VISION

A globally-recognized institution of higher learning that develops

competent and morally upright citizens who are active participants in
nation building and responsive to the challenges of 21st century.

MISSION

Batangas State University is committed to the holistic

development of productive citizens by providing a conducive learning
environment for the generation, dissemination and utilization of
knowledge through, innovative education, multidisciplinary research
collaborations, and community partnerships that would nurture the spirit
of nationhood and help fuel national economy for sustainable
development.

CORE VALUES

Faith
Patriotism
Human Dignity
Integrity
Mutual Respect
Excellence

2017 EDITION

Produced by the Leading Innovations,

Office of Student Affairs & Services
2017
Transforming Lives
 The Office of Student Affairs and Services Programs are aligned CORE VALUES
to the Vision, Mission of the Institution, goals and objectives in accord-
ance with the CMO No. 09 series of 2013 Faith

General Functions of the Office of Student Affairs and Services (OSAS) The University’s initiatives and activities are guided by a strong faith in a Supreme Being. These
are anchored on high regard and respect for the beliefs and orientation of each member of the aca-
demic community for a productive and meaningful co-existence.
The OSAS operates within the context of the Mission, Vision, and
Core Values of the University. It is directly under the authority of the Of- Patriotism
fice of Vice-president for Academic Affairs, it provides non-academic
services that support academic instruction. The OSAS are the services and This value extends from promoting love of country to taking pride in being a Filipino. The Univer-
programs in the University that are concerned with academic support sity advocates a strong sense of commitment to national ideals through its active promotion of the
experiences of students to attain holistic student development. The Philippine culture and heritage , as well as concern for the environment and the nation’s natural
purpose is to facilitate holistic student growth for active participation in biodiversity, all of which lead to the creation of a pool of professionals who are instrumental for
the collective efforts to develop the community and build a progressive nation building.
nation. These non-academic services are student-centered and
three-pronged: student welfare services, student development programs Human Dignity
and services and institutional student programs and services.
This value affirms the uniqueness, inherent worth, and distinction of every member of the commu-
nity, with high respect to equality, social justice, and human rights. This is seen as the most effec-
Student Welfare Services are the basic services and programs tive way to prevent or resolve conflicts, and is thus necessary to ensure a harmonious University
needed to ensure and promote the well-being of students. Student environment.
Development Services are services and programs designed for the
exploration, enhancement and development of the student’s full potential Integrity
for personal development, leadership and social responsibility through
various institutional and/or student-initiated activities. Institutional This pertains to the University’s steadfast adherence to morally-sound principles and ideals in the
Student Programs Services are services and programs designed to pursuit of institutional goals and objectives. It covers the values of accountability, honesty, right-
pro-actively respond to the basic health, food, shelter and safety con- eousness, incorruptibility, and decency in the governance and implementation of academic, admin-
cerns including student with special needs and disabilities and the school. istrative, financial policies.
These are programs and activities to facilitate the delivery of essential
services to the students. The Office of Student Discipline is under the Mutual Respect
Student Development.
This refers to the recognition and acceptance of individual and professional differences in the exer-
cise of academic freedom and the freedom of expression. It is exhibited by a community that is
progressive-minded and receptive to growth and positive change.

Excellence

A strong commitment to excellence in the areas of instruction, research and extension services, as
well as in the management of financial resources and in the general administration of the Universi-
The Policies and Procedures of the Office of Student Discipline ty, is the most significant factor in ensuring the successful attainment of the University’s vision.
was approved under Resolution No. 553, Series of 2016 during the Fifty- Excellence results to continuous quality improvement in the services offered by the university to
Second (52nd) Regular Meeting of the Batangas State University Board of its clientele and stakeholders.
Regents held at CHED Executive Lounge, HEDC Building, C.P. Garcia
Avenue, U.P. Diliman, Quezon City on December 28, 2016.
 Document Reference No.: BatStateU DOC-AA-23
TABLE OF CONTENTS
ARTICLE PAGE
Office of Student Discipline
[email protected] I - Policy Statement………………………………………………………….. 1
Section 1…………………………………………….……………….. 1
Section 2……………………………………………………………... 1
BatStateU Pablo Borbon Main 1 BatStateU Lipa City
0998-535-4990 312-2822 loc. 3104 II - Scope and Coverage…………………………………………………….. 1
980-0385 loc. 105 / 1134 Section 3…………………………………………………….……….. 1

III - Definition of Terms……………………………………………………. 2

BatStateU Pablo Borbon Main II BatStateU Lobo Section 4…………………………………………………….…. ….. 2
425-0139 loc. 2147 417-3396
IV - Responsibility of Officials /Personnel………………………….. 5
Section 5……………………………………………………….. ….. 5
Section 6…………………………………………………..……….. 6
BatStateU JPLPC Malvar BatStateU San Juan Section 7…………………………………………………..…… ….. 7
778-2170 ; 778-6633 575-5192
V - Procedures…………………………….… … … … … … … .… … … … .. 7
Section 8……………………………………………………….. …... 7
BatStateU Balayan BatStateU Lemery Section 9…………………………………………………..…… …... 9
417-6394 411-0944 Section 10………………………………………………..…… …... 9

VI - Offenses and Sanction …………………………………………... 13

BatStateU ARASOF Nasugbu BatStateU Rosario Section 11………………………………………………..…… …... 13
741-0029 ; 416-0350 ; 706-3487 321-0861 loc. 4204 Section 12………………………………………………..……..…... 13
Section 13…………………………………………………..………. 15
Section 14………………………………………………….……….. 20

VII - Miscellaneous Notes / Provisions ………………………………. 22

Section 15…………………………………………………..……….. 22
Section 16………………………………………………….………... 22
Section 17…………………………………………………..…..…... 23
Section 18………………………………………………….……….. 24

VIII - Disciplinary Process ……………………………………………. 30

Section 19…………………………………………………..… ...….. 30
 Security Personnel and Student Leaders Orientation
IX –The Board of Discipline .…………………………………………..…... 31 Seminar
Section 20…………………………………………………..… …….. 31

X –Policy on Maintaining the Confidentiality and Security

Of Student Discipline Records …………………………….. 33
Section 21 ………………………………………………..………... 33
Section 22………………………………………………….….……. 33
Section 23…………………………………………………..… ….. 33

XI Application and Effectivity ……………………………… …...…. 33

Section 24………………………………………………….……….. 33
Section 25………………………………………………….………... 33
Section 26………………………………………………….……….. 33
Section 27………………………………………………….……….. 33

Organizational Chart …………………………………………………. 34

Work Instructions ………………………………………………...…... 35

Disciplinary Process for Major Offense………………….…... 35
Disciplinary Process for Minor Offense ……………….…... 39
Request for Non-wearing of School Uniform..……………….…... 41
Request for Temporary Gate Pass …………………………..…... 43

Forms …………………………………………………… …................. 44

Gate Pass………………..….…………………………………. 44
Written Warning for Violation of Norms and
Conduct……………………………………….……………….. 45
Written Reprimand for Violations of Norms and
Conduct………………………………………………………... 46
Letter of Suspension ………………………………………….. 47
Incident Report………………………………………………... 48
Request for Non-Wearing of Uniform……………………….. 49 Meetings
Formal Complaint Letter………………………………...…... 50
Call Slip………………………………………………………. 51

References……………………………………………………………… 52

53
References:
POLICIES AND PROCEDURES OF THE
 CHED Memorandum Order No. 09 Series of 2013 OFFICE OF STUDENT DISCIPLINE
 Republic Act 10627
 Quality Manual
 Control of Documents and Records Lifted from the BSU University Student Handbook as amended on May 14,
 Memorandum—Letter of suspension 2009 under Resolution No. 198 series of 2009 during the 22 nd regular meeting of
 Incident Report the Batangas State University Board of Regents held at SLSU, Lucban, Quezon,
 Formal Complaint Letter the following guidelines for the Office of Student Discipline of Batangas State
 Call slip University are hereby promulgated for the information, guidance, and
 Post-Sanction Counseling Slip compliance of all the students of Batangas State University.
 Letter of Suspension
 OSD Policies and Procedures
 Memorandum – Written Warning for Violation of Norms of Conduct ARTICLE I
 Request for Non-wearing of uniform, POLICY STATEMENT
 Registration form
Section 1. It is the policy of Batangas State Univer sity that upon admission
 Acceptance form to Undergo On-the-Job Training to the University, the student agrees to abide by the policies, rules and regula-
 Medical Certificate tions and to accept responsibilities towards all members of the University
 Gate Pass Community.

Section 2. The Office of Student Discipline is anchor ed on the pr inciple of

self-respect, acceptance of legitimate authority, and respect for the rights of
others and nurtures a strong sense of self-discipline in the student to provide
peace and harmony, unity and cooperation necessary in a healthy school
environment.

ARTICLE II
SCOPE AND COVERAGE

Section 3. The Nor ms and Conduct for College Students (NCSS) set her ein
shall not only be valid for college students, but also for the students of College
of Law and the Graduate School where applicable. This also covers the students
who are undergoing local On-the-Job Training (OJT) program and Student In-
ternship Abroad Program (SIAP).

Section 3.1 The Nor ms and Conduct for Labor ator y School (NCLS) shall
apply to high school students and elementary pupils.

52 1
 ARTICLE III Call Slip
DEFINITION OF TERMS

Section 4. The following ter ms wer e defined for better under standing of the
policy.

 Academic freedom – This is the freedom of faculty members to teach

and learn and students to learn, or to express their ideas in school or to
search for truth and conduct research, subject to the norms and
standards of scholarly inquiry, without unreasonable institutional
restrictions or unjustifiable interference from authority.

 Co-curricular activities – These are the programs and activities which

may be associated with the curriculum, but no academic credit, and
may or may not take place during regular class time.

 Corporate Attire – This refers to the uniform that conforms to the

student’s field of specialization, usually used by the 3 rd and 4th year
students.

 Disciplinary Probation – This refers to the exclusion from

participation in school privileges for a specified length of time which is
set forth in the Memorandum of Disciplinary Action (MDA).

 Disciplinary Proceeding - The due process such as: clear notice of

charges in unambiguous and comprehensible language; enough time
given to answer the charges; right to receive all pieces of evidence
against him/her; right to face the accuser/s and witnesses and counter
present pieces of evidence/witnesses; right to counsel choosing from
any faculty or school official or legal counsel; right to the presence of
parent or guardian.

 Dismissal (aka exclusion) – This is the immediate removal of the

undesirable student from the University rolls, hence he/she is prevented
from finishing the current term/semester and will not be re-admitted.

 Expulsion – This refers to the extreme administrative sanction

excluding offending students from public and private schools.

 Extracurricular activities - programs and activities which are not part

of the academic curriculum, do not take place during regular class time,
and without any academic credit.

2 51
 Formal Complaint Letter
 Flashy Hair cut/style - This refers to the unusual hairstyle/cut.

 Loud Hair Color - This refers to the color of the hair other than the nat-
ural hair color.

 Major offense - This r efer s to the gr ave infr actions of Univer sity r ules
and regulations which warrant a sanction of suspension, non-readmission,
re-admission probation, dismissal or expulsion. It shall be handled by the
Campus Student Discipline Board (CDB), or University Discipline Board
(UDB).

 Memorandum of Disciplinary Action (MDA) - This refers to the

memorandum issued to students who committed minor or major offense.

 Minor offense - This refers to the light violations of rules and reg-
ulations that call for sanctions of no entry, written warning, written repri-
mand, one to two-day suspension, or disciplinary probation. It shall be
handled by the Local Student Discipline Board (LDB).

 Non-readmission – This refers to the removal of the undesirable student

from the University rolls in the immediate semester or term following
disciplinary action, hence he/she is not prevented from finishing the
current term or semester but will not be re-admitted.

 Plagiarism – This refers to the "use or close imitation of the language and
thoughts of another author and the representation of them as one's own
original work” (1995Random House Compact Unabridged Dictionary).

 Preventive suspension – This refers to the suspension in a number of

days without first complying with academic due process in student
disciplinary cases in order to avert the disruption of normal University
operations because of the incident or to protect the student respondent
from acts of vindictiveness by the offended party (and vice-versa).

 Public display of affection (PDA) - Actions, attitude or behavior which

manifest indecency or vulgarity.

50 3
 Re-admission Probation – This refers to the condition that the student Request for Non-Wearing of Uniform
is admitted for the next semester on the condition that any major offense
committed during that period shall mean outright dismissal.

 School Privileges – This refers to the privileges in the University

enjoyed by the student other than academic rights such as: participation
to co-curricular activities, extra-curricular activities, varsity sports
events, cultural presentations; membership to specific student
organizations; holding of leadership positions either in student
organizations, student government; receiving of scholarship and/or
financial assistance.

 Student Grievance Board (SGB) – This refers to the five-man board

appointed by the VPAA tasked to investigate the complaints of the
students to any member of the University community.

 Students on vehicles – This refers to the students who come to school

with their cars or motorcycles personally driven by the students
themselves, or the students who come to school with the cars driven by
their parents/relatives/family drivers.

 University authority – This refers to the administration officials,

faculty members, security personnel, other officials/officers of colleges/
departments/offices.

 University community – This refers to the administration officials,

faculty members, co-academic and non-academic staff, security
personnel, students, visitors, employees and all other categories of
workforce in the university.

 University premises – This refers to the bounded property, land,

including buildings and their appurtenances.

 Written warning - A formal notice to the student, that continuation or

repetition of the specified conduct may be a cause for other disciplinary
actions.

 Written reprimand - A severe form of formal rebuke and final warning

that continued transgression of the rules shall be subjected to a higher
form of penalty.

4 49
 Incident Report  OSAS - Office of Student Affairs and Services
 OSD - Office of Student Discipline
 OGC - Office of Guidance and Counseling
 OJT - On-the-Job training
 SOA - Student Organizations and Activities

ARTICLE IV
RESPONSIBILITIES OF OFFICIALS/PERSONNEL

Section 5. Assistant Director, Office of Student Discipline. Under the

jurisdiction and supervision of the Director of the Office of Student Affairs and
Services, the Assistant Director for Office of Student Discipline shall be
responsible for assisting the Director in coordinating and directing all unit
offices of student discipline in all the ten campuses of the University. More
specifically, the Assistant Director of the Student Discipline shall:

5.1 Oversee the management of local policies on student formation in the

entire University.
5.2 Enforce all rules and regulations of the University as well as the
Commission on Higher Education (CHED) with respect to the
students” general conduct, behavior and discipline.
5.3 Monitor the dissemination of the Norms of Conduct for College
Students (NCCS) of the University and coordinate with the Security
Personnel in the proper implementation of the NCCS.
5.4 Conduct programs and activities in relation with the Norms of Conduct
for Students to enhance the students’ comprehension and understanding.
5.5 Inform and/or dialogue with the parents about the Norms of Conduct
for Students through the PTA or PTCA.
5.6 Receive and accept the complaint/s of any aggrieved party whenever
norms of discipline are contravened by any student/s.
5.7 Coordinate with or assist the Discipline Board with regard to the
investigation of cases of students accused of breach of discipline.
5.8 Coordinate with the Student Organization and Activities (SOA) and
Office of Guidance and Counseling (OGC) to identify and implement
programs on preventive measures that will deter violation of rules on
discipline
5.9 Coordinate with the Student Grievance Board (SGB) in the formal
investigation or hearing of any member of the University community
whenever a formal grievance complaint is filed by any student.

48 5
 5.10 Review and evaluate regularly the Student Handbook, especially the Letter of Suspension
Norms of Conduct for Students, in cooperation with the Supreme
Student Councils of every campus.
5.11 Perform other related tasks as required by higher authority.

Section 6. Head, OSD (Campus/District). Under the jur isdiction and

supervision of the Director of the Office of Student Affairs and Services (OSAS)
and the Assistant Director for Office of Student Discipline (OSD), the Head
shall be responsible for assisting the Director and Assistant Director, in
coordinating and directing all unit offices of student discipline in the respective
campus. The jurisdiction of the Head is only within its campus.

More specifically, the Head shall:

6.1 Disseminate extensively the Norms and Conduct for College Students
(NCCS) to all the members of the University community in the campus.
In campuses where there are no OSD coordinators, the Head of OSD per
campus shall oversee and monitor the said dissemination in the campus.
6.2 Monitor the over-all implementation of the rules and regulations of the
University as stipulated in the Norms and Conduct for College Students
(NCCS).
6.3 Assist the OSD Coordinator in implementing the order of discipline
sanction to any student/s found guilty of violating the Norms of Conduct
for College Students (NCCS).
6.4 Coordinate with the Head of SOA and OGC to identify and implement
programs on preventive measures that will deter violation of rules on
discipline.
6.5 Take action on recommendations by coordinators/in charge whenever
norms of discipline are contravened by any student/s.
6.6 As needed, coordinate with the Student Grievance Board in the formal
investigation or hearing of any member of the university community
whenever a formal grievance complaint is filed by the students.
6.7 Supervise directly the college discipline officers and offices.
6.8 Serve as the chief discipline officer of the campus and a member of
the 5-man Campus Discipline Board.
6.9 Sign the notice of suspension of students in the respective campus.
6.10 Inspect postings/announcements/up-dates of the OSD bulletin board.
6.11 Perform other related tasks as required by higher authority.

6 47
Written Reprimand for Violations of Norms and Conduct Section 7. OSD Coordinator. Under the jur isdiction and super vision of the
OSD Head, the Coordinator/In-charge shall be responsible for coordinating with
the other offices in implementing/imposing discipline to students in the
respective college/department. More specifically, the OSD Coordinator shall:

7.1 Disseminate extensively the Norms and Conduct for College Students
(NCCS) to all the students of the college/department.
7.2 Coordinate with the SOA Coordinator and College Guidance facilitator
to identify and implement programs on preventive measures that will
deter violation of rules on discipline.
7.3 Take action on referrals by the faculty members/employees/students
whenever norms of discipline are contravened by any student/s.
7.4 Serve as the chief discipline officer of the college and a member of the
3-man Local Discipline Board.
7.5 Inform the parents concerned regarding disciplinary cases of students.
7.6 Issue Written Warning, Written Reprimand and Letter of Suspension
of students.
7.7 Perform other related tasks as required by higher authority.

It is understood that the provisions under this section shall only apply to
campuses having an OSD Coordinator.

ARTICLE V
POLICIES AND PROCEDURES ON
STUDENT DISCIPLINE

Section 8. Attendance. At the star t of each ter m, the student shall pr esent
her/his registration form to the class instructor before she/he be allowed to attend
any class session. A student must observe the following:

8.1 Punctuality
8.2 Regular attendance to classes.

8.2.1 Total unexcused absences shall not exceed 10% of the maximum
number of hours required per subject per semester (or per summer term).
A semester has 18 weeks. For example, a semestral subject with:
 3 units (3 hrs lec), 10% x 3 x 18 = 5.4 hrs or 6 hrs.
 3 units (2 hrs lec, 3 hrs lab), 10% x 5 x 18 = 9 hrs.
 5 units (3 hrs lec, 6 hrs lab), 10% x 9 x 18 = 16.2 hrs or 16 hrs.

46 7
8.2.2 Total unexcused absences shall not exceed 10% of the maximum Written Warning for Violation of Norms and Conduct
number of hours.
8.2.2.1 Students exceeding the allowable maximum number of
hours of absences before Midterm Examination, as officially scheduled
in the University calendar, shall be dropped from the class roll. They
shall be given a failing grade if such absences are incurred after the
Midterm exam.
8.2.2.2 A student who had been absent shall present to the
instructors concerned an admission slip secured from the Office of
Guidance and Counseling (OGC), either of the Campus or of the
College.
8.3 Students are not excused from complying with the missed requirements
during their absence.
8.4 Tardiness of students is not tolerated. Students who arrive in class ten
minutes late in one- to three-hour classes and fifteen minutes late beyond
three-hour classes are considered tardy.
8.5 Four (4) instances of tardiness of students are equivalent to one absence.
8.6 Students who report in class after the given time mentioned in item # 8.5
are considered absent.
8.7 The student who has accumulated four (4) times of tardiness in a class
is required to report to the OGC.
8.8 In case the instructor is not yet around at the beginning of the period,
students shall not leave the room until after the first 10 minutes for clas-
ses held one to three hours; and until after the first 15 minutes for clas-
ses held more than 3 hours. In every class, the instructor shall desig-
nate the class president or a class leader responsible for the decorum
or behavior of the class during waiting time. The class president/
leader should report any untoward incident to the Dean.
8.9 Students who cut classes will be considered absent. The instructor shall
report the matter to the OGC and/or Office of Student Discipline (OSD)
for possible violation of item # 12.1.1 after proper determination.
8.10 The following are the instances in determining if the absence of the
student is excused.
8.10.1 When she/he represents the University in any off-campus/in-
campus activities duly authorized by the University President or her/his
authorized representative.
8.10.2 Occurrence of illness, accidents, death in the family or
calamities. In any case, presentation of a corresponding certification is
required.

8 45
 Gate Pass 8.11 Absences incurred by students for enrolling late shall be determined or
evaluated by the Dean or her/his duly authorized representative.
8.12 Notice of excused absence shall be secured from the OSD, SOA, or
OGC whichever is applicable.
8.13 A student who has incurred half the total number of unexcused absences
shall be warned by the Instructor for the consequence/s.
8.14 The Dean is authorized to adjudicate all problems arising from absences
of students from their regular scheduled classes.

Section 9. ID Requirement
9.1 An official Identification (ID) Card shall be issued to every student of
the University.
9.2 If the ID Card is torn, defaced or severely damaged, the student must
surrender it to the SOA. A Gate Pass shall be issued until the issuance
of the new ID card.
9.3 In case the ID card is lost, the student should immediately report the
matter to the SOA. The first instance of reported loss shall require an
affidavit of loss.
9.4 The report of lost ID more than three (3) times in a semester may be
investigated by the OSD for possible violation of Item # 10.4.
9.5 Procedures for ID replacement in cases of Items # 9.2 and # 9.3 above
9.5.1 Apply for a new ID at the SOA and secure a Gate Pass.
9.5.2 Proceed to the Cashier’s Office and pay for the corresponding fee
for ID replacement.
9.5.3 Proceed to the Encoding Office for picture taking.
9.6 Any University personnel who lost a student ID while in her/his custo-
dy shall be liable for the payment of its replacement.
9.7 Any student issued with a Gate Pass should always bring her/his
Registration form every time she or he enters the University.
OSD Coordinator/ OSD Head/ OSD Assistant Director 9.8 The ID shall be validated every semester upon enrolment.

Section 10. Proper Uniform, Dress Code, and Related Rules/Regulations

10.1 The students must wear clothes that should adhere to the conventions of
decency and good grooming during wash day. It is compulsory for all
students to wear the prescribed University uniform during the first and
second semesters
 from Monday to Friday except on wash day,
 on special occasions as may be required, and
 on Saturdays considered as regular school days.

44 9
 10.1.1 It may be waived during enrolment period and during summer
terms.
10.1.2 The prescribed University uniform being waived does not mean Request for Temporary Gate Pass
item #10.7is also waived.
10.2 The prescribed uniform for Male Students:
10.2.1 Plain white polo with BatStateU water marked design and RESPONSIBIL- DETAILS
BatStateU pin on the left collar START
ITY
10.2.2 Plain white undershirt
10.2.3 Dark green pants
10.2.4 Black leather shoes with black socks
10.3 The prescribed uniform for Female Students. Receive Accomplished Form OSD Coordinator/ The OSD Coordinator /
10.3.1 White short sleeved blouse with BatStateU water marked design Head/ Head / Assistant Direc-
Assistant Director tor receives the accom-
and BatStateU pin on the left collar; plished Gate Pass form
10.3.2 Knee-length chequered skirt; and
10.3.3 Black closed shoes with heels.
10.4 The official Student ID card is required to be worn at all times through No
Approved? Inform the reason OSD Coordinator/ The OSD Coordinator /
its ID card holder upon entry into the University. Head/ Head / Assistant Direc-
10.5 On wash day, students can wear civilian clothes and prescribed Assistant Director tor evaluates the reason
appropriate footwear. (e.g. confiscated ID, lost
ID and non-wearing of
10.6 On Saturdays and Sundays, students with no classes but authorized to prescribed uniform)
enter the campus, can wear appropriate civilian clothes and appropriate Yes through attachment/s
footwear. for the approval in de-
termining the number of
10.7 Wearing of the following is strictly PROHIBITED inside the days to be given to
University. students.
10.7.1 Slippers of any material, kind or form within University Issuance of Gate Pass OSD Coordinator/ The OSD Coordinator/
premises; Head/ Head/ Assistant Director
10.7.2 Caps/hats inside the building/classroom; Assistant Director issues Gate Pass to the
student
10.7.3 Patched and/or torn pants, shirts, etc.;
END
10.7.4 Improper, vulgar, and similar offensively-designed
pants, shirts, etc.;
10.7.5 Spaghetti-strapped, sleeveless, haltered, see-through
blouses; midriffs; tube backless; plunging necklines;
10.7.6 Sando/sleeveless shirts;
10.7.7 Skirts with slits reaching the upper thighs; micro-mini skirts;
10.7.8 Shorts, walking shorts, short shorts;
10.7.9 Low waist or hip hugging pants; leggings or tights;
10.7.10 Heavy make-up; make-up for male;
10.7.11 Flashy hair style and loud hair color;
10.7.12 Wearing of earrings for males;
10.7.13 Skin tattoo with vulgar design, image and
undertone; and
10.7.14 Cross-dressing

10 43
 10.8 Male students should have proper haircut. A proper hair cut is one
where the hair line does not touch the ears or the collar of polo-shirts.
Request for Non-wearing of School Uniform 10.9 PE uniforms. P.E. uniforms are allowed only during the days with
scheduled P.E. class.
10.9.1 P.E. t-shirts can only be replaced by plain white / organization
shirts after attending P.E. class. P.E. uniforms allowed in academic clas-
A RESPONSIBILITY DETAILS ses are PE T-shirts and PE Jogging pants only
10.9.2 Class schedule shall be presented to the guard on duty and faculty
concerned by the students who will attend academic classes in P.E.
Recommend for Approval OSD Campus Head The OSD Campus Head recommends
uniform
approval on the request based on the 10.10 NSTP uniforms.
completeness of the requirements. 10.10.1 NSTP activities (in-campus and off-campus), and NSTP classes
if held during weekends, require the wearing of prescribed NSTP
t-shirts, pants, rubber shoes, and socks.
Executive Director/ The Executive Director/ Dean/ Associate
Approve request
Dean/Associate Dean/ Director for Student Services 10.10.2 NSTP authorities may include additional “Dress Code and
Dean/ Director for approves the request. Related Rules/Regulations” intended for its off-campus activities in
Student Services order to properly exercise its mandated functions.
10.11 Corporate Attire or Other uniforms.
END 10.11.1 The students shall make a letter of request addressed to the
Executive Director.
10.11.2 Attached to the request letter are the sketch/description, cost,
corresponding shoes and other details about the uniform. For the female,
the skirt or the dress shall be knee-length.
10.11.3 For the male, the pants shall be the regular cut of the slacks.
10.11.4 A name plate and/or the prescribed school ID shall still be
used.
10.11.5 The corporate attire shall be worn on the 1st and 3 rd Wednesday
of the month.
10.11.6 The letter will be noted by the Program Chair, OSD
Coordinator/Head and should be recommended for approval of the Dean.
10.12 Non-wearing of the prescribed uniform. Non-wearing of the prescribed
uniform may be allowed on the following instances:
10.12.1 Classes with fieldwork or workshop;
10.12.2 Classes that require prolonged standing (such as architectural
drafting classes);
10.12.3 Foreign students who are enrolled only on short special courses;
10.12.4 Students who are pregnant;
10.12.5 Special cases, e.g. students who are temporarily incapacitated
or with permanent physical disability, students who are on special
training for sports/cultural events; and any analogous case;

42 11
 10.12.6 Force majeure (fire, flood, other emergency situations)
(Presentation of a corresponding certification from the barangay, police Request for Non-wearing of School Uniform
or any proper authorities is required);
10.12.7 Students enrolled in on-the Job Training (OJT) who enter the RESPONSIBIL- DETAILS
campus for various purposes during the training period; START ITY

10.13 Students requesting for the non-wearing of uniform must accomplish

the form available at the OSD. A copy of the approved request must be
furnished to the guard-on-duty. OSD Campus The Office of the Student Disci-
Receive Written Request Head pline (OSD) Head receives the
accomplished Request for Non-
10.14 Only vehicles with stickers are allowed to enter the campus. wearing of Uniform of the stu-
10.14.1 Students entering the campus on vehicles are not exempted from dent/s, duly noted by the class
the policy “Proper Uniform, Dress Code, and Related Rules/ adviser/coordinator
Regulations”.
10.14.2 The immediate display of the student ID is mandatory whether OSD Campus The OSD Head evaluates the
the student is simply a passenger in the vehicle or the driver herself/ Evaluate the request Head request based on the attachments
required for the given reason
himself. (e.g. classes with field work or
10.14.3 The guards-on-duty may request all student passengers of the workshop, classes that require
vehicle to alight for reasons of routine inspection of uniforms. prolonged standing (such as
architectural drafting classes,
10.14.4 The student driver/ driver must observe the SLOW DOWN No foreign students who are en-
Recommend request Inform on the
Policy with the speed limit of 10 KPH. for approval? deficiencies
rolled only in short special
courses, students who are en-
10.14.5 The student driver/driver must not make any form of class rolled in Internship Training
disturbances such as excessive noise, loud music, blowing of horn Program (ITP) or On-the Job
Training (OJT) (whose training
company or office is not BatSta-
10.15 Code of Conduct. To ensure discipline, the students are expected to: teU itself) and enter the campus
10.15.1 Follow and cooperate in ordinary classroom procedures. for various purposes during the
10.15.2 Avoid boisterous conduct, whistling, shouting, or any action that Yes training period.
Requirement/s:
tend to distract other students from on-going activities in class. 1. Registration Form
10.15.3 Show respect to everyone in school. 2. Acceptance Form to
undergo On-the-Job
10.15.4 Observe the “Clean as You Go Policy” in all areas of the Training
university premise. For students who are pregnant,
10.15.5 Observe the “Keep Right Policy” in walking along the stairs and special cases, e.g.: students who
are temporarily incapacitated or
other pathways. with permanent physical disabil-
10.15.6 Keep off the feet on furniture and walls. ity
10.15.7 Equipment should be handled with care. Requirement/s:
A 3. Registration Form
10.15.8 Show proper ethics toward one another inside the campus. 4. Medical Certificate
10.15.9 Scandalous display of intimacy at any place inside or outside Force majeure (fire, flood, other
emergency situations,
the campus, especially while still in school uniform is strictly prohibited. Requirement/s:
10.15.10 Students should be polite at all times. 1. Registration Form
2. Certification from the
Barangay/Police

12 41
 ARTICLE VI
OFFENSES AND SANCTIONS
Disciplinary Process for Minor Offenses
Section 11. Univer sity r ules and r egulations on student for mation ar e
A geared to maintain an orderly, efficient, and effective school environment con-
RESPONSIBILITY DETAILS
ducive to learning. The following directives of discipline are measures which
shall be imposed to erring students.

No Section 12. Minor Offenses ar e light violations of r ules and r egulations that
Admits guilt in Case may be
writing? acted upon If the student respondent
call for sanctions of no entry, written warning, written reprimand, one- to two-
readily admits guilt in day suspension, or disciplinary probation. The sanctions to be imposed would
writing during the pre- depend on instances of the act which could be First, Second, or Third. The
liminary investigation/
hearing, the case may be
sanction for offenses where there are properties damaged or persons injured
summarily acted upon by (physically/emotionally) shall include replacement/restoration and/or
the OSD or the Local restitution/ compensation and/or public apology whatever may be decided by the
Discipline Board (LDB).
The formal investiga- Discipline Board after proper determination.
tion /hearing shall be
Yes dispensed with and after
clarifications the OSD or
As a general rule, any University official, faculty member,
Discipline Board shall co-academic/ non-academic staff and security personnel may warn or
decide on the case. reprimand a misbehaving student. However, care and caution should be
(Section 19.7) exercised not to violate the rights of the student.
If hearing is warranted,
the student shall be given For offense 12.1.1, this sanction shall be imposed:
the opportunity to an- First offense: Written Warning
swer the charges, includ-
ing counter presentation Second offense: Written Reprimand
of pieces of evidence/ Third offense: One-day suspension
witness/es; otherwise,
the LDB shall summarily
resolve the case/ com- 12.1.1 Violation of the usual classroom rules and regulations,
plaint. such as cutting of classes set by the instructor. The
(Section 19.8.3.4)
OSD Coordinator/ Head/ Sanction, if called for,
classroom instructor may not report offense #12.1.1to the
Assistant Director/ shall be decided upon by OSD provided the instructor issues her/his own verbal
Local Discipline Board the OSD and a Memo- warning or reprimand.
randum of Disciplinary
Issue a Memorandum of Action (MDA) – Written
Disciplinary Action (MDA) Warning for Violation of For offenses 12.1.2 to12.1.14, these sanctions shall be
Norms of Conduct or for imposed:
minor offenses meted
out to erring students First offense: Written Reprimand
shall be recommended Second offense: Written Reprimand to One-day
for implementation.
(Section 19.8.3.5)
suspension
Third offense: Two-day suspension, may include
B Log and document the Disciplinary Probation
case

END

40 13
 If offense #12.1.2 takes place at the gates, the sanction,
if applicable, is NO ENTRY. Disciplinary Process for Minor Offenses

12.1.2 Violation of Section 10 (Proper Uniform, Dress Code and

Related Rules/Regulations). PROCESS FLOW RESPONSI- DETAILS
12.1.3 Unauthorized use of materials like chalk, board marker, BILITY
board, and others inside the classrooms, laboratory Complainant The Office of the Student Discipline
rooms, library, audio visual room, auditorium, START OSD Coordina- (OSD) Coordinator receives the
amphitheatre, multi-faith chapel, and other function tor/Head/ Incident Report (BatStateU-FO-
Assistant Di- OSD-05) signed by the complainant
rooms. rector with program, year, section, home
12.1.4 Making all forms of disturbances such as excessive address and contact number. Any
complaint against any student can be
noise, loud use of mobile phones and other gadgets that Receive Incident Report reported to any University authority
tend to disrupt classes, meetings, the general peaceful but should be properly directed and
atmosphere, and the like, of hallways, corridors, filed to the OSD of the respective
Campus or College/ Department
classrooms, laboratory rooms, library, audio visual where the subject student is regis-
room, auditorium, amphitheatre, multi-faith tered .(OSD Policies and Proce-
chapel, and other function rooms. dures , Section 19)
In cases of academic dishonesty, the
12.1.5 Posting, distributing or disseminating notices, posters, faculty concerned ( or the proctor of
leaflets, broadsheets, opinionaires, questionnaires, the examination ) is immediately
required to submit the incident re-
streamers, tarpaulins without prior approval of port to the OSD Coordinator.
University authorities through the OSAS (although the (Section 19.2)
content is legal and not in any way vulgar, defamatory, If warranted, the ID of the student
subject of complaint shall be confis-
slanderous, libelous). cated and turned over to OSD.
12.1.6 Unauthorized removal of official notices, posters, ( Section 19.3)
streamers, tarpaulins; and the like.
12.1.7 Littering within University premises.
No
12.1.8 Smoking outside within 30-meter radius from the campus Is complaint Issue Notice OSD Coordina- The OSD Coordinator evaluates the
tor/Head/ As- complaint. If substantial, student
perimeter. substantial? of Case
sistant Director shall be notified in writing of the
Dismissal
12.1.9 Breaking into a class or College-sponsored activities charges against him/her, including
(in-campus/off-campus) without the permission of the evidences and witnesses. ( Section
19.8.3.1) If without merit, a Notice
organizer. of Case Dismissal shall be given in
Yes
12.1.10 Acts of mischief and/or misbehavior during in-campus/ writing. (Section 19.8.3.3)
off-campus University-sponsored activities. Issue a call slip OSD Coordina- The OSD Coordinator informs the
12.1.11 Unjust vexation or annoying/pestering any individual in B
tor/Head/ As- student subject of complaint to
the University sistant Director report to him or her through the Call
Slip for clarifications.
12.1.12 Provocation to a fight (quarrel or fistfight).
12.1.13 Public Display of Affection (PDA). OSD Coordina- The OSD Coordinator conducts
12.1.14 Failure to attend required university activities and Conduct preliminary investigation tor/Head/ As- preliminary investigation or clarifi-
sistant Director cations
programs. Student subject
of complaint
Parent/ Guardi-
an

14 39
 Section 13. Major offenses ar e gr ave infr actions of Univer sity r ules and
Disciplinary Process for Major Offenses regulations which warrant a sanction of suspension, non-readmission,
re-admission probation, dismissal or expulsion. The sanctions to be imposed
would depend on instances of the act which could be First, Second, or Third. If
applicable, the Fourth instance will be penalized with outright dismissal.
PROCESS FLOW
RESPONSIBILITY DETAILS
SET A (2 items): These sanctions shall be imposed for offenses
C 13.1 to 13.2:
1st offense: Two- to three-day suspension (2-3)
2nd offense: Three- to four-day suspension (3-4)
3rd offense: Four- to five-day suspension (4-5), may include
.
OSD Coordinator/Head/ The OSD Coordinator/Head/ Re-admission Probation
Receive post-Sanction Coun- Assistant Director Assistant Director receives the
seling Slip Post-Sanction Counseling
Slip signed by the Guidance 13.1 Committing more than three (3) minor offenses of any
Facilitator/Head of OGC nature within a semester.
13.2 Refusal to obey legal order of a person of authority such as
(but not exclusively) refusing to identify himself when
END asked lawfully to do so, or refusal to receive the Mem-
orandum of Disciplinary Action (MDA).

SET B (7 items): These sanctions shall be imposed for

offenses 13.3 to 13.9:
1st offense: Three- to five-day suspension (3-5)
2nd offense: Five- to seven-day suspension (5-7), may include
Re-admission Probation
3rd offense: Seven- to nine-day suspension (7-9), may
include Non-readmission

13.3 Smoking anytime within University premises.

13.4 Possession of and/or intoxication with alcoholic
beverages within University premises or during any
off-campus University-sponsored activities.
13.5 Entering University premises or attending off-campus
University- sponsored activities in a drunken state.
13.6 Unauthorized entry to the University premises or facilities.
13.7 Unauthorized use of University facilities and properties
(projectors, ICT machines, air conditioners, classrooms,
laboratory rooms, gymnasium, amphitheater, auditorium,
audio-visual room, multi-faith chapel, and other function
rooms.

38 15
13.8 Acts which endanger the safety of any individual within
University premises or during any off-campus University Disciplinary Process for Major Offenses
sponsored, and that which may cause harm to persons or
cause damage to property of any member of the
University community. PROCESS FLOW RESPONSIBILITY DETAILS
13.9 Possession of any gambling paraphernalia and/or The records of the hearing with the report
of findings and the recommendation shall
engaging in any form of gambling within University be signed by the majority of the members
premises or outside within a 50-meter radius from the B
of the CDB or UDB. The official report
campus perimeter or during any off-campus University- shall state the specific regulations and
procedures followed, the findings on the
sponsored activities. facts, the final decision and recommenda-
tion whether the case is dismissed or the
SET C (5 items): These sanctions shall be imposed for respondent shall be meted out sanction
( Section 19.10.9)
offenses 13.10 to 13.14:
1st offense: Three- to six-day suspension (3-6) Issue a case dismissal/MDA OSD Coordinator/Head/ If the board finds the complaint without
2nd offense: Six- to eight-day suspension (6-8), may include Assistant Director merit and if the case stands, recommend a
Memorandum of Disciplinary Action
Re-admission Probation (MDA) – Letter of Suspension shall be
3rd offense: Eight- to ten-day suspension (8-10), may recommended by the board. (Section
19.10.10)
include Non-readmission
OSD Coordinator/Head/ The official report shall be submitted to
Assistant Director the Office of the Executive Director and
Submit Official Report
13.10 Using the ID, registration form, examination permit, shall be reviewed if warranted by the
clearance form, official receipt (and other official school Vice President for Academic Affairs
(VPAA) (Section 19.10.11)
documents) of another student and/or lending the same
for somebody else to use. The MDA to students found guilty of
committing any major offense shall be
13.11 Unauthorized use of the University's name and seal/logo implemented by the OSD for sanctions
in connection with any activity, advertisement, less than 15-day suspension. ( Section
merchandise or publication. 19.10.12)
13.12 Involvement in any off-campus activity such as (but not
limited to) contest, play, band, choir, conference, The MDA to students found guilty of
congress, forum, seminar/workshop, training, committing any major offense with 15-
day suspension or stiffer penalty shall be
association, society, or group, claiming as representative implemented by the Office of Academic
of the University or any of its recognized student Affairs or the Office of the Executive
organizations without written authorization from the Director. However, the implementation of
the sanction of expulsion shall be vested
respective University authority. upon the Office of the University Presi-
13.13 Abusive behavior such as (but not limited to) use of rude dent. (Section 19.10.13)
language (utterances or written), offensive gestures, OSD Coordinator/Head/ The parent/ guardian shall be notified of
threatening remarks, intimidating acts, or bullying, with- Assistant Director the disciplinary action (or sanction) for
in University premises or during any off-campus Univer- any and all offenses committed by the
Notify the parent/guardian student.
sity-sponsored activities. (Section 19.10.14)
13.14 Membership, affiliation or mere association to
OSD Coordinator/Head/ After the suspension, the OSD Coordina-
organizations such as fraternities or sororities which are Assistant Director tor/Head/Assistant Director informs the
not duly recognized by the University. Refer for Post Counseling student/s to report to the Office of Guid-
ance and Counseling (OGC) for post
counseling

16 37
 Disciplinary Process for Major Offenses SET D (6 items): These sanctions shall be imposed for offenses
13.15 to 13.20:
PROCESS FLOW RESPONSIBILITY DETAILS
1st offense: Four- to eight-day suspension (4-8)
The CDB or UDB shall be convened not 2nd offense: Eight- to ten-day suspension (8-10), may include
later than two (2) working days after receipt
of the student respondent’s answer or after Re-admission Probation
A CDB/UDB the expiration of the period within which the 3rd offense: Ten- to twelve-day suspension (10-12), may
Complainant respondent should answer on the day and
Student/s subject of hour set by the Chairman of the CDB or
include Non-readmission
complaint UDB, to hear both parties and their witness-
Witness/es es. For this purpose, the board may issue 13.15 Use of the internet, mobile phones and other electronic
Conduct hearing/s Parent/Guardian summons/Call Slip (BatStateU-FO-OSD-08)
for the personal appearance of parties and communication/media devices with an extremely
witnesses. ( Section 19.10.4) malicious and morally offensive content directed
specifically against any individual.
All parties concerned shall be notified of the
date set for the hearing at least two (2) work- 13.16 Destructive acts, due to vandalism or drunkenness or
ing days before such hearing. The student recklessness that destroy campus property or property
respondent may defend himself personally
or by counsel of his own choice. (Section
inside the campus owned by any member of the
19.10.5) University community.
13.17 Instigating any activity leading to: stoppage of classes;
The CDB or UDB shall hold hearings con-
tinuously or at least three times a week until preventing students and faculty members from attending
the case has been resolved. The board shall classes; hindering employees/officials from entering the
arrive at a resolution of the case within University premises/offices.
fifteen (15) working days from the day it
convenes on the first hearing, and at the 13.18 Soliciting funds elsewhere without written permit or
discretion of the Chairman, be extended not approval.
to exceed five (5) working days from the day
it convenes on the first hearing, and at the
13.19 Acts that result to slight physical injury against any
discretion of the Chairman, be extended not individual within the University premises or during any
to exceed five (5) working days except in University-sponsored activities.
clearly reasonable situations. The complain-
ant who has the burden of proof shall be 13.20 Bringing bladed objects and similar objects require
heard first and the student respondent may written permission from concerned instructors.
submit counter pieces of evidences, if he/she
desires. (Section 19.10.6)
SET E (5 items): These sanctions shall be imposed for offenses
Refusal/failure of any party or witnesses to 13.21 to 13.25:
appear in compliance with the summons/
Call Slip without sufficient cause, the board
shall note this fact and thereafter proceed to 1st offense: Six- to ten-day suspension (6-10), may include
hear the case ex-parte without prejudice to Non-readmission
their appearance in subsequent hearings.
(Section 19.10.7) 2nd offense: Ten- to twelve-day suspension (10-12), may
include Non-readmission
The board, on the application of either the 3rd offense: Twelve- to fourteen-day suspension (12-14),
complainant or the respondent, may in its
discretion and for cause, postpone the hear- may include Non-readmission
ing for such period of time provided the ends
of justice and the right of the parties to a
speedy hearing will not be compromised.
(Section 19.10.8)

36 17
13.21 Stealing any personal property (money, cellphone,
calculator, laptop.) owned by any member of the Disciplinary Process for Major Offenses
University community within University premises or
during any off-campus University-sponsored activities.
PROCESS FLOW
13.22 Bribery of any nature given to any employee of the RESPONSIBILITY DETAILS
University or facilitate office transactions and the like to
obtain favor. START
13.23 Engaging in lewd, indecent, obscene or immoral conduct
(such as necking, petting, peeping, exhibitionism, OSD Coordinator/ The Office of the Student
sexual solicitation, lasciviousness, etc.) within University Head/ Discipline (OSD) Coordina-
Receive formal complaint Assistant Director tor receives the Formal
premises or during any off-campus University-sponsored Complaint Letter or Incident
activities. Report complete with facts
13.24 Producing, possessing, distributing, publishing, (pieces of evidence, names
of witnesses, etc.) from the
exhibiting and/or disseminating literature, films, prints, complainant or aggrieved
plays, shows or similar forms such as (but not limited to) party or University authori-
pornographic materials, of all kinds and types, which are ty; upon receipt by the OSD,
the same shall be submitted
offensive to morals, contrary to law, public order, good to the Chairman of the CDB
custom, and University policies. or UDB not later than two
(2) working days. (OSD
13.25 Making, publishing or circulating defamatory Policies and Procedures,
information, in any form, means or kind, about the Section 19.10.1)
University, and any member of the University
community with an extremely libelous, defamatory,
seditious content.
OSD Coordinator/ The OSD evaluates the
SET F (3 items): These sanctions shall be imposed for offenses Evaluate formal complaint Head/ Formal Complaint Letter or
13.26 to 13.28: Assistant Director Incident Report on the com-
pleteness of facts.

1st offense: Eight- to twelve-day suspension (8-12), may OSD Coordinator / If the complaint is substan-
include Non-readmission No
Inform on Head/Assistant Direc- tial the OSD or the Chair-
Send the tor/ man of the CDB or UDB
2nd offense: Twelve- fourteen-day suspension (12-14), may notice? deficiencies Chairman of the Cam- shall send the Notice of
include Non-readmission pus Discipline Board Formal Charges to notify the
3rd offense: Fourteen- to sixteen-day suspension (14-16), (CDB) or UDB student in writing of the
charges against her/him ,
may include Non-readmission including evidence and
witness/es (Section 19.10.2)
Yes
13.26 Acts that cause serious physical injury which may in-
clude damage to property, such as dangerous driving of OSD Coordinator/ The OSD Coordinator re-
Receive student’s reply
vehicles inside the campus or participation in brawls or Head/ quires student respondent to
Assistant Director reply in writing not later
physical assault against any individual, within University Chairman of the Cam- than three (3) working days
premises or during any off-campus University-sponsored pus Discipline Board upon receipt.
activities. (CDB) or UDB (Section 19.10.2)

Inform the parent/guardian OSD Coordinator/ The CDB or UDB shall

Head/ inform the parent/guardian
Assistant Director of the student being charged
as it deems necessary.
(Section19.10.3)
A

18 35
 ORGANIZATIONAL CHART 13.27 Furnishing false or fraudulent information to the
University in connection with official documents he/she
submits or with any official investigation or fact-finding
activities; and/or submission of fake or spurious
document as an academic requirement and/or forgery,
alteration or misuse of University documents, records
University President or credentials.
13.28 Acts that bring into disrepute the name of the University.

SET G (3 items): These sanctions shall be imposed for offenses

13.29 to13.31:
1st offense: Ten- to fourteen-day suspension (10-14), may
Vice President for Academic Affairs
include Non-readmission
2nd offense: Fifteen- to seventeen-day suspension (15-17),
may include Non-readmission
3rd offense: Eighteen- to twenty-day suspension (18-20),
may include Non-readmission
Director for Office of Student Affairs and Services 13.29 Student protests whose distinctive character is
intimidation, obstruction and/or destruction.
13.30 Hooliganism or other serious acts of willful
destruction of assets and properties owned by the
University.
13.31 Burglary, robbery or other serious acts of thievery of any
Assistant Director, Office of Student Discipline property owned by the University or property inside the
campus owned by any member of the University
community.

SET H (3 items): These sanctions shall be imposed for offenses

Office of Student Discipline Heads, Campus 13.32 to 13.34:
1st offense: Ten- to twenty -day suspension (10-20), may
include Non-readmission
2nd offense: Twenty-one- to thirty-day suspension (21-30),
may include Non-readmission
3rd offense: Dismissal and/or Expulsion
Office of Student Discipline Coordinators, College
13.32 Involvement in hazing (even outside the jurisdiction of
the University) which is an initiation rite used as a
prerequisite for admission in a fraternity, sorority or
organization by placing the applicant, recruit or
Students neophyte, either by force or deception, in humiliating
situations or subjecting him/her to psychological
suffering or physical injury.

34 19
 13.33 Possession, illegal use, selling and/or distribution of ARTICLE X
dangerous drugs or prohibited chemicals/substances and
their derivatives, including but not limited to narcotic POLICY ON MAINTAINING THE CONFIDENTIALITY
elements such as marijuana, heroin, cocaine, opium, AND SECURITY OF STUDENT DISCIPLINE RECORDS
morphine, amphetamine-based drugs within University
premises or during any off-campus University-sponsored Section 21 All r efer r als to the Office of Student Discipline (OSD) ar e
activities. considered student discipline records, and are therefore confidential.
13.34 Unlawful possession of firearms, explosives, incendiary Section 22 Disciplinar y r ecor ds ar e kept by the Office of Student Discipline
devices, chemical or biological substances, or other in the Office of Student Affairs and Services and are separate from all other
various deadly weapons, within University premises educational records, including academic transcripts. The length of time a
or during any off-campus University-sponsored disciplinary record is maintained depends on the level of sanction issued, and/or
activities. the incidence of any additional violations while the initial record is currently on
file. Additional violations(s) may result in file(s) being maintained for an
SET I (3 items): These sanctions shall be imposed for offenses extended period of time.
13.35 to13.37: Section 23 Disciplinar y r ecor ds for minor offenses ar e maintained for at
1st offense: Twenty- to thirty-day suspension (20-30), may least six(6) years; disciplinary records for major offenses are kept permanently,
include Non-readmission including those involving as assessed sanction of suspension, expulsion, denial
2nd offense: Dismissal and/or Expulsion or revocation of a degree, dismissal from as academic program, or withdrawal
of a diploma.
Note: For these offenses, the student may be immediately
placed under preventive suspension during the pendency ARTICLE XI
of the disciplinary proceedings against him/her. APPLICATION AND EFFECTIVITY

13.35 Serious threat on someone else’s life and/or property. Section 24 In case of conflict between the pr ovisions stated her e, especially
13.36 Acts that constitute high crime, whether attempted or Article VI Offenses and Sanctions, and the provisions of other equally approved
consummated, such as (but not limited to) prostitution, student manuals/handbooks/guidebooks/booklets adopted, published, circulated
rape, arson, etc., within University premises or during and implemented by other colleges/departments University-wide for college
any off-campus University-sponsored activities. students, the provisions of these guidelines shall prevail.

13.37 Conviction of a criminal offense before any court of law Section 25 Should any section or pr ovision of these guidelines be officially
involving moral turpitude against any person or property declared invalid or null or void, the other sections or provisions not affected
other than through reckless imprudence. thereby shall remain in full force and effect.

Section 14. Academic dishonesty or cheating dur ing examination: Section 26. Mandator y Evaluation and Review. By the end of each academic
year, the University shall conduct a mandatory review of the policy as to the sta-
For offenses 14.1 to 14.14, these sanctions shall be imposed: tus of its implementation and compliance to existing laws and regulations for
possible revisions or amendments.
1st offense: Grade of zero (0) in the test/exam/requirement
and one-day (1) suspension Section 27. Any r evision of these guidelines shall take effect immediately
upon approval by the Board of Regents and shall be effective unless otherwise
repealed or amended.

20 33
 The 5-man board shall be composed of the Director of the Of- 2nd offense: Failure in the subject or Failure in the
fice of Student Affairs and Services(OSAS) who shall serve as the academic requirement and three-day (3)
Chair; Asst. Director, Office of Student Discipline(OSD); Legal Of- suspension
ficer; representative from the Students; Dean of the College where 3rd offense: Failure in the subject or Failure in the
the student respondent is registered. The Chair may request for a academic requirement and Non-readmission
competent recording secretary to assist the board.
14.1 Use of mobile phones during examinations.
20.2 The Campus Student Discipline Board (CDB). The area of 14.2 Talking with one another during examinations.
jurisdiction of the CDB is within a particular campus. It shall be 14.3 Assisting or dictating answers to fellow examinees.
appointed for a certain period until a decision or recommend ation is 14.4 Possession or passing of lecture notes or any materials during
disposed upon recommendation by the Executive Director of the examination.
campus. The 5-man board shall be composed of the: Campus Head 14.5 Receiving information related to the exam from outside the
(OSD) who shall serve as the Chair; Coordinator/In-charge(OSD) of examination room.
the College where the respondent is registered; the Supreme 14.6 Facilitating/aiding in the dissemination of leakage.
Student Council president; a representative from the Administration 14.7 Buying or selling of test questionnaires/papers or any portion
and the Dean of the College where the student respondent is thereof.
registered. The Chair may request for a competent recording 14.8 Copying from or allowing another to copy from one’s
secretary to assist the board. examination paper.
14.9 Use of improvised or covert means/devices to carry out a cheating
20.3 The Local Student Discipline Board (LDB). The area of act during examination.
jurisdiction of the LDB is within a particular College. It shall be 14.10 Having somebody else to take the examination in his/her behalf.
appointed by the Director of the Office of Student Affairs and 14.11 Passing as one’s work any assigned report, case analysis, reaction
Services (OSAS) for a certain period until a decision or paper, experiment report, laboratory report, research
recommendation is disposed. The 3-man board shall be composed of homework, term paper, thesis, projects, and the like when
the following: Coordinator/In-charge, OSD who shall serve as the copied from another.
Chair; the College Council President; and the Assoc. Dean of the 14.12 Asking another person to attend symposium, seminar, and exams
College. in his /her behalf.
14.13 Plagiarism in connection with any academic work.
20.4 In the student disciplinary proceedings, there shall be two (2) 14.14 Misdeeds “caught in the act” or reported by the faculty, student
students present, the Council President (or the authorized or any member of the University community which may be
representative) who shall participate in the discussion, and another determined by the OSD or Discipline Board as academic
student chosen by the student offender who shall sit as observer. dishonesty after due process.

20.5 No individual shall be a member of any Discipline Board in For offense 14.15, this sanction shall be imposed:
any particular case in which he is related to either party within sixth Any instance of offense: Four-day (4) day suspension to
degree of consanguinity or affinity, to whom he has fraternity/ Non readmission
sorority relation to either party or to whom he has been counsel. In
such situations, the appointing authority shall make the necessary 14.15 Aiding or abetting a cheating act when she/he is not a
new appointments or replacements. member of the class.

32 21
 ARTICLE VII 19.10.20.3 Accepts the appeal, on the grounds
MISCELLANEOUS NOTES/PROVISIONS that the sanction imposed is not
proportionate to the nature and seri-
Section 15. Supplementar y to offenses/sanctions. ousness of the offense, then it may
15.1 The OSD, Discipline Board or University authorities shall have recommend to the OSD or Discipline
the power to determine whether or not offenses not mentioned Board for review of the original sanc-
in this document shall be considered minor or major. tion.
15.2 Sanctions to be imposed on offenses not covered in this docu-
ment shall be recommended by the OSD or Discipline Board to The MDA will take effect immediately as soon as (19.10.20.2) or
the VPAA without prejudice to the rights of students to due (19.10.20.3) above has been complied with.
process.
15.3 The sanction for offenses where there are properties damaged or 19.20.21 The SAC shall decide the appeal within five (5) work-
persons injured (physically or emotionally) shall include ing days from its acceptance.
replacement/restoration and/or restitution/compensation without 19.20.22 The decision on any case involving sanction of sus-
prejudice to other sanctions under this policy under Art. VI. pension exceeding twenty percent (20%) of the pre-
15.4 The sanction for offenses when there are stolen properties not scribed school days for a school year or semester or
returned or when returned have been substantially damaged
term shall be forwarded to the CHED Regional Office
or when money itself is stolen shall include replacement/
restoration and/or restitution/compensation without prejudice to concerned for its information within ten days from the
other sanctions under this policy under Art. VI. termination of the investigation/hearing.
15.5 If applicable, students who have been sanctioned or undergone 19.20.23 The decision on any case involving the penalty of ex-
disciplinary action may be required to issue a written public pulsion, together with the supporting documents, shall
apology. be forwarded to the CHED Regional Office concerned
15.6 Violation of rules and regulations promulgated by the within ten days from the termination of the
Commission on Higher Education (CHED) duly implemented investigation/hearing.
by the University shall be evaluated based on #12.1.1 above.
15.7 Commission of any two major offenses within a semester/term ARTICLE IX
shall place the sanctioned student (if applicable) on a THE BOARD OF DISCIPLINE
Re-admission Probation status for the next semester/term.
15.8 Students who are currently serving major disciplinary sanction Section 20. The Boar d of Discipline is a fact-finding body tasked to hear,
and are qualified to receive honors/awards (academic, investigate, and decide cases in order to either dismiss the charges or
leadership, etc.) shall have the honors/awards forfeited/ recommend sanctions to student respondents found guilty as charged. The
withdrawn/ annulled/rescinded. University President or his/her representative appoints the composition of the
15.9 Upon request of the office concerned, the OSD shall provide the Board of Discipline until a decision or recommendation is disposed.
Information regarding the disciplinary record of the student
recipient of awards. 20.1 University Student Discipline Board (UDB). The area of
jurisdiction of the UDB is University-wide. It functions when a
Section 16. Offenses/Sanctions under unusual cir cumstances. major offense committed is directed to it by the Campus Student
Discipline Board or when grave situations arise that its convening is
16.1 Students enrolled in On-the-Job Training (OJT) are subject to the so required. It shall be appointed by the University President for a
disciplinary process implemented by the training company for certain period until a decision or recommendation is disposed.

22 31
19.10.16 The appeal shall be made on the following grounds: violating the company policies/rules/regulations. However, once
19.10.16.1 Due process was not provided to the an official report is forwarded to the University, the latter’s
student, (there is evidence that some disciplinary procedures shall be used to evaluate the matter. If
aspect of the investigation/hearing was found guilty, the sanction shall be served immediately despite
prejudicial, arbitrary, or capricious); the training.
19.10.16.2 Significant new information, not r 16.2 Students undergoing OJT who have been penalized by their
easonably available at the time of the training companies for breaking company policies/rules/
investigation/hearing, has become regulations shall not anymore undergo the University’s
available; and disciplinary process.
19.10.16.3 The disciplinary action (or sanction) 16.3 The disciplinary record of students undergoing OJT provided by
imposed is not proportionate to the the training company to the University shall be entered into her/
nature and seriousness of the offense. his school records.
19.10.17 The student must submit a written Notice of Ap- 16.4 Students undergoing OJT but found guilty of breaking Universi-
peal to the issuing authority within two (2) working ty rules/regulations while in its premises shall be meted out
days upon receipt of the MDA. Appeal shall only sanction effective immediately despite the training.
be allowed after a motion for reconsideration is 16.5 Offenses committed by students during off-campus University-
filed and decided upon by the Discipline Board or sponsored activities (field trips, extension projects, junior-
OSD. senior proms, outreach activities, etc.) or while officially attend-
19.10.18 The Vice-president for Academic Affairs upon ing activities (seminars, competitions, sports/cultural events,
recommendation by the Executive Director shall etc.) sponsored by other entities, shall be evaluated on the
create a 5-man Student Appeals Committee (SAC) strength of the official report or complaint submitted to the
composed of two (2) administration officials, two OSD by the concerned third-parties. If the wrongdoing is caught
(2) faculty members, and the University Legal in the act (in flagrante delicto) by any University authority, the
Counsel. Item # 20.5shall be adopted here. disciplinary proceedings shall be acted upon promptly without
19.10.19 Pending appeal, the MDA shall not be implement- prejudice to due process.
ed yet. 16.6 Students undergoing OJT who were found guilty of using social
19.10.20 The Student Appeals Committee (SAC) shall media, mobile phones, and other communication devices to
determine the merit of the appeal if the grounds post malicious and morally offensive content against any
exist and whether or not to accept the appeal. If the individual in the company, employee of the company, group of
SAC. people in the company, or the company itself, where the student
19.10.20.1 Decides not to accept the appeal, the is undergoing the OJT, shall not be allowed to continue the
student will be notified in writing and training and may be given a grade of DROPPED.
the MDA will take effect
immediately; Section 17. Consequences to disciplinar y actions.
19.10.20.2 Accepts the appeal, on the matter of
due process or that significant new 17.1 If warranted and applicable, students who have been sanc-
information has become available, the tioned or undergone disciplinary action shall be required to see the
case shall be scheduled for a new Guidance Counselor immediately.
hearing with instructions to correct 17.2 Regardless of the sanction imposed, the student respondent will
the deficiencies; not be re-admitted to class, allowed to take the examination,
proceed with the accomplishment of any assignment or enroll

30 23
 without a certification from the OSD that the case has been 19.10.7 Refusal/failure of any party or witnesses to appear in
investigated and that appropriate actions have been taken. The compliance with the summons without sufficient
complainant shall be informed by the OSD of pertinent actions cause, the board shall note this fact and thereafter
taken on the case. proceed to hear the case ex-parte without prejudice
17.3 Students who have been sanctioned or undergone disciplinary to their appearance in subsequent hearings.
action shall be allowed to take a special exam only for any major 19.10.8 The board, on the application of either the complain-
examination missed. ant or the respondent, may in its discretion and for
cause, postpone the hearing for such period of time
Section 18. Complementar y to offenses/sanctions. provided the ends of justice and the right of the par-
18.1 If a disciplinary proceeding (or investigation process) for a certain ties to a speedy hearing will not be compromised.
student accused of any offense may not be immediately pursued 19.10.9 The records of the hearing with the report of findings
by reason of “end of term or semester”, then it shall be held in and the recommendation shall be signed by the CDB
abeyance until the next term or semester shall have officially or UDB. The official report shall state the specific
commenced, unless otherwise this temporary cessation of regulations and procedures followed, the findings on
disciplinary process may impair the right of the parties to a speedy the facts, the final decision and recommendation
hearing thereby compromising the ends of justice. whether the case is dismissed or the respondent shall
18.2 Any student found guilty of any offense whose sanction may not be meted out sanction.
be served immediately by reason of “end of term or semester” 19.10.10 If the board finds the complaint without merit, a No-
shall be meted out the disciplinary action the following term or tice of Case Dismissal shall be given in writing. If the
semester which shall begin in the first day of the 2 nd week after the case stands, a Memorandum of Disciplinary Action
first official day of classes, unless otherwise this temporary (MDA) shall be recommended by the board.
suspension of sanction implementation may impair the right of 19.10.11 The official report shall be submitted to the Office of
the offended party to a speedy and prompt administration of the Executive Director and shall be reviewed if war-
justice. ranted by the Vice President for Academic Affairs
18.3 When sanctions, specifically suspension days, to be imposed to (VPAA).
erring students do not have sufficient implementation time for val- 19.10.12 The MDA issued to students found guilty of
id reasons, then an equivalent community service may be served. committing any major offense shall be implemented
In lieu of the community service, a corresponding extension by the OSD for sanctions less than 15-day suspension.
project of the college where he/she belongs may be rendered. 19.10.13 The MDA to students found guilty of committing any
Days of service may be equivalent to the number of days of major offense with 15-day suspension or stiffer penal-
suspension or prorated depending upon the weight of the pro- ty shall be implemented by the Office of Academic
ject. Affairs or the Office of the Executive Director.
18.4 Community service may also be allowed to students who are given However, the implementation of the sanction of
suspension during summer classes. expulsion shall be vested upon the Office of the
18.4.1 A student who has been suspended but allowed to render University President.
community service is permitted to attend classes. 19.10.14 The parent/guardian shall be notified of the
18.4.2 The student’s request for community service shall be disciplinary action (or sanction) for the offenses
signed by both the student and her/his parent or guardian. committed by the student.
18.4.3 The letter shall be submitted to the OSD prior to the 19.10.15 The student subjected to or meted out with
effectively of the sanction. disciplinary action for major offenses has the right to
18.4.4 The student shall be assigned by the OSD to her/his appeal.
designated work area.

24 29
19.10 Major Offenses shall be handled by the Local Discipline Board 18.4.5 The student is required to submit Community service
(LDB), Campus Student Discipline Board (CDB) or the journal and Certificate of Accomplishment from the office
University Student Discipline Board (UDB), depending on the where she/he was assigned.
gravity of the offense. 18.5 If a disciplinary proceeding conducted upon any graduating student
19.10.1 The complainant or aggrieved party or University accused of any offense shall extend beyond Graduation Day, the
authority shall submit a formal complaint/report to the process shall be finished regardless whether he/she actually grad-
OSD complete with facts (pieces of evidences, names uates or not. If found guilty, and the student has graduated, the
of witnesses); upon receipt by the OSD, the same sanction shall be to render community service corresponding to
shall be submitted to the Chairman of the CDB or the extension project of the college where he/she belongs which
UDB, as the case may be, not later than two working may be equivalent to the number of days of suspension or prorated
(2) days. depending upon the weight of the project. If the student did not
19.10.2 If the complaint is substantial, the OSD or the Chair- graduate but found guilty then the usual procedures for the
man of the CDB or UDB shall send a Notice of For- implementation of sanction shall be followed. The credentials of
mal Charges to notify the student in writing of the the erring student will be released after the suspension/
charges against him/her, including evidences and wit- community service has been served.
nesses; who then shall be required to reply in writ-
ing not later than three (3) working days upon receipt 18.6 The matter of major offense committed by any student who has just
thereof. graduated but whose school credentials have not yet been obtained
19.10.3 The CDB or UDB shall inform the parent/guardian of shall be considered as unusual and the same shall be forwarded to
the student being charged. higher authorities as an administrative case or a criminal offense
19.10.4 The CDB or UDB shall be convened not later than for appropriate action. The OSD shall officially recommend that if
two (2) working days after receipt of the student the said student is found guilty, and he/she is a recipient of
respondent’s answer or after the expiration of the honors/awards (academic, leadership, scholarship, etc.), then these
period within which the respondent should answer should be forfeited/withdrawn/ annulled/rescinded.
on the day and hour set by the Chairman of the CDB
or UDB, to hear both parties and their witnesses. For 18.7 In any disciplinary proceeding, settlement between the student
this purpose, the board may issue summons for the respondent and the complainant may be pursued only if the
personal appearance of parties and witnesses. offense involved is personal such as “acts of mischief or unjust
19.10.5 All parties concerned shall be notified of the date set vexation or provocation to a fight or physical injury” against
for the hearing at least two (2) working days before any individual. This does not mean that the respondent when
such hearing. The student respondent may defend found guilty shall not be meted out disciplinary action. The
himself personally or by counsel of his own choice. matter of replacement/restoration and/or restitution/compensation
19.10.6 The CDB or UDB shall hold hearings continuously to properties damaged or persons injured shall be settled.
or at least three times a week until the case has been
resolved. The board shall arrive at a resolution of the 18.8 In any disciplinary proceeding, if the complainant withdraws the
case within fifteen (15) working days from the day it complaint, the OSD or the Discipline Board reserves the right to
convenes on the first hearing, and at the discretion of pursue the case in the interest of the University and the University
the Chairman, be extended not to exceed five (5) community and the public at large especially if there is a
working days except in clearly reasonable situations. semblance of coercive pressure from any third party against the
The complainant who has the burden of proof shall be complainant.
heard first and the student respondent may submit
counter pieces of evidences, if he/she so desires.

28 25
 ARTICLE VIII 19.7 If the student respondent readily admits guilt in writing during
DISCIPLINARY PROCESS the preliminary investigation/hearing, the case may be summarily
acted upon by the OSD or Discipline Board. The formal
Section 19.1 Any complaint against any student can be r epor ted to any investigation/hearing shall be dispensed with and after
University authority but should be properly directed and filed to the OSD of the clarificatory questions, the OSD or Discipline Board shall decide
respective Campus or College where the subject student is registered. The on the case.
written complaint should be properly signed by the complainant with course,
year, section, home address and contact number. 19.8 Minor offenses shall be handled by the OSD Coordinator/In-
19.1 Filing of Complaint to Erring Students. charge.
19.1.1 The complainant fills-out the incident report or makes a 19.8.1 Any minor offense committed if caught in the act (in
narrative report duly signed, with course, year, section, flagrante delicto) shall be dealt with by the OSD with
home address, and contact number. urgency and exigency subject to due process.
19.1.2 The incident report/narrative report shall immediately be 19.8.2 The OSD shall inform the parent/guardian of the student
forwarded to the OSD Coordinator/In-charge. being charged depending on the gravity of the offense.
19.1.3 The ID of the student subject of complaint shall be turned 19.8.3 Any minor offense reported and properly filed in the
over to the OSD Coordinator/In-charge. OSD shall be submitted to the OSD Coordinator to
19.1.4 The OSD Coordinator informs the student to report conduct a preliminary investigation.
through the Call Slip for investigation. 19.8.3.1 If the complaint is substantial, the OSD shall
19.1.5 The complaint shall be acted upon based from the notify the student in writing of the charges
preliminary investigation. against her/him, including evidences and
19.1.6 Filing of complaint to erring students shall observe the witnesses.
disciplinary process. 19.8.3.2 Depending on the nature of and circum-
19.2 In cases of academic dishonesty, the faculty concerned (or the stances surrounding the offense, the Coordi-
proctor of the examination) is immediately required to submit an nator may or may not conduct an actual
incident report to the OSD Coordinator. hearing.
19.3 If warranted, the ID of the student subject of complaint shall be 19.8.3.3 If the complaint is without merit, a Notice of
confiscated and turned over to the OSD. Case Dismissal shall be given in writing.
19.4 All student disciplinary proceedings shall observe due process
such as: clear notice of charges in unambiguous and 19.8.3.4 If hearing is warranted, the student shall be
comprehensible language; enough time given to answer the charg- given the opportunity to answer the charges
es; right to receive all pieces of evidence against him/her; right to in three (3) working days, including
face the accuser/s and witness/es and counter-present pieces of counter-presentation of pieces of evidence/
evidence/witnesses; right to counsel choosing from any faculty witnesses; otherwise, the OSD shall
or school official or legal counsel; right to the presence of parent/ summarily resolve the case/complaint.
guardian.
19.5 All student disciplinary proceedings shall be conducted 19.8.3.5 Sanction, if called for, shall be decided upon
informally in a close-door hearing in the interest of privacy, by the OSD and a Memorandum of Discipli-
decency or public morals. nary Action (MDA) shall be recommended
19.6 All student disciplinary proceedings shall be properly logged and for implementation.
documented, and all records (duly signed by the Discipline Board
and other parties involved) be put in safekeeping and its confiden- 19.9 The MDA for minor offenses meted out to erring students shall be
tiality preserved. implemented by the OSD.

26 27