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Software Requirements Specification
Payroll Management System

1. Introduction.
1.1 Purpose
Main aim of developing Employee Payroll Management is to provide an easy way not only to
automate all functionalities involved managing leaves and Payroll for the employees of Company, but
also to provide full functional reports to management of Company with the details about usage of
leave facility.
1.2 Scope
This Application works in Multiple PC’s installed on multiple Computers but sharing same
database by which users of different department can use it sitting at different locations
simultaneously.
But in future it can make the Application where the database will be hosted in order to
manage the all departments which will be located in different places and by keeping domain of
Application as Online.
1.3 Benefits
• To improve the efficiency.
• Quickly find out information of an employee details.
• To provide easy and faster access information.
• To provide user friendly environment.
1.4 Definitions and Abbreviations

Visual Basic .NET (VB.NET) is an object-oriented computer programming language that can be
viewed as an evolution of the classic Visual Basic (VB) which is implemented on the .NET
Framework.
Microsoft SQL Server is a relational model database server produced by Microsoft.
SRS - Software Requirements Specification.
EPM - Employee Payroll Management
1.6 Project Overview

The following subsections provide the complete overview of the software specifications requirements
documentation for the product Employee Payroll Management. The entire SRS is documented in view
of User and the following sub sections are arranged to give a complete outlook of the software, its
perspective, features, system requirements and users know how it is.
2. Overall description
2.1 Product perspective
This software is developed specifically to provide the company employees leave management, is
totally self-contained and works efficiently. It provides simple database rather than complex ones for
high requirements and it provides good and easy graphical user interface to both new as well as
experienced user of the computer.
2.2 Product functions

1. Master module
• Designation
• Department
2. Employee module
• Employee details
3. Search module
4. Attendance module
• Leave
• Attendance
• Managing Leave
5. Salary module
• Allowance
• Deduction
• Pay Slip
6. Report module
2.3 User Characteristics

1. End Users
 No specific knowledge or skills are required from the end user.

 End user should have basic idea about computer operations and database.
2. Administrator
 Administrator must be having good knowledge of database management system.

 Administrator must be capable to manage user rights.
 If the network connection does not work properly than the system will not work as intended.
 Also, that is assumed that the product is installed properly at web server.
 This system will not take care of any virus problem, which might occur either on the client or
the server system. Avoiding the use of pirated software and ensuring that floppies and other
removable media are scanned for viruses before use could minimize the possibility of viral
infection.
 Recovery of data after a system crash will be possible only if backups are taken at regular
intervals.
 Manual interfaces cannot be fully avoided. Documented proofs like data entry of employees
etc. will have to be verified by the concerned management staff before entering it into the
computerized system.
2.4 Assumptions and Dependencies
Assumptions:
• The code should be free with compilation errors/syntax errors.
• The product must have an interface which is simple enough to understand.
Dependencies:
• All necessary hardware and software are available for implementing and use of the tool.
• The proposed system would be designed, developed and implemented based on the software
requirements specifications document.
• End users should have basic knowledge of computer and we also assure that the users will be
given software training documentation and reference material.
• The system is not required to save generated reports.
3. Specific requirements
3.1 External interface requirements
1. User interfaces
The software provides good graphical interface for the front end which is self-explanatory.
2. Hardware interfaces
• Memory minimum of 2GB RAM
• Hard disk of 40 GB
• Monitor
• Mouse
• Keyboard
• Printer
3. Software interfaces
• Operating System: Windows XP.
• Front End: Microsoft VB.Net 2008
• Backend: MS SQL Server 2008
4. Communication interfaces
• Windows Forms
3.2 Functional requirements
 Masters:
This module helps the administrator to enter the designation and the related description. It also helps
to add the department.
 Employee:
This module helps to add the details of the employee like the personal detail and the employee detail.
 Search:
This module helps to search the employee details department wise and designation wise.
 Attendance:
This module helps to different types of leave for different year. It also helps the employee to enter
their entry and exit time. Using the attendance module, the employee can also check their remaining
leaves and also apply for the leave.
 Salary:
This module helps to calculate the salary by adding the allowances and the basic salary and by
deducting the deductions based on the leaves and also the PF, ESI. It also helps to generate the
employee pay slip.
 Report:
This module helps to generate the administrative reports like the Salary Report, Attendance Report
and the Employee Report which is in can be exported to word, pdf.
3.3 Performance requirements

• The overall system should be fast and error free.
• It should have built in error checking and correction facilities.
• The system should be able to handle large amount of data comfortably.
3.4 Design constraints

• The system runs under Windows XP.
• The application is developed on VB.Net platform and SQL server 2008 as back end.
3.5 Attributes
 Reliability
In order to ensure reliability, this system is being designed using software that is established to be
stable and easy to use.
 Availability
This system is designed to run 24/7 and be readily available to the user.
 Security
The access to the software is given only to valid operators. We need a specific ID and password to get
access to the software.

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Software Requirements Specification

Payroll Management System

1.4 Definitions and Abbreviations

1.6 Project Overview

2.2 Product functions

2.3 User Characteristics

 No specific knowledge or skills are required from the end user.

 Administrator must be having good knowledge of database management system.

3.3 Performance requirements

3.4 Design constraints

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