PROJECT

MANAGEMENT
PORTFOLIO
(ASSIGNMENT NO. 2 & 3)

SUBMITTED BY:
HANNAH MICHELLE T DUPIO
Assignment no.2
“Write a Synthesis of what have you learned and how can you apply it to your workplace
or personally to the following topics.”

A Project Management Framework provides a structured approach to managing projects, ensuring they
are planned, executed, and controlled effectively to achieve project objectives. It encompasses a set of
processes, tools, and techniques that guide project managers and teams throughout the project
lifecycle. Here is a synthesis of key aspects of a project management framework:

1. Project Initiation
This phase involves defining the project's purpose, objectives, scope, and stakeholders. It
includes conducting feasibility studies, identifying risks, and establishing project governance.

2. Project Planning
In this phase, project managers develop a detailed project plan that outlines activities, timelines,
resources, and deliverables. They also define project roles and responsibilities, establish communication
channels, and create a risk management plan.

3. Project Execution
The execution phase involves putting the project plan into action. Project managers coordinate
resources, monitor progress, manage risks, and ensure that project activities are carried out according
to plan. They also facilitate effective communication and stakeholder engagement.

4. Project Monitoring and Controlling

This phase focuses on tracking project performance against the project plan. Project managers
use various tools and techniques to monitor progress, manage changes, and address issues or risks that
arise during the project. They ensure that project objectives are being met, and if necessary, make
adjustments to the plan.

5. Project Closure
The closure phase involves wrapping up the project and delivering the final product, service, or
outcome. Project managers conduct a project review, document lessons learned, and obtain formal
acceptance from stakeholders. They also ensure that project documentation is completed, contracts are
closed, and resources are released.

Since me and my common-law spouse are into Construction business, by applying Project
Management principles, I can help my spouse (who is the Engineer and In-charge of the operation of our
business) greatly enhance the efficiency, productivity, and overall success.

I can articulate the goals and objectives of each construction project. Identify the key
deliverables, timelines, budget constraints, and quality standards. Understands a comprehensive project
plan that outlines the tasks, milestones, and dependencies required to complete the project
successfully. I can somehow Identify the necessary resources for each project, including personnel,
equipment, materials, and subcontractors.

I have now some knowledge on how to assign responsibilities and ensure that resources are adequately
allocated to meet project requirements. Understands the establish processes and systems to monitor
and control project progress, this may include regular project meetings, progress reports, and
performance metrics.

Most importantly, I can now understand terminologies with regards to Project Management.
Assignment no.3

Chapter 1 “MODERN PROJECT MANAGEMENT”

Modern project management has evolved significantly in recent years. In summary, modern
project management is characterized by agility, collaboration, stakeholder engagement, data-driven
decision-making, and continuous improvement. By embracing these principles and leveraging
appropriate methodologies and tools, project managers can enhance project outcomes and adapt to the
dynamic and complex nature of today's projects.

Chapter 2 “ORGANIZATION STRATEGY AND PROJECT SELECTION”

Project management plays a critical role in aligning organizational strategy with project selection
and execution. It involves the process of planning, organizing, and controlling resources to achieve
specific project goals within the constraints of time, budget, and scope. When project management is
effectively integrated with organizational strategy and project selection, it can lead to successful project
outcomes and contribute to the overall strategic objectives of the organization.

Projects should be selected and executed in alignment with the organization's strategic
objectives. This ensures that projects contribute to the overall goals and vision of the organization.
Project managers need to have a clear understanding of the strategic direction of the organization to
prioritize projects and allocate resources effectively.

Project selection is a crucial step in project management. Organizations need to have a

systematic approach to selecting projects that align with their strategic goals. This involves evaluating
project proposals based on factors such as their potential benefits, risks, resource requirements, and
alignment with the organization's strategic objectives.

The integration of project management with organizational strategy and project selection
enables a culture of continuous improvement. Lessons learned from completed projects can be used to
refine project selection processes, improve resource allocation strategies, and enhance project
management practices.

In conclusion, project management under organization strategy and project selection is a critical
component of successful project execution and organizational success. By aligning projects with
strategic objectives, organizations can optimize resource allocation, manage risks effectively, and
measure performance in a way that contributes to the overall strategic goals of the organization.

Chapter 3 “ORGANIZATION: STRUCTURE AND CULTURE”

Project management plays a crucial role in achieving organizational goals and delivering
successful outcomes within a specific timeframe. However, the effectiveness of project management is
greatly influenced by the organization's structure and culture.

Organizational structure refers to the formal arrangement of roles, responsibilities, and

reporting relationships within an organization. There are various types of organizational structures, such
as functional, divisional, matrix, and project-based structures. Each structure has unique characteristics
that can influence project management processes and outcomes.
 Project-based structures are specifically designed to support project management. In this
structure, teams are formed for each project, and project managers have full authority and control over
resources. Project-based structures promote effective communication, collaboration, and a project-
focused culture. However, the challenges lie in resource availability and allocation, as competing
projects may require shared resources, leading to potential conflicts and delays.

Organizational culture represents shared values, beliefs, and norms that guide employee
behavior and decision-making. It is the unwritten rules and social dynamics that shape how work is
performed within an organization. The culture of an organization significantly impacts project
management processes and outcomes.

A supportive project management culture fosters a positive environment that values project
success. It encourages open communication, collaboration, and knowledge sharing among project team
members. Furthermore, a culture that promotes risk-taking, innovation, and continuous improvement
can enhance project outcomes. Project managers are empowered, and there is a willingness to learn
from mistakes and adapt to changing circumstances.

In contrast, a culture that is resistant to change, risk-averse, or lacks project management

awareness can hinder project success. In such cultures, project managers may struggle to gain support,
secure resources, and manage stakeholders effectively. Resistance to change can lead to project delays,
low team morale, and a lack of commitment to project goals.

The relationship between organizational structure and culture is interdependent. The structure
influences the culture, while the culture shapes how the structure operates. For example, a functional
structure may create a culture of departmental focus, with limited cross-functional collaboration.
Similarly, a project-based structure may foster a culture of teamwork, adaptability, and project success.

However, organizations can adapt