Practical Manual

Basics of Computer

Compiled By
Nidhi Gosavi , Mayuri Barai & Dr. D. K. Parbat

Department of Civil Engineering

GOVERNMENT POLYTECHNIC, NAGPUR
2023-24
 GOVERNMENT
POLYTECHNIC, NAGPUR

CERTIFICATE
This is to Certify That Mr. / Ms. _
Enrolment No. Term
Program Section Semester
Has completed the term work / practical’s in the Subject _
_ _ Course Code _
During academic year 20 - 20
Date:
Place: Nagpur

Course- In-charge Head of Department

 GOVT. POLYTECHNIC, NAGPUR
Department of Civil Engineering
Program: Term _
Course _ _ Course Code
Name of Student _ _ Enrolment No. _
Index

S. Page Date of Date of CA Grades Sign of

Title of Experiments
N. No. Practical Submission / Marks Faculty
Identify various Input/output
1
devices of computer.
Connect various Components
2
of computer.
Connect printer to computer and
3
apply its setting.
Configure the setting of printer
4
and print the test page.

Apply page layout features such

as Themes, Page background,
5 paragraph, page setup. Create
multicolumn page. Use different
option to print the documents.

Use Internet for different web

6
services

7 Create a new google account and

login to Gmail account.

8 Write and compose an email to

given email account.

9 Send an Email to given recipients.

10 Use mail with merge option

Compose and attach files to

11
emails.

Sharing of files and folders using

12 google drive

Insert a photo or link into an

13 email and about to compose
window options.
 S. Page Date of Date of CA Grades Sign of
Title of Experiments
N. No. Practical Submission / Marks Faculty

14 Create, open and edit worksheet

Apply Page setup and print

15 options for worksheet to print the
worksheet.

Prepare a Slide presentation and

16 apply design theme to given
presentation.

Add new slides and insert

17 pictures/ images, shapes on
presentation.

18 Add table and charts in the slides.

Create a word document and use

19 different option on document.

Total
Out of

Signature of Student
 Date:

Unit No. 1: Getting to know the computer.

Relevant Course Outcomes :-
CO1 – Apply the Basics of computer fundamental.
1. Practical Significances :-
Using and input devices we can give instruction to the computer to perform an action and the
device reverts to our action through an output device.

2. Competency and Practical Skills :-

Identification and operation of different input and output devices. Knowing how to connect
different components of the computer.

1. Identify various Input/output devices of computer.

Aim: To identify various input and output devices of computer.
Introduction – Define computer, input and output devices.

Enlist various input and output devices of computer:

 Input devices in brief:

Output devices in brief:

Learning outcome – Describe what you have understood

.
Complete the practical in time 10
Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

2. Connect various Components of computer.

Aim: To connect various components of computer.
Introduction – The computer system essentially comprises three important parts-input
device, central processing unit (CPU) and output devices. The CPU is made of three
components namely the arithmetic logic unit (ALU), memory unit, and the control unit.
Secondary storage/auxiliary storage devices are used to store data and instruction on long
term basis.

Fig.: Components of computer

Input unit:

Central Processing Unit:

Output Unit:
 Secondary Storage:

Steps for Setting up a desktop Computer

Fig.: Parts of computer

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

Unit No. 2: Printer Connection.

Relevant Course Outcomes :-
CO2 – Install and configure printer setting.
1. Practical Significances :-
In order to know computer hardware system. It is good idea to get familiar with various
components of computer hardware system and their functioning.

2. Competency and Practical Skills :-

Learn how to install and work with printer.

3. Connect printer to computer and apply its setting.

Aim: To apply settings on printer and connecting it with computer.
Introduction – Define printer, types of printers and their uses.
 Fig.: Parts of printer

Describe how does printer works:

Steps for Connecting the Printer with Computer:

 What setting should the Printer be on to print:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

4. Configure the setting of printer and print the test page.

Aim: To apply settings on printer and print the test page.
Introduction – Define printer configuration

How to Configure print setting so that sheet will fit on one page:

Output:

Learning outcome – Describe what you have understood

.
Complete the practical in time 10
Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

5. Apply page layout features such as Themes, Page background,

paragraph, page setup. Create multicolumn page. Use different option to
print the documents.

Aim: To apply page layout and use different option to print the documents.
Introduction –

Page Setup: Aspects of page setup include the setting of margins, a portrait or landscape page
orientation and other features. Page setup menus can help users to set these attributes, in order to
ensure a print project is done correctly. The page setup are the parameters defined by the user that
help determine how a printed page appears. Those parameters can include everything from the
size, margins, page orientation, and quality of print.

Themes: Themes let you create professional-looking documents with a coordinated set of colours,
fonts and backgrounds. And you are not limited to the selection made by the designers at Microsoft
– you can even mix and match colours and fonts from different themes, or design your own.

The paper size, color, and borders give the reader an overall sense of the documents,
theme and quality. Margins, the text layout, and perhaps a watermark sends further visual clues.
Making the right choices about your document setup helps you send the right message to your
readers.

Choosing Paper Size and Layout

Fig.: Changing Paper Size

 Fig.: Customizing paper size and source Fig.: Setting Paper Orientation

Setting Document Margins

 Fig.: Setting of Margins
Print a document
Select File > Print.
1. To preview each page, select the forward and backward arrows at the bottom of the page.
If the text is too small to read, use the zoom slider at the bottom of the page to enlarge it.
2. Choose the number of copies, and any other options you want, and select the Print button.
By using print preview, you can discover any errors that may exist in the document or fix the
layout before printing, which can save ink/toner and paper. For printing, you may specify the
number of copies you want and the pages you want. Shortcut key for printing is "Alt + F and Press
W and then V" or Ctrl + P

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

Unit No. 3: Introduction to Gmail.

Relevant Course Outcomes :-

CO3 – Identify Basic Internet Skills.
3. Practical Significances :-
In order to sustain in today’s world, it is essential to know about internet and how it works by
providing various services for day-to-day life.

4. Competency and Practical Skills :-

Learn how to use mail and to create account.

6. Use Internet for different web services.

Aim: To use Internet for different web services.
Introduction – Define Internet.

Internet Services allows us to access huge amount of information such as text, graphics, sound
and software over the internet. Following diagram shows the four different categories of Internet
Services.

Communication Services
Information Retrieval Services

Web Services

World Wide Web (WWW)

Web Services

A Web service, in very broad terms, is a method of communication between two applications or
electronic devices over the World Wide Web (WWW). Web services are of two kinds: Simple
Object Access Protocol (SOAP) and Representational State Transfer (REST).
As a whole, a complete web services architecture consists of a service provider, a service registry,
and a service requester.

Fig Shows how these three roles interact.

Service registry
A service registry is a way in which web services are formally published. The service registry
is based on the UDDI specification and reflects information about services provided by the
service provider. The service registry provides a service requester with a Web Services
Description Language (WSDL) service description and a Uniform Resource Locator (URL) that
points to the service itself.
Service requester
A service requester is the consumer of a web service and uses the service registry to gain
information about, and access to, a web service

What are the Different Types of Web Services?

There are a few central types of web services: XML-RPC, UDDI, SOAP, and REST

XML-RPC (Remote Procedure Call):

UDDI (Universal Description, Discovery, and Integration):

SOAP:

REST:

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

7. Create a new google account and login to Gmail account.

Aim: To create Gmail account.

Introduction –The process of creating a Gmail account is to create a Google account. On the
Google account, you have access to Google products, Gmail being one of these products. Here are
the steps of creating a Google account to get a Gmail account.

Step 1: Open your browser and search for Gmail.

Step 2: Click on Create an account.

Step 3: Enter basic details on the fields required and click Next.

Enter your username and create your password.

Step 4: Fill in the details on the next window and click Next.

Fill out your phone number and birthday.

Step 5: Enter the verification code sent to your device.

Enter your confirmation code.

Step 6: Read the privacy and terms and click I agree at the bottom.

Click I agree after reading the terms and conditions

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

8. Write and compose an email to given email account.

Aim: To compose an email.

Introduction – Define Email and its Purpose.

Types of Emails

Broadly, emails can be categorized into:

1) Formal Emails
2) Informal Emails
Formal emails are further classified into
business emails, official emails, application
emails.
Informal emails are further clasified into
friendly and social emails.

Formal Letter-Appropriate Opening Salutation

The first step to take when writing official

emails is to formally greet your recipient and we
do that with the opening salutation. Fig How email work.
Appropriate opening salutations for a formal letter are:
• Respected Mrs. Robinson (If you know the person's name)
• Dear Sir/Madam (If you don't know the person's name

Informal Letter-Opening Salutation-

When it comes to informal emails. The opening salutations can be casual and friendly. Examples
of an informal opening salutation are:
• Hi James
• Hey Sarah
• Hello Katie
Note: An opening salutation is followed by a comma (,).
Format of an Email

Mention some webmail provider or email provider:

Output: Compose the mail ( Formal or Informal)

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

9. Send an Email to given recipients.

Aim: To send an Email.

Introduction –
Sending email: When you write an email, you'll be using the compose window. This is where
you'll add the email address of the recipient(s), the subject, and the body of the email, which is
the message itself. You'll also be able to add various types of text formatting, as well as one or
more attachments. If you want, you can even create a signature that will be added to the end of
every email you send.

Step to send an email:

1. In the left menu pane, click the Compose button.

2. The compose window will appear in the

lower-right corner of the page.

3. You'll need to add one or more recipients to

the To: field. You can do this by typing one or
more email addresses, separated by commas, or
you can click To to select recipients from
your contacts, then click select.
 4. Type a subject for the message.
5. In the body field, type your message. When you're done, click Send.

Output: Compose the mail (Formal or Informal)

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

10. Use mail with merge option

Aim: To use mail with merge option.

Introduction – Mail Merge is most often used to print or email form letters to multiple
recipients. Using Mail Merge, you can easily customize form letters for individual recipients.
Mail merge is also used to create envelopes or labels in bulk.

Steps for merging mail:

1.In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, click Start Mail Merge.

2.Click Step-by-Step Mail Merge Wizard.

3.Select your document type. In this demo we will select Letters. Click Next: Starting document.
4. Select the starting document. In this demo we will use the current (blank) document. Select Use
the current document and then click Next: Select recipients.

Note that selecting Start from existing document (which we are not doing in this demo) changes
the view and gives you the option to choose your document. After you choose it, the Mail Merge
Wizard reverts to Use the current document.

5.Select recipients. In this demo we will create a new list, so select Type a new list and then
click Create.
• Create a list by adding data in the New Address List dialog box and clicking OK.

• Save the list.

• Note that now that a list has been created, the Mail Merge Wizard reverts to Use an
existing list and you have the option to edit the recipient list.

• Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you
can edit the list and select or unselect records. Click OK to accept the list as is.
o Click Next: Write your letter.

6.Write the letter and add custom fields.

o Click Address block to add the recipients' addresses at the top of the document.
• In the Insert Address Block dialog box, check or uncheck boxes and select options on
the left until the address appears the way you want it to.

• Note that you can use Match Fields to correct any problems. Clicking Match
Fields opens up the Match Fields dialog box, in which you can associate the fields from your
list with the fields required by the wizard

7.Press Enter on your keyboard and click Greeting line... to enter a greeting.
8. In the Insert Greeting Line dialog box, choose the greeting line format by clicking the drop-
down arrows and selecting the options of your choice, and then click OK.

9.Note that the address block and greeting line are surrounded by chevrons (« »). Write a short
letter and click Next: Preview your letters.

• Preview your letter and click Next: Complete the merge.

 • Click Print to print your letters or Edit individual letters to further personalize some or
all of the letters.

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

Unit No. 4: Compose option for email.

Relevant Course Outcomes :-

CO4 –Recognize various email components.
1. Practical Significances :-
Allows for remote and flexible communication, and can be accessed from anywhere with an
internet connection.it plays the vital source of connection for professional field.

2. Competency and Practical Skills :-

Learn how to compose mail and attach files with google drive.

11. Compose and attach files to emails.

Aim: To attach files to an email.
Introduction: Describe what does attaching files means.

Steps to attach files to email.

Send attachments with Confidential mode:

Attachment size limit:

You can send up to 25 MB in attachments. If you have more than one attachment, they can't add
up to more than 25 MB.
If your file is greater than 25 MB, Gmail automatically adds a Google Drive link in the email
instead of including it as an attachment

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

12. Sharing of files and folders using google drive.

Aim: To share files by using google drive.
Introduction: Google Drive is a cloud-based file storage system that allows you to not only store
files created elsewhere, but also create online documents and other kinds of files using Google's
apps built in to Drive.

Define Google Drive and its features.

Steps for sharing of files and folders using google drive:

Sharing files in Google Drive is possible through two methods:

• Share with people and groups – You have to grant access to specific individuals you want

to collaborate with on the file.

• Get shareable links – You grant access to anyone who has the link to view, comment or
edit the file.
Additionally, you can give an individual or group the option to do a specific action. These are as
follows:

• Viewer – People with this right can view the file but can’t make any changes or share the

file with others.

• Commentator – People with this right can make comments and suggestions, but they can’t

change or share the file with others.

• Editor – People with this right can make changes, accept and reject suggestions, and share

the file with email addresses.

Sharing Google Drive With External Collaborators Without Google Accounts
While it’s recommended that external collaborators either create or use a Google account to view
your files since it’s the most secure way to collaborate, there are two methods to share files with
those who are unwilling or unable to create one.

• Visitor Sharing – You can invite people as a collaborator to the file with PIN-based

sharing. This allows you to share items with non-Google accounts, allowing them to view,

comment on, or edit after giving them a secure PIN code.

• Link Sharing – You can set a link sharing to “Anyone with the link“ and share the link

with them. Any person with the link can view, comment on, or edit the file.
By default, this link is set to Restricted, so only people you’ve shared the file with can access the
link.
It would be better to use Visitor Sharing as this way, you remain the file owner, which, in turn,
lets you view detailed activity on your files. You can also revoke access from the Drive sharing
dialogue whenever required.

Sharing a file with an email address or mailing list

1. Go to drive.google.com.

2. Check the box next to the file or folder you'd like to share.

3. Click the Share icon.

OR Click the More menu and select "Share..."

4. Choose a visibility option: "Private," "Anyone with the link" or "Public on the web."

5. Type the email addresses of the people you want to share with in the text box below
"Add people." You can add a single person, a mailing list, or choose from your contacts.

6. Choose the access level from the drop-down menu next to each collaborator: "Can
view," "Can comment" (Google documents and presentations only), or "Can edit."

7. Click Share & save.

Send a link to a shared file

If you’ve set a file, folder or Google Doc to "Anyone with the link" or "Public," you can send the
link to another person and they’ll be able to access it.

1. Go to drive.google.com.

2. Check the box next to the file or folder you'd like to share.

3. Click the Share icon .

OR Click the More menu and select "Share..."

4. Copy the link at the top of the sharing settings.

5. Send the link to another person or mailing list in an email or chat.

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

13. Insert a photo or link into an email and

about to compose window options.
Aim: To insert an image or link to an email.

Introduction: How to Attach a Photo to an Email and its maximum attachment size per mail for
different email platform like Gmail, Yahoo, Outlook etc.

Steps to Attach link to an Email:

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

Unit No. 5: Google drive option.

Relevant Course Outcomes:-

CO5 –Illustrate the use of google drive.
3. Practical Significances :-
Google drive enables user to store and access files online. The services syncs stored documents,
photos and more across all the users devices.

4. Competency and Practical Skills :-

Learn how to create worksheet, documents, and power point with help of google drive.

14. Create, open and edit worksheet.

Aim: To create, open and edit worksheet.
Introduction: Define google drive. What are the options in Google drive.

Define worksheet, Steps to create worksheet:

Steps to open Google worksheet:

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

15. Apply Page setup and print options for

worksheet to print the worksheet.

Aim: To apply page setup and print options for worksheet to print the
worksheet.

Introduction: Once you click on the Page Layout option, you will find the Page Layout Ribbon, as shown
in the image below.

From the file option, select the print option. You will find all the options for the Page Setup in
worksheet.

The different options available in print page to print worksheet:

Fit Sheet on One Page: This option shrinks the worksheet contents to fit on one page.
Fit All Columns on One Page: This option prints all columns on one page while rows can be split
across multiple pages.
Fit All Rows on One Page: This option prints all rows on one page while columns can be split
across several pages.
Steps for printing Worksheet:

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

16. Prepare a Slide presentation and

apply design theme to given presentation.

Aim: To Prepare a Slide presentation and apply design theme to given

presentation.

Introduction:
What do you mean by powerpoint and why it is used:

PowerPoint allows presenters to translate complex ideas, facts, or figures into easily digestible
visuals. Visual representations of information activate the right hemisphere of the brain, which
allows viewers to interpret, expound, and engage with what they're seeing

PowerPoint theme: A theme is a predefined set of colors, fonts, and visual effects that you apply
to your slides for a unified, professional look. Using a theme gives your presentation a harmonious
appearance with minimal effort.

Steps to Prepare presentation:

Steps to add theme to the presentation:

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

17. Add new slides and insert pictures/ images, shapes on presentation.

Aim: To add new slides and insert pictures/ images, shapes on presentation.

Introduction:
Steps you will perform to add slides to your presentation:

Steps you will perform to insert images, shapes to presentation:

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

18. Add table and charts in the slides.

Aim: To add table and charts in the slide.

Introduction:
Steps you will perform to add table to your presentation:

Steps you will perform to add chart to your

presentation:

Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25
 Date:

19. Create a word document and use different option on document.

Aim: To create word document with its different features of editing.

Introduction:
Word document: Word is part of the Microsoft Office computer program package. A Word
document is one used for typing documents such as letters, essays, notes etc.
Microsoft Word is a effective tool for making a all kind of documents like letters, updates, reports,
research projects, and typesetting books and magazines, and so on.
Microsoft Word offers you specialized tools for designing your document in different ways;
perform spelling and language structure check to produce standard and mistake free document; in-
assembled thesaurus for finding proper equivalent words to replace repetitive words/phrases; word
count include for a statistical report
of your document; drawing and graphic editing tools to include a touch of pictures to run with
your document; sounds and video dealing with devices to add multimedia features to a document;
various wizards and devices for making and allowance bring faxes, form letters, names and
envelopes, and so forth.

Steps to Create an MS word document

Features of MS Word:
Output:

Learning outcome – Describe what you have understood

Complete the practical in time 10

Selection of proper tool, execution 5
Performance 5
Viva Voice 5
Total 25