Summer Internship Training Project Report Format

A MANUAL FOR PREPARATION OF INDUSTRIAL SUMMER TRAINING REPORT

CONTENTS

1. GENERAL

2. NUMBER OF COPIES TO BE SUBMITTED

3. SIZE OF PROJECT REPORT

4. ARRANGEMENT OF CONTENTS OF PROJECT REPORT

5. PAGE DIMENSIONS AND MARGIN

6. MANUSCRIPT PREPARATION

7. TYPING INSTRUCTIONS

8. NUMBERING INSTRUCTIONS

9. BINDING SPECIFICATIONS

Appendix

i. MBA Title Page (Use the logo of the university/ institutions in the front page)
A MANUAL FOR PREPARATION OF PROJECT REPORT

1. GENERAL: The manual is intended to provide broad guidelines to the M.B.A. candidates in the
preparation of the project report. In general, the project report shall report, in an organized and scholarly
fashion an account of original research work of the candidate leading to the discovery of new facts or
techniques or correlation of facts already known (analytical, experiments, hardware oriented etc.)

2. NUMBER OF COPIES TO BE SUBMITTED: M.B.A.: Students should submit three copies to the
Head of the Department concerned on or before the specified date. The Head of the Department should
make it send duly signed and forwarded copies (i) One copy to concerned company (ii) One copy
Departmental library (iv) One copy to the student concerned.

3. SIZE OF PROJECT REPORT: The size of project report should not be less than 50 pages,
maximum 100 pages of typed matter reckoned from the first page of Chapter 1 to the last page.

4. ARRANGEMENT OF CONTENTS OF PROJECT REPORT: The sequence in which the project

report material should be arranged and bound should be as follows:

1) Title page

2) Bonafide Certificate

3) Certificate from the company (Declaration Form)

4) Certificate from the company (On company’s letter head)

4) Executive Summary

5) Acknowledgement

6) Table of Contents

7) List of Tables

8) List of Figures

9) List of Symbols, Abbreviations or Nomenclature (Optional)

10) Chapters

11) Appendices

12) References The Tables and Figures shall be introduced in the appropriate page.
5. PAGE DIMENSIONS AND MARGIN: The dimensions of the final bound copies of the project
report should be on standard A4 size paper with appropriate margins so that matter is not hided in the
binding. The margin could be:

Top: 1-inch Bottom: 1 inch

Left: 1.25 inch

Right: 0.75 inch

The project report should be prepared on good quality white paper.

Tables and figures should conform to the margin specifications. Large size figures should be reduced to
the appropriate size before insertion.

6. MANUSCRIPT PREPARATION: The candidates shall supply a typed copy of the manuscript to the
guide for the purpose of approval. In the preparation of the manuscript, care should be taken to ensure
that all textual matter is typed to the extent possible in the same format as may be required for the final
project report. Hence, some of the information required for the final typing of the project report is
included also in this section.

The headings of all items 2 to 11 listed section 4 should be typed in capital letters without punctuation
and centered 50mm below the top of the page.

The text should commence 4 spaces below this heading.

The page numbering for all items 1 to 8 should be done using lower case Roman numerals and the pages
thereafter should be numbered using Arabic numerals.

6.1 Title page –

A specimen copy of the title page for M.B.A. project report are given in Appendix 1.

6.2 Bonafide Certificate –

Using double spacing for typing the Bonafide Certificate should be in the following format:

Bonafide Certificate Certified that this project report titled…………………………is the bonafide
work of Mr./ Ms………………………………...who carried out the research under my supervision.
Certified further, that to the best of my knowledge the work reported herein does not form part of
any other project report or dissertation on the basis of which a degree or award was conferred on an
earlier occasion on this or any other candidate.
 (Name of the project guide- Institutional)

(Certificate to be countersigned by the HOD.)

Certificate from the company: Declaration Form

Declaration Form

This is to verify that Mr./Ms. __________________________ of Faculty of

Commerce & Management, Rama University, Uttar Pradesh, Kanpur has

undergone training from (Name of Organization)

_________________________________________ for a period of ____ days (From

_________ Date to ______________Date).

During the training the students has abided by the rules and regulations of our

organization and his/ her code of conduct was satisfactory.

Signature of Reporting Officer

Or

Signature of Authorized Person

Details of Reporting Officer/Authorized Person

Name of the Person: -

Designation: -
Email Id: -

Contact No. (Desk):

Mobile No: -

6.3. Executive Summary – The executive summary should be an essay type of narrative not
exceeding 600 words, outlining the problem, the methodology used for tackling it and a summary
of the findings.

6.4 Acknowledgement – It should be brief and should not exceed one page when typed 1.5
spacing.

6.5. Table of contents – The table of contents should list all material following it as well as any
material which precedes it. The title page, bona fide Certificate and acknowledgement will not find
a place among the items listed in the table of contents but the page numbers of which are in lower
case Roman letters. One and a half spacing should be adopted for typing the matter under this head.

6.6. List of Tables – The list should use exactly the same captions as they appear above the tables
in the text. 1.5 spacing should be adopted for typing the matter under this head.

6.7. List of Figures – The list should use exactly the same captions as they appear below the
figures in the text. One and a half spacing should be adopted for typing the matter under this head.

6.8. List of Symbols, Abbreviations and Nomenclature – 1.5 spacing should be adopted for typing
the matter under this head. Standard symbols, abbreviations etc. should be used.

6.9. Chapters – The chapters may be broadly divided into 3 parts

(i) Introduction,

(ii) Chapters developing the main theme of the project report,

(iii) Results, Discussion and Conclusion.

The chapter should also include a brief but full profile of the company/ organization for training /
project.

The main text will be divided into several chapters and each chapter may be further divided into several
divisions and sub-division.

 Each chapter should be given an appropriate title.

  Tables and figures in a chapter should be placed in the immediate vicinity of the
reference where they are cited.

 Footnotes should be used sparingly. They should be typed single space and placed
directly underneath in the very same page which refers to the material they annotate.

6.10. Appendices – Appendices are provided to give supplementary information, which if

included in the main text may serve as a distraction and cloud the central theme under discussion.

 Appendices should be numbered using Arabic numerals, e.g. Appendix 1, Appendix 2,

etc.

 Appendices, Tables and References appearing in appendices should be numbered and

referred to at appropriate places just as in the case of chapters.

6.11. List of References – Any work of other researcher is used either directly or indirectly the
origin of the material thus referred to at appropriate places in the project report should be
indicated. A paper, a monograph or a book may be designated by the name of the first author
followed by the year of publication, placed inside brackets at the appropriate places in the project
report should be indicated. A paper, a monograph or a book may be designated by the name of the
first author followed by the year of publication, placed inside brackets at the appropriate place of
reference. The citation may assume any one of the following forms.

Examples of citation

1. An improved algorithm has been adopted in literature (Tsychiya 1980)

The listed should be typed 4 space below the heading “REFERENCES” in alphabetical order in
single spacing left-justified. The reference material should be listed in the alphabetical order of
the first author. The name of the author/authors should be immediately followed by the year and
other details. A typical illustrative list given below relates to the citation examples quoted above.

REFERENCES

1. Kothari, C. R., (2009), Research Methodology, pp- 25-27.

6.12. Tables and Figures – By the word Table, is meant tabulated data in the body of the project
report as well as in the appendices. All other material used in the body of the project report and
appendices such as charts, graphs, maps, photographs and diagrams may be designated as figures.
  A table or figure including caption should be accommodated within the prescribed
margin limits and appear on the page following the page where their first reference is
made.

 Tables and figures on half page or less in length may appear on the same page along
with the text. However, they should be separated from the text both above and below by
triple spacing.

 All tables and figures should be prepared on the same paper or material used for the
preparation of the rest of the project report.

 For preparing captions, numerals, symbols or characters in the case of tables or figures,
the Computer should be used.

 Two or more small tables or figures may be grouped if necessary in a single page.

 Whenever possible, the entire photograph(s) may be reproduced on a full sheet of

photographic paper.

 Photographs, if any, should be included in the color Xerox form only. More than one
photograph can be included in a page.

 Samples of Fabric, Leather, etc., if absolutely necessary may be attached evenly in a

page and fixed/pasted suitably and should be treated as figures.

7. TYPING INSTRUCTIONS

General

This section includes additional information for final typing of the project report. Some information given
earlier under. Manuscript preparation‟ shall also be referred. The impressions on the typed copies should
be black in colour.

Uniformity in the font of letters in the same project report shall be observed. A sub-heading at the bottom
of a page must have atleast two full lines below it or else it should be carried over to the next page.

The last word of any page should not be split using a hyphen.

One and a half (1.5) spacing should be used for typing the general text.
Single spacing should be used for typing:

a) Long Tables

b) Long quotations

c) Foot note

d) Multiline caption

e) References

All quotations exceeding one line should be typed in an indented space – the indentation being 15mm
from either margins.

Double spacing should be used for typing the Bona fide Certificate. Chapters The format for typing
chapter headings, divisions headings and sub division headings are explained through the following
illustrative examples.

Chapter heading: CHAPTER 1

Division heading: INTRODUCTION

Division heading: 1.1 OUTLINE OF PROJECT REPORT

8. NUMBERING INSTRUCTIONS

8.1. Page Numbering

All pages’ numbers (whether it be in Roman or Arabic numbers) should be typed without punctuation on
the lower right hand corner. The preliminary pages of the project report (such as Title page,
Acknowledgement, Table of Contents etc.) should be numbered in lower case Roman numerals. The title
page will be numbered as (i) but this should not be typed. The page immediately following the title page
shall be numbered (ii) and it should appear at the top right hand corner as already specified. Pages of
main text, starting with Chapter 1 should be consecutively numbered using Arabic numerals. 8.2
Numbering of Chapters, Divisions and Sub-Divisions The numbering of chapters, divisions and sub-
divisions should be done, using Arabic numerals only and further decimal notation should be used for
numbering the divisions and sub-divisions within a chapter. For example, sub-division 4 under division 3
belonging to chapter 2 should be numbered as 2.3.4. The caption for the sub-division should immediately
follow the number assigned to it. Every chapter beginning with the first chapter should be serially
numbered using Arabic numerals. Appendices included should also be numbered in an identical manner
starting with Appendix 1.

8.2. Numbering of Tables and Figures

Tables and Figures appearing anywhere in the project report should bear appropriate numbers. The rule
for assigning such numbers is illustrated through an example;

Chapter Three,

Figure: 3.1,

Figure: 3.2

Table: 3.1

Table: 3.2

9. BINDING SPECIFICATIONS

Project report submitted for M.B.A. should be black hard binding, the hard bind front of the report should
be text printed with golden letters. The text should be according to the cover page as given in APPENDIX
1. APPENDIX 1
 A
SUMMER INTERSHIP TRAINING REPORT
ON

(Title of Topic)

In partial fulfillment of the requirements

for the award of the degree of
MASTER BUSINESS ADMINISTRATION IN
(Name of the specialization)

Submitted By
(Student’s Name)
(Enrollment Number)

Submitted to:
(Name of Project Guide with designation),

FACULTY OF COMMERCE AND MANAGEMENT

RAMA UNIVERSITY, UTTAR PRADESH, KANPUR (U.P.)

2023