a dotted pattern in the June
column
• Give the top 5% values a blue background un the June column
• Notice what happened to the formatting of the values that have more than
one applied rule
• Apply a gradient green data bars conditional formatting to the July column
where the minimum value is 3,000 and the highest is 10,000

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