Student Handbook2022 23

STUDENT
HANDBOOK
2022 - 2023
ABOUT THIS HANDBOOK
The Student Handbook of the Institute of Business Administration (IBA) Karachi is
designed as a roadmap to assist you in navigating the important codes, policies,
practices, resources, support, and services for the student body at the IBA Karachi. This
Handbook also provides information about students’ responsibility and rights regarding
their behavior as a member of the IBA f raternity and the use of IBA’s facilities and
privileges. As an IBA student, it is your responsibility to ensure that you read it carefully
to help acclimatize you to the IBA Karachi.
The Handbook should be read in conjunction with the Students’ Code of Conduct. The
provisions of the Student Handbook are not to be regarded as an irrevocable contract
between the student and the Institution. The information in this Handbook is current
as up to date; however, the information presented in this Handbook is subject to
change. The IBA reserves the right to make changes affecting admission procedures,
tuition, fee, courses of instruction, programs of study, faculty listings, academic
grading policies, and general regulations etc.
CONTENTS
01
About IBA Karachi 02
07
Expected Student Conduct 12
Purpose 12
Jurisdiction and applicability 13
14
Academic Conduct Guidelines 16
General Conduct Guidelines 20
Guidelines for Social Media Engagement 29
Reporting Misconduct 31
Appeal Procedure 34
Cafeteria Services 36
Evacuation and accidents - IBA Emergency Helpline 36
Medical and Emergency Services 37
Library 38
Computing and ICT Services 40
Career Development Center (CDC) 45
IBA Hostels 45
Transport services 45
Fee and dues 45
Service Units 48
DEFINITIONS
Population: IBA community, i.e., students, scholars, research advisors, project
involved in receiving/imparting education.
Academic Transaction: Regular classes; online classes; any manifestation of formal
projects, class assignments, take-home assignments/homework etc.; attendance

recording; TA assignments, RA assignments.
Academic Misconduct: Conduct that is deemed offensive/unethical/inappropriate by a

majority of the population* in the context of academic transactions*.
Offense: Any manifestation of academic misconduct*.
On- and Off-site: On campus, at IBA-related events or activities (both on and off
campus), IBA Hostels, IBA buses and shuttles, and any other IBA-related locations.
Plagiarism: Copying another individual’s intellectual work, with or without their

permission, and without full acknowledgment of their contribution, and passing down
as one’s own.
Cheating:
formal assessments. Examples: Two students copying from one another; copying from
electronic devices (excluding calculators and devices allowed through written
permission by the instructor), covert proxy-writing exams, copying from paper chits,
bringing banned devices to the exam hall (mobiles/tablets - unless allowed), bringing
banned items (any paper/stationery with hand-written/printed inscription relevant to the
assessment). Talking to other exam takers during exams. Borrowing of calculators
without involving the invigilator.
Collusion: Term attributed to the unauthorized and unattributed help in graded

intellectual work by others – must not be confused with collaboration which is
authorized and attributed combined work of two or more individuals.
Personation: Term attributed to assumption of another person’s identity with a deceitful

intent. In this context it refers to writing unauthorized proxy exams.
STUDENT HANDBOOK 2022-23 01

About the
Institute of Business Administration (IBA) Karachi
The Institute of Business Administration (IBA) Karachi, with an established 67 years of legacy
of imparting world-class education and cultivating thought leaders, is known as Pakistan’s
premier business institution recognized internationally with world-class faculty, specializing
in diverse areas of study.
Over the years, IBA has transformed itself from a Business School to one of Pakistan’s most
dynamic and prominent public sector institutions of higher learning.
IBA offers exceptional learning opportunities in academia, research and innovation. We hone and
nurture our youth into effective leaders who transform the world with their progressive leadership.
IBA launched its three schools in 2020, namely, the School of Business Studies (SBS), the
School of Economics and Social Sciences (SESS) and the School of Mathematics and
Computer Science (SMCS).

School of Business Studies
The School of Business Studies (SBS) is one of our leading schools with the hip
BBA and MBA programs dating back to almost seven decades. The School is
constitutive of four departments, viz, the Departments of Accounting and Law,
Finance, Management, and Marketing.
Since its inception, IBA Karachi has built a strong reputation for being the leading
business school in Pakistan, and to stay ahead, we keep evolving to the needs of
society. With the establishment of SBS, we intend to further expand our programs with
transformative curricula and provide students with an enriching learning experience
with easy and regular access to industry leaders. At the SBS, we are committed to
preparing innovative leaders who will add value to their stakeholders and the society
at large.
Furthermore, the School’s initial Self Evaluation Report (iSER) has been accepted by
the AACSB Global - Initial Accreditation Committee (IAC). AACSB is considered as the
gold standard of accreditation in the business education.

School of Economics and Social Sciences
The School of Economics and Social Sciences (SESS) is home to the Departments of
Economics, and that of the Social Sciences and Liberal Arts. The Economics
Department's platform of Economics Research Seminar Series (ERSS) provides
researchers an integral platform for dialogue on a range of topics along with an
opportunity to present their research.
The Department of Social Sciences and Liberal Arts (SSLA) prepares students in a wide
range of academic disciplines including, Philosophy, History, Literature, Political
Science, Urban Studies, Media Studies, Anthropology, and Development Studies. The
School’s Centre for Business and Economic Research (CBER) and Population Research
Center (PRC) acquaint our students to research and prepare them to present research
on national and international platforms.
The School's research-oriented environment encourages students to develop

themselves as effective practitioners and scholars. SSLA also focuses on producing and
training our undergraduate students so that they are ready for graduate school.

School of Mathematics and Computer Science
The School of Mathematics and Computer Science (SMCS) integrates IBA Karachi’s
legacy departments, those of Mathematical Sciences and of Computer Science. IBA
corporate sector almost four decades ago. Since then, a number of degree programs
have been offered which are famous for their quality and academic rigor including a
plethora of courses, which acquaint our students with technological disciplines
including information systems, data science, machine learning, and quantitative
methods.
The SMCS presents students with valuable opportunities and experiences through
advanced technological and innovative research platforms, allowing them to rethink
and recreate technological solutions globally.
The SMCS keeps students and faculty engaged and connected locally and
internationally through training and research activities. The School trains its students
to play a pivotal role by contributing to global issues which science and technology
can solve.

Vision
To be among the best learning institutions in Pakistan.
Mission
To provide a teaching and learning environment that encourages critical thinking, ethical conduct
society.
Core Values
Discipline - Discipline requires self-regulation and adherence to an established code of conduct.
Discipline facilitates the smooth functioning of the institute and is essential for an IBA student.
Creativity - Creativity breeds innovation which is critical for an institution to expand its frontiers.
IBA students are encouraged to generate new ideas to attain their goals.
Tolerance - Tolerance represents the ability and willingness to accept and coexist with other opin-
ions and behaviors. Tolerance is an essential characteristic of successful individuals and societies.
Integrity - Integrity suggests the quality of being honest and having strong moral principles.
Integrity is crucial to the reputation of individual students as well as that of the IBA.
Teamwork

Become a part of an engaging and diverse student experience!
plays an integral role in community engagement, talent and skill development, and student
leadership development. It provides students with opportunities to extend their passions,
talents, and competencies beyond academia by participating in curricular, cocurricular, and
service-oriented activities. The Of ce proactively responds and is adaptable to student-
centric needs, and evolving trends and priorities.
Student Affairs is also committed to fostering a culture of inclusion, mutual respect, and
tolerance with respect to diversity. It plays a pivotal role in promoting a safe, welcoming,
and inclusive environment and campus life for students, and especially for those who may
have disabilities or special needs – our job is to support students’ individual and group
needs and to endorse the value of a diverse society.
The OSA comprises of the following:
Diversity, accessibility, and inclusion
belonging to diverse backgrounds. It aims to create an inclusive environment, accepting of

every individual’s different background and characteristics, and differences in perspective
and demographics, which include race, age, religion, disability and gender, as well as skills,
experiences, and abilities. It aims to eliminate discrimination, break down barriers, and
facilitate and ensure equal opportunities and access for all students.
Student employment and volunteering

Students are offered opportunities to work part-time on both campuses during the
semester as well as during summers. They can be employed in various departments
(administrative, academic, or support service departments). These can be both paid
(student employment) or unpaid (volunteering). The number of work hours per week differ
based on the nature of employment. Student Affairs also helps students in searching for
volunteering opportunities outside IBA as well.
Student employment and volunteering allows students to develop their professional and
soft skills, and academic expertise. It also teaches them life skills, including building a sense
of responsibility and work ethics.

Student leadership, coaching, and peer programs
To enrich the experience at IBA Karachi, students can par ticipate in leadership
development, coaching, or peer programs that foster learning, growth, community
development and peer support. These students can attend workshops, seminars, and
programs that will build their skills to motivate, in nce, and guide other students at
IBA. Students can realize their potential through such programs, and provide support to
students experiencing challenges, connecting them to the faculty and staff, and to
campus resources.
with academic, career, mental health, or general counseling as well.
Department of Sports and Community Engagement (SP@CE)

The Department of Sports and Community Engagement (SP@CE), under the Of ce of
Student Affairs, provides a platform to IBA Community, potential students and external
organizations to not only maintain mental, physical, and social well-being but also express
and hone their talent through sports and cultural activities. The facilities offered by the
SP@CE include; event hall, amphitheatre, society of ces, student lounge, music room,
indoor sports and outdoor sports facilities. SP@CE has a number of coaches that train
students in various sports. Students are encouraged to participate in sports games and
tournaments, both nationally and internationally.
Some important points to be considered while using the sports facilities:
Proper sports attire is required for availing sports facilities. Wear clothing appropriate
to the sport you intend to play.
Do not bring any valuable items in the sports facilities to avoid misplacing it.
it might distract others.
Failure to comply may result in denial of services in future.

Intentional damage and destruction of sports facilities and goods may result in strict
For queries, please contact: https://www.iba.edu.pk/space.php

Mr. Haris Siddiqui
Head of Sports and Community Engagement (SP@CE)
Email: [email protected]
Ext: 1206

Health and Wellness/Student Counseling
The Wellness Center provides health care facilities to students studying at IBA Karachi with
an aim to help them in improving their physical, and psycho-social well-being. It addresses
students’ psychological, emotional, social, and behavioral concerns that include anxiety,
of living away from home) among various other issues and challenges.
The Wellness Center also provides Wellness Counseling Services to students ensuring their
To help students deal with different challenges and stressors they face in their social,
academic, and personal life.
counseling and various psychotherapeutic interventions.

Evaluate a student’s functioning and implement appropriate intervention strategies –
provide follow up sessions for smooth transition.
Provide mental health support through individual counseling sessions with Wellness
Counselors/Clinical Psychologists.
Walk-in sessions are also provided to students to address a crisis or an immediate
Organize support groups, workshops, trainings, and other activities to develop coping
skills and disseminate mental health awareness.
All information shared during counseling sessions, including the student’s identity, is
kept strictly con ntial except in cases where it is deemed that the student may
seriously hurt themselves or another person, in which case, their legal guardians and
Our well-trained Wellness Counselors with vast experience and knowledge, are available at
both the campuses of IBA.
To make an appointment, students can send an email with their ERP number or make a
phone call. Students can also visit Health and Wellness Center Martin Down (Main Campus).
For queries and appointments, please contact:

Mr. Ahmad Ali/Wellness Counselor Ms. Humera Qutb/Wellness Counselor (Part time)
Clinical Psychologist Clinical Psychologist
Email: [email protected] Email: [email protected]
Tel: (021) 111-422-422 Ext: 3050 Tel: (021) 111-422-422 Ext: 3056
Student Counseling services are also offered to those who require individual counseling to
help them resolve personal or interpersonal problems. These services are separate f rom
academic, career, or psychological (mental health) counseling. Students can visit the Student
they may have.

International Resource Center (IRC)
The International Resource Center (IRC) facilitates students in extending their learning by
complementing their academic experience with international exposure. The IRC team
coordinates and collaborates with top international universities and assists students who
Transferring credits
Exchange programs
Visiting programs
Summer/winter programs
Welfare funding facilitation
Graduate and post graduate admissions and scholarships
Issuing visa letters

Issuing NOCs for exchanges
Participation in conferences, competitions, etc
For further details, please visit: https://irc.iba.edu.pk/
For queries related to External Linkages, IRC, and Student Clubs/Societies, please contact:
Ms. Shehreena Amin

Senior Manager, External Linkages, International Resource Centre (IRC) &
Coordinator Student Societies
Ext: 2601

Student Council and Clubs/Societies
Providing students with opportunities to participate in a variety of intellectual, academic,

recreational and physical activities is a core aim of IBA. Engagement in curricular,
cocurricular, and service activities and events form a major part of the experience of
students during their time at IBA. Students are encouraged to participate in different
events and activities that take place throughout the year. These events simulate the
management challenges of real life and play an important role in polishing the social,
managerial and marketing skills of students enabling them to represent and promote IBA
at national and international events.
IBA encourages student participation in diverse activities and more than 30 student
societies/clubs at the institution are reminiscent of this; these societies/clubs are divided
into curricular, cocurricular, and service clusters to enhance students’ skills and experience.
The IBA-wide student council (ISC) acts as a representative of the student body. The ISC and
for all the activities to be undertaken, to organize events and activities in line with their
objectives, ensure adherence to the IBA Code of Conduct and get the expenses audited.
Despite the pandemic, many effervescent events were planned and successfully executed
by all the societies this year.
For more details, please visit:

https://www.iba.edu.pk/society-guidelines.php
For queries related to Student Clubs/Societies, please contact:

Ms. Anam Saeed
Executive, Student Societies – IRC
Ext: 1185
Ms. Maheen Ghauri

Dean – Student Affairs
Ext: 2474

Expected Student Conduct
The IBA Karachi is a learning center where exchange and creation of ideas and new
knowledge takes place. The IBA community is entitled to a reasonably quiet environment in
the classrooms and on campus in general. The Institute expects all members to respect this
right and to be aware of the impact of their activities on their fellow members. Disruptive
behavior which is in noncompliance to the listed rules and regulations is considered as a
misconduct and must not be practiced in any circumstance. Students are expected to:
Present themselves as mature, law abiding and responsible persons.

Refrain from subversive activities.
Not indulge in activities that bring the Institute into disrepute.
Treat all members of the IBA community with respect and dignity.
Dress in a manner that does not violate the dress code policy outlined by IBA.
Not threaten or endanger the health, safety, or security of other individuals.
Refrain from causing any damage to the Institution’s property.
Refrain from maligning and defaming any member of the IBA community on social
media or otherwise.
Purpose
The IBA Karachi expects its students to conform to the highest standards of ethics and
discipline, respect the rights of its members, and uphold the reputation of the Institute. The
Code of Conduct provides a f ramework for strengthening discipline by identifying
expectations, specifying the acts of misdemeanor and the nature of ensuing penalties.
Actions violating the Code of Conduct can result in disciplinary sanctions. Examples of
disciplinary sanctions include, but are not limited to, nes, community service hours, or
academic penalties, and can also result in dismissal from the Institute. A student dismissed
for disciplinary reasons will not be considered for readmission. The tenets of the IBA Code of
Conduct apply to all students.
Every student is responsible for understanding and abiding by the Code of Conduct.
Ignorance of the code of conduct is not considered defense during disciplinary proceedings.

Jurisdiction and applicability
The disciplinary jurisdiction of the Code of Conduct extends to any misconduct by a student
or student societies that occurs on campus facilities and in certain instances off campus,
where students are representing the Institution.
On campus: Misconduct by a student or student societies that occur on both IBA

campuses and in IBA student facilities (for e.g., housing, shuttles, webinars etc.)
Off campus: Misconduct that occurs off campus while representing the IBA at an event
or activity that is associated with or sponsored by the IBA or arranged by another
individual/organization in which participation from the IBA has been solicited. Examples
of such events/activities include conferences, competitions, seminars, meetings, as well
as social delegations, sports activities, excursions etc.

All disciplinary matters of students shall fall under the domain of the Of ce of Student
Affairs headed by the Dean Student Affairs (DSA). All misconduct will be reported to the
warnings to community service, counselling, to monetary penalties etc.
In cases of serious and major offence the DSA may choose to forward the case to the
Disciplinary Committee (DC). The accused will then be contacted by the Secretary of DC for
recording a statement and initiating the investigation.
Reporting Desk (RD)

Reporting Desks are a part of the Of ce of Student Affairs. Both Main and City Campuses
have independent reporting desks which immediately register reported cases on to the
complaint portal.
RD at the Main Campus has at least ve members. At all times, at least two of these
members should be available at the reporting desk. City Campus has at least two
members out of which one member will always be present at the RD. Presence of RD
member should be in every building of IBA.
need arises only member of the RD team will confront the violator.
Any member of IBA RD team, security team, administrative staff and faculty member
can ask the student (violator) for student card and ERP. In case the student refuses to
abide, member of the RD will manage the situation.
IBA RD team, security team, administrative staff and faculty member will show his/her
ID card to the student when they ask for the student ID card.
Members of the RD will be trained in crisis management and sensitization towards IBA
standards. DSA will also take one module of the workshop to train members of RD, staff,
will be imposed by the DSA.

Major offences (example third time offence or any other major violation) will be
forwarded by the DSA for hearing to the DC.
DC decision of penalty on the violator will be decided by the Committee Chair.
Relevant Committees
There are two committees relevant to student conduct and disciplinary matters:
1. Student Conduct and IBA Standards Committee (SCISC)

Student Conduct and IBA Standards Committee (SCISC) is a faculty committee that reviews
the Code of Conduct under direct supervision of the Executive Director (ED).

The custodian of the student Code of Conduct is the SCISC. The committee deals with
recommendations and formulations of policy in consultation with the ED and other IBA
stakeholders on student conduct.
The committee comprises of 12 faculty members, with at least one faculty member having
administrative position who are designated by the ED of the IBA to serve on it. Each of the
three schools of IBA must have representation in the committee.
The Chairperson of the Committee is appointed by the ED from within the committee members.
The quorum of SCISC is of 2/3rd of the committee members.
The Secretary for the SCISC and DC will remain the same.
The tenure for both committees is of three (3) years. After three years a new SCISC will be
constituted, replacing at least 30 percent of the previous committees’ members
.
2. Disciplinary Committee (DC)

Disciplinary Committee (DC) is a sub-committee of the Student Conduct and IBA Standards
Committee (SCISC). The DC comprises of 5 members who, one of which serves as the
Chairperson of DC, and all are appointed by the Chairperson of the SCISC. The DC
membership exists for the period of one semester. The membership of DC is rotational
between members of SCISC. By the end of the semester, one member of the DC will be
replaced by another member of the SCISC.
The functions of the DC shall be as under:

To investigate the violations of the IBA Code of Conduct by the students and examine
any disciplinary matter referred by the DSA.
To decide the penalties against the misconducts. The committee will follow the
guidelines for punishment provided by the violation grid.
The Chair of the SCISC may request the Chair of DC to provide a summary of the nature
One member f rom the DC may be assigned the responsibility of providing the
implementation report of the penalties imposed. Such a report will not disclose the
nature of the penalty. However, this will only indicate the ef ciency of the concerned
departments in policy implementation.

Academic Conduct Guidelines
The academic conduct guidelines are listed as follows:
Instructional Spaces
Classrooms/seminar rooms/auditorium and laboratories are set up to provide a
modern and conducive learning environment. All lecture rooms are air-conditioned
and equipped with comfortable chairs and tables, multimedia, projectors, and white
boards.
Attendance
A distinguishing feature of the IBA Karachi is its stringent adherence to the academic
calendar. Students are required to attend lectures, laboratory sessions, seminars and
The course instructor takes attendance in each class. Late comers are marked absent
even if late by one minute; no excuse is accepted. If a student accumulates more than
the permissible absences, they are awarded ‘F’ in that particular course. Students
found tampering with attendance records in any way will immediately be expelled
f rom the Institute. The permissible number of absences for students will include
participation of the IBA students in conferences/seminars/events, sports at national
and/or international level, an exchange program, religious activities (pilgrimage etc.)
and add-drop week.
Please note that no attendance will be transferred f rom one course to the other.
Transfer of attendance will only be allowed across sections of the same course for the
rst week of the semester. Attendance of classes on the rst and last day of the
semester is mandatory for all students.
Permissible absences per semester are mentioned in the following table:
Semester type Duration of session Total sessions Allowed absences
5 for full-time students

Spring or fall 75 or 90 minutes 28
7 for part-time students
2 for full-time students
Spring or fall 150 or 180 minutes 14
3 for part-time students
12 MBA-Executive
Spring, summer, fall 180 minutes 3
only
Summer 120 minutes 21 3
Winter 180 minutes 12 2

Lecture timings
- Full-time students: Lectures are held f rom Monday to Saturday; morning lectures
commence at 8:30 am. Lectures have the duration of 75 minutes. The subject and course
requirements will determine the number of classes in a week. The class timetable is
emailed to the students, and it is the responsibility of the students to stay updated with
announcements like this on email.
- MBA Executive and part-time students: Lectures for MBA Executive and part-time
students are held on weekends between 6:00 pm to 9:00 pm on Saturdays and 9:00 am
to 5:00 pm on Sundays, with a 15-minute break in between the lectures.
Class Representatives
Each class may elect one class representative who will act as a liaison between the student
and the IBA management in all matters.
Withdrawal from a course
A student may withdraw from courses if such withdrawal helps the student in improving
their performance in the remaining courses.
https://examination.iba.edu.pk/WithdrawalCourse.php
Semester Freeze
Semester freeze (or break) is a semester in which a student is not registered for any course
due to personal reasons. Any student availing one or more semester freeze must complete
the degree requirements before the stipulated time bar for the program in which they are
enrolled.
https://examination.iba.edu.pk/SemesterFreeze.php
Examination
semester. Violation of any rules mentioned below may lead to cancellation of the paper and
any other penalty deemed appropriate by the Disciplinary Committee.
Before Examination
To maintain the integrity of the examination process, candidates are required to carry a
valid IBA ID card and show it upon request.
To avoid disruption and any undue anxiety, candidates are requested to arrive at least 10
minutes before the commencement of the examination. Candidates will not be allowed
to enter the examination room/hall 30 and 45 minutes after the start of the midterm or

No extra time shall be given to late comers.
Under extraordinary circumstances a candidate may be allowed to enter the exam hall
provided that no other candidate has left the exam hall after handing of their exam
material.
Candidates are responsible for bringing their own (nonprogrammable) calculator, if
approved by the faculty, for quantitative courses.
Candidates must bring their own writing material (stationery items) or authorized material
(notes/books/cheat-sheet) in the examination room as permitted by the subject teacher.
Cell phones, smart watches and other electronic gadgets are prohibited inside the
examination room.
If a candidate is found in possession of a cell phone, his/her paper will be cancelled.
may be kept inside the exam hall at owner’s risk with the permission of the invigilator.
Students are required to occupy the assigned seat number. The proctor may relocate a
candidate.
During Examination
Maintain complete silence in the examination hall. A candidate may raise his/her hand to
Any kind of communication between the candidates is a violation of examination rules and
will be treated as an offence under the ‘use of unfair means’.
Candidates must complete required particulars on answer books/extra sheets and write
down their ERP number and full name on the question paper at the start of the
examination, as well as sign against their name and write the answer script number on the
attendance sheet during the examinations.
All answers must be written in non-erasable ink with the exception of drawings and
sketches.
If any candidate is found to be writing anything on the question paper or desk or on loose
paper shall be considered to be using unfair means, unless the exam paper is also the
answer booklet and should have the name of the candidate on it.
In case of open book/open notes exams, candidates must follow instructions given in the
exam paper by the subject teacher/resource person. Exchange of books and notes during
such examinations is strictly prohibited.
the exam material to the proctor is not allowed.

If any candidate is found to be in possession of any cheating material or observed to be
using unfair means, then his/her exam paper shall be cancelled, and the case would be
sent to the Disciplinary Committee.

At the end of the examination
Once the exam time has ended, the proctor will announce ‘all pens down’ after which no
student should be holding a pen in their hands.
All answer scripts and question paper should be submitted to the proctor before leaving
the exam hall.
Plagiarism/cheating
Plagiarism and cheating are prohibited at the IBA Karachi. There should be absolutely
no plagiarism/cheating in any examination, quiz, assignment, report and/or
presentation by any student. Some examples of plagiarism are as follows:
The appropriation and paraphrasing of an idea, argument, information, maps, charts,
tables, images, song lyrics, data sets, computer course codes, mathematical
formulations, movies, or new-media compositions from a published source, without
adequate citation.
Direct quotation from the published sources that are not fully and explicitly cited and
acknowledged.
However, each case will be decided on its own merit.
Evaluation
During a student’s time at the IBA Karachi, they will be asked to the faculty and
course evaluation questionnaires in order to assist the Institute in its course monitoring
and evaluation. The faculty and course evaluations are conducted once in a semester,
before the term exams to gather information/feedback anonymously. Students
may access the faculty and course evaluation system online through the IBA portal. In
case of deferral, a student may be restricted from giving the exam until the evaluation
is completed.
For more details, please visit the section on IBA’s website explaining the process:
Guidelines & FAQs: https://qec.iba.edu.pk/pdf/guidelines-faq-faculty-course-evaluation.pdf
Video: https://qec.iba.edu.pk/video-tutorial-on-student-evaluation-of-faculty-and-course.php
Recommendation Letters
The IBA Karachi provides its students the facility to get a recommendation letter from
its faculty and staff for upcoming opportunities. However, it should be noted that all
students should give the relevant stakeholders a week’s time to process the
recommendation letter.
For more details on documents, please visit

the website: https://examination.iba.edu.pk/

General Conduct Guidelines
Dress code
All students are to be decently dressed and in a
manner that is appropriate for any institution of
higher learning. Clothes should be suitable to,
and represent the high cultural, social, and
professional values for which IBA is known.
Students are expected to be neatly dressed.
Clothes should be inoffensive in terms of their
cuts and style, and/or the messages printed on
them. Dress that is revealing as compared to
societal standards is not allowed. Shorts,
sleeveless, clothing, and see-through
materials are strictly forbidden. Students are not
allowed to wear casual ).
Indecent conduct
Indecent conduct is behavior, action, speech, or distribution of material that is deemed
obscene, indecent, or lewd or in violation of social and cultural norms.
Sexual misconduct
Engaging in explicit and overt/covert sexual activity.
Public display of affection (PDA)

In order to maintain a professional atmosphere of learning and mutual respect at IBA,
students should refrain from public display of affection (PDA), that is, inappropriate
display of expression or intimate physical contact or activity. Physical contact between
two individuals that could make others in the vicinity uncomfortable or serve as a
distraction should be strictly avoided. Students are required to observe behavior, which
is socially and culturally appropriate and acceptable, both on- and off-site, which
includes on campus, all on- and off-site events and activities, hostels, and on the IBA
buses/shuttles. Students are expected to conduct themselves respectfully at all times,
which is of the high moral, academic, and professional values and standards of
the IBA.
Events and activities
Any event or activity organized by students, both on- or -offsite, that is against cultural
and societal norms, is against state law, and is not in line with IBA’s high moral, ethical,
and professional values and standards is strictly not permitted. There is a zero-tolerance
policy, and any such violation will be dealt with severe penalties and strict disciplinary
action, which may include expulsion from the IBA.
Disorderly conduct
Disorderly conduct refers to breaching of peace, or aiding, abetting, or luring another
person to breach the peace on IBA premises or at IBA sponsored function/activities.
Any unauthorized use of electronics or other devices to make an audio or video
recording of any person in his or her personal space or classrooms without prior
knowledge/permission is strictly prohibited.
Recording of any activity in a public space at IBA is allowed, and the footage can be used
for disciplinary action against said individuals. Moreover, the entire campus is covered
by CCTV to ensure compliance.

Substance abuse
Possession, use, purchase, and/or distribution of alcohol or intoxicating drugs (such as
but not limited to heroin, opiates, cocaine, marijuana, hashish, alcoholic beverages, or
other intoxicating substances) at IBA is strictly prohibited. The use or possession of any
kind of narcotics and/or alcohol will result in disciplinary action and the possibility of
immediate cancellation of admission and expulsion from the hostels. Student suspected
of consuming alcohol may be asked to take a breathalyzer/lab test. Student suspected
of consuming drugs may be asked to take a tetrahydrocannabinol test on the spot or in
a laboratory.
Smoking/Vaping/Sheesha
Smoking, Vaping, Sheesha and any other electronic smoking
device is prohibited inside IBA’s premises, and on- and
off-site, including shuttles/IBA buses, hostels, and in IBA
events and activities, barring designated spaces. To bene t
the health and safety of the IBA community, it is IBA’s
endeavor to convert the Institute’s premises into a ‘No
Smoking Area’. It is the responsibility of smokers to be
considerate to and mindful of non-smokers and of the
campus safety. Cigarette waste should be disposed properly
in a safe manner in designated outdoor ashtrays. Fire hazard,
campus safety and cleanliness should be considered in
disposing of cigarettes and ash.
Students are also informed not to smoke or vape in the
vicinity of the University of Karachi. Any infraction will result
in serious disciplinary action.
Possession and/or its use will result in of the
vape or sheesha, and disciplinary action will be taken,
including the possibility of cancellation of residential space.
Demonstrations/Congregations
Peaceful demonstrations and congregations are allowed on campus: However the following
should be abided by while demonstrating:
Demonstrations can be held in open spaces only, and away from corridors, walkways, and
classrooms.
They should not disrupt academic activities of the institution.
Prior Permissions
Prior permission in writing through Dean Students Affairs is required for the following:
Organizing co-curricular/extracurricular activities on campus.
Making public statements, or any communication with media on behalf of the institution
or making a public/media comment on the internal affairs of the institution. Additionally,
other media platform. Strict disciplinary action will be taken in such cases.
Inviting Government representatives and/or foreign dignitaries to any of the campuses.
Inviting guests into IBA premises.
Visitors’ Policy
Students, staff, and faculty guests are allowed to visit IBA campuses from Monday to
Saturday, 9:00 am to 6:00 pm. All visitors have to abide by the following rules and
guidelines:
Visitors should complete the online IBA visitors’ form at least 24 working hours prior to
the planned visit.

Please ensure that you bring the rmation email that you have received, along with
your original CNIC/passport and submit it at the security gate.
All visitors must sign in and out upon entering and leaving the IBA premises.
Visitors are only allowed to visit campus buildings and premises while accompanied by IBA
student, faculty, staff, or a designated IBA representative who will give a tour of the
campus.
All visitors should leave IBA premises by 6:00 pm, unless invited for an event.
Visitor misconduct
IBA students, faculty, and staff are responsible for the behaviour of their guests when
within IBA premises. They need to ensure that their guests do not violate the security
rules, regulations, and behavioural norms of the Institute. Any unpleasant or
undesirable incident occurring because of the behaviour of the guest can lead to
disciplinary action against the IBA student, faculty, or staff who invited them.
Loitering in Karachi University
are general walking/jogging between hostel/campus and/or buying of grocery/food

items (take away only).
IBA students are required to carry their student cation cards at all times. It is
incumbent on IBA students to show their cation cards to IBA staff/o when
requested.
Members of IBA security team, administrative staff, and faculty members have been
empowered with the authority to student on card in case they see
any violation of Code of Conduct for investigative purposes. Failure to do so may lead to
ne or any other disciplinary action.
Misuse of iden is a violation of Code of Conduct and includes giving access or

lending your IBA student card to someone else.
Forging someone else’s signature and ERP number to mislead authorities.
False representation
Forgery, alteration, unauthorized possession, or use of IBA’s documents, records, or
instruments of forged or fraudulent communications (paper or electronic
mail) can lead to disciplinary actions against the student.
Unauthorized entry or access

Unauthorized entry into or presence
within IBA’s premises including
athletic facilities, construction sites
and student rooms or even
when unlocked, is prohibited.
Tampering with locks on buildings,
unauthorized possessions, or use of
keys including their alteration or
duplication is against IBA’s policy.
Climbing on IBA buildings,
IBA-owned structures, or
participation in any of these activities
may subject the student to and
other sanctions.

Ragging and bullying
Ragging and bullying are expressions of aggression via verbal, electronic, written, or
physical communication, psychological and/or emotional behaviors towards an
individual and/or group, by an individual and/or group. Such behaviors put individuals at
a risk of harm and cause emotional distress. Ragging and bullying are prohibited at IBA
and any student subjected to such behavior or a witness to it, should report it to the OSA
/superintendent/building manager/administrator/hostel wardens immediately.
Ragging and bullying constitute:

Words spoken or written which have the effect of teasing or treating/handling with
rudeness of another.
Rowdy or undisciplined activities by any student(s) which can cause annoyance, hardship,
physical or psychological harm.
Coercing another to indulge in an act he/she normally wouldn’t do.
Any act that prevents, disrupts, or disturbs the regular academic activity of any other
student.
Exploiting the services of any student for completing academic tasks assigned to an
individual or group of students.
Any attempt to take advantage of a freshman, or an attempt to ridicule a freshman in front

of others.
Harassment
Harassment means written, verbal or physical conduct that, due to its
inappropriateness, severity, persistence, and pervasiveness, adversely affects the
victim’s morale and ability to function. This may include conduct based on an
individual’s actual or perceived race, color, national origin, religion, gender, disability, or
any other distinguishing characteristics.
Harassment constitutes:
Harassment may qualify as sexual harassment if it involves a sexual connotation through

words, actions or behaviors or any acts that are inappropriate or non-consensual in nature
and include but are not limited to photographs or other written/electronic
communications that is non-consensual in nature. Sexual harassment also includes any
inappropriate actions or behaviors by those in a position of power or authority towards
those on whom authority extends.
Menacing behavior or threats of harm to self, to others or to persons related to them, often
power harassment.
False allegations
Deliberately accusing a person or an organization of misconduct with knowledge that this

allegation is false is violation of Code of Conduct.

Financial misconduct
Some examples o nancial misconduct include:
Signing a document with someone else’s name, initials, or signature.

Financial misappropriation.
Misrepresentation, or false statement of fact(s).
Theft and vandalism

Theft and negligence, or intentional damage to personal or the Institute’s property is
prohibited, as is possession of the stolen property. Repair and replacement costs will be
charged to the appropriate student(s) and may warrant disciplinary action.
Retaliation
Retaliation can take many forms, including continued abuse, violence, threats, and
intimidation. Any form of retaliation is not tolerated at IBA and may result in severe
disciplinary action. Independent of any sanction, an interim measure may be imposed in
response to the underlying allegation of this misconduct.
No student can possess or use on IBA’s property and its environs. Firearms,
including shotguns, handguns, air guns, gas operated guns and all other
ammunition or hand-loading equipment and supplies for the same, are not allowed. No
student may possess or use dangerous devices, chemicals, or explosives on
IBA’s property or its environs. Items such as knives, which could be viewed as weapons,
are also forbidden. The IBA Karachi has a zero-tolerance policy in this regard.
Fire safety
No such actions are allowed by the students which can
cause e within the premises of the Institution. Fire
drills are held on a regular basis. Directions for drill
procedures are posted in every building. Students are
nancially responsible for damages resulting from
reckless conduct or violation of this policy. Any student
in violation of IBA’s safety rules {e.g., unauthorized
candle, fairy lights (electric and/or battery operated)/any
object burning, tampering with safety equipment,
etc.} will be subject to restitution and replacement costs,
a ne, adjudication through the student conduct
process or other reasonable resolution as deemed
appropriate by the Dean Student Affairs (DSA) or his/her
designate.
Lost and found procedure
All the lost and found items must be handed over to the Security Department immediately.
These items are to be deposited at Gate 4 for safe custody; at the City Campus, they must
be deposited at the CCTV room.
Non-valuable items like stationery etc. will be logged and stored in the housekeeping
department.
All valuable items will be logged in security rooms at both campuses by adding an entry in
the lost and found register. They will be stored in safe lockers.
All the lost items found will be given a number, description, location for where it was found
and the person who found it. The housekeeping, security guard, or CCTV operator should
sign in the register after receiving the lost items.

At the time of delivering the items to the student or faculty/staff, the lost and found
register must be signed by both parties.
If in case the item needs to be sent by courier, it will be done by the Security department.
made to trace the owner.

No one is allowed to take home lost and found items. At the time of handing over lost and
found items, the CCTV camera must be in operation for recording purposes.
RFID procedure
The procedure of the Radio Frequency Identi n (RFID) at IBA Karachi is as
following:
Students are supposed to test their RFIDs by scanning the cards at both the RFID scanners
at Gate 4.
Turnstile scanner is for the students entering IBA by walk and RFID door scanner is for
students entering IBA using their vehicles.
After testing the card either the barrier will open (status of the card: active) or the machine
will give a beep/no response (status of the card: inactive).
After the submission of the RFID form, the security department of IBA will provide a
temporary gate pass having validity of one month to the student.
After receiving the inactive card, the Security department runs the card through the
software for activation. In case the card isn’t activated, or any error is generated the card is
sent to the company for encryption.
damaged.
Security department will generate a data having the list of new, lost and damaged cards.
The cards of students/faculty, which are activated through the software or activated by the
company, will be informed through a message (sent by IT) or an email. While the student
is receiving the card, a copy of the receiving slip should be signed by them as proof. Once
the cards are activated, students will be informed by an automated message and given
their card.
Protecting student identity

While students should be honest
about themselves, they should not
provide personal information to
anyone that could be used against
them, for example sharing their home
address, telephone number, work
telephone or email address.
Political endorsements
When posting on behalf of a student organization, students should not endorse or
support any political candidate.

Personal and institutional security
‘Security’ has become a subject of immense
importance and concern at both the personal
and institutional level. Various measures have
been taken to improve the quality of
surveillance. In order to ensure security, a
proactive and vigilant approach needs to be
adopted by all individuals of the IBA
community.
General safety tips

Before embarking on any journey, ascertain the prevailing security situation from local TV
news channels.
Report any suspicious activity and remain vigilant at all times.
Immediately inform the security staff and report any security breach/suspicious activity.
Avoid crowded and congested places when security alerts have been issued through the
media.
Use tracker devices for car and self, if possible.
Maintain regular situational awareness of crowded places.
Campus guidelines (Do’s and don’ts)

Students should always carry with them a laminated copy of their National Identity Card.
Students are advised to display their IBA ID card and take care of their personal belongings
situated at the Fauji Foundation Building, Main Campus, IBA Karachi.

Any student found lending their ID card to an outsider to get past security will be penalized
tampering, changing photograph of identity card and/or preparing a forged identity card
violation of IBA’s policy.

Safety and security of personal belongings of students, including vehicles, is their own
responsibility. IBA will not be responsible for any loss because of carelessness/irresponsible
behavior.
It is mandatory for all IBA students to wear/display IBA identity card.

IBA security staff on duty is authorized to ask any person entering IBA to prove/show their
identity and wear the IBA identity card.
Comply with the instructions for vehicle security. Obtain a valid vehicle pass and display
sticker for entry into the IBA premises.
Allow time for inspection of vehicles at IBA entry points. Unchecked/unauthorized entry of
vehicles is a grave danger to security.
Before leaving, lock your car. Bike riders should lock their bike and helmet with a wire lock.
Park at your own risk.
Carefully plan and execute security arrangements for events such as concerts. Avoid late
night events.
Don’t leave your personal belongings such as bags, laptop, cell phone etc. unattended,
even at the charging booths.

Security staff must be informed well in advance of the arrival of guests/visitors, including
providing vehicle registration numbers in cases where vehicles are required to enter IBA
premises.
to campus/hostels. The Institute holds a zero-tolerance policy towards possession of
campuses and hostels.

Visualize the emergency situations and prepare contingency plans. This must be done at
both the organizational and personal level.
Use of barrier pass on a vehicle with a different registration number is not allowed. Please
obtain fresh barrier pass when vehicle is changed. Students found in possession of
fake/duplicate barrier passes will be penalized according to IBA policy. Don’t handover
your vehicle sticker to anyone including any outsider. Sticker must be displayed on the
front windscreen.
In case of vehicle theft/loss, follow the procedure mentioned below:
snatched/stolen vehicle.
Provide at least basic information of the vehicle i.e. registration number, make, color
and place of the incident.
e-mail: [email protected].
In case of mobile theft/lost follow the procedure mentioned below:
you think they will not do anything.
Parking on campus
All members of the Campus community (faculty, staff, students and visitors) are
expected to follow IBA's parking and transportation policies.
These policies are enacted to increase campus safety and to preserve parking for IBA
employees and students who are issued permits.
A car sticker is mandatory for all students
Carpooling/ride sharing is a good practice. Vehicles with student drivers are allowed
to enter through Gate 4. Passengers should be dropped off for entry through the side
gate for entering the campus.
are not allowed to enter the campuses.

To ensure safety, helmets are mandatory to be worn while riding a two-wheeler and
students driving cars must wear their seat belts.
To provide maximum space for self-driven vehicles, a chauffeur-driven vehicle with a
sticker may on occasions be asked to park/wait outside the IBA Campus at the
Maskan gate.
The person to whom the sticker is issued will undertake to park his/her vehicle in the
assigned area namely the area earmarked for faculty, staff, students or two-wheelers
as the case maybe.
Vehicle owners are to properly secure their vehicles with dual lock systems etc. It is
better to have your vehicle insured. In case of loss or theft, IBA will not be responsible.
Do not leave valuable items in your vehicles.
Parking areas between Gates 1 to Gate 4, Adamjee and behind Fauji Foundation building
are reserved for faculty and staff vehicles. Students are prohibited from parking their
vehicles in the above-mentioned areas.
Students can park their vehicles starting from the ring road till the parking behind Aman
CED.
The checking procedure from Maskan gate till parking of vehicle at Alumni Students’
Center parking takes 20 minutes approximately. Students are therefore requested to keep
that time cushion in their mind before leaving for IBA.
and JS Auditorium basement can also be used for car parking.

Car sticker policy
Car stickers are issued only to students, staff and faculty/board members of IBA
who are maintaining cars either on their names or against the names of their close
relations (i.e. wife, husband, daughter or son). Under normal circumstances not
more than one sticker is issuable.
Students will be issued one sticker only – one for their car and one for their bike.
The validity of the car sticker will be for a maximum period of two years.
Possession of IBA sticker does not excuse the holder from being asked by
security/gate staff to prove his/her identity if required.
IBA students are only allowed to use University of Karachi (Maskan gate) for entry
and exit as per the University of Karachi policy.
Students or their drivers found roaming around in the University of Karachi without
any valid reason are liable for disciplinary action as per the policy of the Institute.
Any violation of instructions/incidence of misuse of the privilege of possessing a car
sticker may lead to cancelation of the sticker.

Procedure for obtaining a vehicle sticker
The procedure for obtaining a vehicle entry sticker is as follows:
Apply online by visiting www.tinyurl.com/ibastudent
Sticker will be ready within 2 working days
Bring the following documents at the time of sticker collection:
Copy of CNIC
Copy of driving license
Copy of IBA Student card/current fee deposit slip
Copy of Registration Book
2x photographs 1x1 in case of motor bike pass
Authority letter (in case if the vehicle is leased from a bank or leasing company)
Stickers can be collected from:
and 1461.
Rs. 100/- will be charged for the fee voucher per sticker.
parking space, students will be issued one sticker only.
Guidelines for Social Media Engagement

The following Code of Conduct has been compiled to serve as a guideline for the
students in their conduct on social media (individually or in a group) that may be related
and/or linked to IBA Karachi.
Students should be honest about their identity. They must participate only under their own
name and should take extra care in safeguarding their personal information.
Students should be respectable and courteous while communicating or posting anything
on social media.
Students are expected to be cognizant of rules and regulations by relevant government
bodies regarding posting on social media and especially understand as to what can be
considered as an offence under the law.
Opinions and debates related to political and social issues must be expressed in an
individual capacity and not on behalf of IBA or any organizational unit within IBA (like
IBA will not accept any form of bullying, cyberbullying, or harassment by any student.
Wherever such an action involves IBA, appropriate action will be taken by the
administration. In cases where IBA is not involved, it will cooperate with the law
enforcement agencies or government bodies as needed.
Following are examples of such actions that can lead to action by IBA or by government
bodies. The following list is indicative and not exhaustive but should help students
understand the nature of offences:
Sending mean, threatening, or harassing messages to another individual through

texts, e-mail, web pages or instant messaging.
Spreading misinformation, lies and rumors about an individual through internet or
text messages.

Posting comments/photos etc. and deliberately mocking an individual with the
intent to harass or humiliate them.
In case if any misconduct is reported against any student, Dean Student Affairs (DSA) or
delegated DSA will do the following:
First investigate whether the misconduct is related to, or involves IBA in any way.
Proceed further with investigation if it is related to IBA Karachi. In the course of such
independent evidence will be gathered using the respective platform.

May take no further action or may only offer counseling to the involved parties if the
reported misconduct is not related to IBA.

Reporting Misconduct
In cases of serious and major offence, the DSA may choose
to forward the case to the DC, the accused will be
contacted by the Secretary of DC for recording a statement
and initiating the investigation. Such cases will be
thoroughly investigated, contextual and evidential
circumstances will guide the decision. After investigation
the DC will decide penalty for the student (violator) after
thorough and extensive case hearings of the reported
cases.
The quorum of the sub-committee hearing will be at least 3
members including the Chairperson of the DC. All hearings
of the DC shall be and will comply with the
requirements of privacy proceedings.
If the complainant in a case is a member of the DC, that
member will not participate in the disciplinary proceedings.
Moreover, if a member of the DC feels that his or her
relationship with any individual or organization involved in
the proceedings would affect his or her impartiality, such
DC member will request the Chair of SCISC to be excused
from the proceedings. The Chair will decide whether to
entertain such a request or not, based on the nature of
relationship with the accused.
Reporting procedure for the violation of the Code of Conduct
Complainant: Any member of the IBA community can be a complainant.
The Reporting Desk (RD) team to log the complaints.

Complaint Portal Online.
Major misconduct: DSA will forward repeated/major violations to the DC.

Initiation of Disciplinary Proceedings
Lodging complaint
A complaint can be made of an alleged misconduct to the RD or via IBA Complaint Portal.
All the minor misconducts will be handled by the DSA, only major and repeated minor
misconducts will be reported to the DC through the DSA.
The discretion of forwarding the case to the DC will lie with the DSA solely.
Review of Complaint
The DSA will review each complaint to determine the course of action and will choose
one of the following:
Dismiss the complaint or resolve the issue through counselling.
Impose penalty for minor misconduct.
Initiate disciplinary proceedings for major misconduct by forwarding the complaint to the
DC.
Summons & written statement
day and time when the accused will have to appear before the committee.
being summoned.
Before the formal hearing, the accused will be required to submit a written statement to
give his/her version.

Case handling process
case of no response to the email, the secretary will make a follow up call.
The accused student will report, and the Secretary DC will inform the accused student the
reason of being summoned.
The accused student will submit a written statement to the Secretary DC in which the
accused will clarify his or her position.
The Secretary DC will schedule a meeting for the formal hearing of the accused student
with the Committee.
The Secretary DC will secure all the evidence related to the case and present all the
evidence to the DC on the day of the accused student’s formal hearing.
The committee will review documentary and circumstantial evidence. CCTV footage will
only be reviewed in security monitoring room. No footage will ever be produced or shared
through a portable device.
If the accused fails to attend the meeting, the committee may decide without any input
from the accused.
Penalties will be deliberated upon, and a decision will be reached with individual voting.
The Chair of the DC will decide the penalty for the student (violator).
implementation of the decision.

A copy of the decision letter along with minutes of the meeting, and statement of the
student, and any other documents relevant to the case will be made a part of committee
Failure to appear
In case a student fails to appear for the
hearing and is unable to present a valid,
veri e justi the committee can
nalize its recommendation after reviewing
the case in absentia.
All the proceedings of the DC are to remain

con Members of the DC shall abide
by and comply with the terms and conditions
of the Committee’s Non-Disclosure
Agreement, as amended from time to time.
Meetings
The DC shall meet as and when necessary to consider reports and investigate matters
relating to discipline of students and shall be the authority to determine whether a
violation of Code of Conduct/act of indiscipline has been proved or not. It shall then be
up to the DSA to take action(s) in conformity with the regulations. The committee is to,
however, meet at least once before the commencement of every semester and on
completion of the semester. The conduct of the meetings will be guided by the
following rules:
At least three of the DC members, including the Chairperson, shall form a quorum for the
transaction of business by the Committee.
The DC Chair shall preside at all meetings of the DC and, in consultation with the other
committee members, shall set the agenda of items to be addressed at each meeting.

The DC Chair will ensure that the following documents are circulated at least three (3) days
in advance of each meeting:
The agenda for the meeting.
Any other documentation related to the business to be conducted by the Committee.
Decisions
The DC deliberates and arrives at a decision by individual vote. To determine that a student
has violated the IBA rule, a majority of the voting DC members present must conclude that
the evidence presented constitutes a clear and persuasive case in support of the charges
against the student.
If the student is found to have misled the DC during the hearing, it may result in another
investigation and case against the accused student.
evidence before the decision is made.

Decisions of the Committee shall be communicated in writing and via email to the accused
through the DSA.
Enforcement
The enforcement of discipline in IBA shall be supervised and controlled through the
following persons:
Deans and Department Chairpersons for all classroom/academic activities.
Controller of Examinations for all examinations related matters.
Respective Hostel Superintendent in Hostels.
In public places and on occasions of public gathering within and outside the IBA Campus,
through the DSA/Activity Coordinator.
under sub-clause a, b, and c.

The DSA will be the promulgating authority for all penalties relating to the Code of
Conduct and maintenance of discipline in the student community.
Suspension from IBA
Suspension from IBA means the cancellation of enrolment of an enrolled student for a speciﬁed
time which will entail suspension of all rights and privileges of that person as a student of the
IBA. During the suspension period (as may be notiﬁed by IBA) including any extended period
thereof, the suspended student is not permitted to re-enroll nor allowed to enter the Institute's
grounds, or use the campus facilities.
Expulsion from IBA
Expulsion from IBA, also known as dismissal from IBA is the permanent removal or banning of a
student from the IBA due to persistent violation of the Institution's code of conduct and policies, or a
single severe violation of the code of conduct or conduct inconsistent with the applicable laws;
warranting expulsion of the student. Expulsion from IBA means that a student will not be allowed to
continue classes, cannot enter IBA's campuses (Main and City), and will never be allowed to use IBA
facilities ever again.
Overall procedural steps
Procedural steps followed by the DC for the enforcement of the Code of Conduct:
Case reported to the Disciplinary Committee (DC).
Secretary of the DC will notify student (violator), through the DC Secretary,

to appear before the DC and inform the reason for being summoned and
submission of the written statement.
The DC hears the case; evaluates evidences, decides the n.
The decision is communicated to the student(s),

and relevant departments.
DSA and relevant department implement the decision.

Appeal Procedure
Students disputing the Disciplinary
Committee decision may a written
appeal with the Student Conduct and IBA
Standards Committee (SCISC) through the
Secretary SCISC, no later than 15 academic
working days following of the
DC’s decision.
Appellate body
The Chairman SCISC will be Chair for the appellate body. The composition of the
Committee should be members of SCISC excluding members of the DC.
Procedure
When the decision of the Appellate Committee is in the process to be taken, the
decision of the DC should stand. Any other situations such as suspension and exam
cases will be dealt by the Appellate Body to decide on a case-to-case basis.
Step 1. The appeal must state one of the following as grounds for the appeal:
hearing authority. The standard of review required is that:

Only a substantive deviation from the DC stated procedures which results in an unfair
The existence of harmless procedural irregularities which did not affect the decision
made by the DC does not provide a basis for appeal.
that the original hearing authority’s decision was clearly erroneous and cannot reasonably
be supported by the evidence; necessitating ‘deference’ to be given to the original
decision.
standard of review required is failure to exercise reasonable judgment under the

circumstances, necessitating deference to be given to the original decision.
Emergence of new evidence that was not reasonably available for presentation to the DC
which may reasonably be expected to affect the recommendation reached by the DC. The
standard of review required is:
Appellant to demonstrate that evidence was not reasonably available at the time,
and;
that the new evidence can be reasonably expected to affect the original body’s
decision; necessitating the case be remanded to the DC for recording new evidence
and reconsideration of the decision.
Step 2. The Chairman DC will be provided a copy of the student’s written appeal and be asked
Step 3. The concerned parties shall be informed by the Secretary SCISC about the date, time,
and place of hearing of the appeal and forward necessary materials to Appellate Committee
members and the Appellant. The Appellant and any other party to the original grievance will
participate and will be given a reasonable time to present relevant information. Attorneys are
not allowed to attend the meeting on behalf of any parties involved.
Step 4. The appeal hearing is to be conducted on the information already available on record.
No new evidence is to be brought during the appeal hearing. If there appears to be any need
for new evidence to be submitted, the case may be remanded to the DC.

Proceedings for Appeal
As a guide, the following outline procedure should be followed:
Introductions
Introduce those present and explain why they are there.
Explain the nature and purpose of the hearing and ensure understanding.
Explain how the hearing will be conducted, including the attendance of witnesses.
Check receipt of all relevant papers.
Proceedings
The student will introduce the appeal in the form of a short opening and summary
statement of the whole case.
The Chairperson DC will present the record and reasoning of the DC’s decision.
The Chair/Committee may ask questions of either party.
The Chair/Committee may question the DC Chair regarding the procedure followed.
The DC Chair shall summarize the case for the decision.
The student shall summarize the case against the decision.
Both parties will be asked to withdraw. If it is necessary to recall either party or any
witnesses to resolve any points of uncertainty on the evidence given, both parties will be
recalled and will be given opportunity to comment.
The Chair/Committee may adjourn the appeal hearing before reaching a decision if further
information is required.
Once both parties have withdrawn, the Chair/Committee will come to a decision on the
matter.
Once the decision has been made, the parties will be released and either informed
personally of the decision or informed that the decision will be communicated in writing in
law.

Cafeteria services
IBA offers spacious cafeterias on campus, where full meals, snacks and refreshments are
available.
Timings of cafeteria at Main Campus
Adamjee Cafeteria
Student Center Cafeteria
Shade area beside OBS Courtyard 9:00 am – 6:00 pm
Timings of cafeteria at City Campus
Aman Tower
Pepsi Student Lounge
Evacuation and accidents - IBA Emergency Helpline

In case of an unforeseen event, please contact on the following IBA emergency helpline
students should follow the evacuation procedure as given below:

Leave the building from the nearest exit
Report to the assembly points and record your attendance
Stay put until order has restored

Medical and Emergency Services
In-house medical centre is available at the IBA Main Campus. It has doctors and trained
paramedics available. Timings of the medical center are as follows:
Weekdays
Dr. Nosheen Fahad
In case of a serious medical emergency, patient should be taken to the nearest hospital.
Contact numbers of the nearest hospitals are as following:
IBA Main Campus

Distance from
Hospital name Address and contact number
Campus
Patel Hospital 4 km Gulshan-e-Iqbal, Karachi,
Mission Road, Gulzar-e-Hajri,

DOW University Hospital
Scheme 33, Karachi,
(OJHA Campus)
Haider Buksh Gabool Road,

Memon Medical Safoora Chowrangi,
Institute Hospital Gulzar-e-Hajri, Karachi,
IBA City Campus

Distance from
Hospital name Address and contact number
Campus
OMI Hospital 32 meters Road, Saddar, Karachi,
SMBB Trauma Center 2 km Civil Hospital, KMC work
Sindh Emergency
1122
Rescue Services

Library
The IBA Library provides premium user-oriented services. Both campus libraries house
diverse collections, provide state-of-the-art digital technologies to provide better access
to information, offer educational programs and serve as primary academic support to
the pre-set rules to help the library staff in creating an environment that is conducive to
learning.
Library conduct and general rules

These rules and policies have been designed to ensure a favorable learning environment
and to provide equal opportunities for learning. Students are required to comply with
the rules below to avoid any disciplinary action or penalties:
The library is considered as a quiet place for reading and studying, therefore, students are
advised to maintain the sanctity of the library by following the library protocols.
Group study and/or discussions are allowed only in the designated collaborative spaces.
Cell phones must be set on silent mode before entering the library and no call should be
received/placed within the library premises.
Library items must be treated with utmost care. No library item must be marked,
underlined, mutilated, torn or damaged.
are prohibited inside the library.

The reading materials taken from the bookshelves of the library should be left on nearby
tables/carts, whereas items taken from the library circulation counter should be returned
back to the counter.
Library staff reserves the right to inspect any material being taken in/from the library
premises.
Library privileges including membership may be denied to the stakeholders/visitors who
violate/breach library rules and protocols or are otherwise guilty of misconduct.
The library is not responsible for any loss or damages to your personal belongings.

Borrowing rules
All IBA students currently enrolled in various undergraduate, graduate, and
postgraduate programs have the right to access library services, facilities, and
resources. Borrowing privileges may vary depending on the type of borrower and the
nature of the library material being borrowed.
Borrowers' category Number of books Loan period
Undergraduate 4 14 days
Graduate 6 14 days
6 28 days
Postgraduate Diploma 2 14 days
Any library material borrowed may be recalled, if required. Therefore, the loan period
should not be considered as a legitimate right to retain the material till the due date.
Books tagged as general stacks may be reissued (depending on the borrower’s category
Reference and reserved materials, journals, magazines, and newspapers can only be used
within the library premises and cannot be borrowed.
Students who do not return books on time will automatically lose the privilege of
borrowing any more books from the library until all the borrowed items are returned or
settled.
Borrowing privileges may also be suspended for the students who have violated library
rules.
Books or materials borrowed from the library must be returned on or before the due
date and time, otherwise the following charges may apply:
PKR. 10/- will be charged per day for each overdue item borrowed from the general stacks.
charges.
higher.
Replacement cost for the lost or damaged materials would be calculated as per the
Another original copy of the lost/damaged book/item may be accepted, provided it carries
until it is renewed, returned, or declared as lost either by the borrower or by the library.
the IBA Code of Conduct. The violation cases will also be sent to the ‘Student Conduct and
IBA Standards Committee’.

Computing and ICT Services
The Information and Communication
Technology department provides ICT
services to the IBA Main and City
Campuses, hostels, and staff town,
on-and-off campus. The principal aim

of the ICT department is to bring
state-of-the-art technology to the IBA,
provide essential services and
promote automation.
Lab availability
Computer labs at the City Campus are operational from 8:30 am till 9:30 pm. from Monday
to Friday, for computing and printing facilities.
Students are prohibited from entering labs during a lecture, in order to keep the
disturbances minimal.
than that, should be done from the photocopier.

In case of any loss of data, the staff available at the lab, would not be held responsible; to
avoid losing data students are highly recommended to save their work on a regular basis.
Login account policy

For smooth operations of the computer labs, while protecting the privacy of the
information of all users, the following rules are in place:
No one is allowed to log in using someone else’s user ID and password.
To protect your own self from unscrupulous users, make it a habit to log out at the end of
each session. Please note that you are fully responsible for any actions taken by an
unauthorized user using your login account.
is a process running which may take longer to complete. In such a case, the student is to
inform the lab engineer to ensure that their user account and work is protected.
At the time of registration, a separate user ID and password is assigned to all students to
access the IBA Wi-Fi.
Workstation usage policy
responsible manner. Failure to do so will make them liable for an action, in accordance,
with the provisions of the Prevention of Electronic Crimes Ordinance. Three categories
of criminal offenses cover the following conduct:
software held in any computer;

Unauthorized access with the intent to commit or facilitate commission of further
offences, including hacking and tampering of electronic data;

Intentional and unauthorized destruction of software or data;
The circulation of ‘infected’ materials online;
which enables others to gain unauthorized access to the computer.
Internet Usage Policy

Scope and application
This policy applies to all users of the IBA Karachi. It also applies to users connecting
personally owned devices such as laptop computers, smartphones, and tablets to the
Institute’s network, and/or storing any Institute’s data on such devices. A student can
connect up to two concurrent devices on the wireless network.
Acceptable internet usage

Students are provided with facilities and equipment
to access the internet for legitimate work-related
activity and educational purposes of research and
seeking information.
Use of the internet by the IBA students is permitted

and encouraged as long as it supports the goals and
objectives of the organization.
However, the Institute has a policy for the use of

internet whereby the users must ensure that they:
Comply with the current legislation;
Use the internet in an acceptable way;
Do not create unnecessary business risk to the company by misusing the internet.
Unacceptable behavior
In particular, the following is deemed unacceptable use or behavior by the students:
Visiting internet sites that contain obscene, hateful, pornographic or otherwise illegal
material;
Using the internet to send offensive or inappropriate material to other users;
Downloading commercial software or any copyrighted materials belonging to third
parties, unless this download is covered or permitted under a commercial agreement or
other such license;
Hacking into unauthorized areas;
Publishing defamatory and/or knowingly false material about the IBA Karachi and your
publishing format;
upload or transmission;
Introducing any form of malicious software into the corporate network.
Monitoring
However, misuse of such a facility can have a detrimental effect on other users and
potentially the Institute’s As a result, IBA ICT department monitors:
The internet sites visited.

Guidelines for students
Use the web browsers for educational purposes of research and information gathering
from various websites and databases;
anyone;
Students should not try to access and change any other person’s username, password,
Students can connect up to two concurrent devices on the wireless network;

Responsibly access social websites for educational purposes only; always use appropriate
language in all digital communications through emails, social websites, blogs, or
messages;
User would not deploy its own wireless routers/access points. In case of any additional
requirement, the request would be made to the ICT department.
to the PC, laptop, printer, and multimedia:

Main Campus
Mr. Faraz Baig
Email: [email protected] [email protected]
City Campus
Mr. Zeeshan Nasir
Email: [email protected] [email protected]
Campus Management System

The IBA Karachi is using the Oracle ERP system to manage the entire students’
academic activities at both the campuses. This system manages the overall processes of
course offerings, course enrolments, class scheduling, attendance, grading, and much
more. Students at the IBA Karachi get access to the self-service portal and can check
their attendance, grades, enrolment, and other related matters through the online ERP
system.
Contact information for the ERP team is given below:
Ms. Asma Haider
PeopleSoft Student Financials

Contact information for the PeopleSoft Student Financials team is given below:
Ms. Mehwish Khatri

Learning Management System (SAKAI-LMS)
knowledge, collaborate, and engage in a wide spectrum of technology-enabled learning
to help instructors, researchers, and students to create course websites for

collaboration. These course websites include the following prominent features:
Uploading course outlines/syllabus

Creating important announcements to notify students
Creating and submitting assignments
Conducting online tests and quizzes
Resources folder to share course contents
Turnitin integration to check assignment plagiarism etc.
Contact information for the LMS team is given below:
Mr. Azhar Hussain Larik

Useful online application systems for students

IBA Job Portal is a one-stop solution for career development for students and alumni. The
career opportunities, and apply for jobs and internships at national and multinational
https://jobportal.iba.edu.pk/
Students Facilitation System being used by students to submit various types of requests
https://webapps.iba.edu.pk/sfs/home/login
Clinic Management System facilitates the booking of an online appointment for

counseling and other related matters. https://webapps.iba.edu.pk/clinic/
IBA events calendar to register and view events and happenings at the Institute.
https://webapps.iba.edu.pk/com_event_cal/
TA/RA Management System to upload working hours and get paid for them.
https://webapps.iba.edu.pk/tams/ and https://webapps.iba.edu.pk/mstms/
Online payment/donation application enables students to pay or donate to IBA using

their bank cards. https://onlinepayment.iba.edu.pk/ and https://donate.iba.edu.pk/
Fee voucher application to generate and print fee voucher from one’s home using this
online facility. https://webapps.iba.edu.pk/fee_voucher/
Societies Election System to register for various societies and vote for the preferred
candidates.

TA Allocation System to apply for TA-ship and get selected through a standard selection
procedure. https://webapps.iba.edu.pk/tas/
Online degree/transcript system to make an online request to issue student degrees

and transcripts. https://webapps.iba.edu.pk/tnd
IBA mobile application

events held at the IBA Karachi. The app is available for both Android and iOS users.
Alumni Management System serves as a complete portal to register and manage the IBA
alumni along with an online election module for the selection of alumni representative on
the Board of Governors. https://alumni.iba.edu.pk/
Contact information for the web and mobile application team is given below:
Mr. Azhar Hussain

Mr. M. Sharif Jamali

Video conferencing (VC)

The IBA Karachi has two fully-equipped
video conference rooms (one at each
digital video camera, linking IBA directly

to anywhere in the world. The facility
allows ease in communication.
In addition, mobile VC equipment is also

available at both campuses which can be
moved to any location for video
conference.
Contact information for VC rooms and

mobile VC at both the campuses is as
follows:
Main Campus City Campus

Mr. Zeeshan Khan Mr. Asif Ali
Email: [email protected] Email: [email protected]

Career Development Center (CDC)
Karachi is dedicated to facilitating students,
graduating classes and alumni in several ways. It
helps in self-evaluation and skills development,
creating awareness about career opportunities,
assisting in career development and job search,
increasing the employability opportunities of IBA’s
graduating students, and developing strong linkages
between employers and the IBA graduates. It also
supports the IBA alumni in their career progression.
To know more about the Center and its offered services, please visit:
https://cdc.iba.edu.pk/
Get in touch with the team at [email protected] and/or [email protected]
IBA Hostels
The IBA Karachi provides hostel facility
to its full-time, regular students from
outside Karachi. Two hostels, one each
for female and male students, are
located within the premises of the
University of Karachi, whereas the other
girls hostel is situated at the City
Campus. All hostels are secure spaces,
guarded 24/7 by trained security
professionals and through CCTV
surveillance.
For more details regarding hostel rules

and regulations, and accommodation,
please visit:
https://www.iba.edu.pk/student-residences.
Transport Services
The IBA Karachi provides transport
facility for students, faculty and staff.
For more details, please visit:

https://www.iba.edu.pk/transport.php
Fee and dues

Procedure for payment of tuition fee & university dues
Tuition fee will be announced around the commencement of the semester.
Fee vouchers will be made available to students through the Campus Management
Students are liable to make payments for the fee due, by the deadline as mentioned on the
voucher and announced through notice.

Payments can be made in one of the following modes:
Direct deposit through any Faysal/Meezan Bank Branch in Pakistan, using fee
vouchers generated from ERP.
Online payment through the IBA website: https://onlinepayment.iba.edu.pk/
Payment through internet banking. For FAQs, please visit here:
https://www.iba.edu.pk/faqs-internet-banking.php
Note: Your payments made
through the above method will
take 1-2 working days for bank
con .
If any student does not pay all
their dues till the completion of
the program, they will not be
issued a provisional transcript,
of cial transcript or degree, till
the time they clear all their dues.
Determination of student fee
ascertained, for any course of study or training at the Institute.

The Institute must ensure that no student will be or continue to be enrolled in a course of
study or training at the Institute unless they have paid:
All other charges prescribed by the Institute.
to be offered to students in any given academic year, as recommended by the

management of the IBA Karachi. The recommendation for setting of fee shall be through
the annual budget of the Institute.
proposal, fee shall be increased and set to the new level.

Calculation of fee
The Institute will charge the fee per credit hours.
Fee will be charged to all students as per the total credit hours opted in a semester.
Other approved fee charges which are not based upon the credit hours will be added to
the fee challan as applicable.
Procedures regarding fee refund
Any request by a student to amend their program of study or withdrawal from a program
or paper must be made in writing.
The Institute reserves the right to request additional supporting information before any
course amendment request is considered.
Where the student’s account has a credit balance which is clearly attributable to an
student.
Refund of tuition fee is applicable to all students i.e. regular, evening and EMBA programs.
Fee will be refunded in the following cases:

Fee Refund Cases
S.No. Scenarios Policy/Timeline
Percentage of tuition fee
refunded up to the seventh day the

classes convene.
day the classes convene.
16th day the classes convene.
IBA cannot provide the academic

2
study offered refunded.
When a student elects to change a

class, there will generally be no
change in the tuition fee and
3 Change of classes
therefore additional tuition fee,
refunds and administration charges
do not normally apply.
In the case of overpayment of levied

4 Credit balance charges, students may request a
refund for the balance.
refunded if the student does not meet

the criteria of provisional admission.
No tuition fee will be refunded if it is
IBA withdraws an offer of admission found that the student has provided
from a student incomplete or inaccurate information
in support of their application for
admission, any application for credit
or recognition of prior learning or
their enrollment.
If the student does not meet the
the tuition fee will be refunded for any

6 future semester paid for in advance
academic performance
and not yet commenced, but no
refund for the semester in which the
refunded for any future semester paid

in advance and not yet commenced,
7
due to academic misconduct but no refund for the semester in
which the student was suspended or

Tuition fee paid in advance will be
adjusted for the upcoming semesters,
8 Semester gap
if the student is allowed a semester
gap by the IBA administration.
refunded if the student suffers from

9
death or accident which causes
Exception
Under any circumstances admission fee will NOT be refunded and transferred.
Exclusion
Cash, cheque and pay order will not be accepted from the students at the IBA Finance
department.
One-time charge
One-time charge such as admission fee and orientation course fee* are also applicable
in addition to tuition fee. These charges must be paid at the time of admission at the IBA
Karachi.
*Orientation Course Fee will be applied to MBA Morning/Evening candidates only.
Important notes
If a student is unable to pay balance of his/her dues till the completion of courses, the
student will not be issued provisional transcript, original transcript and degree till the
time all the dues have been cleared.
Contact Details
Finance department Student societies
Muhammad Danish Financial Aid Staff Arshad Hussain

IBA Main Campus
IBA Main Campus Tel: 021- 38104700-01 IBA Main Campus
Tel: 021-38104700-01 Tel: 021-38104700-01
Service Units
team members for each unit can be accessed at: https://www.iba.edu.pk/service-units.php

Disclaimer
The IBA management reserves the right to use pictures of students taken
during campus events for its various publications and social media. These
pictures, however, will not be used for any commercial purpose.
Main Campus
City Campus

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STUDENT

involved in receiving/imparting education.

Academic Transaction: Regular classes; online classes; any manifestation of formal

projects, class assignments, take-home assignments/homework etc.; attendance

Academic Misconduct: Conduct that is deemed offensive/unethical/inappropriate by a

Offense: Any manifestation of academic misconduct*.

Plagiarism: Copying another individual’s intellectual work, with or without their

Collusion: Term attributed to the unauthorized and unattributed help in graded

Personation: Term attributed to assumption of another person’s identity with a deceitful

STUDENT HANDBOOK 2022-23 01

STUDENT HANDBOOK 2022-23 02

STUDENT HANDBOOK 2022-23 03

The School's research-oriented environment encourages students to develop

STUDENT HANDBOOK 2022-23 04

STUDENT HANDBOOK 2022-23 05

STUDENT HANDBOOK 2022-23 06

The OSA comprises of the following:

Diversity, accessibility, and inclusion

belonging to diverse backgrounds. It aims to create an inclusive environment, accepting of

Student employment and volunteering

STUDENT HANDBOOK 2022-23 07

with academic, career, mental health, or general counseling as well.

Department of Sports and Community Engagement (SP@CE)

it might distract others.

Failure to comply may result in denial of services in future.

For queries, please contact: https://www.iba.edu.pk/space.php

STUDENT HANDBOOK 2022-23 08

counseling and various psychotherapeutic interventions.

For queries and appointments, please contact:

they may have.

STUDENT HANDBOOK 2022-23 09

Issuing visa letters

For further details, please visit: https://irc.iba.edu.pk/

Ms. Shehreena Amin

STUDENT HANDBOOK 2022-23 10

Providing students with opportunities to participate in a variety of intellectual, academic,

For more details, please visit:

For queries related to Student Clubs/Societies, please contact:

Ms. Maheen Ghauri

STUDENT HANDBOOK 2022-23 11

Present themselves as mature, law abiding and responsible persons.

STUDENT HANDBOOK 2022-23 12

On campus: Misconduct by a student or student societies that occur on both IBA

STUDENT HANDBOOK 2022-23 13

warnings to community service, counselling, to monetary penalties etc.

Reporting Desk (RD)

will be imposed by the DSA.

1. Student Conduct and IBA Standards Committee (SCISC)

STUDENT HANDBOOK 2022-23 14

The quorum of SCISC is of 2/3rd of the committee members.

2. Disciplinary Committee (DC)

The functions of the DC shall be as under:

STUDENT HANDBOOK 2022-23 15

Permissible absences per semester are mentioned in the following table:

Semester type Duration of session Total sessions Allowed absences

5 for full-time students

Winter 180 minutes 12 2

STUDENT HANDBOOK 2022-23 16

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the exam material to the proctor is not allowed.