User Manual - Ship Operator -

MISC MMS
OFFSHORE SUPPORT VESSEL INSPECTION SYSTEM – OSVIS
VERSION: 1.0
PREPARED BY: APPLICATE SDN. BHD.
PUBLISH DATE: 16/10/2019
User Manual - Ship Operator -
MISC MMS - Offshore Support Vessel Inspection System –
OSVIS

Revision History
Version Date Changed By Items Changed Since Previous
Version

1.0 10/16/2019 Tioh Sok Sing User Manual release.

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Table of Contents
Revision History ............................................................................................................................... 1
1 Document Overview .................................................................................................................. 3
2 Login Page ................................................................................................................................ 3
2.1 Contact Us ......................................................................................................................... 3
2.1.1 View Contact Us ......................................................................................................... 3
2.2 Announcements ................................................................................................................. 5
2.2.1 View External Announcements ................................................................................... 5
2.3 Account ............................................................................................................................. 6
2.3.1 Create New Account ................................................................................................... 6
2.3.2 Login Account............................................................................................................. 9
2.3.3 Forgot Account Password ..........................................................................................11
3 Home Page ..............................................................................................................................15
3.1 Account ............................................................................................................................15
3.1.1 View My Profile ..........................................................................................................15
3.1.2 Change Account Password ........................................................................................17
3.1.3 Log Out Account ........................................................................................................20
3.2 CSDS ...............................................................................................................................22
3.2.1 Navigates to CSDS ....................................................................................................22
3.3 Inspection Request ...........................................................................................................24
3.3.1 Save Inspection Request ...........................................................................................24
3.3.2 Delete Inspection Request .........................................................................................27
3.3.3 Submit New Inspection Request ................................................................................30
3.3.4 View In Progress Request .........................................................................................36
3.3.5 Response Inspection Rectification .............................................................................39
3.3.6 View Cancelled Inspection Request ...........................................................................45
3.3.7 View Rejected Inspection Request .............................................................................47
3.3.8 View Completed Inspection Request ..........................................................................50
3.4 Guide ................................................................................................................................53
3.4.1 View User Manual .....................................................................................................53
3.5 Search Vessel ..................................................................................................................55
3.5.1 Search Own Vessel ...................................................................................................55

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User Manual - Ship Operator -
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OSVIS

1 Document Overview
This document provides you with an in-depth understanding to lead you in performing the required
actions in using system Offshore Support Vessel Inspection System – OSVIS. Also, it contains step by
step guidelines with details description on various features of Offshore Support Vessel Inspection
System – OSVIS. Furthermore, any similarity to names or data information presented in the screen /
image samples of this user manual are solely for illustration purposes only and it do not represent as
actual data.

2 Login Page
2.1 Contact Us
2.1.1 View Contact Us
# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Contact Us button on top right.

3. Contact Us window will be prompted and able to view contact details.

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# Description (Steps)

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2.2 Announcements
2.2.1 View External Announcements
# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Scroll the page to Announcements section to view latest announcements details.

3. To view more announcements, scroll the page to bottom and click on the View More
Announcements link.

4. If you wish to navigate back to landing page, click on the MMS logo.

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# Description (Steps)

2.3 Account
2.3.1 Create New Account
# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

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# Description (Steps)

4. Click on Create One link to view create account form.

5. Fill up value on all the mandatory fields which containing (*) asterisk, then agree on PDPA and
click Register button for submission.
Note: Refer notes below.
Company Details
1. If your company is existing company then select from the Existing Company drop
down field.

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# Description (Steps)
2. If your company is new company then tick on the New Company checkbox and fill up
value on all mandatory fields.
Registered Account
1. Once your account registered, it will be pending for approval, after approved / rejected
your registered email address (username) will be receiving an email notification.

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# Description (Steps)

2.3.2 Login Account

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

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# Description (Steps)

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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2.3.3 Forgot Account Password

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Click on the Forgot Password? link.

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# Description (Steps)

5. Input username (registered and approved by MMS) then click Reset button. If the account
password reset successfully, the username (email address) will be receiving an email
notification with system generated temporary password for login.

6. Click Confirm button.

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# Description (Steps)

7. Click OK button.

8. Navigate to the registered email box, and click on the email with subject “Account Temporary
Password” and login OSVIS with the system generated temporary password.

9. After logged in, system will prompt change password window to enforce to change new
password with input old password (input system generated temporary password), new
password and confirmed password then click Save button.

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# Description (Steps)

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3 Home Page
3.1 Account
3.1.1 View My Profile
# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

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# Description (Steps)

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

5. After logged in, on top right click on the shortcut name then click on My Profile link.

6. Then, your screen will be redirected to My Profile page.

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# Description (Steps)

3.1.2 Change Account Password

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

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# Description (Steps)

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

5. After logged in, on top right click on the shortcut name then click on Change Password link.

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# Description (Steps)

6. Provide old password, new password and confirmed password (same as new password) then
click Save button.

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3.1.3 Log Out Account

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. After logged in, on top right click on the shortcut name then click on Log Out button.

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3.2 CSDS
3.2.1 Navigates to CSDS
# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. After logged in, in left navigation click on the Crew Approval Request to navigate to CSDS
system.

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3.3 Inspection Request

3.3.1 Save Inspection Request
# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. After logged in, in left navigation click on the Request New Inspection to open new inspection
request form.

6. To save inspection request, agree to the term and condition then click Save & Next button.
Upon clicking Save & Next button, the request will be created as Draft.

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# Description (Steps)
Note: If you wish to save your filled value, on the step click on the Save & Next button
BEFORE clicking on Close button.

7. To view the drafted request, navigate to Dashboard page (home page).

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# Description (Steps)

8. Click on the My Request dashboard.

9. Able to view the newly drafted request listed on the first row. If you wish to proceed to fill up
inspection request information then click on the View button.

3.3.2 Delete Inspection Request

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

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# Description (Steps)

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

5. To view the drafted request, navigate to Dashboard page (home page).

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# Description (Steps)

6. Click on the My Request dashboard.

7. Able to view the drafted request(s) on the listing page. To delete drafted request, click on the
View button.

8. On Terms step, click on the Delete button.

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# Description (Steps)

3.3.3 Submit New Inspection Request

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

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# Description (Steps)

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

5. After logged in, in left navigation click on the Request New Inspection to open new inspection
request form.

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# Description (Steps)

6. Agree to the term, then click Save & Next button to proceed to Details step.

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# Description (Steps)

7. Fill up value on all mandatory fields, then click Save & Next to proceed to Operator step.

8. Fill up value on all mandatory fields, then click Save & Next to proceed to Vessel step.

9. Select an existing vessel, then click Save & Next to proceed to Crew step.
Note: If you are requesting for new vessel, click on the Create New Vessel then fill up value on
all mandatory fields, then click Save & Next to proceed to Crew step.

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# Description (Steps)

10. In Crew step, system will display active crew on the selected vessel and no action is required in
this step, click Save & Next to proceed to Attachment step.
Note: If NO active crew display in this step, you may proceed to next Attachment step.

11. Provide attachment on both fields, then click Save & Next to proceed to Confirmation step.

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# Description (Steps)

12. In the final step, confirm on the vessel name then click Submit button to submit the inspection
request for acceptance.

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3.3.4 View In Progress Request

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. To view the drafted request, navigate to Dashboard page (home page).

6. Click on the In Progress dashboard.

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# Description (Steps)

7. In this In Progress dashbaord, is showing all the inspection in progress request(s).

Click on the View button to view request details.

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3.3.5 Response Inspection Rectification

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. To view the drafted request, navigate to Dashboard page (home page).

6. Click on the Required Rectification dashboard.

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# Description (Steps)

Note: If the request pending rectification for MORE THAN 30 days, it will be listed in Required
Rectification (After 30 Days) dashboard.

7. In this Required Rectification or Required Rectification (After 30 Days) dashboard, is

showing all the inspection request(s) which required rectification.
Click on the View button to view request details.

8. Scroll the page to Inspection Report section, and review listed observation(s).
Click on the Edit button to reply on the observation the click Save button.
If wish to provide attachment then click in the Attachment button to upload attachment.

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# Description (Steps)

Edit Observation

Upload Attachment

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# Description (Steps)

Once completed the rectification, click on the Save & Submit Response button to submit
response for evaluation.

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# Description (Steps)

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3.3.6 View Cancelled Inspection Request

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. On the left navigation, mouse over the Inspection then click on Cancelled dashboard.

6. In this Cancelled dashbaord, is showing all the cancelled inspection request(s) regardless
Cancelled After Mobilization or Cancelled Before Mobilization.
Click on the View button to view request details.

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# Description (Steps)

3.3.7 View Rejected Inspection Request

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

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# Description (Steps)

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. On the left navigation, mouse over the Inspection then click on Rejected dashboard.

6. In this Rejected dashbaord, is showing all the rejected inspection request(s).

Click on the View button to view request details.

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3.3.8 View Completed Inspection Request

# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. On the left navigation, mouse over the Inspection then click on Completed dashboard.

6. In this Completed dashbaord, is showing all the completed (evaluated) inspection request(s)
regardless Recommended For Use or Not Recommended For Use.
Click on the View button to view request details.

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# Description (Steps)

7. To view or download Insepction Report, click in the download icon.

8. To view letters, scroll the page to History Review section then click on the View Letter button
on the desired letter.

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3.4 Guide
3.4.1 View User Manual
# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. On the left navigation, mouse over the Guide then click on user manual to view or download.

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3.5 Search Vessel

3.5.1 Search Own Vessel
# Description (Steps)

1. Navigate to below URL.

https://osvis.mmssb.com.my

2. Click on the Login button on top right.

3. Click on the Read button in order to view login window.

4. Input username (registered and approved by MMS), password and tick legal notice checkbox
then click Login button.

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# Description (Steps)

5. On the left navigation, click on the Search Vessel to view the search vessel form.

6. Select your own vessel name then click Search button to filter the result.
To view the specific request details then click on the View button.

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# Description (Steps)

--------------------------------------------- END DOCUMENT --------------------------------------------

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