MS EXCEL

Charts
Charts
• Excel has several different types of charts, allowing you to choose the
one that best fits your data. In order to use charts effectively, you'll
need to understand how different charts are used
Chart Elements
• In addition to chart types, you'll need to understand how to read a
chart. Charts contain several different elements, or parts, that can
help you interpret the data
 Chart Elements
• Primary and Secondary
Vertical Axis are for the values
in the chart but each is for
different data series
• A data series is the set of all
the data points in the series
• A data point is each
representation of data in the
chart such as a dot on a line
or a column in a chart
To insert a chart
• Select the cells you want to chart, including the column titles and
row labels. These cells will be the source data for the chart
To insert a chart
• From the Insert tab, click the desired Chart command.
To insert a chart
• Choose the desired chart
type from the drop-down
menu
To insert a chart
• The selected chart will be inserted in the worksheet
Chart layout and style
• After inserting a chart, there are several things you may want to
change about the way your data is displayed. It's easy to edit a chart's
layout and style from the Design tab
• Excel allows you to add chart elements—such as chart titles, legends,
and data labels—to make your chart easier to read
Adding an Element
• add a chart element, click the Add
Chart Element command on the
Design tab, then choose the
desired element from the drop-
down menu
Adding an Element
• To edit a chart element, like a chart title, simply double-click the
placeholder and begin typing
Chart Layout
• If you don't want to add chart
elements individually, you can
use one of Excel's predefined
layouts. Simply click the Quick
Layout command, then choose
the desired layout from the
drop-down menu
Chart Style
• Excel also includes several different chart styles, which allow you to
quickly modify the look and feel of your chart. To change the chart
style, select the desired style from the Chart styles group
Formatting
• You can also use the chart formatting shortcut buttons to quickly add
chart elements, change the chart style, and filter the chart data
Formatting Charts
• To format specific parts of
the chart you can click on
them
• Right Click and select
Format [Part name]
Formatting Charts
• Depending on which part
of the chart we click the
properties change
• And each Chart element
has many properties that
can be formatted
To switch row and column data
• Sometimes you may want to change the way charts group your data.
For example, in the chart below, the Book Sales data are grouped by
year, with columns for each genre. However, we could switch the
rows and columns so the chart will group the data by genre, with
columns for each year. In both cases, the chart contains the same
data—it's just organized differently
To switch row and column data
• Select the chart you want to modify
To switch row and column data
• From the Design tab, select the Switch Row/Column command
To switch row and column data
• The rows and columns will be switched. In our example, the data is
now grouped by genre, with columns for each year
To change the chart type
• If you find that your data isn't well suited to a certain chart, it's easy
to switch to a new chart type. In our example, we'll change our chart
from a Column chart to a Line chart
• From the Design tab, click the Change Chart Type command
To change the chart type
• The Change Chart Type dialog box will appear. Select a new chart
type and layout, then click OK. In our example, we'll choose a Line
chart
To change the chart type
• The selected chart type will appear. In our example, the line chart
makes it easier to see trends in the sales data over time
Types of charts
• Excel has a variety of chart types, each with its own advantages.
• Following is a few examples
• Column charts use vertical bars to represent data. They can work with many
different types of data, but they're most frequently used for comparing
information
• Line charts are ideal for showing trends. The data points are connected with lines,
making it easy to see whether values are increasing or decreasing over time
• Pie charts make it easy to compare proportions. Each value is shown as a slice of
the pie, so it's easy to see which values make up the percentage of a whole
• Bar charts work just like column charts, but they use horizontal bars instead of
vertical bars
• Area charts are similar to line charts, except the areas under the lines are filled in
Combo Charts
• Combination charts is when we have more than one chart type with
in the same chart
Combo Charts
• The can be found in the
chart menu
• And then in all charts
Keywords
• Data Series • Minor Unit
• Data Labels • Display Unit
• Data Point • Primary Axis
• Data Marker • Secondary Axis
• Chart Area • Category Axis
• Plot Area • Legend
• Major Unit
Practice
• Open the file on lms called “Excel Example Chart”
• Use the data on worksheet “data” to create a chart
• Insert a line with marker chart on the range A1:G6
• Change the chart layout. select Layout 7
• Apply a chart style 11
• Change the horizontal axis title to Date
• Change the vertical axis title to Rev
• Add a chart title and call it Sales
• Fix the borders and the filling
• Change the major unit to 1000
• The rest of the instructions are on the next slide
Practice
• Change the display units to thousands
• The chart should look like the images in the end
• Insert a 2d pi chart for the range A1:B6
• Give it the chart style 3
• And quick layout 7
• Add data labels by right clicking and selecting add data label
• Change the datalables to percentages
Practice