2017 08 02 18 56 48 SRFP - PS6 - 82

This is the Preliminary working draft.
PE
can use this draft for their Tender
preparation. During preparation of
Tender, if any problem/ confusion arise,
PE’s are requested to contact with
CPTU for further clarifications. If any Draft
comments/suggestions to offer, please
send them to e-mail: [email protected];
[email protected] as early as
possible.
GOVERNMENT OF THE PEOPLE’S REPUBLIC OF
BANGLADESH
Preliminary Working Draft
Standard Request for Proposal (SRFP)

For
Selection of Consulting Firm (National)
(Simple Time Based - up to Tk 10 Million)
Central Procurement Technical Unit

Implementation Monitoring and Evaluation Division
Ministry of Planning
September 2009 PS6

Standard Request for Proposal Document PS6
Guidance Notes on the Use of

the Standard Request for Proposal
These guidance notes have been prepared by the CPTU to assist a Procuring Entity in the
preparation, using the Standard Request for Proposal (SRFP), for procurement of intellectual
and professional services having estimated cost up to Tk.10 million. The Procurement Entity
should also refer to the Public Procurement Act 2006 (Act No 24 of 2006) and the Public
Procurement Rules 2008 issued to supplement the act on CPTU’s website
http:/www.cptu.gov.bd/. All concerned are advised to refer to aforementioned Act and Rules
while participating in any selection process of Consultants.

The use of SRFP (PS6) applies when a pre-selection process (Expression of Interest) has
taken place and the short-listed Consultants are invited to submit a proposal. This document
shall be used when a Procuring Entity (the Client) wishes to select a Consultant (the
Consultant) for simple assignments for which remuneration is being determined on the basis
of the time actually spent by the Consultant in carrying out the services.
Time-based contracts are recommended when the Scope of the Services cannot be
established with sufficient precision, or the duration and quantity of services depends on
variables that are beyond the control of the Consultant, or the output required of the
Consultants is difficult to assess. In time-based contracts, the Consultant provides services on
a timed basis according to quality specifications, and Consultant’s remuneration is based on (i)
agreed unit rates for Consultant staff multiplied by the actual time spent by the staff in executing
the assignment, and (ii) reimbursable expenses using actual expenses and/or agreed unit
prices. This type of contract requires the Client to closely supervise Consultants and to be
involved in the daily execution of the assignment.
SRFP (PS6) is based upon internationally acceptable model formats, which have been
adapted to suit the particular needs of procurement within Bangladesh. SRFP (PS6) has 6
Sections, of which Section 1 (Instruction to Consultants) and Section 3 (General Conditions
of Contract) must not be altered or modified under any circumstances. The Letter of
Invitation indicates the names of the short-listed Consultants, the method to be followed for
selection of the Consultant, the documents included in the SRFP, a short description of the
Objectives and Scope of the assignment, and invites the short-listed Consultants to submit a
proposal.
The way in which a Procuring Entity addresses its specific needs is through the information
provided in the Proposal Data Sheet (PDS) and the Particular Conditions of Contract
(PCC) as well as in the detailed requirements of the procurement in the Terms of
Reference (TOR).
SRFP (PS6), when properly completed will provide all the information that a Consultant
needs in order to prepare and submit a proposal. This should provide a sound basis on
which a Procuring Entity can fairly, transparently and accurately carry out an evaluation
process on the proposals submitted by the Consultants.
The following briefly describes the Sections of the SRFP (PS6) and how a Procuring Entity
should use these when preparing a particular Request for Proposal.
Section 1. Instructions to Consultants (ITC)
This Section provides relevant information to help Consultants prepare their

Proposals. Information is also provided on the submission, opening, and
evaluation of Proposals and on the award of Contract.
702269233.docx i
This Section also contains the criteria to be used by the Client to determine
the lowest evaluated Proposal and the qualifications of the Consultant to
perform the Contract.
The text of the clauses in this section shall not be modified.
Section 2. Proposal Data Sheet (PDS)
This Section provides the information that is specific to each object of

procurement and that supplements the information or requirements included

in Section 1: Instructions to Consultants.
Section 3. General Conditions of Contract (GCC)

The Section provides the General Conditions of Contract that will apply to the
Contract for which this SRFP is issued.
The text of the clauses in this section shall not be modified.
Section 4. Particular Conditions of Contract (PCC)
The Section provides clauses specific to the particular Contract that modify or
supplement Section 3: General Conditions of Contract.
Section 5. Proposal and Contract Forms
A. Technical Proposal- Standard Forms

This section provides the standard format that permits the requested
information to be presented in a clear, precise and readily available
manner and allows the Client to readily understand and evaluate
proposals in accordance with the established criteria. The completed
forms will indicate details of the Consultant’s organization and
experience, methodology, work plan, work schedule, team composition
and task assignments, and staffing schedule.
B. Financial Proposal- Standard Forms

This section provides the standard format that permits the requested
information to be presented in a clear, precise and readily available
manner and allows the Client to easily understand and evaluate
proposals in accordance with the established criteria. The completed
forms will indicate details of the breakdown of remuneration for staff and
reimbursable expenses.
C. Form of Contract
The Form of Contract, which, once completed and signed by the Client
and the Consultant incorporates any corrections or modifications to the
accepted Proposal relating to amendments permitted by the Instructions
to Consultants, the General Conditions of Contract, and the Particular
Conditions of Contract
D. Appendices
The Appendices to the formal Contract include a description of the
Services, the reporting requirements, details of key personnel and sub-
702269233.docx ii
Consultants, a breakdown of the Contract Price, and services and

facilities to be provided by the Client.
Section 6. Terms of Reference

This section defines clearly the Objectives, Goals, and Scope of the
assignment, and provides background information (including a list of existing
relevant studies and basic data) to enable the Consultant to prepare the
proposal. This section lists the services and surveys necessary to carry out
the assignment and the expected outputs (for example, reports, data, maps,
surveys); it also clearly defines the Client’s and Consultants’ respective

responsibilities.
702269233.docx iii
[ enter here the name and address of the Procuring Entity]
Preliminary Working
REQUEST FOR PROPOSAL
FOR THE SELECTION OF Draft
CONSULTANT SERVICES FOR
[enter here the nature of the services required]
(for a simple time - based up to Tk.10 Million)
Invitation for Proposals No:

Issued on:
Proposal Package No:
702269233.docx
Table of Contents
Section 1. Instructions to Consultants...........................................................................5

A. General........................................................................................................................5
1. Scope of Proposal................................................................................................... 5
2. Interpretation............................................................................................................ 5
3. Source of Funds....................................................................................................... 5
4. Corrupt, Fraudulent, Collusive or Coercive Practices..........................................6
5. Eligible Consultants................................................................................................ 7
6. Eligible Sub- Consultants.......................................................................................7

7. Eligible Services...................................................................................................... 8
8. Conflict of Interest................................................................................................... 8
9. Unfair Advantage..................................................................................................... 9
10. Site Visit.................................................................................................................... 9
B. Request for Proposal.................................................................................................9
11. RFP Document......................................................................................................... 9
12. RFP Clarification.................................................................................................... 10
13. Pre-proposal Meeting............................................................................................10
14. RFP Amendment.................................................................................................... 10
C. Proposal Preparation...............................................................................................11
15. Proposal: Only one & Preparation Costs............................................................11
16. Proposal: Language.............................................................................................. 11
17. Proposal: Documents............................................................................................ 11
18. Proposal: Preparation........................................................................................... 11
19. Technical Proposal Preparation...........................................................................12
20. Technical Proposal: Format and Content............................................................13
21. Financial Proposal Format and Content..............................................................14
22. Taxes....................................................................................................................... 15
23. Client Inputs........................................................................................................... 15
24. Alternative Proposals............................................................................................15
25. Proposal Currency................................................................................................. 15
26. Proposal Validity.................................................................................................. 15
27. Extension of Proposal validity..............................................................................15
28. Proposal Format and Signing...............................................................................16
D. Proposal Submission...............................................................................................16
29. Proposal: Sealing and Marking............................................................................16
30. Proposal: Submission Deadline...........................................................................17
31. Proposal Submitted Late.......................................................................................17
E. Proposal Opening and Evaluation..........................................................................17
32. Technical Proposal Opening.................................................................................17
33. Restriction on Disclosure of information relating to Procurement Process....17
34. Clarification of Proposal.......................................................................................17
35. Examination of Conflict of Interest Situation......................................................18
36. Proposal:................................................................................................................ 18
Technical Evaluation...................................................................................................... 18
37. Financial Proposal Opening..................................................................................19
38. Proposal: Financial Evaluation.............................................................................19
39. Proposal: Combined Evaluation...........................................................................20
40. Proposal: Negotiation............................................................................................21
41. Proposal Negotiation: Technical..........................................................................21
42. Proposal Negotiation: Financial...........................................................................21
43. Availability of Professional staff/experts.............................................................22
44. Proposal Negotiations: Conclusion.....................................................................22
45. Rejection of all Proposals.....................................................................................22
46. 46. Informing reasons for rejection......................................................................23
PS 6 Final Draft 1
F. Contract Award.........................................................................................................23
47. Contract Award...................................................................................................... 23
48. Publication of award of Contract..........................................................................23
49. Advising Unsuccessful Consultants....................................................................23
50. Debriefing............................................................................................................... 23
51. Commence-ment of Services................................................................................23
52. Consultants Right to Complain............................................................................23
Section 2. Proposal Data Sheet.....................................................................................16
Section 3. General Conditions of Contract..................................................................20
A. General......................................................................................................................20

1. Definitions.............................................................................................................. 20
2. Phased Completion............................................................................................... 21
3. Communications and Notices...............................................................................21
4. Governing Law...................................................................................................... 21
5. Governing Language............................................................................................. 21
6. Documents Forming the Contract in Order of Precedence................................22
7. Assignment............................................................................................................ 22
8. Eligible Services.................................................................................................... 22
9. Contractual Ethics................................................................................................. 22
10. Joint Venture, Consortium or Association (JVCA).............................................22
11. Authority of Member in Charge............................................................................22
12. Authorized Representatives..................................................................................22
13. Relation between the Parties................................................................................23
14. Location.................................................................................................................. 23
15. Taxes....................................................................................................................... 23
16. Corrupt, Fraudulent, Collusive or Coercive Practices........................................23
B. Commencement, Completion and Modification of Contract................................24
17. Effectiveness of Contract......................................................................................24
18. Effective Date......................................................................................................... 24
19. Termination of Contract for Failure to Become Effective..................................24
20. Commencement of Services.................................................................................24
21. Expiration of Contract.......................................................................................... 24
22. Modifications or Variations...................................................................................24
C. Consultant’s Personnel and Sub-Consultants......................................................25
23. General................................................................................................................... 25
24. Description of Personnel......................................................................................25
25. Approval of Personnel.......................................................................................... 25
26. Working Hours, Overtime, Leave..........................................................................25
27. Removal and/or Replacement of Personnel........................................................25
D. Obligations of the Consultant.................................................................................26
28. Standard of Performance......................................................................................26
29. Conflict of Interests............................................................................................... 26
30. Consultant not to Benefit from Commissions Discounts etc............................26
31. Consultant and Affiliates not to Engage in Certain Activities............................27
32. Prohibition of Conflicting Activities....................................................................27
33. Confidentiality........................................................................................................ 27
34. Liability of the Consultant.....................................................................................27
35. Insurance to be taken out by the Consultant......................................................28
36. Accounting, Inspection and Auditing..................................................................28
37. Consultant’s Actions Requiring Client’s Prior Approval....................................29
38. Reporting Obligations...........................................................................................29
39. Proprietary Rights on Documents Prepared by the Consultant........................29
40. Proprietary Rights on Equipment & Materials Furnished by the Client............29
E. Obligations of the Client..........................................................................................30
41. Assistance and Exemptions.................................................................................30
PS 6 Final Draft 2
42. Access to Land...................................................................................................... 30

43. Change in the Applicable Law Related to Taxes.................................................30
44. Services, Facilities and Property..........................................................................30
45. Payment.................................................................................................................. 31
46. Counterpart Personnel.......................................................................................... 31
F. Payments to the Consultants..................................................................................31
47. Cost Estimate of Services: Ceiling Amount........................................................31
48. Payments: General................................................................................................ 31
49. Remuneration and Reimbursable Expenses.......................................................32
50. Contract Price........................................................................................................ 32
51. Modes of Billing and Payment...........................................................................32

52. Advance Payment.................................................................................................. 32
53. Interim Payments................................................................................................... 32
54. Amendment to Contract........................................................................................33
55. Final Payment......................................................................................................... 33
56. Suspension of Payments......................................................................................33
G. Time Control............................................................................................................34
57. Completion of Services.........................................................................................34
58. Early Warning......................................................................................................... 34
59. Extension of the Intended Completion Date........................................................34
60. Progress Meetings................................................................................................. 34
61. Good Faith.............................................................................................................. 34
62. Fairness in Operation............................................................................................ 34
63. Termination for Default.........................................................................................35
64. Termination for Insolvency...................................................................................35
65. Termination for Convenience...............................................................................36
66. Termination because of Force Majeure...............................................................36
67. Force Majeure......................................................................................................... 36
68. No Breach of Contract...........................................................................................36
69. Measures to be Taken on Force Majeure.............................................................36
70. Cessation of Rights and Obligations...................................................................37
71. Cessation of Services............................................................................................37
72. Payment upon Termination...................................................................................37
73. Disputes about Events of Termination................................................................38
74. Settlement of Disputes.......................................................................................... 38
Section 4. Particular Conditions of Contract....................................................................39
Section 5. Proposal & Contract Forms.........................................................................43
5A. Technical Proposal - Standard Forms.................................................................43
Form 5A1 Technical Proposal Submission Form.....................................................44
Form 5A2 Consultant’s Organization and Experience.............................................45
Form 5A3 Comments and Suggestions on the Terms of Reference and on
Counterpart Staff and Facilities to be provided by the Client....................................46
Form 5A4 Description of Approach, Methodology and Work Plan for Performing
the Assignment............................................................................................................... 47
Form 5A5 Work Schedule...........................................................................................48
Form 5A6 Team Composition and Task Assignments.............................................49
Form 5A7 Staffing Schedule......................................................................................50
Form 5A8 Curriculum Vitae (CV) for Each Proposed Professional Staff................51
5B. Financial Proposal - Standard Forms..................................................................53
Form 5B1 Financial Proposal Submission Form......................................................54
Form 5B2 Summary of Costs.....................................................................................55
Form 5B3 Breakdown of Staff Remuneration...........................................................56
Form 5B4 Breakdown of Reimbursable Expenses........................................................57
5D. Appendices............................................................................................................. 60
Section 6. Terms of Reference......................................................................................62
PS 6 Final Draft 3
Letter of Invitation
[If applicable, insert: Invitation No…..]
[insert: Location and Date]
[Insert: Name and Address of Consultant]
Dear Mr. /Ms.:
1. The Government of the People’s Republic of Bangladesh has allocated public funds for the
cost of [Name of Project] and intends to apply a portion of the funds to eligible payments

under the Contract for which the Request for Proposal (RFP) is issued.
2. The [Name of Client] now invites proposals to provide the following consulting services: [short
description of objectives and scope of the assignment]. More details on the services are
provided in the Terms of Reference.
3. This Letter of Invitation and the RFP has been issued to the following short-listed Consultants:
1 [ list only the short-listed consultants]

2
3
4
5
It is not permissible to transfer this invitation to any other firm.
4. A firm will be selected under [Quality and Cost Based Selection QCBS / Selection under
Fixed Budget FB/ Least Cost Selection LCS– delete as appropriate] and procedures for
selection are described in the RFP.
5. In addition to the Letter of Invitation, the RFP includes the following documents:
 Section 1 : Instructions to Consultants (ITC)
 Section 2 : Proposal Data Sheet (PDS)
 Section 3 : General Conditions of Contract (GCC),
 Section 4 : Particular Conditions of Contract (PCC),
 Section 5 : Proposal & Contract Forms
 Section 6: Terms of Reference (TOR)
6. A Pre-Proposal meeting will be/not be held [keep one]
7. Please inform us in writing, preferably by electronic mail, at the following address [insert
address], upon receipt:
(a) that you have received the Letter of Invitation and the RFP; and
(b) whether you will submit a proposal alone or in association with any other Consultant.
Yours sincerely,
[Signature, name, and title of the Client’s representative]
Enclosed: A set of the RFP document.
PS 6 Final Draft 4
Section 1. Instructions to Consultants

A. General
1. Scope of 1.1 The Client, as indicated in the Proposal Data Sheet (PDS), issues
Proposal this Request for Proposal (RFP) for the provision of Services as
specified in the PDS and described in details in Section 6, Terms of
Reference in accordance with the method of selection specified in
the PDS.

1.2 Only those short-listed Consultants indicated in the Letter of
Invitation are eligible to submit a Proposal for the consulting services
required for the assignment.
1.3 The successful Consultant shall be required to complete the

Services as specified in the General Conditions of the Contract and
in accordance with the phasing indicated in the PDS.
2. Interpretation 2.1 Throughout this RFP:

(a) the term “in writing” means communication written by hand or
machine duly signed and includes properly authenticated
messages by facsimile or electronic mail; in written form with
proof of receipt;
(b) if the context so requires, singular means plural and vice
versa; and
(c) “day” means calendar day unless otherwise specified as
working days;
(d) “Request for Proposal Document” means the Document
provided by the Client to a short-listed Consultants a basis for
preparation of proposal; and
(e) “Proposal” depending on the context, means a proposal
submitted by a Consultant for delivery of Services to a Client
in response to an invitation for Request for Proposal.
3. Source of Funds 3.1 The Client has been allocated public funds as indicated in the PDS
and intends to apply a portion of the funds to eligible payments
under the contract for which this RFP is issued.
3.2 For the purpose of this provision, “public funds” means any
monetary resources appropriated to procuring entities under
Government budget, or revenues generated by statutory bodies and
corporations or loan, grants and credits aid grants and credits put at
the disposal of procuring entities by the development partners
through the Government.
3.3 Payments by the development partner, if so indicated in the PDS,

will be made only at the request of the Government and upon
approval by the development partner in accordance with the
applicable Loan/Credit/Grant Agreement, and will be subject in all
respects to the terms and conditions of that Agreement.
4. Corrupt, 4.1 The Government requires that Clients, as well as Consultants, shall
PS 6 Final Draft 5
Fraudulent, observe the highest standard of ethics during the implementation of

Collusive or the procurement proceedings and the execution of contracts under
Coercive public funds.
Practices
4.2 In pursuance of this requirement, the Client shall

(a) exclude the Consultant from participation in the procurement
proceedings concerned or reject a proposal for award; and
(b) declare the Consultant ineligible, either indefinitely or for a
stated period of time, from participation in procurement
Preliminary Working Draft proceedings under public fund;

if it, at any time, determines that the Consultant has, directly or
through an agent, engaged in corrupt, fraudulent, collusive or
coercive practices in competing for, or in executing, a contract under
public fund.
4.3 The Government requires that client as well as consultant shall,

during procurement proceedings and delivery of Services under
Public funds, ensure –
(a) strict compliance with the provisions of Section 64 of the
Public Procurement Act, 2006;
(b) abiding by code of ethics as mentioned in Rule 127 of the
Public Procurement Rules, 2008 and
(c)
that neither it’s any officer nor any staff nor any other agents
or intermediaries working on its behalf engage in any such
practice as detailed in ITC Sub Clause 4.3 (b).
4.4 Should any corrupt or fraudulent practice of any kind referred to in

ITC Clause 4.5 come to the knowledge of the Client, it shall, in the
first place, allow the Consultant to provide an explanation and shall,
take actions as stated in ITC Clause 4.2 only when a satisfactory
explanation is not received. Such exclusion and the reasons thereof,
shall be recorded in the record of the procurement proceedings and
promptly communicated to the Consultant concerned. Any
communications between the Consultant and the Client related to
matters of alleged fraud or corruption shall be in writing
4.5 The Government defines, for the purposes of this provision, the
terms set forth below as follows:
(a) “corrupt practice” means offering, giving, or promising to give,
directly or indirectly, to any officer or employee of a Procuring
Entity or other governmental/private authority or individual a
gratuity in any form, an employment or any other thing or
service of value, as an inducement with respect to an act or
decision of, or method followed by, a Procuring Entity in
connection with the procurement proceeding;
(b) “fraudulent practice” means a misrepresentation or omission
of facts in order to influence a procurement proceeding or the
execution of a contract to the detriment of the Client;
PS 6 Final Draft 6
(c) “collusive practice” means a scheme or arrangement among

two and more Consultants with or without the knowledge of
the Client (prior to or after proposal submission) designed to
establish proposal prices at artificial, non-competitive levels
and to deprive the Client of the benefits of free, open and
genuine competition; and
(d) “coercive practice” means harming or threatening to harm,
directly or indirectly, persons or their property to influence the
procurement proceedings, or affect the execution of a
contract.
Preliminary Working Draft4.6 The Consultant shall be aware of the provisions on fraud and
corruption stated in GCC Clause 4 and GCC Sub-Clause 16.3.
5. Eligible 5.1 Only short-listed Consultants are eligible to submit proposals.

Consultants
5.2 The Consultant has the legal capacity to enter into the contract.
5.3 The Consultant shall not be under a declaration of ineligibility for

corrupt, fraudulent, collusive or coercive practices in accordance
with ITC Sub-Clause 4.5.
5.4 The Consultant is not insolvent, in receivership, bankrupt or being

wound up, their business activities have not been suspended, and
he is not the subject of legal proceedings for any of the foregoing.
5.5 The Consultant has fulfilled its obligations to pay taxes and social
security contributions under the relevant national laws and
regulations.
5.6 Government officials and civil servants, including persons of

autonomous bodies or corporations may be hired to work as a
member of a team of consultants provided the person (a) is on leave
of absence without pay; (b) is not being hired by the procuring entity
he/she was working for immediately prior to going on leave; and (c)
the hiring of him/her would not create any conflict of interest.
5.7 Consultants have an obligation to disclose any situation of actual or

potential conflict of interest that impacts on their capacity to serve
the best interest of their Client, or that may reasonably be perceived
as having this effect. Failure to disclose such situations may lead to
the disqualification of the Consultant or the termination of its
Contract.
6. Eligible Sub- 6.1 The requirements for eligibility as stated under ITC Clause 5 will
Consultants extend to each Sub-consultant, as applicable.
7. Eligible Services 7.1 All materials, equipment and supplies used by the Consultant and
services to be provided under the Contract shall have their origin in
countries other than those specified in the PDS.
PS 6 Final Draft 7
8. Conflict of 8.1 Consultants and all parties constituting the Consultant shall not have
Interest a Conflict of Interest (COI), pursuant to Rule 55 of the Public
Procurement Rule 2008.
8.2 COI means a situation in which a Consultant provides biased

professional advice to a Client in order to obtain from that Client an
undue benefit for himself/herself or affiliate(s)/associates(s).
8.3 General
The Consultant (including any of his affiliates/associates), in

deference to the requirements that the Consultant provides
professional and objective advice and at all times hold the Client’s
interests paramount, strictly avoids conflicts with other assignments
or their own corporate interests, acts without any consideration for
future work and must not have a conflict of interest (COI), shall not
be recruited under any of the circumstances specified in Sub
Clauses 8.4 to 8.6 below.
8.4 Conflicting Activities

A firm that has been engaged by the Client to supply goods, provide
Services, Works or Services other than consulting services for a
project, and any of its affiliates, shall be disqualified from providing
consulting services related to those Services, works, or services.
Conversely, a firm hired to provide consulting services for the
preparation or implementation of a project, and any of its affiliates,
shall be disqualified from subsequently supplying goods, providing
Services or works or services other than consulting services
resulting from or directly related to the firm’s earlier consulting
services. For the purpose of this clause, services other than
consulting services are defined as those leading to a measurable
physical output, for example surveys, exploratory drilling, aerial
photography, and satellite imagery.
8.5 Conflicting Assignments

A Consultant (including its Personnel and Sub-Consultants) or any
of its affiliates shall not be hired for any assignment that, by its
nature, may be in conflict with another assignment of the Consultant
to be executed for the same or for another Client. For example, a
Consultant hired to prepare engineering design for an infrastructure
project shall not be engaged to prepare an independent
environmental assessment for the same project, and a Consultant
assisting a Client in the privatization of public assets shall not
purchase, nor advice Clients of, such assets. Similarly, a Consultant
hired to prepare Terms of Reference for an assignment shall not be
hired for the assignment in question.
8.6 Conflicting Relationships

(a) A Consultant (including its Personnel and Sub Consultants)
that has a business or family relationship with a member of
the Client’s staff may not be awarded a Contract, unless the
conflict stemming from this relationship has been
PS 6 Final Draft 8
addressed adequately throughout the selection process and

the execution of the Contract.
(b) Client’s officials, who have an interest, directly or indirectly, with

a firm or individual that is participating or has participated in a
Procurement proceedings of that Client, shall declare its
relationship with that firm or individual and consequently not
participate in any proceedings concerned with that specific
Procurement at any stage including from when the specifications
are written and qualification criteria are established up to the

Supply of Goods or execution of the Works are completed and,
until all contractual obligations have been fulfilled.
9. Unfair 9.1 If a short-listed Consultant could derive a competitive advantage

Advantage from having provided consulting services related to this proposed
assignment, the Client shall make available to all short-listed
Consultants together with this RFP Document all information that
would in that respect give such Consultant any competitive
advantage over the competing Consultants.
10. Site Visit 10.1 The Consultant, at the Consultant’s own cost, responsibility and risk,
is encouraged to visit and examine the Site and obtain all
information that may be necessary for preparing the Proposal and
entering into a contract for supply of Services.
B. Request for Proposal

11. RFP Document 11.1 The Sections comprising the Request for Proposal are listed below.
 Section 1 : Instructions to Consultants (ITC)
 Section 2 : Proposal Data Sheet (PDS)
 Section 3 : General Conditions of Contract (GCC),
 Section 4 : Particular Conditions of Contract (PCC),
 Section 5 : Proposal and Contract Forms
A. Technical Proposal: Standard Forms
B. Financial Proposal: Standard Forms
C. Form of Contract
D. Appendices
 Section 6: Terms of Reference (TOR)
11.2 The Client is not responsible for the completeness of the RFP and
any addenda, if these were not obtained directly from the Client.
11.3 The Consultant is expected to examine all instructions, forms, terms,

and provisions in the RFP. Failure to furnish all information or
documentation required by the RFP may result in the rejection of the
Proposal.
12. RFP 12.1 A Consultant requiring any clarification of the RFP Document shall
Clarification contact the Client in writing at the Client’s address indicated in the
PS 6 Final Draft 9
PDS before two-third of the time allowed for preparation and

submission of Proposal elapses.
12.2 The Client is not obliged to answer any clarification request received
after that date as stated under ITC 12.1
12.3 The Client shall respond in writing within five (5) working days of
receipt of any such request for clarification received under ITC Sub
Clause 12.1.
12.4 The Client shall forward copy of its response to all those short-listed

Consultants, including a description of the enquiry but without
identifying its source pursuant to Rule 117(22) of the Public
Procurement Rules, 2008.
12.5 Should the Client deem it necessary to revise the RFP Document as
a result of a clarification, it will do so following the procedure under
ITC Clause 14.
13. Pre-proposal 13.1 To clarify issues and to answer questions on any matter arising in
Meeting the RFP, the Client may, if stated in the PDS, invite short-listed
Consultants to a Pre-Proposal Meeting at the place, date and time
as specified in the PDS.
13.2 Minutes of the pre-Proposal meeting, including the text of the

questions raised and the responses given, together with any
responses prepared after the meeting, will be transmitted without
delay to all the short-listed Consultants not later than seven (7) days
of the date of the meeting. Any revision to the RFP Document that
may become necessary as a result of the pre-Proposal meeting
shall be made by the Client exclusively through the issue of an
Addendum pursuant to ITC Clause 14 and not through the minutes
of the pre-Proposal meeting
14. RFP 14.1 At any time prior to the deadline for submission of Proposals, the
Amendment Client, for any reason on its own initiative or in response to a
clarification request in writing from a short-listed Consultant, may
revise the RFP Document by issuing an Addendum.
14.2 The Addendum issued under ITC Sub Clause 14.1 shall become an
integral part of the RFP Document and shall be communicated in
writing to all the short-listed Consultants, to enable the Consultants
to take appropriate action.
14.3 To give a prospective Consultant reasonable time in which to take

any amendment into account in preparing its Proposal, the Client
may, at its discretion, extend the deadline for the submission of
Proposals, pursuant to ITC 30.
C. Proposal Preparation
15. Proposal: Only 15.1 A short listed Consultant, including its affiliate(s), pursuant to Rule 96
one & (2) of the Public Procurement Rules 2008 may submit only one (1)
PS 6 Final Draft 10
Preparation Proposal. If a Consultant submits or participates in more than one (1)

Costs Proposal, all such proposal shall be rejected.
15.2 A firm, proposed as a Sub-Consultant in any Proposal pursuant to

Rule 53(2) of the Public Procurement Rules, 2008, may participate in
more than one Proposal, but only in the capacity of a Sub-Consultant.
15.3 A short-listed Consultant submitting a Proposal individually pursuant

to Rule 53(5) of the Public Procurement Rules, 2008, or as JVCA
partner, shall not be accepted as Sub-Consultant to any other short-
listed Consultant in the same procurement process.

15.4 The Consultant shall bear all costs associated with the preparation
and submission of its Proposal, and the Client shall not be responsible
or liable for those costs, regardless of the conduct or outcome of the
procurement process.
16. Proposal: 16.1 The Proposal shall be written in the English language.
Language Correspondences and documents relating to the Proposal may be
written in English or Bangla. Supporting documents and printed
literature furnished by the Consultant that are part of the Proposal
may be in another language, provided they are accompanied by an
accurate translation of the relevant passages in the English or Bangla
language, in which case, for the purposes of interpretation of the
Proposal, such translation shall govern.
17. Proposal: 17.1 The Proposal prepared by the Consultant shall comprise the following:
Documents
(a) Technical Proposal;
(b) Financial Proposal;
(c) documentary evidence establishing the Consultant’s eligibility;
and
(d) any other document required as stated in the PDS.
18. Proposal: 18.1 In preparing its Proposal, the Consultant shall examine in detail the
Preparation documents comprising the RFP Document. Material deficiencies in
providing the information requested may result in non-responsiveness
of a Proposal.
18.2 The Consultant shall prepare the Technical Proposal in accordance

with ITC Clauses 19 and 20 using the forms furnished in Section 5A:
Technical Proposal; Standard Forms.
18.3 The Consultant shall submit the Financial Proposal in accordance with
ITC Clause 21 and 22 and using the forms furnished in Section 5B:
Financial Proposal; Standard Forms.
18.4 All the forms mentioned in ITC Sub Clauses 20.1 and 21.3 shall be
completed without any material changes and alterations to its format,
filling in all blank spaces with the information requested, failing which
the Proposal may be rejected.
PS 6 Final Draft 11
19. Technical 19.1 While preparing the Technical Proposal, a Consultant must give
Proposal particular attention to the instructions provided in ITC Sub Clause 19.2
Preparation through 19.14 inclusive.
19.2 If a Consultant considers that it does not have all the expertise
required for the assignment, it may obtain that expertise with other
Consultants or entities in a joint venture or Sub-Consultancy as
appropriate.
19.3 The Consultant wishing to obtain expertise from other Consultants or

entities may participate in the procurement proceedings by forming a
Preliminary Working Draft Joint Venture, pursuant to Rule 54 of the Public Procurement Rules,
2008.
19.4 Joint Venture agreement, indicating at least the parts of the Services
to be delivered by the respective partners, shall be executed case-by-
case on a non-judicial stamp of value or equivalent as stated in the
PDS, duly signed by all legally authorised representatives of the
Consultants who are parties to such agreement.
19.5 Joint Venture, as stated under ITC Sub Clause 19.3, with other non-
short-listed Consultants at the time of submission of a Proposal is not
admissible without the permission of the Client, which must be
obtained prior to the deadline for submission of a Proposal.
19.6 Joint Venture, as stated under ITC Sub Clause 19.3, among the
short-listed Consultants at the time of submission of a Proposal is not
permitted, and the Client shall disqualify such Proposal.
19.7 The composition or the constitution of the Joint Venture shall not be
altered without the prior consent of the Client.
19.8 The Consultant appointing another short-listed Consultant as a Sub-

Consultant, as stated under ITC Sub Clause 19.2, at the time of
submission of Proposal will not require prior permission of the Client
but in such cases, the Proposal shall be submitted in the title of the
short-listed Consultant.
19.9 In the event of Sub-Consultancy, as stated under ITC Sub Clause

19.8, the Proposal should include a covering letter signed by an
authorized representative of the short-listed Consultant with full
authority to make legally binding contractual and financial
commitments on behalf of the Consultant, plus a copy of the
agreement(s) with the Sub-Consultant(s).
19.10 Sub-Consultancy (s) shall in no event relieve the short-listed

Consultant from any of its obligations, duties, responsibility or liability
under the Contract.
19.11 For QCBS or Least Cost Selection based assignments, only the
estimated total of Professional staff-months is indicated in the PDS;
however the available budget shall not be disclosed. The Proposal
shall be based on the number of Professional staff-months estimated
by the Consultant.
PS 6 Final Draft 12
19.12 For Fixed Budget Selection assignments, only the available budget
amount, excluding all local taxes and other charges to be imposed
under the Applicable Law if the Contract is awarded, is given in the
PDS but not the Professional staff-months, and the Financial
Proposal shall not exceed this budget.
19.13 Proposed professional staff shall have at least the qualification

experience indicated in the PDS, preferably working under conditions
similar to Bangladesh. It is desirable that the majority of the Key
professional staff proposed be permanent employees of the

Consultant or has an extended and stable working relationship with
it.
19.14 Alternative Key professional staffs shall not be proposed, and only
one Curriculum Vitae (CV) may be submitted for each position.
Conversely, one Key professional staff is not allowed to offer his/her
inputs in more than one Proposal for this particular assignment and, in
this particular procurement process.
20. Technical 20.1 The Technical Proposal shall provide the following information using
Proposal: the Standard Forms (Section 5A):
Format and
(a) Form 5A1: Technical Proposal Submission Form in the format
Content
of a letter, duly signed by an authorised signatory of the
Consultant:
(b) Form 5A2: giving a brief description of the Consultant’s
organization and an outline of experience of the Consultant
and, in the case of an association by each partner, on
assignments of a similar nature. For each assignment, the
outline should indicate the names of
Sub-Consultants/Professional staff/experts who participated,
duration of the assignment, contract amount, and the
Consultant’s involvement. Information should be provided only
for those assignments for which the Consultant was legally
contracted by the Client as a corporation or as one of the
major firms within an association. Assignments completed by
individual Professional staff/experts working privately or
through other consulting firms cannot be claimed as the
experience of the Consultant, or that of the Consultant’s
associates, but can be claimed by the Professional
staff/experts themselves in their CVs. Consultants should be
prepared to substantiate the claimed experience if so
requested by the Client.
(c) Form 5A3: indicating comments and suggestions that the
Consultant may have on the Terms of Reference to improve
performance in carrying out the assignment, any requirements
for counterpart staff and facilities including: administrative
support, office space, local transportation, equipment, or data,
to be provided by the Client etc.
(d) Form 5A4: indicating the approach, methodology and work
plan for performing the assignment covering the following
subjects: technical approach and methodology, work plan, and
organization and staffing schedule. The work plan should be
consistent with the Work Schedule (Form 5A5) and should be
PS 6 Final Draft 13
in the form of a bar chart showing the timing proposed for each
activity.
(e) Form 5A6: being the list of the proposed Professional staff
team by area of expertise, the position that would be assigned
to each staff team member, and their tasks.
(f) Form 5A7: being the Estimates of the staff input (staff-months
of professionals) needed to carry out the assignment. The
staff-months input should be indicated separately for head
office and field activities.

(g) Form 5A8: being the CVs of the Professional staff signed by
the respective staff member and by the authorized
representative submitting the proposal.
(h) Plus, a detailed description of the proposed methodology,
staffing, and monitoring of training, if the PDS specifies training
as a major component of the assignment.
(i) Any additional information that might be requested in the PDS.
20.2 The Technical Proposal shall not include any financial information. A
Technical Proposal containing financial information may be
rejected.
21. Financial 21.1 The Financial Proposal shall be prepared using the Standard Forms.
Proposal It shall list all costs associated with the assignment, including (a)
Format and remuneration for staff, and (b) reimbursable expenses indicated in
Content the PDS. If appropriate, these costs should be broken down by
activity.
21.2 All activities and items described in the Technical Proposal must be
priced separately; activities and items described in the Technical
Proposal but not priced, shall be deemed to be included in the prices
of other activities or items.
21.3 The Financial Proposal shall provide the following information using
the Standard Forms (Section 5B):
(a) Form 5B1: Financial Proposal Submission Form in the format
of a letter duly signed by an authorised signatory of the
Consultant. Commissions and gratuities, if any, paid or to be
paid by Consultants and related to the assignment will be listed
in the form.
(b) Form 5B2: being the Summary of Costs against staff
remuneration and reimbursable expenses;
(c) Form 5B3: being the breakdown of costs against staff
remuneration;
(d) Form 5B4: being the breakdown of costs against reimbursable
expenses. A sample list is provided in the PDS;-
21.4 If appropriate, all these costs should be broken down by activity.
22. Taxes 22.1 The Consultant is subject to local taxes on amounts payable by the
PS 6 Final Draft 14
Client as per the Applicable Law. It is the responsibility of the

Consultant to be familiar with the relevant laws in Bangladesh, and to
determine the taxes, duties, fees, levies and other charges and
associated amounts to be paid under the Applicable Law, if the
Contract is awarded. Pursuant to Section 60 (3) of the Public
Procurement Act, any such amounts on account of local taxes
shall not be considered in the Financial Evaluation of the
Proposal as they will be discussed at contract negotiation and
applicable amounts will be included in the Contract Price.

23. Client Inputs 23.1 The Client shall:
(a) provide at no cost to the Consultant the inputs and facilities
specified in the PDS;
(b) make available to the Consultant, relevant project data and
reports at the time of issuing the RFP Document; and
(c) assist the Consultant in obtaining relevant project data and
reports from other related departments/divisions, which will be
required by the Consultant to prepare the proposal.
24. Alternative 24.1 Unless otherwise stated in the PDS, alternative proposals shall not be
Proposals considered.
25. Proposal 25.1 All prices shall be quoted in Bangladesh Taka unless ot-
Currency herwise stated in the PDS.
25.2 Prices quoted by the Consultant shall be fixed throughout the contract
period unless otherwise specified in the PDS.
26. Proposal 26.1 Proposals shall remain valid for the period specified in the PDS after
Validity the Proposal submission deadline prescribed by the Client.
26.2 Consultants shall maintain the availability of Professional staff/experts

nominated in the Proposal during the Proposal validity period
including extension, if any. The Client will make its best effort to
complete negotiations within this period.
27. Extension of 27.1 In justified exceptional circumstances, prior to the expiration of the
Proposal proposed validity period, the Client pursuant to Rule 21 of the Public
validity Procurement Rules 2008 may solicit, not later than ten (10) days
before the expiry date of the Proposal validity, compulsorily all the
Consultants’ consent to an extension of the period of validity of their
Proposals.
27.2 The Consultants consenting in writing to the request as stated under

ITT Sub clause 27.1 shall not be required or permitted to modify its
Proposal under any circumstances.
27.3 If the Consultants are not consenting in writing to the request made by
the Client, its Proposal shall not be considered in the subsequent
evaluation.
28. Proposal 28.1 The Consultant shall prepare one (1) original of the Technical
Format and
PS 6 Final Draft 15
Signing Proposal as described in ITC Sub-Clause 20.1 and one (1) original of
the Financial Proposal as described in and clearly mark them
“ORIGINAL”.
28.2 The Consultant shall prepare the number of copies as specified in the
PDS of the Technical Proposal and clearly mark them “COPY”. In the
event of any discrepancy between the original and the copies, the
original shall prevail.
28.3 The original and all copies of the Technical and the original of the

Financial Proposal shall be typed or written in indelible ink and shall
be signed by a person duly authorized to bind the Consultant to the
Contract. The name and position held by each person signing the
authorization must be typed or printed below the signature.
28.4 All pages of the Proposals except for un-amended printed literature
shall be signed or initialed by the person signing the Proposals.
D. Proposal Submission
29. Proposal: 29.1 The Consultant shall enclose the original and each copy of the
Sealing and Technical Proposal in separate sealed envelopes, duly marking the
Marking envelopes as “TECHNICAL PROPOSAL” and “ORIGINAL” and
“COPY, as appropriate.” These envelopes containing the original and
the copies shall then be enclosed in one single envelope duly marking
the envelope as “TECHNICAL PROPOSAL”.
29.2 The Consultant shall enclose the original of the Financial Proposal in
one single separate sealed envelope, duly marking the envelope as
“FINANCIAL PROPOSAL” and with a warning “DO NOT OPEN WITH
THE TECHNICAL PROPOSAL.”
29.3 The two envelopes shall then be enclosed in one single outer
envelope. The inner and outer envelopes shall:
(a) bear the name and address of the Consultant;
(b) be addressed to the Client at the address specified in the PDS;
(c) bear the name of the Proposal as specified in the PDS; and
(d) bear a statement “DO NOT OPEN BEFORE …………….” The
date for opening as specified in the PDS.
29.4 If all envelopes are not sealed and marked as required, the Client will
assume no responsibility for the misplacement, or premature opening
of the Proposal.
29.5 If the Financial Proposal is not submitted in a separate sealed

envelope duly marked as indicated above, this may constitute grounds
for declaring the Proposal non-responsive.
30. Proposal: 30.1 Proposals shall be delivered to the Client at the address specified
Submission under ITC Sub-Clause 29.3 (b) no later than the date and Time
Deadline indicated in the PDS.
PS 6 Final Draft 16
30.2 The Proposal may be hand delivered or posted by registered mail or

sent by courier. The Client shall, on request, provide the Consultant
with a receipt showing the date and time when it’s Proposal was
received.
30.3 The Client may, at its discretion, extend the deadline for the
submission of Proposals by amending the RFP in accordance with
ITC Clause 14, in which case all rights and obligations of the Client
and Consultants previously subject to the deadline shall thereafter be
subject to the deadline as extended.

31. Proposal
Submitted Late
31.1 Any Proposal received by the Client after the deadline for submission
of Proposals, in accordance with ITC Clause 30 shall be declared
LATE and returned unopened to the Consultant.
E. Proposal Opening and Evaluation

32. Technical 32.1 Proposals shall be opened pursuant to Section 58 of the Public
Proposal Procurement Act, 2006 and Rule 7, 118(2), (3) and (4) of the Public
Opening Procurement Rules, 2008.
32.2 The Client shall open all the Technical Proposals received shortly after
the deadline for submission and at the place specified in the PDS.
There shall be no public opening of the Technical Proposals.
32.3 The Financial Proposals shall be kept closed in the safe custody of the
Head of the Procuring Entity until such time as the evaluation of
Technical proposal has been completed, pursuant to Rule 118 (3) of
the Public Procurement Rules.
33. Restriction on 33.1 Following the opening of the Technical Proposals by the Client’s PEC,
Disclosure of and until the Contract is signed, no Consultant shall make any
information unsolicited communication to the Client or PEC, pursuant to Rule 31 of
relating to the Public Procurement Rules, 2008.
Procurement
Process
33.2 From the time the Proposals are opened to the time the Contract is
awarded, any effort by any Consultant to influence the Client or PEC in
the Client’s Proposal evaluation, Proposal comparison or Contract
award decisions may result in rejection of the Consultant’s Proposal.
34. Clarification of 34.1 The Client’s Proposal Evaluation committee (PEC) may ask the
Proposal Consultants for clarification of their Proposals, in order to facilitate the
examination and evaluation of the Proposals. The request for clarification
by the PEC and the response from the Consultants shall be in writing, and
Proposal clarifications which may lead to a change in the substance of the
Proposal or in any of the key staff or elements of the Proposal will neither
be sought nor be permitted.
34.2 If a Consultant does not provide clarifications of its Proposal by the

date and time set in the PEC’s written request for clarification, its
Proposal shall not be considered in the evaluation.
PS 6 Final Draft 17
34.3 Requests for clarifications on Proposal shall be duly signed only by the
PEC Chairperson.
34.4 All clarification requests shall remind the Consultants of the need for
confidentiality and that any breach of confidentiality on the part of the
Consultant may result in their Proposal being disqualified and rejected
as stated in ITC Sub clause 33.1
34.5 Members of the PEC shall have no access to the Financial Proposals
until the evaluation of the Technical Proposal is concluded including
prior review where necessary, and approved by the Competent
Preliminary Working Draft Authority following Rule 119 (11) of the Public Procurement Rules,
2008.
35. Examination of 35.1 During the evaluation of the Technical Proposals, the Client shall
Conflict of ascertain that no new COI situations have arisen since the Consultant
Interest was short-listed. If the Client identifies a COI at this stage, it shall
Situation determine whether the specific conflict is substantive and take action by
reducing the scope of work of the assignment or rejecting the Technical
Proposal.
35.2 If a Consultant or its affiliate is found to be in a COI situation during the

technical evaluation, the Client shall review the case and either
disqualify the Consultant or ask the Consultant to remove the conflict
and its causes while maintaining the transparency of the selection
process, failing which the Technical Proposal of the Consultant shall be
rejected.
35.3 If a Consultant has been found to mislead the Client by neglecting to

provide information or by denying the existence of a COI situation, the
Consultant’s proposal shall be rejected.
36. Proposal: 36.1 All Technical Proposals shall be evaluated in accordance with the
Request for Proposal (RFP) and the Terms of Reference (TOR)
Technical
pursuant to the provisions laid down in Section 59 of the Public
Evaluation
Procurement Act,2006 and Rule 119 of the Public Procurement
Rules,2008
36.2 The PEC as a whole and each of its members themselves individually
shall separately evaluate and rank the Technical Proposals on the
basis of their responsiveness to the RFP and TOR, applying the
evaluation criteria, sub criteria, and points system, pursuant to Rule
117 (24) (c) and Rule 117 (27) of the Public Procurement Rules,2008,
as specified in the PDS.
36.3 The points for each Technical Proposal shall then be calculated as
average of the points given by all the members including the
Chairperson of the PEC for the respective Proposal.
36.4 Technical Proposals thus given a Technical Points (Tp), as stated

under ITC Sub Clause 37.2, not securing the precise minimum as
specified in the PDS, shall be considered non-responsive.
37. Financial 37.1 In the case of QCBS, FBS and LCS, after the technical evaluation is
Proposal completed and approved by the Client pursuant to Section 59 of the
PS 6 Final Draft 18
Opening Public Procurement Act 2006, and Rule 120 of the Public Procurement
Rules 2008, the Client shall notify in writing, those Consultants that
have secured the precise minimum Technical points (Tp), indicating the
date, time and location for opening the Financial Proposals. The
opening date shall usually not be less than one (1) week after such
notification.
37.2 The Client shall simultaneously notify those Consultants whose

Technical Proposals did not meet the precise minimum Technical
Points (Tp) or were considered non-responsive to the RFP and TOR

indicating that their Financial Proposals will be returned unopened after
completing the selection process.
37.3 Financial Proposals shall be opened publicly in the presence of the

Consultants’ representatives who choose to attend. Those
representatives who attend shall sign an attendance sheet. Each
Financial Proposal will then be inspected to confirm that it has
remained sealed and unopened. The name of the Consultants, the
technical scores, and the proposed prices shall be read aloud and
recorded when the Financial Proposals are opened. The Client shall
prepare minutes of the public opening and these shall be furnished,
upon request, to Consultants who’s Financial Proposals were opened.
38. Proposal: 38.1 The Proposal Evaluation Committee (PEC) will review the detailed
Financial content of each Financial Proposal. During the review, the committee
Evaluation and any Client staff and others involved in the evaluation process, will
not be permitted to seek clarification or additional information from any
Consultant who has submitted a Financial Proposal.
38.2 If pricing of activities was required, activities and items described in the
Technical Proposal but not priced shall be deemed to be included in the
prices of other activities or items of the Proposal, as stated under ITC
Sub Clause 21.2.
38.3 Arithmetical errors in the Financial Proposal shall be corrected on the

following basis:
(a) if there is a discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail and the total price shall be corrected, unless in
the opinion of the Client there is an obvious misplacement of the
decimal point in the unit price, in which case the total price as
quoted shall govern and the unit price shall be corrected;
(b) if there is an error in a total corresponding to the addition or
subtraction of subtotals, the subtotals shall prevail and the total
shall be corrected; and
(c) if there is a discrepancy between words and figures, the amount in
words shall prevail, unless the amount expressed in words is
related to an arithmetic error, in which case the amount in figures
shall prevail subject to (a) and (b) above.
38.4 If the Consultant does not accept the correction of arithmetic errors, its
Proposal shall be disqualified.
PS 6 Final Draft 19
38.5 Pursuant to Section- 60(3) of the Public Procurement Act, 2006,

the Applicable Taxes and VAT shall not be taken into account in
determining the Proposal Price during the Financial Evaluation of
the Proposals related to procurement of this Intellectual and
Professional Services.
38.6 In the case of QCBS, the lowest evaluated Financial Proposal will be
given the maximum Financial Points (Fp) of 100. The Financial Points
(Fp) of the other Financial Proposals will be computed accordingly, as
stated under ITC Sub Clause 38.7.

38.7 The points for other Financial Proposals, as stated under ITC Sub
Clause 38.7, shall be computed using the formulae:

F p=
100×F m
F ; Fp
being the Financial Point of the Proposal under evaluation, Fm being
the lowest Financial Proposal Price and, F being the price of Proposal
under computation during evaluation; in either case however, the
Proposal Prices to be taken into consideration after adjustments made
by the PEC in correcting omissions or inconsistencies detected during
the evaluation of the Financial Proposal and applying the provisions as
stated under ITC Sub Clause 38.3, 38.5 and 38.8.
38.8 In the case, an activity or line item is quantified in the Financial

Proposal differently from that in the Technical Proposal; PEC shall
correct the quantification indicated in the Financial Proposal so as to
make it consistent with that indicated in the Technical Proposal, apply
the relevant unit price included in the Financial Proposal to the
corrected quantity and correct the Proposal Price in this respect.
[For the purpose of ITC Sub Clause 38.8, if a Technical Proposal indicates the
presence of the Team Leader at the assignment site for twelve (12) months
and the Financial Proposal indicates only eight (8) months, an adjustment
should be calculated by adding the corresponding amount of staff
remuneration to the proposed amount]
38.9 Pursuant to Rule 120(3) of the Public Procurement Rules, 2008, the
Consultant shall be kept informed of such errors discovered during
arithmetic corrections stated under ITC Sub Clause 38.3.
39. Proposal: 39.1 In QCBS the Proposals will be ranked according to their combined
Combined scores (Cs) using the weights (T = the weight given to the Technical
Evaluation Proposal; F = the weight given to the Financial Proposal; T + F = 1)
pursuant to Rule 117 (24) (b) and 121 of the Public Procurement Rules
2008 as indicated in the PDS:
Cs = Ts (Technical score) + Fs (Financial score). [ Ts being
Tp x T% and Fs being Fp xF%] The firm achieving the highest
combined technical and financial score will be invited for negotiation
under ITC Clauses 40 to 44.
39.2 In the case of Fixed-Budget Selection (FBS), the Client will select the
firm that submitted the highest ranked Technical Proposal with an
evaluated price that is within the budget. Proposals that exceed the
indicated budget will be rejected. The selected firm will be invited for
PS 6 Final Draft 20
negotiations under ITC Clauses 37 to 41.
39.3 In the case of FBS, the Client will select the Consultant that submitted
the highest ranked Technical Proposal with an evaluated price that is
within the budget amount excluding all taxes, duties, fees, levies and
other charges to be imposed under the Applicable Law.
39.4 In the case of FBS, adjustments made by the PEC to correct omissions
or inconsistencies detected during the evaluation of the Financial
Proposal if raises the Proposal Price above the available budget
indicated in the RFP, the Proposal shall be considered non-responsive.

39.5 In the case of the Least-Cost Selection, the Client will select the lowest
proposal (“evaluated” price) among those that passed the minimum
technical score. The selected firm will be invited for negotiations under
ITC Clause 41 to 44.
40. Proposal: 40.1 Negotiations will be held at the address indicated in the PDS. The
Negotiation invited Consultant will, as a prerequisite for attendance at the
negotiations, confirm availability of all Professional staff/experts and
satisfy such other pre-negotiation requirements as the Client may
specify.
41. Proposal 41.1 Negotiations will include a discussion of the Technical Proposal, the
Negotiation: proposed technical approach and methodology, work plan, and
Technical organization and staffing, training inputs (if training is a major
component) and any suggestions made by the Consultant to improve
the Terms of Reference. The Client and the Consultant will finalize the
Terms of Reference, staffing schedule, work schedule, logistics, and
reporting. These documents will then be incorporated in the Contract as
“Description of Services”. Special attention will be paid to clearly
defining the inputs and facilities required from the Client to ensure
satisfactory implementation of the assignment. The Client shall prepare
minutes of negotiations which will be signed by the Client and the
Consultant.
41.2 The PEC may, in particular, require the invited Consultant to substitute
a key staff, if it was found during evaluation that he/she is not fit enough
for the proposed assignment.
42. Proposal 42.1 The financial negotiations will reflect the agreed technical modifications
Negotiation: in the cost of the services for QCBS, FBS or LCS. Unless there are
Financial exceptional reasons, the financial negotiations will involve neither the
remuneration rates for staff nor other proposed unit rates. The financial
negotiations will generally fine tune the duration of experts’ inputs and
quantities of reimbursable expenditure items may be increased or
decreased from the relevant amounts shown or agreed otherwise in the
Financial Proposal.
42.2 Unless the Consultant and the proposed Contract is tax-exempt, tax
liabilities as stated under ITC Sub Clause 22.1, on the Consultant,
proposed Contract or on the Contract items shall be a subject of
clarification between the PEC and the Consultant during negotiation
PS 6 Final Draft 21
and, requisite provisions shall be made for them in the Contract Price.
42.3 If applicable, it is the responsibility of the Consultant, before starting

financial negotiations, to contact the local tax authorities to determine
the local tax amount to be paid by the Consultant under the Contract.
43. Availability of 43.1 Having selected the Consultant on the basis of, among other things, an
Professional evaluation of proposed Professional staff/experts, the Client expects to
staff/experts negotiate a Contract on the basis of the Professional staff/experts
named in the Proposal. Before contract negotiations, the Client will
require assurances that the Professional staff/experts will be actually
Preliminary Working Draft available. The Client will not consider substitutions during contract
negotiations unless both parties agree that undue delay in the selection
process makes such substitution unavoidable or for reasons such as
death or medical incapacity. If this is not the case and if it is established
that Professional staff/experts were offered in the proposal without
confirming their availability, the firm may be disqualified. Any proposed
substitute shall have equivalent or better qualifications and experience
than the original candidate.
44. Proposal 44.1 The PEC with participation of the Client and the successful Consultant
Negotiations: shall, in order to conclude the negotiation, sign the agreed minutes of
Conclusion negotiations and initial the proposed draft Contract Agreement.
44.2 If negotiation fails, the PEC, pursuant to Section-60(2) of the Public

Procurement Act, 2006, will negotiate with the next highest evaluated
Consultant, and similarly with other evaluated Consultants until a
Contract is signed, but it shall not negotiate simultaneously with more
than one Consultant.
45. Rejection of all 45.1 The Client, on justifiable grounds, may annul the Procurement
Proposals proceedings, any time prior to the deadline for submission of the
Proposals following specified procedures, pursuant to Rule 35 of the
Public Procurement Rules, 2008.
45.2 All Proposals received by the Client shall be returned unopened to the
Consultants in the event the Procurement proceedings are annulled as
stated under ITC Sub Clause 45.1.
45.3 If negotiation fails and all Proposals are found to be non-responsive
and unsuitable, the Client, pursuant to Rule 123 of the Public
Procurement Rules,2008, reject them under the following grounds -
(a) The Proposals containing major deficiencies in responding to the
RFP.
(b) The Proposal Prices are substantially higher than the estimated
budget and could not be bridged during negotiations.
(c) Evidence of professional misconduct, affecting seriously the
Procurement process, is established as per Chapter Seven of
the Public Procurement Rules, 2008.
45.4 The Client may further annul the Procurement proceedings any time
prior to signing of the Contract following specified procedures, pursuant
to Rule 33 of the Public Procurement Rules, 2008, in accordance with
PS 6 Final Draft 22
Section 19 of the Public Procurement Act, 2006.
46.1 Notice of the rejection, pursuant to Rule 35 of the Public Procurement

46. 46. Informing
Rules, 2008, will be given promptly within seven (7) days of decision
reasons for
taken by the Client to all Consultants, and the Client will, upon receipt
rejection
of a written request, communicate to any Consultant the reason(s) for
its rejection but is not required to justify those reason(s).
F. Contract Award
47. Contract 47.1 The Client shall, within seven (7) working days of receipt of approval of the

Award Contract in accordance with Section 61 of the Public Procurement Act,
2006 and Rule 124 of the Public Procurement Rules, 2008, and provided
that no complaint or appeal has been lodged or is still under consideration
following Rules 57, 59 and 60 of the Public Procurement Rules, 2008, prior
to the Proposal validity period, invite the successful Consultant to sign the
Contract; so that the Contract comes into force before expiration of the
Proposal validity, pursuant to Rule 122 (2) of the Public Procurement
Rules, 2008.
48. Publication of 48.1 Particulars relating to award of Contract of Taka five (5) million and
award of above, in prescribed format, shall be notified by the Client to the
Contract Central Procurement Technical Unit within seven (7) days of signing of
the Contract for publication in their website, and that notice shall be
kept posted for not less than a month pursuant to Rule 126(3) of the
Public Procurement Rules, 2008.
49. Advising 49.1 The Client shall, following signing of the Contract with the successful
Unsuccessful Consultant, promptly notify the other Consultants whose Proposals
Consultants were technically responsive that they have been unsuccessful,
pursuant to Section 63 of the Public Procurement Act, 2006 and Rule
126(1) of the Public Procurement Rules, 2008. The Client shall also
return their unopened Financial Proposals.
50. Debriefing 50.1 Debriefing of Consultants by the Client shall outline the relative status
and weakness only of his or her Proposal requesting to be informed of
the grounds for not accepting the Proposal submitted by him or her,
pursuant to Rule 37 of the Public Procurement Rules, 2008, without
disclosing information about any other Consultant.
51. Commence- 51.1 The Consultant is expected to commence the assignment on the date
ment of and at the location specified in the PDS.
Services
52. Consultants 52.1 Any short-listed Consultant has the right to complain if it has suffered or
Right to likely to suffer loss or damage due to a failure of a duty imposed on the
Complain Client to fulfil its obligations in accordance with Section 29 of the Public
Procurement Act, 2006 and Part 12 of Chapter Three of the Public
52.2 Circumstances in which a formal complaint may be lodged in sequence

by the short-listed Consultant against the Client pursuant to Rule 56 of
the Public Procurement Rules, 2008, and the complaints, if any, be also
processed pursuant to Rule 57 of the Public Procurement Rules 2008.
PS 6 Final Draft 23
52.3 The short-listed Consultant shall submit his or her complaint in writing
within seven (7) days of becoming aware of the circumstances giving
rise to the complaint.
52.4 In the first instance, the short-listed Consultant shall submit his or her
complaint to the Client who issued the RFP Document.
52.5 A short-listed Consultant may appeal to a Review Panel only when that
Consultant has exhausted all his or her options of complaints to the
administrative authority as stated under ITC Sub Clause 52.2.
PS 6 Final Draft 24
Section 2. Proposal Data Sheet

[Comments in italic provide guidance for the preparation of the Proposal Data Sheet; these
should not appear on the final RFP to be delivered to the short listed Consultants]
ITC Amendments of, and Supplements to, Clauses in the Instruction to

Clause Consultants.
1.1 The Client is [state name and address of Client]

1.3 The assignment is not phased.
OR
The assignment is phased as follows, [now indicate the phasing of the
assignment]
The assignment is to be completed within [insert number of day or months]
(If the Client envisages the need for continuity for downstream work it should
outline in the Terms of Reference the scope, nature, and timing of future work and
indicate here the manner in which this information would be considered in the
evaluation.)
3.1 The source of Public Fund is [state source of funds]
3.3 The development partner is [state name of development partner].

[state “None”, if there is no development partner]
7.1 Materials, equipments and supplies used by the Consultant are not permitted if they
have originated in [state countries]
15.1 For clarification of proposals the Client ’s address is:

Attention:
Address:
Telephone:
Facsimile number:
Electronic mail address:
16.1 The Proposal shall be written in the [state language] language.
17.1(d) Other documents required to be submitted with the Proposal are:
[state any other documents that may be required].
PS 6 Final Draft 16
19.11 The estimated number of professional staff-months required for the assignment is:
19.12 In the case of Fixed Budget Selection, the Financial Proposal shall not exceed the
available budget of:
19.13 The minimum required qualification and experience of professional staff are as
follows:
[enter the requirements needed].
20.1(h) Training is not a specific component of this assignment

OR
Training is a specific component of this assignment. The details of training required
are, [now state the details required].
20.1(i) Additional information on the Technical Proposal includes;
21.3(d) [List the applicable Reimbursable expenses. A sample list is provided below for
guidance: items that are not applicable should be deleted, others may be added.]
The Reimbursable expenses shall be the following:
(1). cost of locally procured items, office accommodations, camp facilities, camp
services, equipment rentals, utilities and communication charges, all if and to
the extent required for the purpose of the Services;
(2). cost of necessary travel, including transportation of the Personnel by the most
appropriate means of transport and the most direct practicable route;
(3). cost of communications such as the use of telephone and facsimile required for
the purpose of the Services;
(4). cost, rental and freight of any instruments or equipment required to be provided
by the Consultant for the purposes of the Services;
(5). cost of printing and dispatching of the Reports to be produced for the Services;
(6). the cost of training of the Client’s personnel [This item should considered only
if the training is a major component of the assignment, and it is specified as
such in the TOR];
(7). cost of any subcontract required for the Services in the TOR;
(8). other allowances where applicable and provisional or fixed sums (if any); and
(9). cost of such further items required for purposes of the Services not covered in
the foregoing.
23.1 The Client will provide the following inputs and facilities:
26.1 Proposals must remain valid for [ ] days after the submission date.
[insert number: normally between 60 and 120 days depending on the complexity of
the assignment.]
28.2 The Consultant must submit one original for both the Technical Proposal and the
PS 6 Final Draft 17
Financial Proposal and [number] of copies of the Technical Proposal.
29.3(b) The Proposal submission address is:
30.1 Proposals must be submitted no later than the following [date and time:]
37.2 Criteria, sub-criteria, and points system for the evaluation of Technical Proposals
are:

Criteria, sub-criteria Points
(i) Specific experience of the Consultant relevant to the [5 - 10]

assignment [Normally, sub-criteria are not provided,
however, the Client may decide depending on the type of
assignment]
(ii) Adequacy of the proposed methodology and work plan in

responding to the Terms of Reference
(a) Technical approach and methodology [20-50 points]
(b) Work plan [Insert points]
(c) Organization and staffing [Insert points]
Total points for criterion (ii): [25 - 60]
(iii) Professional staff qualifications and competence for the

assignment
(a) [Team Leader] [Insert points]
(b) [Insert position or discipline as appropriate] [Insert points]
(c) [Insert position or discipline as appropriate] [Insert points]
(d) [Insert position or discipline as appropriate] [Insert points]
(e) [Insert position or discipline as appropriate] [Insert points]
Total points for criterion (iii): [40 - 70]
The number of points to be assigned to each of the above position

or discipline shall be determined considering the following three
sub criteria and relevant percentage weights:
General Qualifications [insert weight between 20% and 30%]
Adequacy for the [Insert weight between 50% and 60%]

assignment
Experience in region Insert weight between 10% and 20%]
PS 6 Final Draft 18
and language
Total Weight: 100%
(iv) Suitability of the transfer of knowledge (training programme) [0 – 10]

[insert sub criteria]
TOTAL POINTS 100

The minimum Technical Score St required to pass is: [Insert number] Points.
[Insert number of points, usually within a range of 70-80 points]
39.7 The formula for determining the financial scores is the following:
Fp = 100 x Fm / F, in which Fp is the financial score, Fm is the lowest price and F the
price of the proposal under consideration.
40.1 The weights given to the Technical and Financial Proposals are:
T = [Insert weight: normally between 0.7 and 0.9], and
P = [Insert weight: normally between 0.1 and 0.3]
41.1 The address for contract negotiations is:
52.1 The assignment is expected to commence on [insert date] at [insert location]
53.2 The name and address of the office where complaints to the Procuring Entity under
Regulation 51 are to be submitted is:
PS 6 Final Draft 19
Section 3. General Conditions of Contract

A. General
1. Definitions 1.1 In the Conditions of Contract, which include Particular Conditions and
these General Conditions; the following words and expressions shall
have the meanings hereby assigned to them. Boldface type is used
to identify the defined terms:
(a) Approving Authority means the authority which, in accordance

with the Delegation of Financial Powers, approves the award of
Contract for the Procurement of Goods, Works and Services.
(b) Competent Authority means the authority that gives decision
on specific issues as per delegation of administrative and/or
financial powers;
(c) The “Client” is the party named in the PCC who engages the
Consultant to perform the Services.
(d) “Completion” means the fulfilment of the Services by the
Consultant in accordance with the terms and conditions set
forth in the Contract.
(e) “Completion Date” is the date of actual completion of the
fulfilment of the Services.
(f) The “Consultant” is the organisation whose proposal to perform
the Services has been accepted by the Client and is named as
such in the PCC and the Contract Agreement.
(g) “Contract Agreement” means the Agreement entered into
between the Client and the Consultant together with the
Contract Documents.
(h) “Contract Documents” means the documents listed in the
Agreement, including any amendments thereto.
(i) Contract Price means the price to be paid for the performance
of the Services, in accordance with GCC Clause 50.1
(j) “Day” means calendar day unless otherwise specified as
working day.
(k) “Effective Date” means the date on which this Contract comes
into force and effect pursuant to GCC Clause 18.1
(l) “GCC” mean the General Conditions of Contract.
(m)“Government” means the Government of the People’s Republic
of Bangladesh.
(n) The “Intended Completion Date” is the date on which it is
intended that the Consultant shall complete the Services as
specified in the PCC.
(o) “Member” means in case where the Consultant consists of a
joint venture, any of the entities that make up the joint venture;
and “Members” means all these entities.
(p) “Month” means calendar month.
PS 6 Final Draft 20
(q) “Party” means the Client or the Consultant, as the case may be,
and “Parties” means both of them. Third party means any
party other than Client as Consultant.
(r) “Personnel” means professionals and support staff provided by
the Consultant or by any Sub-Consultant and assigned to
perform the Services or any part thereof; and “Key Personnel”
means the Personnel referred to in GCC Sub Clause 24.1
(s) “Reimbursable expenses” means all assignment-related costs
other than Consultant’s remuneration.

(t) “Remuneration” means all costs related to payments of fees to
the Consultant for the time spent by the professional and other
staff on assignment related activities.
(u) PCC” means the Particular Conditions of Contract.
(v) “Services” means the tasks or activities to be performed and
the services to be provided by the Consultant pursuant to the
Contract Agreement.
(w) “Sub-Consultant” means any person or entity to whom/which
the Consultant subcontracts any part of the Services.
(x) “Third Party” means any person or entity other than the
Government, the Client, the Consultant or a Sub-Consultant.
(y) “Writing” means communication written by hand or machine
duly signed and includes properly authenticated messages by
facsimile or electronic mail.
2. Phased 2.1 If phased completion is specified in the PCC, references in the GCC
Completion to the Services, the Completion Date, and the Intended Completion
Date apply to any Phase of the Services (other than references to
the Completion Date and Intended Completion Date for the whole of
the Services).
3. Communications 3.1 Communications between Parties (notice, request or consent

and Notices required or permitted to be given or made by one party to the other)
pursuant to the Contract shall be in writing to the address as
specified in the PCC.
3.2 A notice shall be effective when delivered or on the notice’s

effective date, whichever is later.
3.3 A Party may change its address for notice hereunder by giving the
other Party notice of such change to the address.
4. Governing Law 4.1 The Contract shall be governed by and interpreted in accordance
with the laws of the People’s Republic of Bangladesh.
PS 6 Final Draft 21
5. Governing 5.1 The Contract shall be written in English. All correspondences and
Language documents relating to the Contract may be written in English or
Bangla. Supporting documents and printed literature that are part
of the Contract may be in another language, provided they are
accompanied by an accurate translation of the relevant passages in
English, in which case, for purposes of interpretation of the
Contract, such translation shall govern.
5.2 The Consultant shall bear all costs of translation to the governing
language and all risks of the accuracy of such translation.

6. Documents
Forming the
Contract in Order
6.1 The following documents forming the Contract shall be interpreted
in the order of priority:
(a) the Contract Agreement;
of Precedence
(b) the Particular Conditions of Contract (PCC);
(c) the General Conditions of Contract (GCC);
(d) the Appendix (1 to 7); and
(e) any other documents as specified in the PCC forming part of
the Contract.
7. Assignment 7.1. Neither the Client nor the Consultant shall assign, in whole or in
part, their obligations under this Contract; except with prior written
approval of the Client.
8. Eligible Services 8.1 All materials, equipment, plant, and supplies used by the
Consultant and services supplied under the Contract shall have
their origin in the countries, except those as specified in the PCC.
9. Contractual Ethics 9.1 No fees, gratuities, rebates, gifts, commissions or other payments,
other than those shown in the Proposal or the contract, shall have
been given or received in connection with the selection process or
in the Contract execution.
10. Joint Venture, 10.1 If the consultant is a Joint Venture all of the parties shall sign the
Consortium or Contract Agreement.
Association
(JVCA)
10.2 Each partner of the Joint Venture (this does not include sub
consultancy) shall be jointly and severally liable for the execution of
the Contract, all liabilities and ethical and legal obligations in
accordance with the terms of the Contract.
10.3 The composition or the constitution of the Joint Venture shall not be
altered without the prior approval of the Client.
11. Authority of 11.1 In case the Consultant is a Joint Venture consisting of more than
Member in Charge one entity, the partners shall designate one party to act as
Representative, as specified in the PCC, with authority to conduct
all business for and on behalf of all partners of the Joint Venture,
including without limitation the receiving of instructions and
PS 6 Final Draft 22
payments from the Client.
12. Authorized 12.1 Any action required or permitted to be taken, and any document
Representatives required or permitted to be executed under this Contract by the
Client or the Consultant may be taken or executed by the officials
as specified in the PCC.
13. Relation between 13.1 Nothing contained herein shall be construed as establishing a
the Parties relation of master and servant or of principal and agent as
between the Client and the Consultant. The Consultant, subject to
this Contract, has complete charge of Personnel and Sub-
Preliminary Working Draft Consultants, if any, performing the Services and shall be fully
responsible for the Services performed by them or on their behalf
hereunder.
14. Location 14.1 The Services shall be performed at such locations as are specified
in Appendix 1, to the Contract and, where the location of a
particular task is not so specified, at such locations as the Client
may approve.
15. Taxes 15.1 The Consultant, Sub-Consultants and Personnel shall pay such
taxes, duties, fees, levies and other charges under the Applicable
Law, the amount of which is deemed to have been included in the
Contract Price unless otherwise exempted by the Government.
16. Corrupt, 16.1 The Government requires that Client, as well as Consultants shall
Fraudulent, observe the highest standard of ethics during the implementation of
Collusive or procurement proceedings and the execution of the Contract under
Coercive Practices public funds.
16.2 The Government requires that Client, as well as Consultants shall,

during the Procurement proceedings and the execution of Contracts
under public funds, ensure-
(a) strict compliance with the provisions of Section 64 of the
Public Procurement Act, 2006;
(b) abiding by the code of ethics as mentioned in the Rule127
of the Public Procurement Rules, 2008;
(c) that neither it, nor any other member of its staff, or any other
agents or intermediaries working on its behalf engages in
any such practice as detailed in GCC Sub Clause 16.2(b).
16.3 Should any corrupt or fraudulent practice of any kind come to the
knowledge of the Client, it shall, in the first place, allow the Consultant
to provide an explanation and shall take actions only when a
satisfactory explanation is not received. Such decision and the
reasons therefore, shall be recorded in the procurement proceedings
and promptly communicated to the Consultant concerned. Any
communications between the Consultant and the Client related to
matters of alleged fraud or corruption shall be in writing.
16.4 If corrupt, fraudulent, collusive or coercive practices of any kind

determined by the Client against the Consultant alleged to have
carried out such practices, the Client will :
PS 6 Final Draft 23
(a) exclude the Consultant from further participation in the

particular Procurement proceeding; or
(b) declare, at its discretion, the Consultant to be ineligible to
participate in further Procurement proceedings, either
indefinitely or for a specific period of time.
16.5 The Consultant shall be aware of the provisions on corruption,
fraudulence, collusion and coercion in Section 64 of the Public
Procurement Act, 2006 and Rule 127 of the Public Procurement
Rules, 2008.

16.6 The Government requires that the Client’s personnel have an
equal obligation not to solicit, ask for and/or use coercive methods
to obtain personal benefits in connection with the said
proceedings.
B. Commencement, Completion and Modification of Contract
17. Effectiveness of 17.1 The Contract shall come into force and effect on the date, called
Contract the “Effective Date”.
18. Effective Date 18.1 This Contract shall come into effect on the date the Contract is
signed by both parties. The date the Contract comes into effect is
defined as the Effective Date.
19. Termination of 19.1 If the Contract has not become effective within such time period
Contract for after the date of the Contract signed by the Parties as specified in
Failure to Become the GCC Clause 18.1, either Party may, by not less than twenty-
Effective one (21) days written notice to the other Party, declare this
Contract to be null and void, and in the event of such a declaration
by either Party, neither Party shall have any claim against the other
Party with respect hereto.
20. Commencement of 20.1 The Consultant shall commence carrying out the Services not later
Services than the number of days after the Effective Date as specified in the
PCC.
21. Expiration of 21.1 Unless terminated earlier pursuant to GCC Clauses 63 to 66, this
Contract Contract shall expire at the end of such period after the Effective
Date as specified in the PCC.
22. Modifications or 22.1 Pursuant to Rule 104 (d)(8) of the Public Procurement Rules,2008,
Variations the Client may notify the Consultant to alter, amend, omit, add to,
or otherwise vary the services, provided that the changes in the
Services involved are necessary for the satisfactory completion of
the assignment.
22.2 Any modification or variation of the terms and conditions of the

Contract, including any modification or variation of the Scope of the
Services, may only be made by written agreement between the
Parties. Each Party shall give due consideration to any proposals
for modification or variation made by the other Party.
22.3 The Consultant shall submit to the Client an estimate for the
proposed change in the Services within fifteen (15) days of receipt
PS 6 Final Draft 24
of such Variation Order(s) as stated under GCC Sub Clause 22.2.

The estimate shall comprise the following:
(a) an estimate of the impacts, if any , of the Variation Orders on
the staffing Schedule;
(b) a detailed schedule for execution of the Variation Orders
showing the resources to be employed and significant
outputs;
(c) a detail costing covering the total amount of the Variation
Orders; and
Preliminary Working Draft (d) a proposed revision of the schedule of payments as

approved, if required.
22.4 Variation Orders, as stated under GCC Sub Clause 22.2, costing
within fifteen (15) percent of the original Contract Price shall be
approved by the Approving Authority and for cost beyond fifteen
(15) percent by the authority higher than the Approving Authority,
as determined by the Delegation of Financial Power and sub-
delegation thereof, pursuant to Rule 74(4) of the Public
22.5 For the purpose of determining the remuneration due for services or
any other reimbursable expenses under Variation Orders as may
be agreed under GCC Sub Clause 22, the breakdown of the unit
price provided in Forms 5B3 and 5B4 shall be the basis.
C. Consultant’s Personnel and Sub-Consultants

23. General 23.1 The Consultant shall employ and provide such qualified and
experienced Personnel and Sub Consultants as are required to carry
out the Services.
24. Description of 24.1 The title, agreed job description, minimum qualification and estimated
Personnel period of engagement in the carrying out of the Services of each of the
Consultant’s Key Personnel are described in Appendix 3.
25. Approval of 25.1 The Client hereby approves the Key Personnel and Sub Consultants
Personnel listed by title as well as by name in Appendix 3 to the contract. Except
as the Client may otherwise agree, no changes shall be made in the
Key personnel.
26. Working Hours, 26.1 Working hours and holidays, entitlement of leave and overtime, etc for
Overtime, Leave Key Personnel are set forth in Appendix 4 to the Contract.
26.2 The Key Personnel shall not be entitled to be paid for overtime nor
to take paid sick leave or vacation leave, except as specified in
Appendix 4 to the contract and except as specified in such
Appendix, the Consultant’s remuneration shall be deemed to
cover these items. All leave to be allowed to the Personnel is
included in the staff-months of service set forth in Appendix 3 to
the contract. Any taking of leave by Personnel shall be subject to
the prior approval by the Consultant who shall ensure that absence
for leave purposes will not delay the progress and adequate
PS 6 Final Draft 25
supervision of the Services.
27. Removal and/or 27.1 If the Client:

Replacement of
(a) finds that any of the Personnel has committed serious
Personnel
misconduct or has been charged with having committed a
criminal action; or
(b) has reasonable cause to be dissatisfied with the performance
of any of the Personnel,
then the Consultant shall, at the Client’s written request specifying

the grounds therefore, forthwith provide as a replacement a person
with qualifications and experience acceptable to the Client. The
Consultant shall not be paid for any extra expense for the
replacement(s).
27.2 In the event that any Sub-Consultant is found by the Client to be

incompetent or incapable if discharging the assigned duties, the
Client may request and the Consultant shall provide a
replacement, with qualifications and experience acceptable to the
Client, or to resume the performance of the Services itself.
D. Obligations of the Consultant

28. Standard of 28.1 The Consultant shall:
Performance
(a) perform the Services and carry out its obligations hereunder
with all due diligence, efficiency and economy, in
accordance with generally accepted professional standards
and practices, and shall observe sound management
practices, and employ appropriate technology and safe and
effective equipment, machinery, materials and methods etc;
(b) always act, in respect of any matter relating to this Contract
or to the Services, as faithful advisers to the Client, and;
(c) at all times support and safeguard the Client’s legitimate
interests in any dealings with Sub Consultants or Third
Parties.
29. Conflict of 29.1 The Consultant shall hold the Client’s interests paramount, without
Interests any consideration for future work, and strictly avoid conflict with
other assignments or their own corporate interests, pursuant to
Rule 55 of the Public Procurement Rules, 2008.
30. Consultant not to 30.1 The remuneration of the Consultant as stated under GCC Clauses
Benefit from 47, 48 and 49 shall constitute the Consultant’s sole remuneration
Commissions in connection with this Contract and, subject to GCC Sub Clause
Discounts etc. 31.1 hereof, the Consultant shall not accept for their own benefit
any trade commission, discount or similar payment in connection
with activities pursuant to this Contract or in the discharge of their
obligations hereunder, and the Consultant shall use their best
efforts to ensure that any Sub-Consultants, as well as the
Personnel and agents of either of them, similarly shall not receive
any such additional remuneration.
PS 6 Final Draft 26
30.2 Furthermore, if the Consultant, as part of the Services, have the

responsibility of advising the Client on the procurement of Goods,
Works or Services, the Consultant shall at all times exercise such
responsibility in the best interest of the Client. Any discounts or
commissions obtained by the Consultant in the exercise of such
procurement responsibility shall be for the account of the Client.
31. Consultant and 31.1 The Consultant agrees that, during the term of this Contract and
Affiliates not to after its termination, the Consultant and any entity affiliated with the
Engage in Certain Consultant, as well as any Sub-Consultant and any entity affiliated

Activities with such Sub-Consultant, shall be disqualified from providing
goods, works or services (other than consulting services) for any
project resulting from or closely related to this consulting services,
32. Prohibition of 32.1 The Consultant shall not engage, and shall cause their Personnel
Conflicting as well as their Sub-Consultants and their Personnel not to engage,
Activities either directly or indirectly, in any business or professional activities
in Bangladesh that would conflict with the activities assigned to
them under this Contract.
33. Confidentiality 33.1 Except with the prior written consent of the Client, the Consultant
and the Personnel shall not at any time communicate to any person
or entity any confidential information acquired in the course of the
Services, nor shall the Consultant and the Personnel make public
the recommendations formulated in the course of, or as a result of,
the Services.
[For the purposes of this Clause “confidential information” means any
information or knowledge acquired by the Consultant and/or their
Personnel arising out of, or in connection with, the performance of the
Services under this Contract that is not otherwise available to the public]
34. Liability of the 34.1 Pursuant to Rule 125 (4) of the Public Procurement Rules, 2008,
Consultant the Consultant, in lieu of furnishing any Performance Security, shall
be, liable to and required to indemnify, the Client as stated under
GCC Sub Clause 34.2 thru 34.6 inclusive for due performance of
the Contract.
34.2 The Consultant shall indemnify the Client from and against any and
all claims, liabilities, obligations, losses, damages, penalties,
actions, judgment, suits, proceedings, demands, costs, expenses
and disbursements of whatsoever nature that may be imposed on,
incurred by or asserted against the Client during or in connection
with the Services by reason of:
(a) infringement or alleged infringement by the Consultant of
any patent or other protected right; or
(b) plagiarism or alleged plagiarism by the Consultant.
34.3 The Consultant shall ensure that all goods and services (including
without limitation all computer hardware, software and systems)
procured by the Consultant out of funds provided or reimbursed by
the Client or used by the Consultant in the carrying out of the
Services do not violate or infringe any industrial property or
intellectual property right or claim of any third party.
PS 6 Final Draft 27
34.4 The Consultant shall indemnify, protect and defend at their own
expense the Client, and its agents and employees from and
against any and all actions, claims, losses or damages arising out
of Consultant’s failure to exercise the skill and care required under
GCC Clause 28 provided:
(a) that the Consultant is notified of such actions, claims, losses
or damages not later than the number of months after
conclusion of the Services as specified in the PCC;
(b) that the ceiling on the Consultant’s liability under GCC

Clause 28 shall be limited to the amount as specified in the
PCC, except that such ceiling shall not apply to actions,
claims, losses or damages caused by Consultant’s gross
negligence or reckless conduct; and
(c) that the Consultant’s liability under GCC Clause 28 shall be
limited to actions, claims, losses or damages directly
caused by such failure to exercise the said skill and care,
and shall not include liability for any actions, claims, losses
or damages arising out of occurrences incidental or
indirectly consequential to such failure.
34.5 In addition to any liability the Consultant may have under GCC
Clause 28, the Consultant shall, pursuant to Rule 125 (5) of the
Public Procurement Rules, 2008, at their own cost and expense,
upon request of Client; re-perform the Services in the event of
Consultant’s failure to exercise the skill and care required under
GCC Clause 28.
34.6 Notwithstanding the provisions of GCC Sub Clause 34.4(a), the

Consultant shall have no liability whatsoever for actions, claims,
losses or damages occasioned by:
(a) Client’s overriding a decision or recommendation of the
Consultant or requiring the Consultant to implement a
decision or recommendation with which Consultant do not
agree; or
(b) the improper execution of the Consultant’s instructions by
agents, employees or independent contractors of the Client.
35. Insurance to be 35.1 The Consultant

taken out by the
(a) shall take out and maintain, and shall cause any Sub-
Consultant
Consultants to take out and maintain, at their (or the Sub-
Consultants’, as the case may be) own cost, but on terms
and conditions approved by the Client, insurance against
the risks, and for the coverage as specified in the PCC; and
(b) at the Client’s request, shall provide evidence to the Client
showing that such insurance has been taken out and
maintained and that the current premiums therefore have
been paid.
36. Accounting, 36.1 The Consultant shall

Inspection and
(a) keep accurate and systematic accounts and records in
PS 6 Final Draft 28
Auditing respect of the Services hereunder, in accordance with

nationally/internationally accepted accounting principles and
in such form and detail as will clearly identify all relevant
changes in time and costs, and the bases thereof;
and
(b) periodically permit the Client or its designated
representative or the Development Partner’s representative,
when applicable, and up to five (5) years from the expiration
or termination of this Contract, to inspect the same and

make copies as well as to have them audited by audiToRs
appointed by the Client, if so required by the Client as the
case may be.
36.2 The Consultant shall furnish the Client such information relating to
the Services as the Client may from time to time reasonably
request.
37. Consultant’s 37.1 The Consultant shall obtain the Client’s prior approval in writing
Actions Requiring before taking any of the following actions:
Client’s Prior
(a) any change or addition to the Personnel listed in
Approval
Appendix 3 to the Contract;
(b) any subcontract relating to the Services to an extent and,
with such specialists and entities as may be approved; and
(c) any other action that may be specified in the PCC.
37.2 Notwithstanding any approval under GCC Sub Clause 37.1(b), the
Consultant shall remain fully liable for the performance of Services
by the Sub-Consultant and its Personnel and retain full
responsibility for the Services.
38. Reporting 38.1 The Consultant shall submit to the Client the reports and
Obligations documents specified in Appendix 2 to the Contract hereto, in the
form, in the numbers and within the time periods set forth in the
Appendix 2. Final Reports shall be delivered in CD ROM in
addition to the hard copies specified in the said Appendix.
39. Proprietary Rights 39.1 All plans, maps, diagrams, drawings, specifications, designs,
on Documents statistics, reports, other documents, data and software compiled or
Prepared by the prepared by the Consultant for the Client under this Contract shall
Consultant become and remain the absolute property of the Client, and the
Consultant shall, not later than upon termination or expiration of
this Contract, deliver all such documents to the Client, together
with a detailed inventory.
39.2 The Consultant may retain a copy of such documents and software,
and use such software for their own use with the prior written
approval of the Client.
39.3 Other restrictions about the future use of these documents and
software, if any, shall be as specified in the PCC.
40. Proprietary Rights 40.1 Equipment, tools and materials made available to the Consultant by
PS 6 Final Draft 29
on Equipment & the Client, or purchased by the Consultant wholly or partly with
Materials funds provided by the Client, shall be the property of the Client and
Furnished by the shall be marked accordingly.
Client.
40.2 Upon termination or expiration of this Contract, the Consultant shall

make available to the Client an inventory of such equipment and
materials and shall dispose of such equipment and materials in
accordance with the Client’s instructions.
40.3 During the possession of such equipment and materials, the
Preliminary Working Draft Consultant, unless otherwise instructed by the Client in writing,
shall insure them at the expense of the Client in an amount equal to
their full replacement value.
E. Obligations of the Client

41. Assistance and 41.1 The Client shall use its best efforts to ensure that the Government
Exemptions shall:
(a) provide the Consultant, Sub-Consultants and Personnel
with documents as shall be necessary to enable the
Consultant, Sub-Consultants or Personnel to perform the
Services;
(b) assist the Consultant in obtaining necessary licenses and
permits needed to carry out the Services; and
(c) provide to the Consultant, Sub-Consultants and
Personnel any such other assistance as may be specified
in the PCC.
42. Access to Land 42.1 The Client warrants that the Consultant shall have, free of charge,
unimpeded access to all land in respect of which access is required
for the performance of the Services. The Consultant shall, however,
be responsible for any damage to such land or any property
thereon resulting from such access, and will indemnify the client
and each of the Personnel in respect of liability for any such
damage, unless such damage is caused by the default or
negligence of the Consultant or any Sub-Consultant or the
Personnel of either of them.
43. Change in the 43.1 If, after the date of signing of the Contract, and during the
Applicable Law performance of the Contract, there is any change in the Applicable
Related to Taxes Law with respect to taxes which increases or decreases the cost
incurred by the Consultant in performing the Services, then the
amounts otherwise payable to the Consultant under this Contract
shall be increased or decreased accordingly by agreement between
the Parties hereto, and corresponding adjustments shall be made to
the ceiling amount specified in GCC Sub Clause 47.2.
44. Services, Facilities 44.1 The Client shall make available to the Consultant, for the purposes
and Property of the Services, free of any charge, the services and facilities
described in Appendix 4 to the Contract at the times and in the
manner specified.
PS 6 Final Draft 30
44.2 In case that such services, facilities and property shall not be made
available to the Consultant as specified in Appendix 5 the Parties
shall agree on:
i. any time extension that may be appropriate to grant to the
Consultant for the performance of the Services;
ii. the manner in which the Consultant shall procure any such
services and facilities from other sources, and
iii. the additional payments, if any, to be made to the
Consultant as a result thereof pursuant to GCC Sub

Clause 47.3 hereinafter.
45. Payment 45.1 In consideration of the Services performed by the Consultant under
this Contract, the Client shall make to the Consultant such
payments and in such manner as stated under GCC Clauses 48 to
55.
46. Counterpart 46.1 The Client shall make available to the Consultant free of charge
Personnel such professional and support counterpart personnel, to be
nominated by the Client with the Consultant’s advice, if specified in
Appendix 5B to the contract.
46.2 If counterpart personnel are not provided by the Client to the

Consultant as and when specified in Appendix 5B the Client and
the Consultant shall agree on;
(a) how the affected part of the Services shall be carried out,
and
(b) the additional payments, if any, to be made by the Client to
the Consultant as a result thereof pursuant to GCC Sub
Clause 47.3
46.3 Professional and support counterpart personnel, excluding Client’s

liaison personnel, shall work under the exclusive direction of the
Consultant. If any member of the counterpart personnel fails to
perform adequately any work assigned to such member by the
Consultant that is consistent with the position occupied by such
member, the Consultant may request the replacement of such
member, and the Client shall not unreasonably refuse to act upon
such request.
F. Payments to the Consultants

47. Cost Estimate of 47.1 An estimate of the cost of the Services is set forth in Appendix 6 to
Services: Ceiling the contract.
Amount
47.2 Except as may be otherwise agreed under GCC Clause 22 and
subject to GCC Sub Clause 47.3, payments under this Contract
shall not exceed the ceiling as specified in the PCC.
47.3 Notwithstanding GCC Sub Clause 47.2, if pursuant to any of the

GCC Clauses 44, 46 or 48 the Parties shall agree that additional
payments as the case may be, shall be made to the Consultant in
order to cover any necessary additional expenditures not
PS 6 Final Draft 31
envisaged in the cost estimate referred to in GCC Sub Clause 47.1

above, the ceiling set forth in GCC Sub Clause 47.2 above shall be
increased by the amount of any such additional payments.
48. Payments: General 48.1 All payments under this Contract shall be made to the account of
the Consultant as specified in the PCC.
48.2 Payments in respect of remuneration or reimbursable expenses,

which exceed the cost estimates for these items as set forth in
Appendix 6 to the contract, may be charged to the physical
contingency provided for only if the Client approved such
Preliminary Working Draft expenditures prior to being incurred.
48.3 With the exception of the final payment as stated under GCC
Clause 53, payments do not constitute acceptance of the Services
nor relieve the Consultant of any obligations hereunder.
49. Remuneration and 49.1 Subject to the ceiling specified in GCC Sub Clause 47.2, the Client
Reimbursable shall pay to the Consultant
Expenses
(a) Remuneration as set forth in GCC Sub Clause 49.2; and
(b) Reimbursable Expenses as set forth in GCC Sub Clause
49.3.
Unless otherwise specified in the PCC, the said remuneration shall
be fixed for the duration of the Contract.
49.2 Remuneration for the Personnel shall be determined on the basis

of time actually spent by such Personnel in the performance of the
Services after the date determined (or such other date as the
Parties shall agree in writing) in accordance with GCC Clause 21
49.3 Reimbursable expenses actually and reasonably incurred by the

Consultant in the performance of the Services.
49.4 Remuneration for periods of less than one (1) month shall be
calculated on a calendar-day basis for time spent on the
assignment ;one (1) day being equivalent to 1/30th of a month.
50. Contract Price 50.1 The Contract Price is set forth in the PCC.
51. Modes of Billing 51.1 Payments in respect of the Services shall be made in line with
and Payment outputs according to the payment schedule as specified in GCC
Clauses 52, 53 and 55.
52. Advance Payment 52.1 If so specified in the PCC, an Advance Payment shall be made to
the Consultant within the number of days after the Effective Date
as specified in the PCC. For Advance Payment if specified in the
PCC, shall be made against the provision of a Bank Guarantee by
the Consultant which shall:
(a) remain effective until the Advance Payment has been fully
adjusted as specified in the PCC; and
(b) be in the format as shown in Appendix 7.
PS 6 Final Draft 32
52.2 Advance Payments will be adjusted by the Client in equal

instalments as specified in the PCC until fully offset.
53. Interim Payments 53.1 Subject to the provision of Advance Payment stated in GCC
Clause 52, as soon as practicable and not later than fifteen (15)
days after the end of each calendar month during the period of the
Services, or after the end of each time intervals otherwise indicated
in the PCC, the Consultant shall submit to the Client, in duplicate, an
itemized statement, accompanied by copies of invoices, vouchers
and other appropriate supporting materials, of the amounts payable

pursuant to GCC Clauses 49 to 55 for such month, or any other
period indicated in the PCC. Each statement shall distinguish that
portion of the total eligible costs which pertains to remuneration from
that portion which pertains to reimbursable expenses.
53.2 The Client shall pay the Consultant within thirty (30) days after the
receipt by the Client of the invoices with supporting documents. Only
such portion of a statement that is not satisfactorily supported may
be withheld from payment.
53.3 If the Client has delayed payment beyond thirty (30) days after the
due date, interest at the annual rate as specified in the PCC shall
become payable as from the above due date on any amount due by,
but not paid on, such due date.
53.4 Should any discrepancy be found to exist between actual payment

and costs authorized to be incurred by the Consultant, the Client
may add or subtract the difference from any subsequent payments.
54. Amendment to 54.1 The amendment to Contract shall generally include extension of
Contract time to the Intended Completion Date, increase or decrease in
original Contract price and any other changes duly approved by
the competent authority under the Conditions of the Contract.
55. Final Payment 55.1 The final payment under this Clause shall be made only after the
final report and a final statement, identified as such, shall have
been submitted by the Consultant and approved as satisfactory by
the Client. The Services shall be deemed completed and finally
accepted by the Client and the final report and final statement shall
be deemed approved by the Client as satisfactory sixty (60) days
after receipt of the final report and final statement by the Client
unless the Client, within such sixty (60) day period, gives written
notice to the Consultant specifying in detail deficiencies in the
Services, the final report or final statement. The Consultant shall
thereupon promptly make any necessary corrections, and
thereafter the foregoing process shall be repeated until such time
as the final report and the final statement have been approved by
the Client.
56. Suspension of 56.1 The Client may, by written notice of suspension to the Consultant,
Payments suspend all or part of the payments to the Consultant hereunder if
the Consultant fails to perform any of its obligations under this
Contract, including the carrying out of the Services, provided that
such notice of suspension:
PS 6 Final Draft 33
(a) shall specify the nature of the failure, and

(b) shall request the Consultant to remedy such failure within a
period not exceeding thirty (30) days after receipt by the
Consultant of such notice of suspension.
G. Time Control
57. Completion of 57.1 The Consultant shall carry out the Services in accordance with the
Services Programme submitted by the Consultant, as updated with the
approval of the Client and complete them by the Intended

Completion Date as stated under GCC Clause 21.1.
58. Early Warning 58.1 If at any time during performance of the Contract, the Consultant or
its Sub-Consultants should encounter events, circumstances
conditions that may adversely affect the quality of the work,
increase the cost of Services or delay the execution of the
Services, the Consultant shall promptly notify the Client in writing of
the delay, its likely duration, and its cause. As soon as practicable
after receipt of the Consultant’s notice, the Client shall evaluate the
situation, and the Consultant shall cooperate with the Client in
making and considering proposals for how the effect of such an
event or circumstance can be avoided or reduced.
59. Extension of the 59.1 In the event the Consultant is unable to complete the assignment
Intended by the Intended Completion Date it may request the Client to
Completion Date extend the Intended Completion Date giving reasons. The Client
shall extend the Intended Completion Date if the reasons given by
the Consultant, are found acceptable. The Client shall, however,
decide by how much to extend the Intended Completion Date.
60. Progress Meetings 60.1 The Client and the Consultant shall arrange progress meetings at
regular intervals to review the progress of works. The meeting may
review the plans for dealing with matters raised in accordance with
the early warning procedure.
60.2 The Client shall record the business of progress meetings and
provide copies of the record to those attending the meeting and to
the Consultant for action.
H. Good Faith
61. Good Faith 61.1 The Parties undertake to act in good faith with respect to each
other’s rights under this Contract and to adopt all reasonable
measures to ensure the realization of the objectives of this
Contract.
62. Fairness in 62.1 The Parties recognize that it is impractical in the Contract to
Operation provide for every contingency which may arise during the life of the
Contract, and the Parties hereby agree that it is their intention that
this Contract shall operate fairly as between them, and without
detriment to the interest of either of them, and that, if during the
term of this Contract either Party believes that this Contract is
operating unfairly, the Parties will use their best efforts to agree on
PS 6 Final Draft 34
such action as may be necessary to remove the cause or causes

of such unfairness, but no failure to agree on any action pursuant
to this Clause shall give rise to a dispute subject to arbitration in
accordance with GCC Clause 74.
I. Termination and Settlement of Disputes

63. Termination for 63.1 The Client or the Consultant, without prejudice to any other remedy
Default for breach of Contract, by notice of default sent to the other party,
may terminate the Contract in whole or in part if the other party

causes a fundamental breach of contract. In such an occurrence
one party shall give not less than thirty (30) days’ written notice of
termination to the other party.
63.2 Fundamental breaches of the Contract shall include but shall not
be limited to, the following:
(a) If the Consultant fails to remedy a failure in the performance
of their obligations hereunder, as specified in a notice of
suspension pursuant to GCC Clause 56, within thirty (30)
days of receipt of such notice of suspension or within such
further period as the Client may have subsequently approved
in writing;
(b) If the Consultant submits to the Client a statement which has
a material effect on the rights, obligations or interests of the
Client and which the Consultant knows to be false;
(c) If the Consultant, in the judgment of the Client, has engaged
in corrupt, fraudulent, collusive and coercive practices in
competing for or in executing this Contract;
(d) If the Consultant or the Client fails to comply with any final
decision reached as a result of arbitration proceedings
pursuant to GCC Sub Clause 74.2;
(e) If the Client fails to pay any money due to the Consultant
pursuant to this Contract and not subject to dispute pursuant
to GCC Sub Clause 74.2 within thirty (30) days after
receiving written notice from the Consultant that such
payment is overdue; or
(f) If the Client is in material breach of its obligations pursuant to
this Contract and has not remedied the same within thirty
(30) days (or such longer period as the Consultant may have
subsequently approved in writing) following the receipt by the
Client of the Consultant’s notice specifying such breach.
64. Termination for 64.1 The Client and the Consultant may at any time terminate the
Insolvency Contract by giving notice to the other party if:
(a) the Client becomes bankrupt or otherwise insolvent;
(b) the Consultant becomes (or, if the Consultant consist of
more than one entity, if any of its Members becomes)
insolvent or bankrupt or enter into any agreements with their
creditors for relief of debt or take advantage of any law for
the benefit of debtors or go into liquidation or receivership
PS 6 Final Draft 35
whether compulsory or voluntary; or

(c) in such event, termination will be without compensation to
any party, provided that such termination will not prejudice or
affect any right of action or remedy that has accrued or will
accrue thereafter to the other party.
65. Termination for 65.1 The Client, by notice sent to the Consultant, may in its sole
Convenience discretion and for any reason whatsoever, terminates the
Contract, in whole or in part, at any time for its convenience. The
notice of termination shall specify that termination is for the

Client’s convenience, the extent to which performance of the
Consultant under the Contract is terminated, and the date upon
which such termination becomes effective.
66. Termination 66.1 The Client and the Consultant may at any time terminate the
because of Force Contract by giving notice to the other party if, as the result of Force
Majeure Majeure, the Consultant is unable to perform a material portion of
the Services for a period of not less than forty five (45) days.
67. Force Majeure 67.1 For the purposes of this Contract, “Force Majeure” means an
event which is beyond the reasonable control of a Party, is not
foreseeable, is unavoidable, and its origin is not due to negligence
or lack of care on the part of a Party, and which makes a Party’s
performance of its obligations hereunder impossible or so
impractical as reasonably to be considered impossible in the
circumstances, and includes, but is not limited to, war, riots, civil
disorder, earthquake, fire, explosion, storm, flood, epidemics, or
other adverse weather conditions, strikes, lockouts or other
industrial action (except where such strikes, lockouts or other
industrial action are within the power of the Party invoking Force
Majeure to prevent), confiscation or any other action by
Government agencies.
67.2 Force Majeure shall not include insufficiency of funds or failure to

make any payment required hereunder.
68. No Breach of 68.1 The failure of a Party to fulfil any of its obligations hereunder shall
Contract not be considered to be a breach of, or default under this Contract
insofar as such inability arises from an event of Force Majeure,
provided that the Party affected by such an event has taken all
reasonable precautions, due care and reasonable alternative
measures, all with the objective of carrying out the terms and
conditions of this Contract.
69. Measures to be 69.1 A Party affected by an event of Force Majeure shall continue to
Taken on Force perform its obligations under the Contract as far as is reasonably
Majeure practical, and shall take all reasonable measures to minimize the
consequences of any event of Force Majeure.
69.2 A Party affected by an event of Force Majeure shall notify the

other Party of such event as soon as possible, and in any case not
later than fourteen (14) days following the occurrence of such
event, providing evidence of the nature and cause of such event,
PS 6 Final Draft 36
and shall similarly give written notice of the restoration of normal

conditions as soon as possible.
69.3 Any period within which a Party shall, pursuant to this Contract,
complete any action or task, shall be extended for a period equal
to the time during which such Party was unable to perform such
action as a result of Force Majeure.
66.4 During the period of their inability to perform the Services as a

result of an event of Force Majeure, the Consultant, upon
instructions by the Client, shall either:
Preliminary Working Draft (a) demobilize, in which case the Consultant shall be
reimbursed for additional costs they reasonably and
necessarily incurred, and, if required by the Client, in
reactivating the Services; or
(b) continue with the Services to the extent possible, in which
case the Consultant shall continue to be paid under the
terms of this Contract and be reimbursed for additional
costs reasonably and necessarily incurred.
70. Cessation of 70.1 Upon termination of the Contract pursuant to GCC Clauses 63 to
Rights and 66, or upon expiration of this Contract pursuant to GCC Clause
Obligations 21, all rights and obligations of the Parties hereunder shall cease,
except
(a) such rights and obligations as may have accrued on the
date of termination or expiration;
(b) the obligation of confidentiality set forth in GCC Clause 33;
(c) the Consultant’s obligation to permit inspection, copying
and auditing of their accounts and records set forth in
GCC Clause 36; and
(d) any right which a Party may have under the Applicable
Law.
71. Cessation of 71.1 Upon termination of the Contract by notice of either Party to the
Services other pursuant to GCC Clauses 63 to 66, the Consultant shall,
immediately upon dispatch or receipt of such notice, take all
necessary steps to bring the Services to a close in a prompt and
orderly manner and shall make every reasonable effort to keep
expenditures for this purpose to a minimum. With respect to
documents prepared by the Consultant and equipment and
materials furnished by the Client, the Consultant shall proceed as
provided, respectively, by GCC Clauses 39 and or 40.
72. Payment upon 72.1 Upon termination of this Contract pursuant to GCC Clauses to 63
Termination to 66, the Client shall make the following payments to the
Consultant:
(a) payment pursuant to GCC Clause 47 to 55 for Services

satisfactory
ily performed prior to the effective date of termination;
PS 6 Final Draft 37
(b) except in the case of termination pursuant to GCC Sub

Clause 63.2 (a), (b), & (c) and GCC Sub Clause 64.1 (b),
reimbursement of any reasonable cost incidental to the
prompt and orderly termination of the Contract, including the
cost of the return travel of the Personnel and their eligible
dependents.
73. Disputes about 73.1 If either Party disputes whether an event specified in GCC Clause
Events of 63, 64 or 65 has occurred, such Party may, within forty-five (45)
Termination days after receipt of notice of termination from the other Party, refer

the matter to arbitration pursuant to GCC Clause 74.2, and this
Contract shall not be terminated on account of such event except
in accordance with the terms of any resulting arbitral award.
73.2 In the case of disagreement between the Parties as to the

existence or extent of Force Majeure, the matter shall be settled
according to GCC Clause 74.
74. Settlement of 74.1 Amicable Settlement

Disputes
The Client and the Consultant shall use their best efforts to settle
amicably all disputes arising out of or in connection with this
Contract or its interpretation.
74.2 Arbitration
If the Parties are unable to reach a settlement within twenty-eight (28)
days of the first written correspondence on the matter of
disagreement, then either Party may give notice to the other party of
its intention to commence arbitration.
(a) Any dispute or difference in respect of which a notice of
intention to commence arbitration has been given in
accordance with this Clause shall be finally settled by
arbitration. Arbitration may be commenced prior to or after
delivery of the Services under the Contract. Arbitration
proceedings shall be conducted in accordance with the
Arbitration Act (Act No 1 of 2001) of Bangladesh as at present
in force at the location specified in the PCC.
(b) Notwithstanding any reference to arbitration herein
(i) the parties shall continue to perform their respective
obligations under the Contract unless they otherwise
agree ; and
(ii) the Client shall pay the Consultant any monies due the
Consultant
PS 6 Final Draft 38
Section 4. Particular Conditions of Contract

Amendments of, and Supplements to, Clauses in the General
Conditions of Contract
GCC Clause
RFP IDENTIFICATION NO: _____________________________
1.1 (c) The Client is

[name, address and name of authorized representatives]

1.1 (f) The Consultant is
[name, address and name of authorized representatives]
1.1 (i)
Contract effective date is [enter date]
1.1 (n)
The Intended Completion Date is
[enter date]
GCC 2.1 The assignment is to be completed in the following phases:
[state “None”, if phasing not applicable]
GCC 3.1 The addresses for Communications and Notices are:

Client :
Attention :
Facsimile :
E-mail :
Consultant :
Attention :
Facsimile :
E-mail :
GCC 6.1(e) The following additional documents shall form the part of the Contract:
[state the additional documents; if there are no other documents state ‘none’]
GCC 8.1 Non eligible countries are
[state country(s)]
GCC 11.1 The Member in Charge is: [insert name with designation].
PS 6 Final Draft 39
[If the Consultant consists of a joint venture, consortium or association of more than
one entity, the name of the entity whose address is specified in GCC Clause 3.1
should be inserted here. If the Consultant consists only of one entity, this Clause
should be deleted from the PCC]
GCC 12.1 The Authorized Representatives are:

For the Client : [insert name with designation].
For the Consultant : [insert name with designation].
GCC 20.1 The Consultant shall commence carrying out the Services within [insert
number of days, usually 7 to 10 days] of the Effective Date of the
Contract.
GCC 21.1 The contract shall expire [insert number] days/’/months from the
Effective Date of the Contract as mentioned in GCC Clause 18.1
above.
GCC 34.4(a) The Consultant is notified of such actions, claims, losses or damages
not later than [insert number] months after conclusion of the Services.
[suggested three (3) to six (6) months; may be more if deemed appropriate]
GCC 34.4(b) The ceiling on Consultant’s liability shall be limited to [insert amount]
[Consultant’s liability should be limited to not less than the estimated total payments to
the Consultant under the Contract for staff remuneration and reimbursable expenses
or, the proceeds the Consultants may be entitled to receive from any insurance they
maintain to cover such liability whichever of these is higher]
GCC 35.1(a) The risks and the coverage shall be as follows:

(a) Third Party motor vehicle liability insurance in respect of motor
vehicles operated in Bangladesh by the Consultant or its
Personnel or any Sub-Consultants or their Personnel, with a
minimum coverage of [insert amount as prevalent];
(b) Third Party liability insurance, with a minimum coverage of [insert

amount as prevalent];
PS 6 Final Draft 40
(c) Professional Liability insurance, with a minimum coverage of

[insert amount equivalent to Contract Price ];
(d) Employer’s Liability and Workers’ Compensation insurance in

respect of the Personnel of the Consultant and of any Sub-
Consultant, in accordance with the relevant provisions of the
Applicable Law, as well as, with respect to such Personnel, any
such life, health, accident, travel, or other insurance as may be

appropriate; and
(e) Insurance against loss of or damage to (i) equipment and
materials purchased in whole or in part with funds provided under
this Contract, (ii) the Consultant’s property used in the
performance of the Services, and (iii) any documents prepared by
the Consultant in the performance of the Services.
[delete what is not applicable]
GCC 37.1(c) The other actions that shall require Client’s approval are:
[Insert actions. If there are no other actions, then state ‘none’]
[If the Services consist of or include the implementation supervision of civil works, the
following action recommended to be inserted:
“taking any action under a civil works contract designating the

Consultant as “Engineer”, for which action, pursuant to such civil works
contract, the written approval of the Client as “Employer” is required”]
GCC 39.3 The other restrictions about future use of documents and software are;
“Neither the Consultant nor the Client shall not use these documents
and software for purposes unrelated to this Contract without the prior
written approval of the Client”.
“Neither Party shall use these documents and software for purposes
unrelated to this Contract without the prior written approval of the other
Party.”
[If there is to be no restriction on the future use of these documents by either Party,
then state ‘none’. If the Parties wish to restrict such use, any of the above options, or
any other option agreed by the Parties, could be used]
GCC 41.1(d) Assistance for carrying out the Services to be provided by the Client are;
[ List here any other assistance to be provided by the Client. If there is no such other
assistance, then state ‘none’].
GCC 47.2 The Contract ceiling amount is: [insert amount]
GCC 48.1 The Bank Account is: [insert account with details]
PS 6 Final Draft 41
GCC 50.1
The Contract Price is: Tk…………………………….
GCC 52.1 Advance Payment: [insert percentage] percent of the Contract Price shall
be paid within [insert number] days after the Effective Date against the
submission of a Bank Guarantee in prescribed format for the same.
[usually the percent of Advance Payment is between 10 and 15 percent]
Bank Guarantee shall remain effective until [insert date]

[the date should be such that the Advance Payment shall be fully adjusted.]
Advance Payment will be adjusted by the Client in the following

manner:
[describe how the amount of Advance Payment will be adjusted]
[For aid funded procurement Advance Payments may be applicable. However, for
100% GoB funded procurement, Advance Payments shall not be applicable unless
otherwise specifically decided by the Government.]
GCC 53.1 The Consultant shall submit to the Client itemized statements at time
intervals of [insert number of months].
[state monthly or bimonthly or quarterly, as deemed appropriate]
The Bank Guarantee shall be released immediately after full

adjustment of the advance payment.
GCC 53.3 The Consultant shall be entitled to receive financing charges for
delayed payment during the period of delay at the following rate;
[insert interest rate]
[usually at the prevailing annual rate of interest for commercial borrowing established in
the country]
GCC 74.2 (b) The place of Arbitration is:
PS 6 Final Draft 42
Section 5. Proposal & Contract Forms
5A. Technical Proposal - Standard Forms
[Comments in brackets [ ] provide guidance to the short listed Consultants for the
preparation of their Technical Proposals; they should not appear on the Technical Proposals
to be submitted.]

5A1 Technical Proposal Submission Form
5A2 Consultant’s Organization and Experience

a. Consultant’s Organization
b. Consultant’s Experience
5A3 Comments or Suggestions on the Terms of Reference and on Counterpart Staff and
Facilities to be provided by the Client
a. On the Terms of Reference
b. On the Counterpart Staff and Facilities
5A4 Descriptions of the Approach, Methodology, and Work Plan for Performing the
Assignment
5A5 Work Schedule
5A6 Team Composition and Task Assignments
5A7 Staffing Schedule
5A8 Curriculum Vitae (CV) for Proposed Professional Staff
PS 6 Final Draft 43
Form 5A1 Technical Proposal Submission Form
[Location, Date]
To: [Name and address of Client]
Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Proposal. We are
hereby submitting our Proposal, which includes the Technical Proposal, and the Financial
Proposal sealed under two separate envelopes.
We are submitting our Proposal in association with: [Insert a list with full name and address
of each associated Consultant, also specify, whether they are in joint venture or sub
consultancy].
If negotiations are held during the period of validity of the Proposal, i.e., before the date
indicated in Clause Reference 41 & 42 of the Proposal Data Sheet, we undertake to
negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to
the modifications resulting from Contract negotiations.
We undertake, if our Proposal is accepted, to initiate the consulting services related

to the assignment not later than the date indicated in Clause Reference 52.1 of the
Proposal Data Sheet.
We also confirm that the Government of Bangladesh has not declared us, or any sub
consultants for any part of the Contract, ineligible on charges of engaging in corrupt,
fraudulent, collusive or coercive practices. We furthermore, pledge not to indulge in such
practices in competing for or in executing the Contract, and we are aware of the relevant
provisions of the Proposal Document (ITC Clause 4).
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorised Signature
[in full and initials]
Name and title of Sig-
natory
Name of Firm
Address
PS 6 Final Draft 44
Form 5A2 Consultant’s Organization and Experience
Consultant’s Organisation
[Provide here a brief description (maximum two pages) of the background and organization
of the Consultant]
Consultant’s Experience
Major Work Undertaken that best

Illustrates Qualifications

[using the format below, provide information on each assignment for which your firm was
legally contracted for carrying out consulting services similar to the ones requested under
this assignment. ]
Assignment name: Approx value of the Contract (Tk. Lacs)
Country: Duration of assignment (months):

Location within country:
Name of Client: Total No of staff-month of the assignment:

Address:
Start date Completion date Approx value of services provided by your firm
(Month/Year) (Month/Year) under the contract (Tk. Lacs):
Name of Joint Venture/Associated Consultants, No of Staff-Months of Key professional staff

if any: provided by Joint Venture/Associated
Consultants:
Name of senior professional staff (Project Director/Coordinator, Team Leader) Involved and
Functions Performed:
Narrative description of Project:
Description of actual services provided by your Staff:
Firm’s Name:
Authorised Signa-
ture:
PS 6 Final Draft 45
Form 5A3 Comments and Suggestions on the Terms of Reference and on

Counterpart Staff and Facilities to be provided by the Client
On the Terms of Reference
[Present and justify here any modifications or improvement to the Terms of Reference you
are proposing to improve performance in carrying out the assignment (such as deleting
some activity you consider unnecessary, or adding another, or proposing a different phasing
of the activities or proposing an alternative method of undertaking the work). Such
suggestions should be concise and to the point, and incorporated in your Proposal.]

On Services, facilities and property
[Comment here on services, facilities and property to be provided by the Client according to
Clause Reference 20.1(c) of the ITC of the Proposal Data Sheet including: administrative
support, office space, local transportation, equipment, data, etc.]
PS 6 Final Draft 46
Form 5A4 Description of Approach, Methodology and Work Plan for Performing
the Assignment
[Technical approach, methodology and work plan are key components of the technical
proposal. It is suggested that you present your technical proposal (50 pages, inclusive of
charts and diagrams) divided into the following three chapters:
- Technical Approach and Methodology,

- Work Plan, and
- Organization and Staffing.

a) Technical Approach and Methodology. Here you should explain your
understanding of the objectives of the assignment, approach to the services,
methodology for carrying out the activities and obtaining the expected output, and the
degree of detail of such output. You should highlight the problems being addressed
and their importance, and explain the technical approach you would adopt to address
them. You should also explain the methodologies you propose to adopt and highlight
the compatibility of those methodologies with the proposed approach, (e.g., the
methods of interpreting the available data; carrying out investigations, analyses, and
studies; comparing alternative solutions). This chapter should incorporate any
modifications to the ToR proposed by you. In case the ToR requires the Consultant
to provide a quality plan and carry out the assignment according to its provisions, an
outline of the quality plan (e.g., its list of contents) should be included in this chapter
of the technical proposal.
b) Work Plan. Here you should propose the main activities of the assignment, their
content and duration, phasing and interrelations, milestones (including interim
approvals by the Client), and delivery dates of the reports. The proposed work plan
should be consistent with the technical approach and methodology, showing
understanding of the ToR and ability to translate them into a feasible working plan. A
list of the final documents, including reports, drawings, and tables to be delivered as
final output, should be included here. The work plan should be consistent with the
Work schedule of Form 5A5.
c) Organization and Staffing. In this chapter you should propose the structure and
composition of your team. You should list the main disciplines of the assignment, the
key expert responsible, and proposed technical and support staff. The roles and
responsibilities of professional staff should be set out in job descriptions. In case of
association, this chapter will indicate how the duties and responsibilities will be
shared. The organization and staffing will be reflected in the Team Composition and
Task Assignments of Form 5A6, and the Staffing schedule of Form 5A7. An
organization chart illustrating the structure of the team and its interfaces with the
Client and other institutions involved in the project also should be provided.]
PS 6 Final Draft 47
Form 5A5 Work Schedule
Months2
N° Activity1
1 2 4 4 5 6 7 8 9 10 11 12 n
1
2
4
4
5
1
Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks such as Client
approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
2
Duration of activities shall be indicated in the form of a bar chart. Months are counted from the start of the assignment.
PS 6 Final Draft 48
Form 5A6 Team Composition and Task Assignments
i) Professional Staff
Name of Staff Firm/Organisation Area of Expertise Position Assigned Task Assigned
PS 6 Final Draft 49
Form 5A7 Staffing Schedule
Staff-month input by month1 Total staff-month input2

N° Name of Staff
1 2 4 4 5 6 7 8 9 10 11 12 n Home Field2 Total
(home
1 )
(Field)

n
Total
1
For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.).
2
Months are counted from the start of the assignment. For each staff indicate separately staff-month input for home and field work.
PS 6 Final Draft 50
Form 5A8 Curriculum Vitae (CV) for Each Proposed Professional Staff
1 PROPOSED POSITION FOR [From the Terms of Reference, state the position which
the Consultant will be engaged. Only one candidate shall
THIS PROJECT be nominated for each position].
2 NAME OF STAFF [state full name]
3 DATE OF BIRTH

4
5
NATIONALITY
MEMBERSHIP IN PROFESSIONAL [state rank and name of society and year of attaining that
rank].
SOCIETIES
6 EDUCATION: [list all the colleges/universities which the consultant

attended, stating degrees obtained, and dates, and list
any other specialised education of the consultant].
7 OTHER TRAINING [indicate significant training since degrees under

EDUCATION were obtained, which is pertinent to the
proposed tasks of the consultant].
8 LANGUAGES & DEGREE OF Language Speaking Reading Writing
PROFICIENCY
e.g. English Fluent Excellent Excellent
9 COUNTRIES OF WORK
EXPERIENCE
10 EMPLOYMENT RECORD [The Consultant should clearly distinguish whether as an

“employee” of the firm or as a “Consultant” or “Advisor”
[starting with position list in reverse of the firm].
order every employment held and
state the start and end dates of [The Consultant should clearly indicate the Position held
each employment] and give a brief description of the duties in which the
Consultant was involved].
EMPLOYER 1 FROM: TO:
[e.g. January 1999] [e.g. December 2001
EMPLOYER 4 (etc) FROM: TO:
PS 6 Final Draft 51
11 WORK UNDERTAKEN THAT BEST [give an outline of experience and training most pertinent
ILLUSTRATES YOUR CAPABILITY to tasks on this assignment, with degree of responsibility
TO HANDLE THIS ASSIGNMENT held. Use about half of a page A4].
CERTIFICATION [Do not amend this Certification].
I, the undersigned, certify that (i) I was not a former employee of the Client immediately before the
submission of this proposal, and (iii) to the best of my knowledge and belief, this bio-data correctly
describes myself, my qualifications, and my experience. I understand that any wilful misstatement
described herein may lead to my disqualification or dismissal, if engaged.

I have been employed by [name of the Consultant] continuously for the last twelve (12) months as
regular full time staff. Indicate “Yes” or “No” in the boxes below:
YES NO
Signature
Date of Signing
Day / Month / Year
PS 6 Final Draft 52
5B. Financial Proposal - Standard Forms
[Comments in brackets [ ] provide guidance to the short listed Consultants for the
preparation of their Financial Proposals; they should not appear on the Financial Proposals
to be submitted.]
[Forms 5B1 to 5B4 are to be used for the preparation of the Financial Proposal according to
the instructions provided under Clause 21.3 of the Instructions to Consultants. Such Forms
are to be used whichever is the selection method indicated in Clause 1.1 of the Proposal
Data Sheet]

5B1 Financial Proposal Submission Form
5B2 Summary of Costs
5B3 Breakdown of Staff Remuneration
5B4 Breakdown of Reimbursable expenses
PS 6 Final Draft 53
Form 5B1 Financial Proposal Submission Form
[Location, Date]
To: [Name and address of Client]
Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.
Our attached Financial Proposal is for the sum of [Insert amount in words and figures]. This
amount is exclusive of local taxes, which we have estimated at [insert amount in words and
figures] and which shall be discussed during negotiations and shall be added to the above
amount for determining the Contract Price.
Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the
date indicated in Clause Reference 26.1 of the Proposal Data Sheet.
Commissions and gratuities, if any, paid or to be paid by us to agents relating to this

Proposal and Contract execution, if we are awarded the Contract, are listed as follows:
Name and Address of Agents Amount Purpose of commission or

gratuity
We also declare that the Government of Bangladesh has not declared us, or any Sub-
Consultants for any part of the Contract, ineligible on charges of engaging in corrupt,
fraudulent, collusive, or coercive practices. We furthermore, pledge not to indulge in such
practices in competing for or in executing the Contract, and are aware of the relevant
provisions of the Proposal Document (ITT Clause 4).
We understand you are not bound to accept any Proposal you receive.
Signed
In the capacity of:
Duly authorised to sign the proposal on behalf of the Applicant.
Date:
PS 6 Final Draft 54
Form 5B2 Summary of Costs
Cost Component Costs
Staff Remuneration1
Reimbursable Expenses1

Total
1
Staff Remuneration, Reimbursable Expenses and Taxes must coincide with relevant Total
Costs indicated in Forms 5B3 and5B4.
PS 6 Final Draft 55
Form 5B3 Breakdown of Staff Remuneration

[ Information to be provided in this form shall be used to establish Payments to the Consultants by the Client]
Input3
1 2 Staff-month [Indicate Sub Cost for each staff] 4
Name Position (Staff-
Rate3
months)
Staff
Head office
Field office

Total Costs
We hereby confirm that we have agreed to pay to the Staff Members listed, who will be involved in this assignment, the remuneration and away from
Head office Allowances (if applicable) as indicated above.
______________________________________________________________________________________________________________________
1
Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.: draftsmen, clerical staff).
2
Positions must coincide with the ones indicated in Form 5A7.
3
Indicate the total expected input of staff and staff-month rate required for carrying out the activity indicated in the Form.
4
For each staff indicate the remuneration. Remuneration = Staff-month Rate x Input.
PS 6 Final Draft 56
Form 5B4 Breakdown of Reimbursable Expenses

[ Information to be provided in this form shall be used to establish Payments to the Consultants by the Client]
Unit [Indicate sub cost for each item]3

N° Description1 Unit Quantity
Cost2
Per diem allowances Day
Travel expenses Trip
Communication costs between
[Insert place] and [Insert place]
Drafting, reproduction of reports

Equipment, instruments, etc.
Materials, supplies, etc.

Use of computers, software
Laboratory tests.
Subcontracts
Other transportation costs
Office rent, clerical assistance
Physical Contingency4
Others (specify)
Total Costs
1
Delete items that are not applicable or add other items according to Clause 21.3(d) of the Proposal Data Sheet.
2
Indicate unit cost.
3
Indicate the cost of each reimbursable item. Cost = Unit Cost x Quantity.
4
Usually Physical Contingency shall no exceed five percent (5%)
PS 6 Final Draft 57
5C. Contract Agreement
This CONTRACT (hereinafter called the “Contract”) is made the [insert day] day of the
month of [insert month], [insert year], between, on the one hand, [insert name of client]
(hereinafter called the “Client”) and, on the other hand, [insert name of Consultant]
(hereinafter called the “Consultant”).
[Note: If the Consultant consists of more than one entity, the above should be partially
amended to read as follows: “… (hereinafter called the “Client”) and, on the other hand, a

joint venture consisting of the following entities, each of which will be jointly and severally
liable to the Client for all the Consultant’s obligations under this Contract, namely, [insert
name of Consultant] and [insert name(s) of other Consultant(s)] (hereinafter called the
“Consultant”).]
WHEREAS
(a) the Client has requested the Consultant to provide certain consulting services as
defined in this Contract (hereinafter called the “Services”);
(b) the Consultant, having represented to the Client that they have the required
professional skills, and personnel and technical resources, have agreed to provide
the Services on the terms and conditions set forth in this Contract; and
(c) the Client has received a credit/ loan/ grant from [insert name of development
partner] towards the cost of the services under this Contract, it being understood (i)
that payments by the development partner will be made only at the request of the
Client and upon approval by the development partner, (ii) that such payments will be
subject, in all respects, to the terms and conditions of the agreement between the
development partner and the Client. [delete this Clause if not applicable].
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents forming the integral part of this Contract shall be interpreted
in the order of priority shown:
(a) The Form of Contract;
(b) The Particular Conditions of Contract (PCC);
(c) The General Conditions of Contract (GCC),
(d) The Appendices (1 to 7).
[Note: If any of these Appendices are not used, the words “Not Used” should be
inserted next to the title of the Appendix]
Appendix 1: Description of the Services

Appendix 2: Reporting Requirements
Appendix 3: Personnel and Sub Consultants
Appendix 4: Hours of Work for Personnel
Appendix 5: Duties of the Client
Appendix 6: Cost Estimates
Appendix 7: Form of Bank Guarantee for Advance Payment
PS 6 Final Draft 58
2. The mutual rights and obligations of the Client and the Consultant shall be as set
forth in the Contract, in particular:
(a) the Consultant shall carry out the Services in accordance with the provisions
of the Contract; and
(b) the Client shall make payments to the Consultant in accordance with the
provisions of the Contract.
IN WITNESS WE, the Parties hereto have caused this Contract to be signed in our
respective names as of the day and year first above written.

For and on behalf of [name of Client]
[Authorized Representative]
For and on behalf of [name of Consultant]
[Note: If the Consultant consists of more than one entity, all these entities should appear as
signatories, e.g., in the following manner:]
For and on behalf of each of the Members of the Consultant
[name of member]
[name of member]
PS 6 Final Draft 59
5D. Appendices
Appendix 1 Description of the Services
This Appendix will include the final Terms of Reference worked out by the Client and
the Consultant during technical negotiations, dates for completion of various tasks,
place of performance for different tasks, specific tasks to be approved by Client, etc.
Appendix 2 Reporting Requirements
List format, frequency, and contents of reports; persons to receive them; dates of
submission; etc. If no reports are to be submitted, state here “Not applicable.”
Appendix 3 Key Personnel and Sub Consultants

List under:
3A Titles [and names, if already available], detailed job descriptions and
minimum qualifications of Key Personnel, and staff-months for each.
3B List of approved Sub Consultants (if already available); same information with
respect to their Personnel as in3A.
Appendix 4 Hours of Work for Key Personnel
List here the hours of work for Key Personnel; entitlement, if any, to overtime pay,
sick leave pay, vacation leave pay, etc.
Appendix 5 Duties of the Client
List under:
5A Services, facilities and property to be made available to the Consultant by the
Client.
5B Professional and support counterpart personnel to be made available to the
Consultant by the Client.
Appendix 6 Cost Estimates
List hereunder cost estimates:
A. Monthly rates for Personnel (Key Personnel and other Personnel)
B. Reimbursable expenses:
1. Per diem allowances.
2. Travel expenses.
3. Communications.
4. Printing of documents specified in Appendices A and B hereof.
5. Acquisition of specified equipment and materials to be paid for by the
Client (including transportation).
6. Cost of programming and use of, and communication between, the
computers.
7. Laboratory tests, model tests, and other technical services.
8. Subcontracts.
9. Other transportation costs
10. Office rent, clerical assistance
11. Other items not covered in the foregoing.
PS 6 Final Draft 60
Appendix 7 Bank Guarantee for Advance Payments

[this is the format for the Advance Payment Security to be issued by a scheduled bank
of Bangladesh in accordance with PCC Clause 52]
Contract No: Date:
To:
[Name and address of Client]
Preliminary Working Draft ADVANCE PAYMENT GUARANTEE No:
We have been informed that [name of Consultant] (hereinafter called “the Consultant”) has
undertaken, pursuant to Contract No [reference number of Contract] dated [date of Contract]
(hereinafter called “the Contract”) for the supply of [description of consulting services] under
the Contract.
Furthermore, we understand that, according to your Particular Conditions of Contract Clause

52, Advance Payment(s) on Contracts must be supported by a bank guarantee.
At the request of the Consultant, we [name of bank] hereby irrevocably undertake to pay
you, without cavil or argument, any sum or sums not exceeding in total an amount of Tk
[insert amount in figures and in words] upon receipt by us of your first written demand
accompanied by a written statement that the Consultant is in breach of its obligation(s) under
the Contract conditions, without you needing to prove or show grounds or reasons for your
demand of the sum specified therein.
We further agree that no change, addition or other modification of the terms of the Contract
to be performed, or of any of the Contract documents which may be made between the
Client and the Consultant, shall in any way release us from any liability under this guarantee,
and we hereby waive notice of any such change, addition or modification.
This guarantee is valid until [date of validity of guarantee], consequently, we must receive at
the above-mentioned office any demand for payment under this guarantee on or before that
date.
Signature Signature
PS 6 Final Draft 61
Section 6. Terms of Reference
The Terms of Reference (ToR) is the key document in the RFP. It explains the objectives,
scope of work, activities, tasks to be performed, respective responsibilities of the Client and
the Consultant, and expected results and deliverables. Adequate and clear ToR are
essential for the understanding of the assignment and its correct execution by the
Consultant. It also helps reducing the risk of ambiguities during the preparation of proposals
by the Consultant, contract negotiation, and execution of the services.

Terms of Reference normally contain the following sections:
 Background of the project;
 Objectives of the assignment;
 Scope of Services;
 Transfer of Knowledge (training) (when appropriate);
 List of reports, Schedule of deliveries, period of performance;
 Data, personnel, facilities and local services to be provided by the Client, and
 Institutional arrangements
PS 6 Final Draft 62

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This is the Preliminary working draft.

Standard Request for Proposal (SRFP)

(Simple Time Based - up to Tk 10 Million)

Central Procurement Technical Unit

September 2009 PS6

Guidance Notes on the Use of

Preliminary Working Draft

Section 1. Instructions to Consultants (ITC)

This Section provides relevant information to help Consultants prepare their

The text of the clauses in this section shall not be modified.

Section 2. Proposal Data Sheet (PDS)

This Section provides the information that is specific to each object of

Preliminary Working Draft

Section 3. General Conditions of Contract (GCC)

Section 4. Particular Conditions of Contract (PCC)

Section 5. Proposal and Contract Forms

A. Technical Proposal- Standard Forms

B. Financial Proposal- Standard Forms

Consultants, a breakdown of the Contract Price, and services and

Section 6. Terms of Reference

Preliminary Working Draft

[ enter here the name and address of the Procuring Entity]

[enter here the nature of the services required]

(for a simple time - based up to Tk.10 Million)

Invitation for Proposals No:

Section 1. Instructions to Consultants...........................................................................5

Preliminary Working Draft

Preliminary Working Draft

42. Access to Land...................................................................................................... 30

Preliminary Working Draft

[Insert: Name and Address of Consultant]

Dear Mr. /Ms.:

Preliminary Working Draft

1 [ list only the short-listed consultants]

It is not permissible to transfer this invitation to any other firm.

6. A Pre-Proposal meeting will be/not be held [keep one]

[Signature, name, and title of the Client’s representative]

Enclosed: A set of the RFP document.

Section 1. Instructions to Consultants

Preliminary Working Draft

1.3 The successful Consultant shall be required to complete the

2. Interpretation 2.1 Throughout this RFP:

3.3 Payments by the development partner, if so indicated in the PDS,

Fraudulent, observe the highest standard of ethics during the implementation of

4.2 In pursuance of this requirement, the Client shall

Preliminary Working Draft proceedings under public fund;

4.3 The Government requires that client as well as consultant shall,

4.4 Should any corrupt or fraudulent practice of any kind referred to in

(c) “collusive practice” means a scheme or arrangement among

5. Eligible 5.1 Only short-listed Consultants are eligible to submit proposals.

5.3 The Consultant shall not be under a declaration of ineligibility for

5.4 The Consultant is not insolvent, in receivership, bankrupt or being

5.6 Government officials and civil servants, including persons of

5.7 Consultants have an obligation to disclose any situation of actual or

8.2 COI means a situation in which a Consultant provides biased

Preliminary Working Draft

8.4 Conflicting Activities

8.5 Conflicting Assignments

8.6 Conflicting Relationships