Emergency Preparedness

Plan

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 INTRODUCTION

Critical to employee safety is an emergency preparation planning. The effectiveness of

response during emergencies depends on the amount of planning, training and drilling
previously performed.

Identifying the key elements of an emergency preparation plan starts with the
development of written plan. The emergency preparedness plan should address all
potential emergencies that can be anticipated in the workplace and recovery plans.

The written emergency preparedness plan should be provided to all departments and
be accessible to all employees.

OBJECTIVES

To be able to discuss the importance of disaster management that could occur in

construction workplace. To be able to identify the hazards and risks in pertaining to
calamities. To be able to protect lives and properties in the event of natural and man-
made disasters.

METHODOLOGY

Educate all personnel on site on “what to do” and who will be the point of reference
during emergency cases thru orientation, training and drills for the awareness of all
employees regarding plans on site. Provide evacuation plans. Carry out checklist of
appropriate equipment’s for any type of disaster. Information dissemination by proving
warnings and signage at workplace. Coordinate with local government units prior and
during disaster.
Maintaining accessibility in the areas of evacuation

EMERGENCY HOTLINE

(Project Manager) -

(Construction Manager) -

(Construction Manager) -

(EHS Manager) -

(EHSS Manager) -

(Site Engineer) -

(Site Engineer) -

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(Site Engineer) -

(Site Engineer) -

(Safety Officer) Seg. 2 R1 -

(Safety Officer) Suc.Int. -

(PCO/ SafetyO) Seg 3A-2 -

(Project Nurse) -

Security -

Hospital - (02) 8776 0644

City Fire Station - +63 (2) 8 829 2076

Police Station - (02) 8286 2877

National Disaster Coordinating Council - 02-911-5061

Metro Manila Development Authority - 02-882-0871

EMERGENCY PREPAREDNESS CHECKLIST

ITEMS OF CONCERN YES NO N/A REMARKS

ELECTRICAL
1.Emergency Lights Sufficient
2. Flashlight Available
3. Electrical Wiring Elevated and Control Panels
Covered
4. Genset Energization

HEAVY EQUIPMENT INSPECTION

1. Vehicle
2. Others

PERIMETER AREA
1.Fence Secured
2. Water Level Monitoring
3.Roadway
4.Drainage Clearing & Monitoring
5.Riverbanks
6.Submersible Pump Operational

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MEDICAL
1.First Aider Available
2.First Aid Kit sufficient

PROJECT SITE PERSONNEL

1.Safety Officer
2.Project Nurse
3.Safety Aide
4. Security guard
5. Electrician
6. Equipment Operator
7.Operation engineer

COMMUNICATION
1.Telephone Lines
2.Two-way Radio Available
3.Emergency Contact Available at Visible Area
4.Typhoone Monitoring

OTHERS
1.Food supply available if needed

PERSONNEL AND RESPONSIBILITY

EMERGENCY COORDINATOR

 PROJECT MANAGER

Responsibilities:

 Assume overall responsibility for all emergency operations.

 This person will decide if the entire building will be evacuated
 Arrange communications with LGU’S and rescue team.
 Responsible for giving instructions in sounding the alarm depending on the
level on emergency
 Give direct instruction of Safety in charge.

ALTERNATE EMERGENCY COORDINATOR

 CONSTRUCTION MANAGER/OFFICER IN CHARGE

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Responsibilities:

 In the absence of emergency coordinator, the alternate coordinator shall

assume overall responsibility for all emergency operations.
 If neither the coordinator nor alternate coordinator are in the project site the
management member, designated by the emergency coordinator shall
assume overall responsibility.

EHS COORDINATOR

 SAFETY IN CHARGE/OFFICER IN CHARGE

Responsibilities:

 Reports to Emergency Coordinator

 Relay all instruction to emergency team members.
 Determine the type of incident or disaster
 Identify needs of additional environment & safety measures.
 Releasing of information to media (if necessary)
 Collect or provide all relevant data or records regarding the incident for
investigation.
 Responsible for sounding the alarm system in times of imminent danger.
 Responsible for monitoring the total head count of all personnel present at
site.

TEAM MEMBERS

 SECURITY PERSONNEL

Responsibilities:

 Reports to Emergency Coordinator

 Responsible for crowd controlling.
 Restrict unauthorized personnel at worksite during catastrophe

EQUIPMENT SUPPLIES PERSONNEL

Responsibilities:

 Reports to Emergency Coordinator

 Responsible for providing adequate equipment needed for specific disaster.
(Fire extinguisher, Oxygen Tank, Flash lights and emergency lights, two-way
radio)

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 Ensure all equipment’s are functional and in good working condition.

COMMUNICATIONS AND WARNING PERSONNEL

Responsibilities:

 Reports to emergency coordinator

 Responsible for relaying information prior and during extreme and light cases
of emergency.
 Responsible for providing warnings or signage for the protection if all
personnel (Workers and Staff)
 Responsible in seeking government assistance or rescue team.
 Responsible for notifying the relatives of injured casualties.

TRANSPORTATION PERSONNEL

Responsibilities:

 Reports to Emergency Coordinator

 Responsible for rescue transport either in the evacuation area in the hospital.

RESCUE AND EVACUATION PERSONNEL

Responsibilities:

 Reports to Emergency Coordinator

 Coordinates with Transportation personnel
 Knowledge in giving drills for different types of disaster preparedness.
 Assessment of evacuation area.
 Assist personnel being evacuated
 Responsible for stress debriefing after the incident.

MEDICAL PERSONNEL

Responsibilities:

 Reports to Emergency Coordinator.

 Coordinates with transportation Personnel.
 Assessment of gravity of injured personnel
 Provide adequate health care needed

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DAMAGE CONTROL PERSONNEL

Responsibilities:

 Reports to EHS Coordinator.

 Responsible for the investigation of possible loss after the calamity.
 Responsible for the assessment and repair of the destruction brought by the
catastrophe.

FIRE

Procedure Plan

 On all Project site Personnel sites, a means of giving warning of fire must be
established. Hand bells, whistle, siren or manually operated sounders may be
practical co long as all are employees are oriented that those noises in all
areas can be readily identified by all as being a fire alarm.
 Written Emergency Procedures must be displayed in prominent locations and
given to all employees on site.
 Clearing of access and clear signs must be installed and maintained in
prominent position indicating the locations of fire access routes, escape
routes and positions of firefighting equipment.

ACTION IN THE EVENT OF FIRE

 Do not panic.
 Crawl or stay low to the floor where there is cleaner and cooler air if all exits
are obstructed.
 Shut off electrical appliances.
 Leave lights on.
 Close doors and windows.
 Alerts others around you.
 Assist any special needs people in evacuating.
 When evacuating, walk and never run.
 Leave the building even if the alarm stops while you are on your way out.
 Do not use elevators.
 Once outside, move away from the building.
 Do not re-enter the building until told to do so by emergency response team.

PREVENTIVE CONTROL

 Site storage of flammable liquids.

 Strict implementation of hot work checklist and permit.
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 Availability of portable fire extinguishers on site and educate the users.
 Use of royal cord for wire extensions.
 Monthly check up on all wiring installations at site.
 Strict implementation of smoking ban policy.
 Proper waste management.

EARTHQUAKE

Procedure Plan

This plan has been prepared to minimize injuries and damage in an event of an
earthquake. The plan provides guidance and instruction for both preparation and
actions during and following an earthquake.

ACTION IN THE EVENT OF EARTHQUAKE

BEFORE

 Familiarize yourself with exit routes and places where fire extinguishers, first
aid kits, alarms and communication facilities are located, learn how to use
them beforehand.
 Be sure to follow structural and engineering practices when constructing a
house or building.
 Strap or bolts heavy cabinet to the walls.
 Check the stability of hanging objects like fans and chandeliers or
fluorescents.
 Breakable items, harmful chemicals and flammable materials should be
stored properly in the lower most secure shelves.
 Always turn off gas tanks when not in use.

DURING

 Stay calm.
 When you are inside a structurally sound building or home stay there.
 If possible, quickly open the door for exit.
 Duck under a sturdy desk or table, and hold on to it, or protect your head with
your arms.
 Stay away from the glass windows, shelves, cabinets and other heavy
objects.
 Beware of falling objects. Be alert and keep your eyes open.
 If your outside move to an open area.

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 Stay away from trees, power lines, posts and concrete structure.
 Move away from steep slopes which may be affected by landslides.
 If you are near the shore and feel an earthquake especially if it’s too strong,
move quickly to higher grounds. Tsunami might follow.
 If you’re in a moving vehicle, stop and get out do attempt to cross bridges.
Overpasses or flyovers which may have been damaged.

AFTER

 Be prepared for aftershocks. Once the shaking stops, take the fastest and
safest way out of the building.
 Do not use elevator.
 Do not enter damaged building.
 Do not use telephone unless necessary.
 Do not panic.
 Check yourself and others for injuries.
 Check water and electrical lines for damages.
 Check for spills of chemical, toxic and flammable materials.
 Check and control fires which may spread.
 If you need to evacuate leave a message stating where you are going and
bring your emergency supply kit.
 Keep updated on disaster prevention instruction from battery operated radios.

TYPHOON AND FLOODS

Procedure Plan

The idea of this procedure is to educate the staff and workers on how to deal with
typhoons before, during and after it occur. Teach them basic knowledge and
what to do when calamities strike. Strategic evacuation plan is also included in
the course of action,

ACTION IN THE EVENT OF TYPHOON AND FLOODS

 Prepare complete list of emergency list of emergency phone numbers and

keep it somewhere that is visible to personnel.
 Find out if your workplace is located in an area that could be prone to storm
surge or flooding by contracting your local council.
 Ensure at least one personnel in your workplace knows first aid.
 Prepare an emergency kit.

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  Develop an evacuation plan.
 Turn off electricity and unplug all electronic equipment’s.
 Assist any special needs people in evacuating.
 Do not walk on flooded areas to avoid diseases or accidents.
 In case of flood, be alert for open manhole or excavated area.
 Place all necessary documents on elevated areas.

BOMB THREAT

Special Instructions – In the event of a bomb:

If a bomb threat call is received by an employee, immediately have a co-worker

call 911. DO NOT use cellular telephones!

 DO NOT PANIC!
 DO NOT touch anything suspicious!
 DO NOT attempt to search for or disarm any suspicious devices. If order to
evacuate, proceed to the nearest exit and then to your assembly area.

Keep the caller on the phone as long as possible so that a possible trace can be
made of the call. Try to notice any background noises, sex and age of the caller,
emotional condition of the caller may have. Record the following information of
possible:

Write down the exact words of the caller. If possible, ask the caller to repeat the
warning. Ask the caller:

1. What time is the bomb set to explode?

2. Where is the bomb located? Area?
3. What kind of bomb is it?
4. What does the bomb look like?

HAZARDOUS MATERIAL ACCIDENT

Special Instructions – In the event of a hazardous materials accident:

 You may be asked to leave the building.

 Avoid using the telephones.
 Be prepared to follow instructions as directed by the Emergency Coordinator.

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SHOOTING AND HOSTAGE

Special Instructions – In the event of a shooting or hostage:

 Dial 911.
 Be sure to specify the location from where you are calling.
 Quick thinking will be essential to your well-being.
 If you cannot exit the building safely and seek shelter behind a car, lock yourself
into a secured office.
 When able to do so safely attend to any injured!
 First and foremost, protect yourself!

VOLCANIC ERUPTION

Special Instructions – In the event of an eruption could occur anytime in that 8

hours. Are you prepared for that? Preparing your workplace is just as important
as preparing your home. There are many ways to improve your safety in the
event of a volcanic eruption. Here are just a few suggestions:

 Know if your workplace is in a location at risk of volcanic eruption.

 Be familiar with your company’s emergency plan.
 Know your local evacuation routes and evacuation sites.
 Keep a small bag of personal supplies (including walking shoes) that can be
grabbed quickly and easily.
 Keep a list of emergency numbers handy.
 Listen to your radio for updates and an official “all clear” message before
returning.
 Be sure to specify the location from where you are calling.

EXPLOSION

 Alert people in the immediate area of the fire/explosion and evacuate the area.

 If you have been trained and it is safe to do so, you may attempt to extinguish a
fire with a portable fire extinguisher. If you have not been trained to use a fire
extinguisher, you must evacuate the area.
 Confine the fire by closing doors as you leave the area.
 If the automatic fire alarm has not been activated, activate the building fire alarm
system by pulling the handle on a manual pull station.
 Evacuate the building following the procedures listed above.

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 The Evacuation Coordinator must call 911 to verify the fire alarm/evacuation
signal has been received.

TSUNAMI
 Talk about tsunamis with your workplace so that everyone knows what to do in a
tsunami situation.
 Discussing ahead of time helps reduce fear.
 Check at your workplace to learn if they are in a tsunami hazard area or
inundation zone.
 Learn about their evacuation plans, especially the designated spot where you will
pick up your worker.
 Plan evacuation routes from your workplace and other places you could be
where tsunamis present a risk.
 If possible, try to pick areas 100 feet above sea level or 2 miles inland.
 If you cannot get that high or far, go as high or far as you can. Every foot inland
or upward may make a difference. You should be able to reach the highest
ground possible on foot within 15 minutes.
 Practice your evacuation routes.
 Familiarity may save your life.
 Be able to follow your escape route at night and during inclement weather.
 Make sure you have access to radio broadcasts.

EMERGENCY DURING CHEMICAL AND FUEL/OIL SPILL

 Ensure chemical and fuel/oil spill equipment is in a known and accessible
location.
 If a spill occurs, stop or minimize any further spillage.
 Ensure safety of all personnel.
 Check for fire and explosion risk.
 Ensure safety equipment is worn.
 For all chemical and fuel/oil spills, deploy absorbents to contain chemical and
fuel/oil spills if possible. It may be possible to hold chemical and fuel/oil spills in
depressions by using absorbent materials, or by building small dams.
 If possible, use pump to remove chemical and fuel/oil spills from ground straight
into 200-liter drums. Ensure that sufficient good quality empty drums are
available near the spill site.
 Absorbent pads should be spread on any remaining chemical and fuel/oil spills
outside which cannot be pumped or manually removed. Chemical and fuel/oil
spills-soaked absorbents must be picked up and put into plastic bags and/or
empty 200-liter drums.

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 Contaminated chemical and fuel/oil spills can be stored in 200-liter drums.

UNEXPLODED ORDINANCE (UXO) DISCOVERY PROCEDURE

 Upon discovery of UXO, immediately evacuate all nonessential personnel and

move to a safe distance or protected one
 Notify EOD team and local command authority
 Use appropriate personal protective equipment.

 Minimize number of personnel involved, use of electrical equipment that may

detonate UXO (e.g., electrocautery) and the presence of additional combustible
agents (e.g., oxygen, alcohol-based solutions, combustible volatile anesthetic
agent)
 Safe removal of UXO requires significant coordination with local security, the
base command element, and EOD personnel.

PANDEMIC / EPIDEMIC

 Adopting risk control measures adopted to each sector and the specifics of each
workplace and workforce
 Reducing physical interactions between workers, contractors, customers,
and visitors and respecting physical distancing when any interaction
occurs.
 Improving ventilation in the workplace
 Regularly cleaning of surfaces, ensuring workplaces are clean and
hygienic, and providing adequate facilities for handwashing and sanitation.
 Providing Personal Protective Equipment (PPE) at no cost
 Providing arrangements for isolating suspected cases and tracing of every
contact.
 Providing mental health support for staff

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 Providing training, education and information material about health and safety at
work, including proper hygiene practices and the use of any workplace controls
(including PPE)
 Provide the necessary company policies for the prevention and control of
COVID-19 in consultation with workers. Advocacy and IEC programs should be
taken from DOH, WHO and reliable sources of information on COVID-19.
 Provide resources and materials needed to keep the workers healthy and the
workplace safe, e.g., masks, soap, sanitizer, disinfectant, and PPEs.
 Designate the safety officer to monitor COVID-19 prevention and control
measures such as physical distancing, wearing of masks, regular disinfection,
compliance to thermal scanning and accomplishing health symptoms
questionnaire
 Enhance health insurance provision for workers.
 Where feasible, provide shuttle service and/or decent accommodation on near-
site location to lessen travel and people movement.
 Enjoin the hiring from local community and Put up a COVID-19 Hotline and Call
Center for employees to report if symptomatic, and daily monitoring scheme of
our “suspect” employee condition.

PREVENTIVE CONTROL

 Risk assessment and hazard mapping.

 Public warning system
 Evacuation plans.
 Training and community participation.

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